HomeMy WebLinkAboutB- 6 Request for authorization of Police Department Procurement Card Alk P)
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CONSENT CALENDAR
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: KING F. DAVIS, CHIEF OF POLICE
VIA: RICK COLE, CITY MANAGER
DATE: JANUARY 6, 2002
SUBJECT: REQUEST FOR AUTHORIZATION OF A POLICE DEPARTMENT PROCUREMENT CARD
RECOMMENDATION
It is recommended that the City Council authorize a Cal-Card procurement card for use by the
Police Department in making authorized purchases.
BACKGROUND
Currently, only the City Manager's Office, Finance Department and Azusa Light and Water are
authorized to use the Cal-Card procurement card for transactions that normally require a credit
card. This statewide program has built in safeguards to protect public agencies from abuses
associated with unauthorized or inappropriate use of credit cards. The program has worked
well.
In the current age of e-commerce and electronic transfer of information, the Police Department
is disadvantaged by not having access to the Cal Card program. Increasingly vendors have made
credit card purchases standard operating procedure, especially for travel arrangements. Issuing
a Cal Card to the Police Department will facilitate travel for training mandated by POST, enable
emergency purchases, reduce paperwork for paying minor expenses such as dues and
subscriptions, and allow purchase of supplies and equipment when payment by check is not
accepted by vendors. In many instances, better pricing and/or discounts can be obtained by use
of the Cal Card.
The same accountability and oversight for use of the card will be maintained by the
Department's management staff, as is currently required for any purchase.
The Azusa Finance Department supports the procurement of the dit c r or 'olice
Department use.
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FISCAL IMPACT
No fiscal impact is anticipated. Rather, it should improve the efficiency and cost-effectiveness
of conducting business.