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Home My WebLink AboutP-4 Approval of Specification - cable TV Production ►I i1: a. TO: HONORABLE MAYOR AND MEMBERS OF TH CITY COUNCIL prt1 FROM: PAYMANEH MAGHSOUDI, CITY LIBRARIAN VIA: JOE HSU,INTERIM CITY ADMINISTRATOR � • SUBJECT: APPROVAL OF SPECIFICATIONS - CABLE TV PRODUCTION EQUIPMENT DATE: MAY 13, 1998 Background: The Cable Television Reform Act of 1995 requires franchised operators of Community Antenna Television Systems ("Cable" TV)to increase the amount of video programming available on the Local Access Channel. Azusa's new contract with Charter Communication, Inc., calls for roughly doubling the air time devoted to the Azusa community and broadcast on Channel 12. In addition, under the terms of the contract, Charter has deposited with the City the sum of $100,000 with which to replace and upgrade the outdated and malfunctioning broadcast equipment that the cable company uses to produce local programming. This report outlines the types and specifications for the various pieces of equipment and recommends that Council approve the specifications and direct staff to advertise for sealed bids in a newspaper of general circulation. Findings: With the advent of electronically-generated media, the City of Azusa has the opportunity to better advise its residents and businesses with regard to the broad spectrum of opportunities for participation in recreational, cultural, civic and social events that receive sponsorship not only from the City of Azusa but from the Azusa Unified School District, Azusa Pacific University and the numerous service clubs and organizations that do so much to support the community. The City successfully negotiated with Charter Communication in October, 1995, to roughly double the air time on Channel 12,the Local Access Channel, and to replace and upgrade the cable system and the production equipment to reflect the state of the art. The cable system will now devote a total of three channels to public, educational and governmental use. With the new equipment, members of the public, the School District,the University, and the City Council will be able to broadcast live telecasts from the City Auditorium. With the new equipment, reception of both picture and sound will be much clearer than it is now. In addition, the new equipment includes portable cameras that will be used at �� I -5711#e ' Honorable Mayor& Members of the City Council May 18, 1998 Page 2 various important events, such as Golden Days, the Miss Azusa Scholarship Pageant, the Public Safety Building dedication. The programmable video playback system will include three player/recorders that will afford the capability to provide continuous television programs of interest to Azusans throughout the viewing day. The editing system will give the City the ability to create interesting short-subject programs that, for example, feature the part that"Azuksa-Gna" played in the history of the San Gabriel Valley; the area's transformation from a thriving citrus production center to the metropolis it is today. And, of course, there are endless uses for childrens' story-time, crafts and exercise, not to mention useful instruction on current topics such as the internet, careers, higher education and employment opportunities. Staff of the Library and the Purchasing Division worked together to develop the attached specifications for the equipment that the City needs. The staff visited cable production sites in Long Beach and Walnut, and conducted in-depth study sessions with Charter Communications employees and engineers in the field. The result is a list of nearly 70 items in six categories the cost of which staff estimates at(not to exceed) $95,000. Bid specifications shall include all necessary cabling and installation as well as instruction to both Charter Communications and City staff, as to operating the equipment. Staff is scheduling the bid opening for June 9 with Council consideration of the bids on either June 15 (a regular meeting) or June 17 (a budget public hearing). Attached is a list of the needed equipment. Staff will include the funds in the preliminary budget document for Fiscal Year 1998-99. Recommendation Staff recommends that Council approve the attached specifications for Cable TV Production Equipment. NOTICE INVITING BIDS PUBLIC NOTICE IS HEREBY GIVEN that the City Council of the City of Azusa, County of Los Angeles, State of California, will receive, at the office of the City Clerk, City Hall, up to the hour of 10:00 A.M. on MONDAY, JUNE 8, 1998, sealed bids for CABLE TV PRODUCTION EQUIPMENT. Bids will be publicly opened and declared in the Office of the City Clerk, City Hall, 213 E. Foothill Blvd., Azusa, California, at 10:00 A.M. on Monday June 8, 1998. Action will be taken on these bids by the City Council City of Azusa, at 7:30 P.M., Monday, June 15, 1998, 7:30 P.M. at a regular meeting of the City Council in the Council Chambers, City Hall. No bid shall be considered unless it is made on a proposal form provided for that purpose, sealed and filed with the City Clerk at the above address, on or before the time specified for receiving bids. Plans and specifications are available at no cost in the Office of the City Clerk. The City Council reserves the right to reject any and all bids or parts thereof and to waive informality in such bids. The City Also reserves the right to reject the lowest bid if the company is not a responsible bidder. /S/ ADOLPH A. SOLIS, CITY CLERK Published Azusa Highlander: CITY OF AZUSA May 28, 1998 REMOTE CONTROL CAMERA SYSTEM QTY ITEM MODEL DESCRIPTION 2 JVC KY-F32U 31/2" chip color camera 1 Fujinon S18X6.7 BMD 18x zoom lens 1 Fujinon S14X7.5 BMD 14 x zoom lens 1 JVC RM-LP55U Hand-held camera control unit 1 Pro/Four 2100 RCTD Remote camera control 1 Pro/Four 4460 DT Distribution tap 2 Pro/Four 1100 RP Pan and tilt/camera mount 2 Pro/Four 4040 ARU Single camera receiver(need AC) 2 Pro/Four 4100 W Wall mount for pan/tilt 1 Pro/Four 261010 C Control to distribution tap cable 2 Pro/Four 276100 C Distribution tap to receiver cable(100 feet Cable 2 Pro/Four 270010 C Camera power/lens cable(10 feet camera power and lens cable) 2 Panasonic TR-990 C Black/White monitor 1 Panasonic TY-K930 Rack mount kit 1 Echolab MVS3-1W Composite Switcher 1 Videonics PS-10005 Powerscript Studio Character Generator 1 JVC SR-S365U S-VHS recorder/player(plus rack mount) 1 Panasonic CT-2086VY 20" color monitor receiver for program 2 Panasonic BT-S901Y Color monitor for preview and Character Generator 1 Horita BSG 50 Black Burst/Color Bar/Tone Generator 1 Techtronix WVR 500 Waveform/Vector Rasterizer w/rack kit 1 DPS DPS-220 TBC Synchronizer w/rack mount kit ENGINEERING CAMERA EQUIPMENTS QTY ITEM MODEL DESCRIPTION 1 Panasonic AJ-D200XL 3 CCD DVCPRO camera/recorder package include: lens, tripod shoe, hard case, soft case, Anton/Bauer battery package w/2 ABDT 14 batteries/ABC800 charger 1 Panasonic AJ-B75 AC adaptor 1 Panasonic AG-MH800 Microphone holder 1 Ramsa WM-L30 Shotgun Microphone 1 Panasonic AG-EZ 1 UXL 3CCD DV camera/recorder package includes basic plus: Shan-MC1 microphone, AG-BP25 2.5 Ah external battery,thermodyne case, shoulder brace 1 Panasonic AG-B51 AC adaptor for EZ 1 1 Panasonic AJ-CS750 DV cassette playback adaptor 1 Mathews ST-50BR2A Fluid head tripod and spreader 1 Panasonic SHL-TP1 Mini Tripod for EZ1 camera 1 Lowel TO-98 Elemental 3 light kit 2 Lowel EMD 750w bulb 4 Lowel JCD 300w bulb PROGRAMMABLE VIDEO PLAYBACK SYSTEM (each unit is to be rack mounted) QTY ITEM MODEL DESCRIPTION 3 JVC SR-S365U S-VHS recorder/player(to be rack mounted) 3 FEC RKS365U Rack Kit 1 Leightronix Pro-8 Event controller w/internal 8x3 switcher 3 Leightronix Serial Control Cable 1 Panasonic WV-BM 503 Triple 5" B/W monitors designed for 19" rack mount EDITING SYSTEM QTY ITEM MODEL DESCRIPTION 1 Panasonic AJ-D640 DVCPRO recorder/player/edit source deck 1 Panasonic AJ-D650 DVCPRO studio editing VTR 2 Panasonic RAK-750 Rack-mount system 1 Panasonic AG-A850 Multi-Event editing controller A-B roll AUDIO SYSTEM AND RELATED EQUIPMENTS QTY ITEM MODEL DESCRIPTION 1 Mackie MS1402-VLZ Microseries 14x2 Mic/Line mixer 2 JBL Control 1 Speaker, monitors 1 Mackie 1400 Power Amplifier 2 Sony ECM-44B Lavaliere condenser microphone 1 Lectrosonics CR 187 Wireless receiver 1 Lectrosonics M 187 Wireless transmitter ACCESSORIES The listed accessories shall cover all the equipments listed in this bid document. Audio, and Video cables including, XLR, BNC, RCA, cables, connectors and terminators. Mounting racks and edit station to accommodate the above equipments. Distribution Amps and all necessary installation.