HomeMy WebLinkAboutD- 5 Purchase of Software and Hardware for Library Circulation System 1,111e0
ATUSA
CONSENT CALENDAR
TO: THE HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: ANN GRAF GAYNOR, INFORMATION SERVICES MANAGER
VIA: RICK COLE, CITY MANAGER,21.—
DATE: JUNE 17, 2002
SUBJECT: PURCHASE OF SOFTWARE AND HARDWARE FOR LIBRARY CIRCULATION
SYSTEM MIGRATION FROM SIRSI IN AN AMOUNT NOT TO EXCEED
$101,000
RECOMMENDATION
It is recommended that City Council: 1) approve the cost for software migration;
approve cost for licensing of additional modules; approve related training costs; per
attached details 2) approve the server purchase; per attached. Per municipal code 2-
523 (c) No competitive market. Total purchase price not to exceed $ 101,000.
BACKGROUND
The existing Library circulation system has been in operation since 1993, the hardware
is now antiquated and the software vendor has merged with SIRSI corporation.
The City of Azusa is an INLEX DRA software customer. In August 2001 SIRSI
Corporation merged with Data Research Associates (DRA), SIRSI now includes the
Inlex, Classic, MultiLIS, Taos, and Unicorn integrated library systems. As an INLEX
DRA customer, SIRSI will be fully crediting us licensing for already purchased software
modules.
This project will include: migration of hardware from the existing Hewlett Packard mini
computer over to a server environment; transfer the existing software licensing onto
the new server with SIRSI software licensing; conversion of data; installation of two
new modules Acquisition and Fund and Patron Authentication; training and migration
support. Completion is anticipated by the end of the calendar year.
FISCAL IMPACT ��
D )--
This project is budgeted for in the 2001-2002 CIP in the amount of $100,000. n 7-
SIRSI UPGRADE
Software Cost
existing system conversion $25,000
Migration Costs $15,000
On-Site Pre Install Training (3 days) $4,100
User training (5 days) $6,125
Go Live Visit (3 days) $4,100
travel costs (est) $5,000
System admin Train $750
3 people $750
$750
travel costs (est) $4,000
Hardware Costs
NT Serrver $7,801
Acquisition and Fund Acct $14,700
Patron Authentication $5,000
Total $93,076
Tax $7,679
$100,755