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Home My WebLink AboutAgenda Packet - April 5, 2004 - CC j U � *C!��R�6 AGENDA CITY COUNCIL, AND THE REDEVELOPMENT AGENCY AZUSA AUDITORIUM MONDAY, APRIL 5, 2004- ' 213 EAST FOOTHILL BOULEVARD 6:30 P.M. AZUSA CITY COUNCIL CRISTINA C. MADRID MAYOR DIANE CHAGNON IOSEPH R. ROCHA COUNCILMEMBER COUNCILMEMBER DICK STANFORD DAVE HARDISON MAYOR PRO-TEMPORE COUNCILMEMBER I. CEREMONIAL A. Presentation of Certificate of Appreciation to Azusa Homework House for its dedication to the Youth of Azusa through its tutoring and mentoring program. Mr. RonWhite, on behalf of the Azusa, Glendora, Irwindale Foothills Sunrise Rotary Club, to make a presentation to Homework House. Representative of the Azusa Woman's Club to make a presentation to Homework House. B. Presentation of proclamation to Ms. Kathy Ford, President of the Board of Project Sister, proclaiming the month of April as "Sexual Assault Awareness Month". C. Presentation of Certificates of Appreciation to local businesses who supported the 2004 Scrabble Tournament. These donors provided door prizes and offered support to the Azusa City Library Adult Education Literacy Center. D. Presentation of proclamation to a representative of EI Dfa de los Ninos Los Angeles Committee, designating Friday, April 30, 2004, as EI Dfa de los Ninos. E. Mr. Tim Gallagher, Director of Los Angeles County Department of Parks and Recreation to present the City of Azusa a scroll to recognize its partnership in public service. 11. CLOSED SESSION A. CONFERENCE WITH LEGAL COUNSEL-EXISTING LITIGATION (Gov. Code Sec.54956.9 (a)). Azusans for Responsible Growth vs. City Clerk of the City of Azusa; City of Azusa, A Municipal Corporation; and the City Council of the City of Azusa - Case No. KS007934 G. B. CONFERENCE WITH LEGAL COUNSEL- EXISTING LITIGATION (Gov. Code Sec. 54956.9(a) Azusans For Responsible Growth, Lana F. Grizzell vs. City Council of the City of Azusa; City Clerk of the City of Azusa- Case No. BS088326. C. CONFERENCE WITH LABOR NEGOTIATOR (Gov. Code Sec. 54957.6 . Agency Negotiators: City Manager Rick Cole and Assistant City Manager Robert Person Organization/Employee: Community Development Director 7:30 p.m. - Convene to Regular Meeting of the City Council. • Call to Order • Pledge to the Flag • Invocation - Reverend Mark Carlson of the First Presbyterian Church. • Roll Call III. PUBLIC PARTICIPATION Person/Group shall be allowed to speak withoutinterruptlon up to flue(5)minutes, subject to compliance with applicable meeting rules. Questions to the speaker or responses to the speaker's questions or comments, shall be handled after the speaker has completed his/her comments. Public Participation will be llmited to sixty(60) minutes. A. Ms. Patricia Hanks, Executive Director of the Miss Azusa Scholarship Program, to introduce the new Miss Azusa and tier Court. IV. REPORTS, UPDATES, PENDING ITEMS AND ANNOUNCEMENTS FROM COUNCIL AND STAFF A. Update on San Gabriel and 2nd Street Traffic Issues. V. SCHEDULED ITEMS A. CONTINUED PUBLIC, HEARING - City of Azusa General Plan and General Plan and Development Code Draft Environmental Impact Report. Recommendation: Conduct the Public Hearing, receive public testimony on Chapters 4 and 5 and the Draft Environmental Impact Report and continue the Public Hearing to the meeting of April 19, 2004. 04/05/04 PAGE TWO B. PUBLIC HEARING — on a review of the Planning Commission's Approval of Conditional Use Permit to Operate it Large Family Daycare Business at 509 N. San Gabriel Avenue. Recommendation: Open the Public Hearing; receive testimony, close the Hearing. Affirm the decision of the Planning Commission approving Conditional Use Permit C-2003-08, based on the findings of fact and subject to the Conditions of Approval listed in Exhibit "A: dated January 28, 2004. VI. CONSENT CALENDAR The Consent Calendar adopting the printed recommended actions will be enacted with one vote. if Staff or Councilmembers wish to address any item on the Consent Calendar individually, it will be considered under SPECIAL C4LL ITEMS. A. Approval of Minutes. Recommendation: Approve minutes as written. B. Human Resources Action Items. Recommendation: Approve Personnel Action Requests in accordance with Section 3.3 of the City of Azusa Civil Service Rules and applicable Memorandum of Understanding(s). C. City Treasurer's Report as of February 29, 2004. Recommendatlon: Receive and file report. D. Award of the Pioneer Park Restroom CIP Project to Jergensen Construction Company, Recommendation: Approve the awarding of Pioneer Restroom CIP Project contract to Jergensen Construction in the amount of$270,000, which includes a $12,000 contingency to cover any unforeseen issues that may come up during construction. 04/05/04 PAGE THREE E. Pavement Management Plan Year #2 - Bid Award for Slurry Seal/Cape Seal and CNerl"s Project. Recommendation: Award bid for the Pavement Management Plan to the (2) selected low bidders as follows: Cape Seal and Slurry Seal - American Asphalt South, Inc., in the amount of $833,765. Overlays - Gentry Brothers, Inc., in the amount of $937,729. F. Purchase of 25 HP Compaq PC's to CDWG under California Multiple Awards Schedule (CMAS). Recommendation: Waive formal bidding procedures in accordance with Azusa Municipal Code Section 2.522 Section C, due to the fact that Compaq is covered under the CN AS agreement# 3-95-70-011 OA which allows cities to waive formal bidding. Approve the purchase of 25 HP Compaq Personal Computers from CDWG for a total purchase price of $34,161 .00. G. Authorization for Reclassification of Chief Information Officer Position to Director of Information Technology and to Reclassify the Incumbent Acting Chief Information Officer. Recommendation: Authorize the re-titling of the position, Chief Information Officer to Director of Information Technology and to authorize the City Manager to reclassify the incumbent Acting Chief Information Officer to the position of Director of Technology. H. Resolution Authorizing Payment of Warrants by the City. Recommendation: Adopt Resolution No. 04-C28. CITY COUNCIL TO RECESS AND REDEVELOPMENT AGENCY TO CONTINUE. VII. REDEVELOPMENT AGENCY CONSENT CALENDAR The Consent Calendar adopting the printed recommended actions will be enacted with one vote. ff Staff or Directors wish to address any item on the Consent Calendar individually, it will be considered under SPECIAL CALL ITEMS. A. Minutes of the Redevelopment Agency. Recommendation: Approve minutes as written. 04/05/04 PAGE FOUR B. Agency Treasurer's Report as of February 29, 2004. Recommendation: Receive and file report. C. Redevelopment Aeencv Personnel Action Items. Recommendation: Approve. D. Increase to Blanket _Purchase Order No. 410836/Francisco R. Joseph & Associates. Recommendation: Approve the increase to blanket purchase order number 410836 for Francisco R. Joseph &Associates in the amount of $21 ,520. E. Budget Amendment-Pedestrian Breezeway. Recommendation: Approve the subject Capital Improvement Project budget amendment for the design and construction of the Azusa Pedestrian Breezeway in the amount of $550,000. F. Resolution Authorizing Payment of Warrants by the Agency. Recommendation: Adopt Resolution No. 04-R10. Vlll. ORDINANCES/SPECIAL RESOLUTIONS A. Second Reading and Adopting of Ordinance amending Chapter 34 of the Azusa Municipal Code Concerning Health and Sanitation Regulations. Recommendation: Waive further reading and adopt Ordinance No. 04-005, amending Chapter 34 of the Azusa Municipal Code concerning Health and Sanitation regulations. IX. ADJOURNMENT A. Adjourn. In comp/lance with theAmericans with Disab/lit/esAct, Ifyou need speclal assistance to participate Ina city meeting, please contact the Clty Clerk at 626-812-5229. Notification three (3) working days prior to the meeting when special services are needed will assist staff in assuring that reasonable arrangements can be made to provide access to the meeting. 04/05/04 PAGE FIVE • t-f /6 /6 4-( OP AZUUSA CONSENT CALENDAR TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: ANN GRAF GAYNOR, INTERIM DIRECTOR OF INFORMATION SERVICES VIA: RICK COLE, CITY MANAGER Ale DATE: APRIL 5, 2004 SUBJECT: Waiving of formal bidding and award purchase of 25 HP Compaq PC's to CDWG under California Multiple Awards Schedule (CMAS) RECOMMENDATION 1. It is recommended that the City Council waive formal sealed bids in accordance with Azusa Municipal Code Section 2-522 section C due to the fact that Compaq is covered under the California Multiple Award Schedule CMAS agreement number 3-95-70-0110A which allows cities to waive formal bidding. 2. It is recommended that the City Council approve the purchase of 25 HP Compaq Personal Computers, as configured in attached quote, from CDWG. Total purchase price (including tax and shipping) is $34,161.00. BACKGROUND Each year the City's Information Services staff develops plans for the orderly rotation of computer hardware. Since 1996 the staff has been rotating out and retiring antiquated hardware. This effort has succeeded in standardizing most of the PCs throughout all departments, but given the large number of computers at the City and the 4-year life cycle, pockets of outdated equipment still remain. Part of the Information Technology Master Plan, is to address areas with low-end computers, and realign PC replacement with PC life cycle through annual equipment replacement. Given the high total cost of ownership and the rapid obsolescence of the PC's, replacements were initially planned over a 3-year life cycle. By relocating PC's and printers across departments/users as we procure new systems, we have been able to achieve optimal usage of the equipment and extend the life of the PC's to 4 years in most cases. Thus on average one fourth of the City PC's need to be replaced every year to keep performance and reliability to a minimum standard. This purchase does not meet the full one-fourth replacement, but instead replaces based on budget. FISCAL IMPACT These PC's in the amount of $ 34,161.00 are budgeted as part of equipment re lacement and in the operating budget; account number's 46800009307140 and 48499300006835. r 0� r�� Checkout - Order Review Page 1 of 1 M Le 800 328 4239 e The Right Technology Right Away' * > .)Shipping ( !Payment 0 Place Order Order Information Billed From Address: Billing Address CDWG Inc. City Of Azusa 200 N. Milwaukee Ave Ann Graf Gaynor Vernon Hills, IL 60061 213 E Foothill Blvd Azusa, CA 91702-2514 (800) 594-4239 (626) 812-5233 Shipping Address [ Update] Payment Method [ Update ] Attn: Ann Graf Gaynor Net 30 Terms City of Azusa *********** 809 Angeleno PO Number: TEST Azusa, CA 91702 Shipping Method [ Update ] FedEx Ground Product CDW Usually Ships Qty Unit Price Ext. Price HP Compaq D530 Series small form factor desktop computer 553201 1-3 Days 25 $1,178.51 $29,462.75 Simpletech 256MB Module 487773 Same Day 25 $83.79 $2,094.75 [ Update Order Contents ] Sub-Total $31,557.50 Shipping: $0.00 Sales Tax:* $2,603.50 Grand Total $34,161.00 *Attention NEW FEDERAL CUSTOMERS: If tax appears on your order, it will be deleted when the order is processed. No tax will be charged. Ylar•e This Order https://www.cdwg.com/shop/checkout/review.asp?printable=1 3/30/2004 ti 1111 AZUSA AGENDA ITEM TO: MAYOR AND CITY COUNCIL MEMBERS FROM: DAVE RUDISEL, COMMUNITY IMPROVEMENT MANAGER VIA: ROY E. BRUCKNER, COMMUNITY DEVELOPMENT DIRECTOR VIA: RICK COLE, CITY MANAGER DATE: APRIL 5, 2004 SUBJECT: SECOND READING OF ORDINANCE AMENDING CHAPTER 34 AZUSA MUNICIPAL CODE CONCERNING HEALTH AND SANITATION REGULATIONS RECOMMENDATION It is recommended that the City Council waive further reading and adopt the Ordinance amending Chapter 34 Azusa Municipal Code concerning Health and Sanitation regulations. BACKGROUND At the March 15, 2004, City Council meeting the council introduced and provided the first reading of an ordinance amending Chapter 34 Azusa Municipal Code concerning Health and Sanitation Regulations, and the Food Facilities Grading System incorporated therein. The proposed amendment would adopt Division 1 of Title 8 (Public Health Licenses) and Division 1 of Title 11 (the Health Code) of the Los Angeles County Code, along with all amendments in effect on October 18, 2000. Adoption of the ordinance would repeal the 1975 edition of the Los Angeles County Health Code and replace it with the 2000 version. The proposed amendment would also delete Article II of Chapter 34 commencing with Section 34-36 of the Azusa Municipal Code dealing with "Food Establishments". This latter change is necessary to eliminate contradictive language and definitions that would be recodified under the proposed amendment. The necessary language dealing with food establishment "Grading" is contained in Division 1, of Title 8, Section 8.04.225. FISCAL IMPACT Adoption of the "Health Code", along with all amendments in effect on October 18, 2000, will have little or no fiscal impact on City of Azusa operations, such as the Senior Center. Any fees charged and collected by the Health Department would be retained by the county. 42/oak/ Attachment: Proposed ordinance amendment eAd/id 1 j ORDINANCE NO. AN ORDINANCE OF THE CITY OF AZUSA, CALIFORNIA.,AMENDING CHAPTER 34,ARTICLE I, SECTION 34-1 OF THE AZUSA MUNICIPAL CODE CONCERNING HEALTH AND SANITATION REGULATIONS BY DELETING THE EXISTING SECTION 34-1 AND ADOPTING DIVISION 1, TITLES 8 AND 11 OF THE LOS ANGELES COUNTY CODE IN ITS PLACE, AND DELETING CHAPTER 34,ARTICLE 11 OF THE AZUSA MUNICIPAL CODE CONCERNING FOOD ESTABLISHMENTS IN ITS ENTIRETY • THE CITY COUNCIL OF THE CITY OF AZUSA DOES ORDAIN AS FOLLOWS: SECTION 1. Chapter 34, Article I, Section 34-1 of the Azusa Municipal Code, entitled Health Code Adoption, is hereby deleted in its entirety and amended to read as follows: Sec. 34-1. Health Code Adoption. Division 1 of Title 8 (Public Health Licenses) and Division 1 of Title 11 (the Health Code) of the Los Angeles County Code, as amended and in effect on October 18, 2000, are hereby adopted and incorporated by reference as if set forth in full herein, and shall henceforth collectively be known as the Health Code of the City of Azusa. Three copies of the Health Code are on file in the office of the City Clerk. SECTION 2. Chapter 34, Article II, of the Azusa Municipal Code, entitled Food Establishments, is hereby deleted in its entirety. PASSED, APPROVED AND ADOPTED this_ Day of , 2004. CRISTINA CRUZ-MADRID,MAYOR ATTEST: VERA MENDOZA, CITY CLERK effilioAZUSA INFORMATIONAL ITEM TO: HONORABLE CHAIRPERSON AND MEMBERS OF THE BOARD FROM: CATHY HANSON, DIRECTOR OF HUMAN RESOURCES VIA: RICK COLE, CITY MANAGER kv DATE: APRIL 4, 2004 SUBJECT: REDEVELOPMENT AGENCY PERSONNEL ACTION ITEMS STEP INCREASE RECOMMENDATIONS -The Director of Human Resources Cathy Hanson has submitted a Performance Appraisal for the following employee (s) and requested a merit increase be granted as noted. NAME CLAOD1CATION EFF. DATE Sup MONTHLY SAIA Y Stefanie Hernandez Senior Office Specialist 11-20-03 4143/2 $2,967.48 Sandra Ruiz Economic Development Specialist 5-15-03 4206/2 $4,503.93 Cynthia Seffer Administrative Secretary 4-3-03 4169/4 $3,475.20 The merit increases for the above employees were delayed for several reasons. These include the resignation of the Redevelopment Director and the fact that the new contracted director was initially not responsible for writing performance evaluations. FISCAL IMPACT Positions listed were funded in approved departmental budgets. The retroactive payment for all three employees totals approximately $3800.00. 4,2.) ,/}C( V/ 4Q