HomeMy WebLinkAboutAgenda Packet - June 20, 2005 - CC AZUSA
CONSENT CALENDAR
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: HENRY QUINTERO, ACTING DIRECTOR OF FINANCE
VIA: F. M. DELACH, CITY MANAGER AVA"
DATE: JUNE 20, 200 '
SUBJECT: BLANKET PURCHASE ORDERS OVER $10,000 FY 2006
RECOMMENDATION
It is recommended that the City Council approve the issuance of the blanket purchase
orders detailed on the attached schedule under the provisions of Sections 2-523 and
2-524 of the Azusa Municipal Code.
BACKGROUND
Each year at this time, the City Council approves blanket purchase orders that are over
the amount of $10,000, for the upcoming fiscal year. The purchase orders are good
for 1 year, expiring on June 30, 2006. This report recommends that the blanket
purchase orders listed on the attached schedule be approved for the reasons stated.
FISCAL IMPACT
Monies for these blanket purchase orders have been budgeted in the proposed FY
2006 Operating Budget by the respective departments.
&/ 0/ZDUS---.
CITY OF AZUSA
PROPOSED "BLANKET" P.O.'S OVER $10,000.00
FISCAL YEAR 2005/2006
ANNUAL EST. DIV/DEPT RECOMMENDED VENDOR:
SOLE SOURCE
$ 20,000.00 TRANS ACCESS SERVICES*
$ 300,000.00 L&W ARIZONA PUBLIC SERVICE CO.*
$ 400,000.00 HR AZUSA WORKERS COMP.*
$ 150,000.00 L&W BADGER METER INC.*
$ 12,000.00 PD CALSAFE*
$ 28,000.00 ENGINEERING CALIF. DEPT OF TRANSPORTATION*
$ 1,400,000.00 L&W CALIF. DEPT OF WATER RESOURCES*
$ 12,000.00 PD DEBILIO DISTRIBUTERS*
$ 150,000.00 HR EMPLOYMENT DEVELOPMENT DEPT.*
$ 17,000.00 PD ENTERPRISE RENT-A-CAR*
$ 12,000.00 L&W HAAKER EQUIPMENT CO.*
$ 25,000.00 INFO TECH HEWLETT PACKARD*
$ 18,500.00 L&W HEWLETT PACKARD*
$ 35,000.00 HR ICA-FEES AND SERVICES*
$ 23,500.00 L&W ITRON INC.*
$ 15,000.00 PD LA COUNTY SHERIFF'S DEPT.*
$ 42,000.00 PD LA SUPERIOR COURT*
$ 1,500,000.00 L&W MAIN S.G. VALLEY WATERMASTER*
$ 165,000.00 TRANS METROLINK*
$ 4,654.00 CITY CLERK MUNICIPAL CODE CORP.*
$ 20,000.00 L&W PERFORMANCE METERS*
$ 150,000.00 L&W SAN GABRIEL BASIN WTR QUALITY AUTH.*
$ 45,000.00 L&W SAN GABRIEL RIVER WATER*
$ 55,000.00 L&W SO. CALIF. EDISON CO.*
$ 75,000.00 L&W SUMMIT RESEARCH LABS*
$ 1,000,000.00 L&W UPPER S.G.V. MUNI WATER DIST.*
$ 35,368.00 CITY CLERK UNITED STATES POSTAL SERVICE*
$ 35,000.00 L&W WEST COVINA, CITY OF*
EXISTING CONTRACTS
$ 70,000.00 PW AIR-EX AIR CONDITIONING*
$ 1,200,000.00 LW ARIZONA PUBLIC SVC. COMPANY*
$ 123,000.00 PW ATHEN'S DISPOSAL CO.*
$ 60,000.00 INFO TECH AVAYA*
$ 24,000.00 LIBRARY BAKER &TAYLOR*
$ 20,000.00 L&W BANNING, CITY OF*
$ 265,000.00 ADMIN BEST, BEST, & KRIEGER*
$ 95,000.00 L&W BEST, BEST, & KRIEGER*
$ 15,000.00 PD BEST, BEST, & KRIEGER*
$ 250,000.00 HR BEST, BEST, & KRIEGER*
$ 50,000.00 PW BEST, BEST, & KRIEGER*
$ 62,000.00 ENGINEERING BOGHOSSIAN &ASSOC., GEORGE*
$ 600,000.00 L&W BONNEVILLE POWER ADMIN*
$ 600,000.00 L&W BP ENERGY*
$ 15,000.00 L&W BRIGGS, J.D. COMMUNICATION*
$ 400,000.00 L&W BURBANK, CITY OF*
$ 200,000.00 L&W CALPINE ENERGY*
$ 2,000,000.00 L&W CALIF. INDEP. SYS. OPERATIONS*
$ 32,000.00 PD CINGULAR*
$ 150,000.00 L&W COBURN, THOMPSON*
$ 25,000.00 L&W COGNOS CORP.*
$ 67,000.00 PW COMELAND MAINTENANCE*
$ 50,000.00 L&W CONOCO PHILLIPS*
$ 50,000.00 L&W CONSTELLATION ENERGY COMM*
$ 2,400,000.00 L&W CORAL POWER LLC*
$ 30,000.00 PD DSD*
$ 1,500,000.00 L&W DUKE ENERGY*
$ 15,000.00 LIBRARY EBSCO SUBSCRIPTION*
$ 140,000.00 TRANS. FOOTHILL TRANSIT AUTHORITY*
$ 32,000.00 BUS. LICENSE HDL COMPANIES*
$ 14,000.00 CITYWIDE IRON MOUNTAIN STORAGE
$ 21,500.00 ENGINEERING L.A. CO. DEPT. OF PUBLIC WORKS*
$ 400,000.00 L&W LA DEPT. OF WATER & POWER*
$ 2,979,142.00 PD L.A. CO. FIRE CO.*
$ 75,000.00 PW LA WORKS/CONSORTIUM*
$ 25,000.00 PW LABOR READY*
$ 12,500.00 L&W LEWIS & LEWIS ENTERPRISES*
$ 15,000.00 PD MANNING, MARDER*
$ 150,000.00 HR MANNING, MARDER*
$ 17,200.00 PD MCNEIL ALARM SVC.*
$ 31,000.00 COMM. DEV. MELAD &ASSOC.*
$ 65,000.00 CITYWIDE MISSION UNIFORMS*
$ 95,000.00 SENIOR PROG. MORRISON'S HEALTH CARE
$ 19,000.00 PD MOTOROLA*
$ 5,000.00 CITY CLERK NEOPOST*
$ 19,000.00 PD NEXTEL*
$ 15,000.00 PW NEXTEL*
$ 70,500.00 CITYWIDE NEXTEL
$ 17,000.00 PD O'DAY&ASSOC. MICHAEL*
$ 20,000.00 ENGINEERING P.A. &ASSOC.*
$ 1,200,000.00 L&W PACIFICORP*
$ 100,000.00 L&W PASADENA, CITY OF*
$ 1,500,000.00 L&W PUB. SVC. CO. OF COLORADO*
$ 50,000.00 L&W PUB. SVC. CO. OF NEW MEXICO*
$ 800,000.00 L&W SALT RIVER PROJECT*
$ 169,924.00 PD SAN GABRIEL ANIMAL CONTROL*
$ 300,000.00 L&W SEMPRA ENERGY TRADING CO.*
$ 99,000.00 ENGINEERING SIGNAL MAINTENANCE*
$ 15,000.00 PW SIMPLEX GRINNEL*
$ 1,500,000.00 L&W SO. CALIF EDISON*
$ 60,000.00 L&W SO. CALIF GAS CO.*
$ 13,000,000.00 L&W SO. CALIF. PUBLIC POWER AUTH.*
$ 25,000.00 ENGINEERING TECS ENVIORNMENT*
$ 18,000.00 PW TELETRONIC ALARM SERVICE*
$ 51,480.00 L&W TRUGREEN LANDCARE*
$ 107,712.00 REC/PARKS TRUGREEN LANDCARE*
$ 35,000.00 L&W UNITED MAINTENANCE SYSTEMS*
$ 30,000.00 L&W VERIZON SELECT*
$ 406,038.00 PD WACKENHUT CORP.*
$ 100,000.00 HR WARREN &ASSOC., CARL*
$ 350,000.00 REC/PARKS WEST COAST ARBORISTS*
$ 300,000.00 L&W WESTERN WATER WORKS.*
$ 125,000.00 COMM. DEV. WILLDAN &ASSOC.*
BEST NOT NECESSARILY THE LOWEST BIDDER
$ 20,000.00 REC/PARKS ACOSTA GROWERS*
$ 15,000.00 PW ADVANCED INFRASTRUCTURE TECH*
$ 25,000.00 L&W AT&T*
$ 20,000.00 PW B&K ELECTRIC*
$ 150,000.00 L&W BADGER METER INC.*
$ 150,000.00 L&W BASIC CHEMICAL*
$ 18,000.00 RECREATION CALIBER POOL*
$ 40,000.00 PW CARDLOCK FUELS*
$ 85,000.00 L&W CIVILTEC ENGINEERING INC.*
$ 25,000.00 L&W CLINICAL LAB OF S.B.*
$ 34,999.00 PD COMMUNICATIONS CENTER*
$ 15,000.00 L&W COMPUTER DISCOUNT*
$ 15,000.00 L&W DAYCOM SYSTEMS*
$ 17,000.00 L&W DELL MARKETING*
$ 10,500.00 PW DICK'S AUTO SUPPLY*
$ 67,000.00 CITYWIDE ECONOMY AUTO CENTER*
$ 12,000.00 PW GLENN'S REFRIGERATION*
$ 20,000.00 PW HI-WAY SAFETY*
$ 50,000.00 PW HOME DEPOT*
$ 15,000.00 PW HYDREX PEST CONTROL*
$ 15,000.00 REC/PARKS HYDRO CONNECTIONS INC.*
$ 15,000.00 PW IMMEDIATE RESPONSE*
$ 30,000.00 PW LBL LA ELEVATOR CO.*
$ 13,000.00 LIBRARY METROPOLITAN CORP.*
$ 15,000.00 PW NIXON EGLI*
$ 15,000.00 PW PAT'S TIRE SERVICE*
$ 40,000.00 TRANS ROMO, ALEX AUTO&TRUCK*
$ 12,000.00 PW ROTO ROOTER SVC. & PLUMBING*
$ 550,000.00 L&W SAGER, G.M. CONSTRUCTION*
$ 11,514.00 CITYCLERK SAN GABRIEL VALLEY PUBLISHING*
$ 32,000.00 CITYWIDE SAN GABRIEL VALLEY PUBLISHING
$ 15,000.00 L&W SCANNERHOUSE*
$ 25,000.00 PW SC FUELS*
$ 20,000.00 PW SOUTHEAST CONCRETE*
$ 20,000.00 PW SPRAGUES READY MIX*
$ 12,000.00 PW STANLEY PEST CONTROL*
$ 30,000.00 PW THEISSON KRUPP CH ELEVATOR*
$ 20,000.00 PW TMS RESTORATION*
$ 15,000.00 PW TUCKER, J.G. &SON*
$ 20,000.00 PW UNITED PUMPING SVC.*
•
HIGH ON CONVENIENCE & SERVICE
$ 38,000.00 PW ASSOCIATED ASPHALT*
$ 20,000.00 L&W BRITHINEE ELECTRIC*
$ 15,000.00 L&W CLAVAL*
$ 20,000.00 PD CIRCLE MOBILE MART*
$ 12,000.00 L&W EISEL ENTERPRISES*
$ 100,000.00 L&W GENERAL PUMP CO.*
$ 17,000.00 L&W HOME DEPOT*
$ 24,999.00 L&W HUNTER ELECTRIC*
$ 37,500.00 L&W INTEGRITY ENGINEERING*
$ 60,000.00 RECREATION J&J TROPHIES*
$ 15,000.00 PW LEWIS SAW& LAWNMOWERS*
$ 26,999.99 L&W MCAVOY& MARKHAM*
$ 66,499.99 L&W PROFORMA QUALITY PRINTING*
$ 99,000.00 PW REPUBLIC ELECTRIC*
$ 23,700.00 L&W ROYAL CREST BUILDING MAINT.*
$ 13,000.00 L&W SC FUELS*
$ 22,000.00 INFO TECH SIRSI*
$ 50,000.00 L&W VULCAN*
$ 128,000.00 L&W WEST COAST ARBORISTS*
$ 40,000.00 L&W WHEELER METER MAINT.*
REQUESTED NEW BLANKET P.O.'S
$ 25,000.00 L&W JENSEN PRECAST*
$ 50,000.00 L&W MORGAN STANLEY CAPITAL CORP.*
$ 65,000.00 L&W RENEGRADE TUCK*
$ 100,000.00 L&W SYSTEMS &SOFTWARE*
00/ds
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AZUSA
CONSENT CALENDAR
TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS
FROM: ANN GRAF GAYNOR,
DIRECTOR OF INFORMATION TECHNOLOGY
VIA: F.M. DELACH, CITY MANAGER '
DATE: JUNE 20, 2005
SUBJECT: SIRSI LIBRARY COMPUTER SOFTWARE MAINTENACE CONTRACT
RECOMMENDATION
1. It is recommended that the City Council waive formal sealed bids in accordance
with Azusa Municipal Code Section 2-523 section C, no competitive market, which
allows for proprietary services that can only be provided by one source.
2. It is recommended that the City Council approve the annual software maintenance
and support agreement from SIRSI Corporation, in the amount of $21,080.00.
BACKROUND
The Library currently uses SIRSI software to maintain bibliographic and inventory
control, circulation, demographic reporting and a web interface to the catalog on the
Intranet. The city needs to retain software support from the vendor in order to limit
any potential down time and for periodic product enhancements to the software.
FISCAL IMPACT
Funding for this requested purchase is part of Information Technology Department
operating budget 48499300006835.
/4A.-4 (o/3-0/200
QUOTATIONS
S I R S I DATE
101 Washington Street SE Send Payment To:
Huntsville,AL 35801-4827 SISI Corporation 4/27/2005 2005001115
Federal Tax ID#63-1233771 PO Box 2153
Phone: (256)704-7000 Department 3331
FAX: (256)704-7007 Birmingham,AL 35287-3331
PAGE: 1
BILL TO: SHIP TO:
Azusa City Library Azusa City Library
213 E. Foothill Blvd. 213 E. Foothill Blvd
Attn: Ann Graf Gaynor Attn: Ann Graf Gaynor
Azusa CA 91702 Azusa CA 91702
CUSTOMER CONTACT CUSTOMER ID SALES ID QUOTE PREPARED BY PAYMENT TERMS RENEW DATE MASTER NUMBER
ANN GRAF GAYNOR 626-812-5232 , NLT Net 30 7/1/2005 27,391
QUANTITY ITEM NUMBER DESCRIPTION UOM DISCOUNT UNIT PRICE EXTENDED PRICE
1.000 MNT-SWM-PU Annual Software Maintenance Year $0.0C $21,080.00 $21,080.00
Maintenance Effective Period:
July 1, 2005 - June 30, 2006
Tax Analysis: axable Amt Tax Amount
California Non Taxable $21,080.0C $0.00
Subtotal $21,080.00
RENEWAL MUST BE RECEIVED BEFORE Misc $0.00
THE RENEW DATE. Tax $0.00
74444 Ipa Freight $0.00
Trade Discount $0.00
Total $21,080.00
C4C" Page: 1
SFIZSI
SCHE . E/EXHIBITS"A"
Azusa City Library
Customer ID: 626-812-5232
Contact: Ann Graf Gaynor Model# D(Migration) Titles: 150,000/50 Users
Contract#: 2005001115 Unicorn Software Maintenance U-ILS-SMPU
Contract Renewal Effective Period: 7/1/2005 - 6/30/2006
Item Number U of M Quantity
Description of Items Covered by this Contract Coverage Effective Dates: Price
Comments Serial Number From To
M-U-MIG-D each 1 $21,080.00
Unicorn Migration Package 7/1/2005 6/30/2006
M-U-BIB . each 1
Bibliographic&Inv.Control 7/1/2005 6/30/2006
M-U-AUTH each 1
Authority Control 7/1/2005 6/30/2006
M-U-IBISTRO each 1
iBistro Suite 7/1/2005 6/30/2006
M-U-Z39.50 each 1
Z39.50 Version 3 Server 7/1/2005 6/30/2006
M-U-CIRC each 1
Circulation Control 7/1/2005 6/30/2006
M-U-CIRCBKP each 1
Backup Circulation 7/1/2005 6/30/2006
M-U-INV each 1
Inventory Control 7/1/2005 6/30/2006
M-U-WORKF each 50
WorkFlows Staff Clients 7/1/2005 6/30/2006
M-U-RWG each 1
Sirsi Reporting Module 7/1/2005 6/30/2006
C4C1. rage: z
5 , i ' R S I SCHEDULE/EXHIBIT "A"
Azusa City Library
Customer ID: 626-812-5232 Model# D (Migration)
Contract#: 2005001115 Unicorn Software Maintenance U-ILS-SMPU
Item Number U of M Quantity
Description of Items Covered by this Contract Coverage Effective Dates: Price
Comments Serial Number From To
M-U-MBU each 1
MARC Import/Export Util. 7/1/2005 6/30/2006
M-U-SSS each 1
Standard Sirsi System Software 7/1/2005 6/30/2006
M-MIG-INCL each 0
Patron Authentication 7/1/2005 6/30/2006
Total Unicorn Software Maintenance $21,080.00
(D / 2oi 05
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AZUSA
CONSENT CALENDAR
TO: THE HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: ANN GRAF GAYNOR
DIRECTOR OF INFORMATION TECHNOLOGY
VIA: F.M. DELACH, CITY MANAGER ,•
DATE: JUNE 20, 2005
SUBJECT: EXPANSION OF POLICE ACCESS CONTROL SYSTEM
RECOMMENDATION
1. It is recommended that the City Council waive formal sealed bids in accordance with Azusa
Municipal Code Section 2-523(d) due to the fact that SAS - Superior Alarm System is covered under
the California Multiple Award Schedule CMAS agreement number#3-02-63-0033B which allows cities
to waive formal bidding.
2. It is recommended that the City Council approve the purchase of access control hardware and the
installation cost of equipment to expand the existing access control system at the Police department
adding three additional doors. Total purchase price not to exceed $13,278.00.
BACKGROUND
The existing access control system at the Police department is being expanded to include three
additional doors. These doors are; the door to the police data center, door to the police administrative
area, and the door to a computer inventory closet which also houses some fiber connections.
A reimbursable "First Responder" grant from the department of Homeland Security was awarded for
specialized equipment to enhance event and incident management and target hardening to protect
critical facilities.
FISCAL IMPACT
The funding for this project is reimbursable from the State, from the Office of Home Land Security. The
expenditure plan for this grant was adopted at the April 4, 2005 council meeting. Revenue account
number 282032000244540 and expense account 28203200247125. There are no on going
operational costs.
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JIB
Sent By: ADMINISTRATION; 6268125185; Jun-7-05 4:20PM; Page 2/2
•
cnea in:Ai 18187179700
SUPERIOR ALARM SYSTE PACE ' 04
Department of General Services
Procurement Division
707 Third Street, 2M Floor
West Sacramento, CA 95805-2811
Stat: Qf California
MULTIPLE A ARD. SCHEDULE
Superior S : curity Specialists
id ba
arm
Superior A.
3-02-63-0033B - Brand-Hi Sth
Alarm S stem-Fire
Video E•ui-Professional
Security cess Control
Security ilprnponents
Security anagement Systems
Security ,.ditware
Security ..urveillance System .
Service--q iipment installation ..
Service..:q ipment Repair •
Service-. • aware Iristallation
G4bover descriptions.for marketing pulp, dull. Review contract for producra/se vkes av&t ible/
•
CONTRACT NUMBER: 30+;'2-63-0033B
.CMAS TERM DATES: 1 i 7/2002 through 11/30/2005 •
DISTRIBUTION: S ATEWIDE ___
The most current Ordering instructions and 9• -CIII Provisions end CMAS Terms and Conditions, products
and/or services:e d priding ere included herein 411 purchase orders issued.under this contract Incorporate
the foliawing Ordering Instruction and Specie Privlslona and CMAS Terms and Conditions (dated
Jenuer.20021.
I) r
,r, V#lL► ' , ._ Effective Date' 00:
Sent By: ADMINISTRATION; 6268125185; Jun-7-05 4:20PM; Page 1 /2
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', Alarm Co#AC01342
State Contractor#782737 • Aunt 0 tll
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02-03
_ Residential -Commercial -11ldustrial -Burglary-Flre - CCTV-Card Access ,
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SCHEDULE O)' EQUIPMENT AND PRICING
ITY OF AZtTSA
•I4CE DEPT ADD-ON
SECURITY WI k2C BASED CARD ACCESS SYSTEM
' 05/09/2005
PARTS LIST GSA TOTAL
•
1 Hirsch VMBM Control Panel, 18 '*p) 3,600 2,340 2,340.00
3 Rirsch CR24L Thin Line Readers 205 144 432.00
3 Hirsch MSLMM-3 Line Modules 10 7 21.00
1 Hirsch LIT-V Interface Card 300 210 210.00
3 Hirsch 1tRIA's Match Card Inter aces 200 140 420.00
3 !Hirsch MRa Mounting Boxes 40 28 84.00
6 Hirsch SWAM Replacement Batts i*s ' 150 108 648.00.
1 Altronix AL600ULACit' Power Supp y 575 367 367.00.
2 Blectrified Corbin Zusswin Nor i4e Locks 625 426 852.00
3 Blectritied Singes 225 175 525.00
3 Magnetic Door Switches (For Do r 'Position) 25 17 51.00'
1 Cylindrical Ilsotrified Lockse With RIX 475 385 385.00
2 DS Request To Exits 146 65 130.00.
1000 18/4 S/8 Plenum Cable .45 .30 300.00
200.0 14/2 8/0 Plenum Cable i .40 .26 520.00
LOT Conduit, Fittings And Connecto a i 750 750.00
PARTS 8,03.5.00
i TAX 662.89
•
LABOR 44080.00
PROGRAMMING 500.00
•
NOTES: $ 13,277.89
1. SAS will install en 8 door controlie in the Police Dept. Building.
2. H.I.D. card readers will be installs : at all specified locations.
3. SAS will install new locking hard -r: and hinges.
4. The City will supply a network co . 'tion at the MB location with a static I.P. address
for the panel.
S. SACS -0121 adjust and check all *xis 4 !g doors In the building aa a mains. teem.
6. EAS will install magnetic switches o, all doors to indicate door position.
7. SAS will install request-to-exit d-u tem at each door.
8. SAB will program the controller an; Rhe doors into the existing Velocity. System.
9. Hirsch GSA contract number is GS-O 'P '7733C, expiring August 31, 2005.
•9001 Canoga Ave. -Canoga P. CA 91304-(81.8) 700-7100- Fax (818) 717-9700
htt1 ' vwsassecurlty.com .
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AZUSA
CONSENT CALENDAR
TO: HONORABLE CHAIRPERSON AND MEMBERS OF THE BOARD
FROM: HENRY QUINTERO, ACTING DIRECTOR OF FINANCE
VIA: F. M. DELACH, CITY MANAGER,.j' 4v)
DATE: JUNE 20, 2005
SUBJECT: BLANKET PURCHASE ORDERS OVER $49,999.99 FOR FY2006
(REDEVELOPMENT AGENCY)
RECOMMENDATION
It is recommended that the Redevelopment Agency Board approve the issuance of
the blanket purchase orders detailed on the attached schedule under the provisions of
Sections 2-523 and 2-524 of the Azusa Municipal Code.
BACKGROUND
Each year at this time, the Board approves blanket purchase orders that are over the
amount of $49,999.99 for the upcoming fiscal year. This year only the contract with
Best, Best and Krieger for legal services related to the redevelopment agency falls into
this category. The redevelopment agency has a higher threshold of administrative
authority ($49,999.99 vs. $10,000 for all other city operations in order to expedite
redevelopment and economic development activity.)
FISCAL IMPACT
Funds for this blanket purchase order have been budgeted in the FY2006 Operating
Budget for the redevelopment agency.
Cvia-u-I ‘0120/2vv r
REDEVELOPMENT DEPT.
PROPOSED "BLANKET" P. O.'s OVER $49,999.99
FISCAL YEAR 2005/2006
ANNUAL EST. DIV/DEPT RECOMMENDED VENDOR:
EXISTING CONTRACTS
$ 175,000.00 REDEVELOPMENT BEST, BEST& KRIEGER