HomeMy WebLinkAboutE-09 Staff Report - Award to Brightview for Landscape and Irrigation MaintenanceCONSENT ITEM
E-9
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
VIA: SERGIO GONZALEZ, CITY MANAGER
FROM: MIKI CARPENTER, DIRECTOR, RECREATION AND FAMILY SERVICES
DATE: JANUARY 22, 2019
SUBJECT: APPROVE BID RESULTS AND AWARD A THREE YEAR LANDSCAPE AND
IRRIGATION MAINTENANCE CONTRACT
BACKGROUND:
Brightview Landscape Services (Brightview) has been providing landscape and irrigation maintenance
services at City parks, parkways, and median islands since 2012. The existing contract with Brightview
will expire on February 28, 2019. A formal procurement process was conducted for City-wide
maintenance services for parks, parkways, and median islands, and additionally for Azusa Light &
Water owned sites, resulting in one vendor, rather than two separate contracts for these services.
On October15, 2018, City Council approved a four month contract extension with the current contractor,
Brightview, and authorized staff to proceed with a formal bid process for landscape and irrigation
maintenance services. On Wednesday November 28, 2018, a mandatory job conference was held with
(9)participants. The formal bid opening was held December 12, 2018, with (7) bids submitted. They
were recorded as follows:
RECOMMENDATION:
It is recommended that the City Council take the following actions:
Rank Name of Bidder Total Annual Bid
1 Far East Landscape & Maintenance Inc. (non-responsive) $52,135.00
2 Brightview Landscape Services $357,384.00
3 Greentech Landscape, Inc. $386,424.00
4 Merchants Landscape Services, Inc. $432,528.00
5 Parkwood $436,980.00
6 Mariposa Landscapes, Inc. $445,488.00
7 Orozco Landscape and Tree Service $552,000.00
APPROVED
CITY COUNCIL
1/22/2019
Approved as Amended
January 22, 2019
Page 2
1) Approve bid results and award a three year contract to Brightview Landscape Services for landscape
and irrigation maintenance services in the amount of $357,384, effective March 1, 2019; and
2) Authorize the City Manager to execute, in a form acceptable to the City Attorney, an agreement with
Brightview Landscape Services for citywide landscape maintenance services.
ANALYSIS:
The lowest bid of $52,135 from Far East Landscape & Maintenance, Inc. was categorized as non-
responsive, as it was deemed that the job could not be performed adequately at the price quoted.
Therefore, it is recommended that the contract be awarded to the next highest bidder, which is
Brightview, in the amount of $357,384, which includes $325,764 in services for parks, parkways, and median
islands, and $31,620 for Azusa Light & Water owned sites.
FISCAL IMPACT
The FY 2018-19 approved budget allocates landscape maintenance expenses into the following accounts:
General Fund Account # 10-25-420-000-6493; Rosedale Community Facility District (CFD) Account
#37-25-420-000-6493; and Azusa Light & Water, L&W Buildings Account # 31-40-702-935-6805,
Water Production Account # 32-40-722-707-6805, Water Districts Account # 32-40-723-759-6805 and
Electric Division Account # 33-40-735-910-6815
Prepared b y: Reviewed and Approved:
Miki Carpenter Sergio Gonzalez
Director of Recreation and Family Services City Manager
Attachments:
Exhibit A – Landscape and Irrigation Maintenance Contract Documents and Specifications
Exhibit B – November 28, 2018; Mandatory job conference sign in sheet
Exhibit C – December 12, 2018 Bid results sheet