HomeMy WebLinkAboutAgenda Packet - August 15, 2005 - CC fi
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AGENDA ITEM
TO: THE HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: F. M. DELACH, CITY MANAGER 44
DATE: AUGUST 15, 2005
SUBJECT: ADOPTION OF THE FISCAL YEARS 2006-2010 CAPITAL IMPROVEMENT
PROGRAM (CIP) BUDGET
RECOMMENDATION
It is recommended that City Council adopt the City's Capital Improvement Program (CIP) for
the City's Utility Operations in the amount of $7,536,000, for fiscal years 2006-2010. The
full CIP will be resubmitted for City Council approval in September. Appropriations for
projects in the amount of $10,225,139 for fiscal year 2006 are submitted for your review as
identified in Exhibit A.
BACKGROUND
The City Manager's Recommended CIP Budget for fiscal year 2006 is presented for your
consideration. The CIP is consistent with prior City Council budget discussions and policies
incorporated in prior Capital Improvement Programs. At the time Council approved the
operating budget, the CIP was not yet ready for consideration.
The CIP budget identifies funding for major capital improvement projects throughout the
city's infrastructure. Projects carried over from the prior fiscal year include updated funding
modifications to previously adopted projects and a total of 16 new projects added to the
various categories. There are no new projects necessitating resources from the General Fund.
Annually, the staff goes through a process that reviews the current projects in the CIP and
determines if the project should be deleted due to completion; modified due to a change in
scope; or amended to include additional funding. Staff also identifies new projects that need
to be added to the list of capital projects.
FISCAL IMPACT:
The appropriations recommended in the fiscal year 2006 Capital Improvement Program
Budget total $7,536,000 from the utility Enterprise Funds.
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AZUSA
AGENDA ITEM
TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS
FROM: SHARON W. HIGHTOWER, ECONOMIC &COMMUNITY DEVELOPMENT DIRECTOR
VIA: F.M. DELACH, CITY MANAGER/frA40
DATE: AUGUST 15, 2005
SUBJECT: REQUESTS FOR EXTENSION OF AMORTIZATION OF NONCONFORMING USES
1) Edward and Sally Cappello, Max's Repair Shop, 619 N. San Gabriel Avenue; 2) Luis
Rosales and Rosario Lucas, El Camino Auto Repair, 633 et.al. N. San Gabriel Avenue; 3)
Lee Patterson, Freeman's Towing Service &Garage/Freeman's Truck Rental/Auto
Specialist, 204 E. Foothill Blvd. and 632 N. Alameda; 4) Wayne and Valda Fletcher/James
and Sharon Yenyo, Wimpey's Pawn Shop, 650 N. Azusa Avenue.
RECOMMENDATION
Staff recommends that the City Council approve the staff recommendations for each of the four
requests.
BACKGROUND
These four Requests for Extension of amortization of nonconforming uses are all for uses made
nonconforming under the previous Code, not the new Development Code. In January, 1983 the City,
changed the zoning on numerous properties in the downtown area from General Commercial (C-3) toy
Central Business District (CBD). See Exhibit A. The CBD zoning did not allow auto repair services,.
rental of vehicles, towing services, or pawn shops, among other uses. Consequently all of the uses
which became nonconforming to the CBD District were given twenty (20) years to cease operating at
their locations. The 20 years was up in January, 2003. There was no requirement or program for
notification of either the beginning or end of the amortization periods.'
This deadline came to the staff's attention in 2004. The entire downtown was reviewed for zoning
and nonconforming uses, and notices were sent in December 2004 to those owners/operators of
nonconforming amortized uses stating that they must cease operating that use or apply for an
extension of up to 8 years (10 years from 2003). A sample of this letter is attached as Exhibit B. All
four of the owners/operators in this report responded. After the new Development Code was
adopted, another letter (sample attached as Exhibit C) was sent indicating the simplified procedure to
be followed to apply for the extension. Two of the applications were not received until July, 2005.
// ,/ ,/ d
, , Honorable Mayor and City Council Members
REQUESTS FOR EXTENSION OF AMORTIZATION
August 15, 2005
Page 2
The adoption of the new Development Code affected these amortized uses in two basic ways—it
allows for the Requests for Extension to be heard directly by the City Council and it zoned the
properties Downtown Town Center (DTC) which still does not allow these uses. DTC does allow for
mixed use, including residential, and retail, offices, etc.
The previous Code allowed for "time extensions for up to, but in no event more than, ten years,
provided that findings can be made that such extensions will not be detrimental to public health,
safety, welfare, or future planning and development of the area."
ALTERNATIVES
For each of the four applications City Council has the following alternatives:
A. Approve the staff recommendation
B. Approve a longer or shorter period or deny
C. Continue the items for additional information
ANALYSIS
1. Cappello, Max's Repair Shop, 619 N. San Gabriel Avenue
The Cappellos purchased the property (two lots) for $100,000 and took out a business license in
1986. According to the County Assessor's office, the lot is 7000 s.f. and the building 1500 s.f., built in
1973. The Cappello's letter of request is attached as Exhibit D. It requests the longest term of
extension possible, to January 2013. It states that the business is their primary source of income and
that they have long term equipment leases. This is the only information provided. Staff met with the
Mr. Cappello in December 2004 and has communicated with him since.
The auto repair business located there has a clean and neat appearance, including some landscaping
in the front. It is surrounded by commercial uses on the north and south and residential across the
alley on the west. It is desirable to have this type of business relocate both for the current
surroundings and future potential development. Located on the west side of San Gabriel Avenue, it is
not in the direct path of immediate downtown expansion. While there is some new residential
development planned within three blocks, on the south side of Foothill Blvd., it is unlikely there will be
much activity here for a few years.
Recommendation: That the City Council find that an extension of time will not be detrimental to
the public health, safety, and welfare, or the short-term future planning and development of the area
and approve an extension of the amortized use until January 2013 with the following conditions:
a. There can be no further extension of time;
b. The auto repair use must cease prior to January, 2013;
c. There can be no expansion of the auto repair or similar use; and
d. The property shall be well maintained and the operation of the business shall meet all
Development Code standards.
2. Rosales and Lucas, El Camino Auto Repair, 633 N. San Gabriel Avenue
Rosales and Lucas owned El Camino Tire Shop &Auto Repair at 531 E. Arrow Highway for four years.
In December, 2003 the owners became partners with John Babish who had owned Azusa Muffler at
•
,- Honorable Mayor and City Council Members
REQUESTS FOR EXTENSION OF AMORTIZATION
August 15, 2005
Page 3
the San Gabriel address. Mr. Babish sold the property (3 lots) to William Steiner in February, 2003,
and Steiner sold it to Rosales and Lucas in December, 2003, for $227,500. The business name
became El Camino Auto Repair in January, 2004.
There is a note on the business license that the previous owners were aware in April, 2003 that the
20-year amortization period had ended.
Rosales and Lucas submitted the application form only, with no justification or clarification. Staff met
with Rosales and Lucas In December 2004 and has communicated with them since.
This auto repair business also has a moderately clean and neat appearance but is in need of some
improvement and maintenance. There is a broken wall and weeds in the front. It is surrounded by a
commercial use on the north, residential on the south and residential across the alley on the west. It
is desirable to have this type of business relocate both for the current surroundings and future
potential development. Located on the west side of San Gabriel Avenue, it is not in the direct path of
immediate downtown expansion. While there is some new residential development planned within
three blocks, on the south side of Foothill Blvd., it is unlikely there will be much activity here for a few
years.
Recommendation: That the City Council find that an extension of time will not be detrimental to
the public health, safety, and welfare, or the short-term future planning and development of the area
and approve an extension of the amortized use until January 2013 with the following conditions:
a. There can be no further extension of time;
b. The auto repair use must cease prior to January, 2013;
c. There can be no expansion of the auto repair or similar use;
d. The wall in the front shall be restored or a new similar wall built and the area landscaped; and
e. The property shall be well maintained and the operation of the business shall meet all
Development Code standards.
3. Patterson/Garrido, Freeman's Inc. Truck Rental/Freeman's Towing Service &Garage/Auto
Specialist, 204 E. Foothill/632 N.Alameda inclusive
Although various businesses have been at this location for many years, Mr. Patterson apparently
purchased the property (seven lots) for an unknown amount in 1988 and took out business licenses in
various years. The Garrido's rent the southernmost building and were first issued a business license in
May, 2001 for the Auto Specialist body shop business.
According to the County Assessor's office, the total property is approximately 22,500 s.f. and the
buildings total 8900 s.f., built in 1967 and 1981 (Foothill building). The Patterson application
attachment is attached as Exhibit E. It requests the longest term of extension possible, to January
2013. Staff met with a representative of the Patterson Trust in January, 2005 and has communicated
with him since.
The Foothill building houses several businesses: (1) Auto parts, paint, hardware, etc. which are all
conforming businesses under the old and new codes; (2) U-Haul Truck Rental which was interpreted
to be a conforming use so long as it was the office only. The Alameda address houses (1) Freeman's
Towing Service &Garage which is nonconforming and amortized and (2) Auto Specialist, a body shop,
which is nonconforming and amortized. There is a letter in the file, dated January, 1983, which
•
Honorable Mayor and City Council Members
REQUESTS FOR EXTENSION OF AMORTIZATION
August 15, 2005
Page 4
notified Freeman's Towing at 204 E. Foothill that the towing, auto repair and sale of auto parts (new
and used) uses were nonconforming, and that auto dismantling was illegal (see attached Exhibit F).
Freeman's Inc, the U-Haul truck rental business, operates out of the Foothill building. The first
business license for this use was issued in 1993. This type of business was not allowed under the CBD
zoning and, as operated, is illegal. There is a note on the license that it is for office use only, with the
trucks to be stored at the City of Industry; however, there are frequently U-Haul Trucks parked in the
abutting vacant lot, on the property or on the street. The issue here is not nonconformity but the
illegal operation of the business.
Freeman's Towing is one of four towing services under franchise to the City of Azusa to provide tow
truck services. The franchise expires February, 2007. Freeman's does not have a tow yard in the City
as the franchise agreement requires, but it does bring impounded vehicles back into the City for
release to the owners. One or more tow trucks are often parked on the property or on the street.
The Auto Specialist is operated by the Garrido's. There has been an auto repair/body shop in this
location since 1967. It is nonconforming and amortized.
The property is surrounded by a vacant lot (used illegally for parking) on the east, the Bank of America
across the street on the west, and residential uses to the south. It is desirable to have these types of
business relocate both for the current surrounding uses and future potential development. Located
just across the street from Block 36, the property is in the direct path of Downtown and Foothill
Corridor expansion. It is likely that there will be development activity in this area and the amortized
uses are detrimental to future permitted uses. While it is possible to provide a short period of relief in
order for the businesses to cease operation and/or move, this period should be short.
Recommendation: That the City Council find that any lengthy extension of time will be detrimental
to the public health, safety, and welfare as there are residential uses immediately abutting the uses to
the east, south and southeast; that the City Council further find that any lengthy extension of time will
also be detrimental to future planning and development of the area as it is projected that the
commercial block to the west will be developed within two years and the Foothill Corridor will likely
continue to be developed with new commercial and residential uses; and that the City Council (1)
approve an extension of the towing service use and the auto body/repair uses until February 1,
007; and (2) require the truck rental business to cease operation January 1, 2006, with the
following conditions:
a. There can be no further extension of time and the uses shall cease before the deadlines;
b. There can be no expansion of the amortized/illegal uses in the interim; and
c. The property shall be well maintained and the operation of the businesses shall meet all
Development Code standards, including signs.
4. Fletcher/Yenyo, Wimpey's Pawn Shop, 650 N.Azusa Avenue
The Fletchers purchased the property for $138,500 and took out a business license in September,
1992. According to the County Assessor's office, the lot is 4500 s.f. and the building is 4500 s.f., built
in 1955. The Fletcher/Yenyo letter of request is attached as Exhibit G. It states that they were not
made aware of the amortization until November, 2004. This is the only information provided. Staff
met with the Mr. Yenyo in December 2004 and has communicated with him and Mr. Fletcher since.
Honorable Mayor and City Council Members
REQUESTS FOR EXTENSION OF AMORTIZATION
August 15, 2005
Page 5
The pawn shop business is surrounded by commercial or vacant uses on all sides. It is reasonably well
maintained except that it has a cluttered appearance due primarily to window signs. It is desirable to
have this type of business relocate because it has been determined to be incompatible with future
potential development. Located within Block 36, the property is in the direct path of Downtown
development calling for allowed retail and mixed use. While it is possible to provide a short period of
relief in order for the business to cease operation and/or move, this period should be short. An
additional alternative for deciding on any extension of time would be for the City, the Agency and the
parties to negotiate a separate agreement that would relate the amortization and the future
disposition of the business and property as part of the development of Block 36.
Recommendation: That the City Council find that any lengthy extension of time will be detrimental
to the public health, safety, and welfare, and to the future planning and development of the area as it
is projected that the commercial block in which it is located will be developed within two years and
approve an extension of the amortized use until February 2007 with the following conditions:
a. There can be no further extension of time unless negotiated in a separate agreement;
b. The pawn shop use must cease prior to February, 2007;
c. There can be no expansion of the pawn or similar non-allowed use; and
d. The property shall be well maintained and the operation of the business shall meet all
Development and Municipal Code standards, including signs.
FISCAL IMPACT
The indirect fiscal impact of these actions is dependent upon which businesses replace the amortized
businesses. Elimination of nonconforming uses is expected to provide for replacement with
conforming uses which are expected to be more appropriate, supportive, and lucrative privately and
publicly. Renovation and/or new uses on the properties will likely increase sales and property taxes.
Attachments: Exhibits A-F
f
4 ism A
/ ,;/ ORDINANCE NO. 2154 0
\ AN ORDINANCE OF THE CITY COUNCIL OF THE
CITY OF AZUSA REZONING CERTAIN PREMISES
IN THE DOWNTOWN AREA FROM C-3 TO CBD
THE CITY COUNCIL OF THE CITY OF AZUSA DOES ORDAIN
AS FOLLOWS :
SECTION 1. The City Council does hereby find,
determine and declare that the change and amendment to the
Zoning Ordinance set forth below was duly initiated, that
notice of hearing hereon was duly given and published, that
public hearings thereon were duly held by the Planning Commis-
sion and by the City Council. The City Council finds that the
public necessity, convenience, and general welfare and good
zoning practice require that the following amendment and zone
change be made.
SECTION 2. Notwithstanding the provisions of
Section 19 . 06. 010 of the Azusa Municipal Code and the Zoning
Map referred to therein the following described premises are
hereby placed and included in the CBD (Central Business District)
Zone, to wit:
All of the premises zoned C-3 on the day
prior to the effective date of this ordi-
nance as shown on the Official Zoning Map
of the City of Azusa in the area bounded
by Fifth Street on the south, Louise Avenue
the Atchison, Topeka and Santa Fe Railroad
tracks, and Angeleno Street (north of the
tracks) on the west and northwest, Tenth
Street on the north, and Dalton Avenue on -
the east.
The premises are more particularly shown
and described on the map attached hereto
as Exhibit "A. "
SECTION 3. The Director of Community Development
and Planning shall revise the Official Zoning Map of the City
of Azusa to reflect the changes in zone of the premises described
herein.
SECTION 4. The City Council does hereby find and
declare that the change of zone for the properties described
herein will not have a substantially adverse effect upon the
environment and the negative declaration has been prepared in
accordance with the California Environmental Quality Act of 1970
as amended and the State CEQA Guidelines and is hereby approved
and adopted by the City Council.
SECTION 5. The City Clerk shall certify to the
passage of this Ordinance and shall cause the same to be pub-
lished as required by law.
PASSED AND APPROVED this 6thday of December ,
- — 1982: - - -
r YOR
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) SS.
CITY OF AZUSA
I, ADOLPH SOLIS, City Clerk of the City of Azusa,
do hereby certify that the foregoing Ordinance No. 2154
was regularly introduced and placed upon its first reading
at a regular meeting of the City Council on the 15 day of
November , 1982. That thereafter, said Ordinance was
duly adop ted and passed at a regular meeting of the City Council
on the b day of December , 1982, by the following vote to wit:
AYES : COUNCILMEMBERS : DECKER, HART, LATTA, MOSES
•
NOES: COUNCILMEMBERS: NONE
ABSENT: COUNCILMEMBERS : NONE
ABSTAIN: COUNCILMEMBERS : CRUZ
4
4(;6
CITY CL K
Publish Azusa Herald December 15, 1982.
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AZUSA
The Canyon City—Gateway to the American Dream
December 14, 2004 E.xiIi
NT
Luis Rosales and Rosario Lucas
9497 Del Mar Avenue
Montclair CA 91763
This letter is to notify you that your business use, El Camino Auto Repair at 633 (aka 631
and 635)N. San Gabriel Avenue, is a nonconforming use under the City of Azusa's
current Zoning Ordinance and had a twenty-year amortization period that ended in
January, 2003. In January, 1983 the Zoning Ordinance was amended to change the
zoning on your property from C-3, General Commercial, to CBD, Central Business
District. The CBD Zone does not allow auto repair uses. This means that the amortization
period for your business use began in January, 1983 and the business use was supposed to
end or move from its current location by January, 2003. The situation will not change
under the new Development Code currently in public hearings.
According to the current amortization process, you had the right to request an extension
of nonconforming use for up to ten years. You may still make this request for extension
by letter addressed to me as the Zoning Administrator/Director of Economic &
Community Development, for a period of up to the remaining eight years, up to January,
2013. You must make this request for extension of nonconforming use within 30 days of
the date of this letter. This request may be approved,modified, or denied.
The City staff will work with you to find a new location in the City and/or to request an
extension of nonconforming use. You may call Larry Onaga, Assistant Director of
Community Development at 626-812-5262 or me at 626-812-5236.
Si erely
• Sharon W. Hightower
Director of Economic & Community Development
CC: Larry Onaga
City Attorney Sonia Carvalho
•
�OF 4�G.
!AZUSA=
The Canyon City—Gateway to the American Dream
EiiXH
rtified Mail
April 20, 2005
Edward and Sally Cappello
Max's Repair Shop
619 N. San Gabriel Avenue
Azusa, CA 91702
•
Dear Mr. & Mrs. Cappello:
By letter dated December 9, 2004 you were notified of the nonconforming status of your business at
619 N. San Gabriel Avenue, Azusa, CA 91702. After discussion with me, you indicated that you would
take the option of applying for an extension of time of up to eight years to abate the use. I indicated
that the new Development Code would probably simplify the procedure for such requests.
The new Development Code became effective March 25, 2005 and the procedure was simplified. Old
and new extension applications will now go directly to the City Council for review and decision, without
a formal public hearing. In addition, the total fee for the application is reduced to $570.
Please complete and submit the enclosed application form and a check for $570 to the Planning
Division within thirty (30) days. You must include justification for your request, including costs, leases,
etc. We will then review the application, prepare a staff recommendation and schedule the item for a
City Council agenda.
Thank you for your cooperation. If you have any questions you may call me at 812-5236 or Larry
Ona a at 812-5262.
Sharon W. Hightower
Director of Economic & Community Development Department
Cc: Larry Onaga, Assistant Director
Economic&Community Development Department
213 East Foothill Boulevard Azusa,CA 91702.Office(626)812-5299 Fax(626)334-5464
Edward and Sally Cappello
619 North San Gabriel Avenue
Azusa, California 91702
January 10,2005 em'INT D
City c)f Azusa
213 last Foothill Blvd.
Azusa, California 91702
RE: kequest for permit extension for Max's Repair Shop, 619 North San Gabriel Avenue
More then 2 decades ago my wife and I moved to California looking for a business opportunity and a
promising city to start a business in. Instantly, we knew Azusa was that city. Over the past 2 decades
Azusa has consistantly been a developing community ideal for sole proprietorship. We jumped at the
opportunity in 1986 to purchase Max's Repair Shop and the business has been our primary source of
income since.
Not long after, we noticed small and large business were leaving Azusa or closing down completely.
Since then,the economy has taken a downward turn and our cliental has steadily decreased,yet we have
beenable to keep our doors open Monday thru Friday 8am to 5pm, and continue to serve the community
with a clean facility and a warm smile. We believe this is crucial in a time where large car dealerships
overcharge and sell unneeded services to customers, Max's Repair Shop prides itself on honest repairs
and superior quality.
In order for us to stay competitive with these dealerships, we need state-of-the-art equipment such as
engine analyzers and electronic equipment. This need has required us to take long equipment leases which
are costly and on-going. In addition to our equipment expenses we have overhead, insurance, income
taxes, property taxes expense and many other expenses. Being required to relocate at this time would be a
great financial hardship to us.
In the years we have owned Max's Repair we have learned many things. One of which is the need for an
honest repair man who genuinely wants to provide the highest quality service in an older and limited
income community. As a family we firmly believe that we have consistently done that for our loyal
customer base and look forward to many more years of doing so.
According to the letter we received dated December 9, 2004 from the Director of Economic and
Community Development, we have the right to request an extension of nonconforming use for 20 years. V
Please consider this letter as our formal request. We realize this request causes some debate with the city,
however we would like to continue our business long enough to have some type of retirement money to
live on when we can no longer work and to pay off our ongoing debt. We thank you for you consideration
in this matter and look forward to working with the City of Azusa and the Economic and Community
Development on this issue.
Sincerely,
Edward and Sally Cappello
likertgAti/•
OA
ATTACHMENT: Exiterr a
DESCRIBE PROJECT IN DETAIL. Include operational Aspects for uses other than residential.
The property in question is a corner parcel consisting of seven contiguous record lots, all of which are
under one ownership. This site is developed with two separate and distinct structures with one being
located at 204 East Foothill Boulevard and the other situated at 632 North Alameda Avenue, both in
the City of Azusa. This property has been historically utilized as automobile towing, repair and truck
rental facilities and was previously Zoned C-3, which did permit the current uses of land at the time
of their establishment. The property was the subject of a City initiated zone change which reclassified
the subject site to its present Zone of CBD, which now precludes vehicle towing, rental and repair
facilities.
The corner four lots of the subject property are developed with a one story building, in which houses
a retail auto parts store operates. This is apparently a legal and allowed use under the designated
zone of CBD; however, the applicant also provides a towing service and U-Haul truck rentals
conveniences, which are the subject of this application. The three remaining lots are also improved
with a one story building which houses an automobile body and paint shop. This use also has a long
history of operating at this location and in this manor for many years and did so long before the City's
initiated zone change.
This property's improvements were built with valid building permits and the resulting certificates of
occupancy were issued. These buildings were built with the entitlements in place and with specific
designed buildings to accommodate the intended uses. Over the years, these properties have served
the citizens of Azusa and surrounding communities by clearing public streets of abandoned, wrecked
impounded vehicles; repairing of damaged vehicles and offering the rental of vehicles for those in need
of such a vehicle for a short period of time.
The applicant/property owner is aware of the unfortunate circumstances causing this action by the
City and has made every effort to relocate his businesses to another location which has the proper
zoning to permit these uses of land. He has gone as far as seeking the assistance of realtor's and
City officials in his effort to discovering available and qualifying properties. Unfortunately, the City
and professional land agents have not been able to find such property within the City of Azusa. As
soon as a reasonable site is found, the applicant will immediately relocate his businesses.
In the interim, the applicant requests that he be allowed to continue the operation of his businesses
as herein described until another location is found or until January, 2013; whichever occurs first.
Currently there are several vacant parcels in this Central Business District and also many unoccupied
commercial buildings. If the applicant were forced to leave the area, it appears this property will sit
dormant for a substantial period and perhaps beyond 2013. With the assistance of real estate
professionals, the City and the applicant's due diligence, it is believed such a property can be found.
If allowed to continue the current use of the property in this light, the citizens of Azusa and others
will be assured their needs will continue to be served and the tax base of the City will remain.
Briefly describe your reasons why this project should be approved:
In addition to the applicant's livelihood, his employees have a vested interest in ensuring their jobs
are secure and their ability to support their families, is uninterrupted. Furthermore the property taxes,
business licenses fee, receipts taxes and the persons associated with the applicants business often
frequent other business establishments in the area, which generates a positive effect to the people,
businesses and officials of Azusa. If in fact an authorized use was awaiting this location, and the
property value was to be realized for a CBD development,the applicant would immediately make other
arrangements. However, with the volume of available properties in the area, the likelihood of a
complying development or use being introduced into this vicinity is remote at this time. The applicant
stands ready to relocate his businesses and/or abandon his property in the name of progress. This
event appears to be premature at this time.
By allowing this use of land to remain at this location as an interim use as herein suggested, the
people of Azusa and all parties would be best served.
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vJanuary 7. 1983 . Exicerr
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Freeman's Towing
-204 E. Foothill Blvd.
Azusa, Ca. 91702
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Subject: Violation of Azusa Zoning Code - Freeman's Towing
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th-':. ..,. ' Gentlemen,
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.,This office is in receipt of a complaint relative to subject business. Your use . .....,:
„.„
is approved as existing non-conforming for towing, auto repair and the sale of auto ''....
parts (new and used). However, auto dismantling is not a permitted use in the CBD
2-; Zone. Also, I am enclosing a copy of the precise plan for your wall and roof signs:: .
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'''' 'Precise Plan No. P-1441). The plan as approved did not include reference to "auto
0-:-.{--- '=- dismantling". • tg .
' ;Or ' .Attions to correct include: .. . •
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,A,..: .,. (a) remove from the wall sign the lettering referring to autc dismantling,
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and .-.: 1
(b) if auto dismantling is being conducted as a business, the use must be
discontinued. ' r
If you have any question, please do not hesitate to contact me. .
A. ,
,...> !.
; , Sincerely,
•
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WILLIAM CUNNINGHAM
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COMMUNITY DEVELOPMENT/PLANNING DIRECTOR
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AZUSA
FISCAL YEARS 2006-2010 CAPITAL IMPROVEMENT PROGRAM TRANSMITTAL
August 15, 2005
Honorable Mayor and Members of the City Council:
I am pleased to present for your consideration the Recommended Fiscal Year 2006-2010 Capital Improvement Program(CIP) Budget.
This five-year capital improvement program provides for prudent and fiscally responsible care and development of Azusa's public
infrastructure and facilities as we continue on Azusa's Renaissance. This five year capital improvement plan includes 27 projects with
a total estimated cost of$91,599,358. A total of 16 new projects have been added to the plan this year with a potential cost of $33
million for this and future years. A total of$10,225,139 is recommended to be appropriated in fiscal year 2006.
Over the past three years the Pavement Management Plan has addressed what once appeared to be a staggering $34 million dollar
deferred maintenance crisis of our city streets into a well planned multi-year approach to dealing with the problem resulting from the
statewide local government-funding crisis of the last decade. This year will mark the completion of restoring over 50% of Azusa's
streets to excellent condition with $2.7 million proposed for 2005-2006. These funds will be used to rehabilitate two grids in the Plan,
San Gabriel Avenue (west boundary), Fifth (south boundary), Sierra Madre (north boundary), and Cerritos (east boundary). Year#3
of the Pavement Management Plan represents approximately 2.7 million square feet of pavement correction and 18.1% of the City's
total street network. Throughout the City, our residents and businesses can identify many examples of City infrastructure being
restored and improved. The Pavement Management Program will be enhanced by additional funding of over $602,000 in State
Proposition 42 monies and federal funding secured by Congresswoman Hilda Solis for the the repaving of Azusa Avenue from First
Street to Sierra Madre Avenue.
The City was also successful in securing $2,000,000 from Congresswoman Solis' office to begin the study and redesign of Azusa and
San Gabriel to two-way streets; an effort that will play a key role in the revitalization of the downtown business district.
This year also marks the last of many park improvements funded by State dollars. Virtually all parks in Azusa received funding
through Propositions 12 and 40 over the past three years. These projects have funded upgrades to facilities, grounds, fencing, lighting,
and recreation court replacements. In addition to completing this very ambitious work plan, staff will be concentrating on new sources
of revenue to enhance and expand the City's park system in accordance with the City's Parks Master Plan. These new sources include
the Community Facilities District of the Rosedale Development Project that will add nine new parks to the City. Community
Facilities District formations provide for public facilities and infrastructure associated with development projects sparing the burden of
needed improvements from the current resident taxpayers. Staff is also reviewing the provisions of Proposition 50 to determine
eligibility of city park projects.
Also in accordance with the City's Rio San Gabriel Strategy and the Park's Master Plan, the City Council will soon be acting on the
proposed purchase of the El Encanto property adding the largest inventory of open space to the Wilderness Park at the base of the
foothills. This purchase is funded by a combination of grants secured from the state and the SG River and Moutains Conservancy.
This acquisition and the recently completed Bike Path Extension significantly complete two of the four major projects contemplated
by the City over four years ago. This year will also see the groundbreaking for the US Forest Service Gateway Station on Highway 39
with completion and move in of the Forest Service in FY2007 (the third of the major projects). Funding for the transformation of the
reservoir areas into a pedestrian friendly recreational facility(the last major goal) is still unfunded and staff will continue to work wth
Los Angeles County in securing future funding. Working with the Parks and Recreation Commission, staff is continuing to identify
locations suitable for open space acquisition as well as the funding necessary to implement the Master Plan. Opportunities continue
to exist for the City, but the City will have to compete for additional grant dollars under these propositions in the future and seek other
State grant dollars to increase access to open space.
The Light and Water Department had a very successful year in providing for additional infrastructure to continue providing reliable
and competitive electric and water service to its service area. The completion of the Kirkwall electric substation provides for the
utility's expansion as electrical demand through increased development becomes a reality and the opening of the new electric
operations facility on Tenth St. provides a modern, up-to-date facility for this critical component of the utility.
As has become the norm, the city's greatest short term challenge is the development of funding sources for General Fund
infrastructure needs. While streets, sewers, parks and utility operations have available funding from a variety of sources, city facilities
such as the Library continue to present deferred maintenance obstacles that staff hopes to address through a variety of grant
opportunities and private fund raising efforts.
2
BUDGET HIGHLIGHTS
CIP Document
As in the past, the format of the 2006 CIP budget document provides useful and timely information for each project. Each project
includes a project description; source of funding;justification for doing the project; the project scheduling; and the relationship of the
project to promote the General Plan. For some projects, notes are included, which may highlight special considerations for the
project's completion, or the project's fiscal impact on the annual operating budget.
The CIP budget is organized into seven major project categories. This presentation does not include Capital Improvement Projects for
the Redevelopment Agency, which was submitted to Council separately. Although there is only one project currently under the
category of Traffic and Transportation, it is anticipated that with new development, impacts on traffic and ease of mobility throughout
the City will become a priority. Additionally, with the proposed construction of two light rail stations in the City, new CIP funding
will need to be added.
City Council Goal Statements
The fiscal year 2006-2010 CIP budget reflects staff's continued efforts to promote the City Council's seven result statements as the
major goals for our community. The statements are as follows:
• Safer Communities: In developing the CIP budget the first priority was to focus on safety. That could translate into safer
streets for traveling; safer sewer systems; and safer and improved utilities.
• Better Recreational, Cultural, and Learning Opportunities: The Azusa Library Project and all the projects in the Parks &
Landscaping category best promote this result.
• Healthier Environment: Projects under the Parks category are examples of projects promoting this result and include those
projects outlined in the Rio San Gabriel Master Plan.
• Improved Neighborhoods: All projects that improve the neighborhood streets, sewers,parks and visual landscape promote
this result.
• Improved Mobility: In addition to the new project under the traffic and transportation category, all street improvements
promote this result.
• Improved Services: This result is best exemplified by staff's continuing effort to identify and develop long term plans for
addressing our deferred infrastructure needs and on-going maintenance.
3
Municipal Buildings &Facilities
• New Azusa City Library Project: This project is currently on hold waiting determination of award of funds from the
Library Bond Act Board. Since the City was not successful in securing funds from the Library Bond Act of 2000, Cycle 3
applicants not funded will be given automatic consideration when and if the new Library Bond Act of 2006 is approved by
California voters in June 2006.
Streets, Sidewalks, & Sewers
• Pavement Management Plan: By the end of FY 2005, 66% of the City streets were in excellent condition. Staff has
developed an on-going plan that will "keep up" the investment we have made. Beginning in FY 2008, funds will be
allocated to both the PM plan as well as to a new project for on-going maintenance.
•
Parks & Landscaping
• Staff continues to make progress on the on-going parks projects. With the adoption of the Parks Master Plan, staff will
evaluate the project priorities to ensure that new funding is appropriated to the park with the highest need. New Projects
this year include a dog park, improvements at Pioneer Park, and renovation of the restroom at Slauson Park. In addition,
completion or progress of the City's major projects related to the Rio San Gabriel Master Plan continue forward which
include land acquisition of the El Encanto property, groundbreaking of the new US Forest Service Station on Highway 39
and the recently completed Bike Path extension.
Electric Division
• Five new projects are proposed for 2005-2006, totaling $690,000. These include: (1) 35% of the total cost for a Work
Management System, which will automate work orders,job tracking and asset management and maintenance, (2) Kirkwall
Substation perimeter improvements, (3) Maintenance at the Azusa Substation circuit breakers, (4) Overhead line
improvements at two power poles on Montecito Way, and (5) Added electric infrastructure at the new Rosedale
Development.
Water Division
• A total of seven projects appear in this category with a FY 2006 recommended appropriation of $6.8 million. These
projects include: (1) The remaining 65% of the cost of the Work Management System to be shared with the Electric
division, (2) Improvements at the Gladstone Water Yard to remedy security and drainage needs, (3) The costs of over
sizing of water facilities and upgrading water meters for the Rosedale Development Project, (4) Additional vehicles
necessary due to added staff and replacement needs, (5) An update to the Urban Water Management Plan, as required by
4
law for December 31, 2005, (6) Replacement of certain water mains in the system due to deterioration and use, and (7)
Design of a new Water Treatment Plant, as the current water treatment plant does not meet current operating standards and
is limited by DOHS restrictions.
CONCLUSION
This year's budget has been developed and resources have been allocated to maintain the progress we have achieved over the past
several years. It has also been developed to reflect those priorities identified through the budgeting process and approved by the City
Council. Our continuing goal is to bring all of our streets, parks, sewers, buildings, landscaping and other facilities to the standard of
excellence in efficiency and attractiveness. It is of importance to note that the City's efforts in the diligent maintenance of its
infrastructure is a major contributor to the ever increasing value of living in the City of Azusa. According to the latest real estate
information available, the median price of a home in Azusa has now risen to $411,000, outpacing cities we used to compete with, i.e.,
Baldwin Park and closing in on cities we lagged behind such as Covina and Duarte. There is no doubt that the Rosedale Project will
close that gap even further or even surpass those cities. It is our responsibility to continue to maintain our infrastructure as our
contribution to this Azusa Renaissance.
F. M. Delach
City Manager
5
CITY OF AZUSA
FY 2006-2010 Capital Improvement Program
Totals by Category
Total Appropriated FY 2007
Estimated through Adopted Proposed to 2010
Category Description Cost FY 2004 2005 2006 Estimated Cost
1 Municipal Buildings &Facilities 29,760,857 1,625,774 0 0 28,135,083
2 Streets, Sidewalks&Sewers 16,184,876 3,719,820 2,420,340 2,689,139 7,355,577
3 Traffic&Transportation 1,415,625 0 515,625 0 900,000
4 Parks &Landscaping 10,187,000 639,800 20,000 0 9,527,200
5 Technology Projects 515,000 134,000 50,000 0 331,000
6 Electric 690,000 0 0 690,000 0
7 Water 32,846,000 0 250,000 6,846,000 25,750,000
Totals 91,599,358 6,119,394 3,255,965 10,225,139 71,998,860
t
6
CITY OF AZUSA
FY 2006-2010 Capital Improvement Program
Municipal Buildings &Facilities
Total Appropriated FY 2007
Project Estimated through Adopted Proposed to 2010
Priority Description No. Cost FY 2004 2005 2006 Estimated Cost
1 New Azusa City Library 51100A 27,760,857 1,625,774 0 0 26,135,083
2 Major Building Maintenance none 2,000,000 0 0 0 2,000,000
Totals 29,760,857 1,625,774 0 0 28,135,083
7
FY 2006-2010 Capital Improvement Program
Municipal Buildings &Facilities
New Azusa City Library
Total Appropriated FY 2007
Estimated Through Adopted Proposed To 2010
Priority Description Cost FY 2004 FY 2005 FY 2006 Estimated Cost
1 New Azusa City Library (51100A)
General Fund 5,680,977 _ 1,505,474 4,175,503
Library Bond Act Funds 16,084,580 16,084,580
Bond Proceeds 5,875,000 5,875,000
Redevelopment Fund 120,300 120,300
Totals 27,760,857 1,625,774 0 0 26,135,083
DESCRIPTION: This project provides for the design, construction, and furnishings for a new Azusa City Library. The project is
currently on hold waiting determination of award of funds from the Library Bond Act Board. Since the City was not successful in
securing funds through the Library Bond Act of 2000, Cycle 3 applicants not funded by that Act will be given automatic consideration
when and if the new Library Bond Act of 2006 is approved by California voters in June 2006. The current appropriated budget allows
for expenditures for planning, communications,publicity, legal costs, consultant costs, and possibly acquisition of property.
JUSTIFICATION: The existing library is limited by a lack of space for: services,programming, and collections in an aging facility
without the flexibility required by existing technology. Additionally the HVAC system does not operate efficiently and, as a result,
incurs higher utility costs. In other instances,building regulations have changed and updates are necessary to bring the library up to
current standards, including ADA requirements. The construction of a new library addresses residents' need for a new downtown
central library.
SCHEDULING: At this point, the City owns three out of the six properties needed. Initial design renderings work has been
completed. Staff has submitted to the California State Library the application for the Cycle 3 Library Bond Funds. The design phase
is six months, and working drawings (90%) estimated completion should follow six months after the design phase.
RELATIONSHIP TO GENERAL PLAN: This project supports economic development of the Downtown area, responds to
customer needs, and supports better recreational, cultural, and learning opportunities for Azusa residents.
8
SPECIAL CONSIDERATION: Completion of this project is dependent on successfully acquiring the Library Bonds Act Funds in
Cycle 3 or in conjunction with the Library Bond Act of 2006. In 2001, residents of Azusa voted to incur bond indebtedness in an
amount not to exceed$5,875,000 (at an interest rate not to exceed 6%per annum) to provide the 35%match if the City was successful
in getting the Library Bond Act funds.
OPERATING BUDGET IMPACT: It is estimated that the new library will require an additional $2.1 million annually for the on-
going operations of the new facility.
9
FY 2006-2010 Capital Improvement Program
Municipal Buildings &Facilities
Facilities Maintenance
Total Appropriated FY 2007
Estimated Through Adopted Proposed To 2010
Priority Description Cost FY 2004 FY 2005 FY 2006 Estimated Cost
2 Major Building Maintenance 2,000,000 2,000,000
Unfunded 2,000,000 2,000,000
DESCRIPTION: This project provides for a program to address deferred maintenance of existing city buildings and facilities.
There are 23 locations with over 37 structures. This does not including the Light & Water Department real estate or projects identified
under separate capital projects.
JUSTIFICATION: The City has a significant financial investment in its building and facilities. This program will provide
resources to ensure that facilities meet current building and safety standards and that maintenance requirements are not further
deferred thereby jeopardizing the value of these assets.
SCHEDULING: In fiscal year 2003, the Public Works Department completed a Facilities Needs Assessment. The purpose of the
report is to both identify and prioritize the maintenance needs of the city-owned facilities over the next four years. It also provided a
long range-planning tool that will keep facilities maintenance in a proactive mode over a substantial period of time. Work will be
scheduled as funds become available.
RELATIONSHIP TO GENERAL PLAN: This project supports the General Plan goal of ensuring the proper maintenance of
buildings and properties.
SPECIAL CONSIDERATION: It is critical that the City develop a funding strategy to address deferred maintenance for city-owned
facilities. The cost of delaying such improvements increases annually and may require the City to use operating budget dollars to
address emergency problems that cannot wait.
OPERATING BUDGET IMPACT: The cost of maintaining old and inefficient facilities can be reduced if facilities are brought up
to date.
10
CITY OF AZUSA
FY 2006-2010 Capital Improvement Program
Streets, Sidewalks&Sewers
Total Appropriated FY 2007
Project Estimated through Adopted Proposed to 2010
Priority Description No. Cost FY 2004 2005 2006 Estimated Cost
1 Pavement Management Plan 66103A 13,784,876 3,335,197 2,420,340 2,689,139 5,340,200
2 City-Wide New Sidewalks 66203A 1,200,000 384,623 0 0 815,377
3 Alley Improvements none 1,200,000 0 0 0 1,200,000
Totals 16,184,876 3,719,820 2,420,340 2,689,139 7,355,577
11
FY 2006-2010 Capital Improvement Program
Streets, Sidewalks & Sewers
Pavement Management Plan
Total Appropriated FY 2007
Estimated Through Adopted Proposed To 2010
Priority Description Cost FY 2004 FY 2005 FY 2006 Estimated Cost
1 Pavement Management Plan (66103A) 13,748,876 3,335,197 2,420,340 2,689,139 5,340,200
Gas Tax Fund 13,784,876 3,335,197 2,420,340 2,689,139 5,340,200
DESCRIPTION: The Pavement Management Plan is a ten year project to restore 100% of the city's street network into "excellent
condition". In years 1-5, 85% of the street network will be restored to "excellent condition". This is a"holistic approach"to
infrastructure restoration. The City has been divided into (19)neighborhood grids. Every fiscal year, 3-5 neighborhood grids are
selected and the following activities take place: grid tree trimming, tree removals where appropriate, sidewalk repair, curb /gutter
repair, and street repair(either slurry seal, cape seal, 1 1/2"overlay, or 2"overlay). Year#1 was funded in fiscal year 2003 in the
amount of$2,139,000, year#2 in fiscal year 2004 in the amount of$1,196,197 and Year#3 in fiscal year 2005 in the amount of
$2,420,340. This year's budget requires $2,689,139 and will be used to rehabilitate two grids in the plan totaling 2.7 million square
feet of pavement correction and 18.1% of the City's total street network.
JUSTIFICATION: The City's street network condition in year 2002 was as follows; 9% excellent condition, 17% good condition,
68% fair condition, and 6%poor condition. Deferred maintenance and lack of a proactive street restoration program has resulted in
this deteriorated the condition. The Pavement Management Program is a long term and sustained effort to restore the condition of our
infrastructure over the next 10 years.
SCHEDULING: Three to five neighborhood grids will be scheduled annually for the remaining six years. Specification
development and bidding will be done by September of each fiscal year with actual construction taking place from April through
September of the following year.
RELATIONSHIP TO GENERAL PLAN: This project is consistent with the General Plan in providing well maintained
infrastructure.
12
SPECIAL CONSIDERATION: Prior to street rehabilitation activity occurring, the Department of Public Works completes
preparation repair work on the infrastructure that includes the following: tree removals (where applicable); concrete gutter repair;
concrete curb repair; concrete sidewalk repair; and concrete driveway approach repair. In fiscal year 2006, approximately$500,000 of
the pavement management budget will be spent on concrete work. Additionally all asphalt patching work is done. When all of these
preparatory steps are completed, staff follows up with final street rehabilitation using one of the following strategies; slurry seal; cape
seal; pavement overlay; and street reconstruction.
13
FY 2006-2010 Capital Improvement Program
Streets, Sidewalks & Sewers
City Wide—New Sidewalks
Total Appropriated FY 2007
Estimated Through Adopted Proposed To 2010
Priority Description Cost FY 2004 FY 2005 FY 2006 Estimated Cost
2 City Wide—New Sidewalks (66203A) 1,200,000 384,623 0 0 815,377
Endowment Fund 1,200,000 384,623 0 0 815,377
DESCRIPTION: This project is for the installation of new sidewalks in areas that currently do not have them. The new sidewalk
locations currently under construction are as follows; Virginia(south of Paramount), Jackson(south of Paramount), Third (west of
Angeleno), and other small sections of Todd, Twelfth, and Hilltop.
JUSTIFICATION: This project is necessary to promote safer and more user friendly pedestrian walkways throughout the
community. Special attention is paid to those areas that are in adjacent proximity to schools,public facilities, and parks.
SCHEDULING: New sidewalks will be completed with the pavement management program.
RELATIONSHIP TO GENERAL PLAN: This project is consistent with the General Plan goal of improving neighborhoods.
SPECIAL CONSIDERATION: Prior to installing a new sidewalk, staff surveys the residents of the street location that is scheduled
for new sidewalk. A majority of the residents must agree with the new sidewalk constructions. Those opposed to new sidewalks often
cite reasons such as unwanted pedestrian traffic; removal of mature trees/shade; and upsetting the character of the neighborhood.
OPERATING BUDGET IMPACT: New sidewalk will eventually have an added impact to future maintenance of concrete.
However, this is offset by the reduction in parkway tree maintenance resulting from tree removals in these areas.
14
FY 2006-2010 Capital Improvement Program
Streets, Sidewalks & Sewers
Alley Improvements
Total Appropriated FY 2007
Estimated Through Adopted Proposed To 2010
Priority Description Cost FY 2004 FY 2005 FY 2006 Estimated Cost
3 Alley Improvements (new project) 1,200,000 0 0 0 1,200,000
Unfunded 1,200,000 0 0 0 1,200,000
DESCRIPTION: This project provides for the rehabilitation and reconstruction of aged alleyways throughout the City.
JUSTIFICATION: The City of Azusa has six miles of alleyway within its city boundaries. Many of the alleys are in poor condition
and in need of total restoration.
SCHEDULING: All of the remaining deficient alleys can be rehabilitated over the next 10 year period if this project were to receive
annual appropriations of$120,000.
RELATIONSHIP TO THE GENERAL PLAN: This project is consistent with the General Plan goal of improving neighborhoods
and mobility throughout the City.
SPECIAL CONSIDERTION: Alleys have historically been completed only when excess funding is available from an existing
project. This has lead to inconsistency in addressing alley needs. It is necessary for staff to identify a consistent funding source so
that alley improvements can be addressed systematically along with other major infrastructure needs.
OPERATING BUDGET IMPACT: Alley rehabilitation and reconstruction will decrease the maintenance effort directed toward
weed abatement and asphalt patching. If all our alleyways were to be rehabilitated, it is estimated that staff could reduce over 1,000
labor hours per year currently spent on patching and weed abatement.
15
FY 2006-20010 Capital Improvement Program
Traffic and Transportation
Traffic Signal Improvements—Monrovia Nursery
Total Appropriated FY 2007
Estimated Through Adopted Proposed To 2010
Priority Description Cost FY 2004 FY 2005 FY 2006 Estimated Cost
Traffic Signal Improvements—Monrovia
1 Nursery (66105A)
Monrovia Nursery Fees 1,320,000 515,625 804,375
Unfunded 95,625 95,625
Total 1,415,625 0 515,625 0 900,000
DESCRIPTION: As part of the Monrovia Nursery Project, there are numerous new signal and signal enhancements that must be
installed to insure proper traffic flow within and throughout the City of Azusa. The 15 locations identified for signal improvements, in
priority order, are as follows:
a. Todd Avenue at Foothill Blvd.
b. Azusa Avenue at Ninth Street
c. San Gabriel Avenue at Foothill Blvd
d. Azusa Avenue at First Street
e. 210 Freeway West Bound at First Street
f. Azusa Avenue at 210 Freeway East Bound Ramp
g. Azusa Avenue at Gladstone
h. Azusa Avenue at Arrow Highway
i. Stein Lane at Foothill Blvd
j. Citrus Avenue at Alosta Avenue
k. Citrus Avenue at Mauna Loa
1. Citrus Avenue at Baseline
m. 210 Freeway west bound off ramp at Baseline
n. Citrus Avenue at 210 Freeway east bound off ramp
o. Palm Avenue at Tenth Street
17
CITY OF AZUSA
FY 2006-2010 Capital Improvement Program
Traffic&Transportation
Total Appropriated FY 2007
Project Estimated through Adopted Proposed to 2010
Priority Description No. Cost FY 2004 2005 2006 Estimated Cost
1 Traffic Signal Improvements- Monrovia Nursery 66105A 1,415,625 0 515,625 0 900,000
Totals 1,415,625 0 515,625 0 900,000
16
JUSTIFICATION: These projects are necessary to insure proper traffic flow within and throughout Azusa with the additional 1,250
units scheduled to be completed as part of the Monrovia Nursery Project.
SCHEDULING: Projects a through h will be completed in year one of the project.
RELATIONSHIP TO GENERAL PLAN: This is consistent with the Monrovia Nursery Specific Plan.
SPECIAL CONSIDERATION: The new signals will require additional funds for maintenance at a cost of$900 per intersection
annually.
18
CITY OF AZUSA
FY 2006-2010 Capital Improvement Program
Parks&Landscaping
Total Appropriated FY 2007
Project Estimated through Adopted Proposed to 2010
Priority Description No. Cost FY 2004 2005 2006 Estimated Cost
1 Grandview Park Improvements (Angeleno) 42003H 300,000 50,000 0 0 250,000
2 Spreading Basin Beautification Project 2,000,000 0 0 0 2,000,000
3 Memorial Park Improvements 42003B 673,000 89,800 20,000 0 563,200
4 Wilderness Park 42003G 7,000,000 500,000 0 0 6,500,000
5 Dog Park 75,000 0 0 0 75,000
6 Pioneer Park Improvements 50,000 0 0 0 50,000
7 Slauson Park Improvements (Restroom) 89,000 0 0 0 89,000
Totals 10,187,000 639,800 20,000 9,527,200
19
FY 2006-2010 Capital Improvement Program
Parks & Landscaping
Grandview Park Improvements (formally Angeleno Park)
Total Appropriated FY 2007
Estimated Through Adopted Proposed To 2010
Priority Description Cost FY 2004 FY 2005 FY 2006 Estimated Cost
Grandview Park Improvements (formally Angeleno
1 Pocket Park) (42003H)
Quimby Fees 50,000 50,000
Unfunded 250,000 _ 250,000
Totals 300,000 50,000 250,000
DESCRIPTION: This project will create a new mini-park in the Grandview neighborhood on a parcel of land donated by Azusa
Light and Water Department. Current funding will provide design and seed money for additional funding through grants.
JUSTIFICATION: The City of Azusa has a shortage of parkland. The addition of this new open space will help increase the city's
over all parkland acreage.
SCHEDULING: The conceptual design was completed in April 2004. This project will be designed and completed as funds become
available.
RELATIONSHIP TO GENERAL PLAN: This project is consistent with the Plan's goal of expanding and/or adding new parkland.
OPERATING BUDGET IMPACT: New parkland will need to be maintained by Parks Division at additional cost.
` 20
FY 2006-2010 Capital Improvement Program
Parks &Landscaping
Spreading Basin Beautification
Total Appropriated FY 2007
Estimated Through Adopted Proposed To 2010
Priority Description Cost FY 2004 FY 2005 FY 2006 Estimated Cost
Spreading Basin Beautification
2 (new project acct.) 2,000,000 2,000,000
Unfunded Totals 2,000,000 2,000,000
DESCRIPTION: This project provides for the landscaping surrounding the water spreading basins on the north terminus of the City.
JUSTIFICATION: The City Council approved the work plan item as described in the Rio San Gabriel Vision Plan.
SCHEDULING: This project will be scheduled as funds become available. Funding was originally slated to come from the Los
Angeles County Public Works Department. Ultimately, it was defunded in 2002,but both City and County staff continue to pursue
other funding options. This project has been selected as one of the five Los Angeles County Public Works sites to be designed and
developed along the San Gabriel River.
RELATIONSHIP TO GENERAL PLAN: This project is consistent with the General Plan in that it lends to beautification and
retention of open space objectives
OPERATING BUDGET IMPACT: Revenues for operating expenses of this area need to be considered as part of the Wilderness
Park only if the City is to operate and maintain it.
21
FY 2006-2010 Capital Improvement Program
Parks &Landscaping
Memorial Park Field Turf
Total Appropriated FY 2007
Estimated Through Adopted Adopted To 2010
Priority Description Cost FY 2003 FY 2004 FY 2005 Estimated Cost
3 Memorial Park Improvements (42003B)
Proposition 40 (per capita) 20,000 20,000 0
Unfunded 653,000 89,800 563,200
Totals 673,000 89,800 20,000 563,200
DESCRIPTION: This project includes various improvements to Memorial Park including:
A. Restroom remodel (Angelino Ave)
B. HVAC for gymnasium
C. Restroom remodel for gymnasium - complete
D. Trees, irrigation, landscape for 3rd Street - complete
E. Shade structure for ball field
F. Snack bar remodeling
G. Lighting replacement for fields and courts
H. Bleachers S/E ball field
I. Skate Park Shade Structure
JUSTIFICATION: These upgrades are needed to address neglected deferred maintenance.
SCHEDULING: Project will be completed as funding becomes available.
RELATIONSHIP TO GENERAL PLAN: This project meets the General Plan's vision of improving parks facility to foster a city of
healthy youth and strong families.
OPERATING BUDGET IMPACT: Park Division will maintain new turf and an irrigation system as routine maintenance.
22
FY 2006-2010 Capital Improvement Program
Parks & Landscaping
Wilderness Park
Total Appropriated FY 2007
Estimated Through Adopted Proposed To 2010
Priority Description Cost FY 2003 FY 2004 FY 2006 Estimated Cost
4 Wilderness Park (42003G)
River Mountain Conservatory 1,000,000 500,000 500,000
Future Grants 6,000,000 6,000,000
Totals 7,000,000 500,000 6,500,000
DESCRIPTION: This project provides for approximately 1,400-acre park at the northern end of the City.
JUSTIFICATION: The City Council approved the work plan item as described in the Rio San Gabriel Vision Plan.
SCHEDULING: The first 1.8-acre parcel was acquired in 2002. An additional 50 acres are slated for acquisition in fiscal year 2004
contingent upon grant funding.
RELATIONSHIP TO GENERAL PLAN: This project continues the protection of hillside areas as well as the expansion of open
space contained in the Draft General Plan.
SPECIAL CONSIDERATION: This will be a multiple decade acquisition process and will require operating funds. The project
may be impacted by Congresswoman Hilda Solis' efforts to have the entire San Gabriel River become part of the National Park
System in which case these properties would become a part of the National Park.
OPERATING BUDGET IMPACT: The amount to fund the operating expenses of this proposed park will need to be addressed if it
is determined that this will be a City owned park and not a National Park.
23
FY 2006-2010 Capital Improvement Program
Parks & Landscaping
Dog Park
NEW PROJECT
Total Appropriated FY 2007
Estimated Through Adopted Proposed To 2010
Priority Description Cost FY 2003 FY 2004 FY 2006 Estimated Cost
5 Dog Park
Vulcan Materials 50,000 50,000
Unfunded 25,000 25,000
Totals 75,000 75,000
DESCRIPTION: Construction of a Dog Park in the City of Azusa
A. Park would accommodate large and small dogs in a non-leash environment.
B. Amenities will include turf, irrigation, fencing, gating, and accompanying landscaping.
C. Vulcan materials has committed$50,000 to the development of this parcel as well as providing in-kind grading
services.
D. Estimated maintenance cost after build-out is $1,500 per month.
JUSTIFICATION:
The concept of a dog park was first brought to the Parks and Recreation Commission on November 11, 2003. It
garnered conceptual approval on January 15, 2004. Three possible sites were identified and considered, and on February 17, 2005,the
Vulcan property at Sierra Madre and Todd was selected as the recommended site. Factors involved in this selection included an
isolated, industrial area conducive to such a project along with $50,000 in seed money that the other two proposed locations would not
have been privileged to. The site is ideal, and the addition of this amenity will be well received by the community and another
potential jewel in our park system offering.
24
SCHEDULING:
A. Design work has not yet begun.
B. As directed at the 7/18/05 Council meeting, the balance of capital funding is to be secured and maintenance and
operations funding gap is to be addressed as well prior to moving forward with this project.
25
FY 2006-2010 Capital Improvement Program
Parks &Landscaping
Pioneer Park Improvements
NEW PROJECT
Total Appropriated FY 2007
Estimated Through Adopted Proposed To 2010
Priority Description Cost FY 2003 FY 2004 FY 2006 Estimated Cost
6 Pioneer Park Improvements
Quimby
Mountain Cove Development
General Fund
Totals 50,000 50,000
DESCRIPTION: This project provides for various park improvements, which will include the following:
A. Addition of a double picnic shelter following demolition of the existing band shell at N/E corner of park.
B. New concrete picnic tables, serving table and BBQs to match existing equipment at park.
JUSTIFICATION: The current band shell is in disrepair and is obsolete. The addition of another picnic shelter would be a
welcome addition and well used for the family reunions,parties and industrial picnics that flood Pioneer Park each weekend.
SCHEDULING: This project is currently unfunded. Potential sources include Quimby funds and Mountain Cove Development
funds (CDF), yet those balances have not yet been identified.
26
FY 2006-2010 Capital Improvement Program
Parks &Landscaping
Pioneer Park Improvements
NEW PROJECT
Total Appropriated FY 2007
Estimated Through Adopted Proposed To 2010
Priority Description Cost FY 2003 FY 2004 FY 2006 Estimated Cost
7 Slauson Park Improvements 89,000 89,000
CDBG Funds
Totals 89,000 89,000
DESCRIPTION: This project provides for the remodeling of the public park restroom, including the replacement of toilets,
urinals,walls, floor tiles, and lighting.
JUSTIFICATION: This park improvement project meets the Park Master Plan and the General Plan's goal of improving exising
facilities.
SCHEDULING: This project will be bid in July 2005;begin construction in August 2005; and be completed in early fiscal year
2006.
RELATIONSHIP TO THE GENERAL PLAN: This project meets the General Plan goal of improving existing park facilities.
SPECIAL CONSIDERATION: This project will be funded by CDBG funds.
27
CITY OF AZUSA
FY 2006-2010 Capital Improvement Program
Technology Projects
Total Appropriated FY 2007
Project Estimated through Adopted Proposed to 2010
Priority Description No. Cost FY 2004 2005 2006 Estimated Cost
1 Mobile Display Units none 265,000 94,000 50,000 0 121,000
2 Computer Equipment Replacement 93002B 250,000 40,000 0 0 210,000
Totals 515,000 134,000 50,000 0 331,000
28
FY 2006-2010 Capital Improvement Program
Technology Projects
Mobile Display Units
Total Appropriated FY 2007
Estimated Through Adopted Proposed To 2010
Priority Description Cost FY 2004 FY 2005 FY 2006 Estimated Cost
1 Mobile Display Units
COPS-Brulte/LLEBG/CLEEP Grants 168,000 74,000 50,000 44,000
Equipment Replacement _ 20,000 20,000 0
Unfunded 77,000 77,000
Total 265,000 94,000 50,000 0 121,000
DESCRIPTION: This project is for the purchase and installation of mobile display units for patrol vehicles. The Police Department
has issued laptop computers to each of its officers over the last four years. These laptop computers have served for both report writing
and mobile communications. After four years of service, most of these computers are in need of replacement. With four years of
mobile experience and changes in technology under our belt, it was determined that in order to save money in both replacement and
repair costs that we begin to use the ruggidized laptop with a ratio of one laptop per patrol car, versus one laptop per officer. Staff will
deploy fewer laptops with greater capacity to Azusa's patrol fleet. This project began with equipment replacement monies and money
being allocated from several PD Grants sources.
JUSTIFICATION: The new deployment plan will reduce the total number of notebook computers needed for our field operation
from 61 to 25. This includes 3 back up laptops to be put in place while repairs or maintenance is being completed. This
implementation will reduce the cost of computer replacement over the subsequent years once the program is completed.
SCHEDULING: This project began using equipment replacement monies in the fall of 2003 and 2 of these units are currently
installed in cars, with one additional unit available as back up. As funding becomes available of the project will be continued during
the fiscal year 2005. If funding is available project completion is estimated to be fiscal year 2006.
RELATIONSHIP TO GENERAL PLAN: This project promotes the General Plan goal of protecting the community from criminal
activity by ensuring that police officers have necessary work equipment.
29
SPECIAL CONSIDERATIONS: This program is relieving the Equipment Replacement Fund of computer replacement costs for 60
laptops at an estimated cost of$180,000. Future replacements will be for 22-25 computers at an estimated cost of$75,000.
OPERATING BUDGET IMPACT: Maintenance costs will be dramatically reduced as the units will 1)PC's will be stationary in
the cars instead of mobile with the officers, and 2)we will be maintaining 25 units instead of 60. Historically annual repair costs have
been in excess of$25,000 a year.
30
FY 2006-2010 Capital Improvement Program
Technology Projects
Computer Equipment Replacement
Total Appropriated FY 2007
Estimated Through Adopted Proposed To 2010
Priority Description Cost FY 2004 FY 2005 FY 2006 Estimated Cost
2 Computer Equipment Replacement (93002B) 250,000 40,000 0 0 210,000
Equipment Replacement Fund 250,000 40,000 0 0 210,000
DESCRIPTION: This project will provide for citywide capital equipment replacement. This may include funding for scheduled
replacement of internal servers, routers, switches, and/or backup systems.
JUSTIFICATION: Replacement equipment is needed to support the on-going services provided by the city departments.
SCHEDULING: Due to budgetary constraints, the IT Department will skip one year of replacements with the program resuming in
fiscal year 2006.
RELATIONSHIP TO GENERAL PLAN: This is consistent with the General Plan's goal of ensuring adequate governmental
administrative services for all agency operations.
31
CITY OF AZUSA
FY 2006-2010 Capital Improvement Program
Electric
Total Appropriated FY 2007
Project Estimated through Adopted Proposed to 2010
Priority Description No. Cost FY 2004 2005 2006 Estimated Cost
1 Waste Management System 210,000 0 0 210,000 0
2 Kirkwall Substation 50,000 0 0 50,000 0
3 Azusa Substation 120,000 0 0 120,000 0
4 Montecito Overhead Line Improvements 60,000 0 0 60,000 0
5 Rosedale Project 250,000 0 0 250,000 0
0
Totals 690,000 0 0 690,000 0
32
NEW PROJECT
FY 2006-2010 Capital Improvement Program
Administrative Division
Work Management System
Total Appropriated FY 2007
Estimated Through Adopted Proposed To 2010
Priority Description Cost FY 2003 FY 2004 FY 2006 Estimated Cost
1 Work Management System(Need Project#) 600,000 600,000
Water Fund 390,000 390,000
Light Fund 210,000 210,000
DESCRIPTION: Issue request for proposals and select vendor to provide Utilities Department with work management system, to
automate work order issuance,job tracking, cost tracking, and improve asset management and infrastructure maintenance.
JUSTIFICATION: The process of tracking work done by water and electric crews is out of date and time consuming. It also does not
provide the Utilities with readily accessible financial information on costs, and does not result in an update of our asset inventory or
infrastructure. This then can result in a lack of information about what needs to be maintained and replaced, which can affect system
reliability and ultimately the reliability of service experienced by customers. Automated systems are now available to efficiently track
work, assets,job costs, and provide meaningful information for maintenance purposes.
SCHEDULING: Project to be completed during FY 2006-2007.
RELATIONSHIP TO GENERAL PLAN: None
SPECIAL CONSIDERATIONS: None
OPERATING BUDGET IMPACT: This project is likely to increase operating efficiencies, and result in more revenue from more
accurate cost accounting on projects that are billable by the Utilities Department.
33
NEW PROJECT
FY 2006-2010 Capital Improvement Program
Electric Division
Kirkwall Substation
Total Appropriated FY 2007
Estimated Through Adopted Proposed To 2010
Priority Description Cost FY 2003 FY 2004 FY 2006 Estimated Cost
2 Kirkwall Substation(Need Project#) 50,000 50,000
Light Fund 50,000 50,000
DESCRIPTION: Perimeter improvements along west, east and south side of the Kirkwall Substation site to secure premises from
adjacent properties. Improvements may include but not limited to securing secondary fencing along setback,provide additional wall
guards/bollards on the west side and spread gravel base etc.
JUSTIFICATION: Pursuant to City's grant of easement to Edison, AL&W is obligated to keep perimeter in good working condition
and maintain easement area.
SCHEDULING: Engineer not available to provide details.
RELATIONSHIP TO GENERAL PLAN: None
SPECIAL CONSIDERATIONS: None
OPERATING BUDGET IMPACT: None
34
NEW PROJECT
FY 2006-2010 Capital Improvement Program
Electric Division
Azusa Substation 5 Circuit Breaker Maintenance
Total Appropriated FY 2007
Estimated Through Adopted Proposed To 2010
Priority Description Cost FY 2003 FY 2004 FY 2006 Estimated Cost
Azusa Substation 5 circuit breaker
3 maintenance/replacement(Need Project#) 120,000 120,000
Light Fund 120,000 120,000
DESCRIPTION: Azusa Substation maintenance of circuit breakers to ensure continued reliability.
JUSTIFICATION: Azusa Substation is vital resource and requires proper scheduled maintenance based on expected life of equipment
on site.
SCHEDULING: Project to be completed during FY 2005-2006.
RELATIONSHIP TO GENERAL PLAN: None
SPECIAL CONSIDERATIONS: None
OPERATING BUDGET IMPACT: None
35
NEW PROJECT
FY 2006-2010 Capital Improvement Program
Electric Division
Overhead Line Improvement at Montecito
Total Appropriated FY 2007
Estimated Through Adopted Proposed To 2010
Priority Description Cost FY 2003 FY 2004 FY 2006 Estimated Cost
Overhead line improvement at Montecito
4 (Need Project#) 60,000 60,000
Light Fund 60,000 60,000
DESCRIPTION: Relocation of two power poles at Montecito Way.
JUSTIFICATION:
SCHEDULING: Project to be completed during FY 2005-2006.
RELATIONSHIP TO GENERAL PLAN: None
SPECIAL CONSIDERATIONS: None
OPERATING BUDGET IMPACT: None
36
NEW PROJECT
FY 2006-2010 Capital Improvement Program
Electric Division
Rosedale Project
Total Appropriated FY 2007
Estimated Through Adopted Proposed To 2010
Priority Description Cost FY 2003 FY 2004 FY 2006 Estimated Cost
5 Rosedale Project(Need Project#) 250,000 250,000
Light Fund 250,000 250,000
DESCRIPTION: Added electric infrastructure must be installed to support the new Rosedale development.
JUSTIFICATION: To provide electric service to Rosedale development.
SCHEDULING: Project to be completed during FY 2005-2006.
RELATIONSHIP TO GENERAL PLAN: None
SPECIAL CONSIDERATIONS: None
OPERATING BUDGET IMPACT: None
37
c " .
CITY OF AZUSA
FY 2006-2010 Capital Improvement Program .
Water
Total Appropriated FY 2007
Project Estimated through Adopted Proposed to 2010
Priority Description No. Cost FY 2004 2005 2006 Estimated Cost
1 Work Management System 390,000 0 0 390,000 0
2 Gladstone Water Yard Improvements 255,000 0 0 255,000 0
3 Rosedale Meter Upgrades 1,146,000 0 0 1,146,000 0
4 Vehicle Replacement 230,000 0 0 230,000 0
5 2005 Urban Water Mgmt. Plan Update 25,000 0 0 25,000 0
6 Water Mains Replacement 8,000,000 0 0 2,000,000 6,000,000
7 New Water Treatment Plant/Design 72105J 22,800,000 0 250,000 2,800,000 19,750,000
Totals 32,846,000 0 250,000 6,846,000 25,750,000
38
NEW PROJECT
FY 2006-2010 Capital Improvement Program
Administrative Division
Work Management System
Total Appropriated FY 2007
Estimated Through Adopted Proposed To 2010
Priority Description Cost FY 2003 FY 2004 FY 2006 Estimated Cost
1 Work Management System (Need Project#) 600,000 600,000
Water Fund 390,000 390,000
Light Fund 210,000 210,000
DESCRIPTION: Issue request for proposals and select vendor to provide Utilities Department with work management system, to
automate work order issuance,job tracking, cost tracking, and improve asset management and infrastructure maintenance.
JUSTIFICATION: The process of tracking work done by water and electric crews is out of date and time consuming. It also does not
provide the Utilities with readily accessible financial information on costs, and does not result in an update of our asset inventory or
infrastructure. This then can result in a lack of information about what needs to be maintained and replaced, which can affect system
reliability and ultimately the reliability of service experienced by customers. Automated systems are now available to efficiently track
work, assets,job costs, and provide meaningful information for maintenance purposes.
SCHEDULING: Project to be completed during FY 2006-2007.
RELATIONSHIP TO GENERAL PLAN: None
SPECIAL CONSIDERATIONS: None
OPERATING BUDGET IMPACT: This project is likely to increase operating efficiencies, and result in more revenue from more
accurate cost accounting on projects that are billable by the Utilities Department.
39
NEW PROJECT
FY 2006-2010 Capital Improvement Program
Water Division
Gladstone Water Yard Improvements
Total Appropriated FY 2007
Estimated Through Adopted Proposed To 2010
Priority Description Cost FY 2004 FY 2005 FY 2006 Estimated Cost
2 Gladstone Water Yard Improvements (Need#) 255,000 255,000
Water Fund 255,000 255,000
DESCRIPTION: The Gladstone Water Yard at 710 W. Gladstone has been experiencing numerous trespasses from mostly children
who scale the existing chain link fence and gain entry to the yard. The south half of the Gladstone Yard is unpaved and the use of the
yard for storage by the Distribution crew raises dust which affects the residential neighbors surrounding the yard and also leads to
drainage of dirt and mud into the Big Dalton Wash south of the yard. The Water Division has determined that there are security issues
with the Gladstone Yard which require monitoring to prevent tampering with Well No. 10 which is located within the Gladstone Yard
and with the vehicles and equipment which are stored within the Gladstone Yard.
JUSTIFICATION: This project is necessitated by the security and drainage needs identified for the Gladstone Yard site.
SCHEDULING: This project will be designed and completed within Fiscal Yard 2005-2006.
RELATIONSHIP TO GENERAL PLAN: None.
OPERATING BUDGET IMPACT: None
40
ti •
NEW PROJECT
FY 2006-2010 Capital Improvement Program
Water Division
Rosedale Development Reimbursement and Meter Upgrades
Total Appropriated FY 2007
Estimated Through Adopted Proposed To 2010
Priority Description Cost FY 2004 FY 2005 FY 2006 Estimated Cost
Rosedale Development reimbursement and
3 meter upgrades (Need#) 1,146,000 1,146,000
Water Fund 1,146,000 1,146,000
DESCRIPTION: Monrovia Nursery is currently being developed as the Rosedale Subdivision. The Developer is required to install
the water facilities necessary to serve the development at his own cost. The Water Division intends to require that some of the facilities
installed by the developer be oversized to accommodate the needs of the rest of the water system that will be impacted by the new
facilities. The Water Division also intends to install Automatic Meter Reading (AMR) compatible meters,but the Water Division may
be required to pay the difference between standard meters and AMR capable meters.
JUSTIFICATION: This budget will cover costs of oversizing of water facilities and upgrading of water meters for the Rosedale
Development.
SCHEDULING: The water facilities and meters will be installed at the developer's schedule during FY 2005-2006.
RELATIONSHIP TO GENERAL PLAN: None.
OPERATING BUDGET IMPACT: None
41
L ,
NEW PROJECT
FY 2006-2010 Capital Improvement Program
Water Division
Vehicle Replacement
Total Appropriated FY 2007
Estimated Through Adopted Proposed To 2010
Priority Description Cost FY 2004 FY 2005 FY 2006 Estimated Cost
4 Vehicle Replacement(Need#) 230,000 230,000
Water Fund 230,000 230,000
DESCRIPTION: The Water Division will be adding two Water Distribution Workers due to the anticipated increase in workload
brought on by the Rosedale Development. The added staff will require the addition of two new pickup trucks. Also, a replacement for
an old dump truck will be required and a new dump truck will also be added.
JUSTIFICATION: Additional vehicles are necessary due to added staff and the need to replace an old dump truck.
SCHEDULING: The purchases will be made during FY 2005-2006.
RELATIONSHIP TO GENERAL PLAN: None.
OPERATING BUDGET IMPACT: None
42
NEW PROJECT
FY 2006-2010 Capital Improvement Program
Water Division
Water Management Plan Update
Total Appropriated FY 2007
Estimated Through Adopted Proposed To 2010
Priority Description Cost FY 2004 FY 2005 FY 2006 Estimated Cost
Year 2005 Urban Water Management Plan
5 Update (Need#) 25,000 25,000
Water Fund 25,000 25,000
DESCRIPTION: State law requires that each Water Purveyor serving more than 10,000 customers prepare and submit to the
Department of Water Resources an Urban Water Management Plan by December 31 every five years.
JUSTIFICATION: The last Urban Water Management Plan was submitted December 31, 1995; law requires an Update in 2005 by
December 31.
SCHEDULING: The purchases will be made during FY 2005-2006.
RELATIONSHIP TO GENERAL PLAN: None.
OPERATING BUDGET IMPACT: None
43
NEW PROJECT
FY 2006-2010 Capital Improvement Program
Water Division
Replacement of System Water Mains
Total Appropriated FY 2007
Estimated Through Adopted Proposed To 2010
Priority Description Cost FY 2004 FY 2005 FY 2006 Estimated Cost
6 Replacement of system water mains (Need#) 8,000,000 2,000,000 6,000,000
Water Fund 8,000,000 2,000,000 6,000,000
DESCRIPTION: Replacement of system water mains in 11th Street (2300 LF), 10th Street(1300 LF), Cypress Street(Homerest Street
to Vincent Avenue), Rowland Avenue (Vincent East to Service boundary), and First Street(Irwindale Avenue to Peckham Street).
JUSTIFICATION: Certain water mains in the water system have reached the end of their useful life and require excessive
maintenance and repair.
SCHEDULING: The purchases will be made during FY 2005-2006.
RELATIONSHIP TO GENERAL PLAN: None.
OPERATING BUDGET IMPACT: None
44
,
•
CARRYOVER (AMENDED)
FY 2006-2010 Capital Improvement Program
Water Division
Design of New Water Treatment Plant
Total Appropriated FY 2006
Estimated Through Adopted Proposed To 2010
Priority Description Cost FY 2003 FY 2005 FY 2006 Estimated Cost
Design of New Water Treatment Plant
7 (72105J) 22,800,000 250,000 2,800,000 19,750,000
Water Fund 22,800,000 250,000 2,800,000 19,750,000
DESCRIPTION: The Canyon Filtration Plant requires improvement to produce more water and to meet the requirements of the
California Department of Health Services for water treatment plant operations.
JUSTIFICATION: The Monrovia Nursery water demand will require greater output of the Water Treatment Plant, and the current
water treatment plant does not meet current operating standards and is limited by DOHS restrictions.
SCHEDULING: The WTP designer is at work. The proposed Pioneer Park Reservoir has been relocated to the WTP site. Bids for
construction will probably be requested the second quarter of FY 2005-2006.
RELATIONSHIP TO GENERAL PLAN: Will supply water to development envisioned by the City General Plan.
ti
OPERATING BUDGET IMPACT: None.
45
9/15/6,5
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•
T
AZUSA
CONSENT CALENDAR
TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS
FROM: ANN GRAF GAYNOR
DIRECTOR OF INFORMATION TECHNOLOGY
VIA: F.M. DELACH, CITY MANAGERAi°
DATE: AUGUST 15, 2005
SUBJECT: NOVELL SOFTWARE MAINTENANCE AND LICENSING
RECOMMENDATION
1. It is recommended that the City Council approve and award the software
maintenance and licensing agreement in the amount of $13,505.00 to Novell.
BACKROUND
The City currently uses Novell products GroupWise, for e-mail, Netware as the
operating system on some servers and ZENworks for remote desktop management.
The city needs to retain software support from the vendor in order to limit any
potential down time and for product enhancements to this software.
Novell assigns one vendor per geographic area to supply maintenance and licensing
for their products. This is called a Master License Agreement (MLA). This gives the
City the option of purchasing from the MLA vendor or directly from Novell. Quotes
from both Novell and Marketware (MLA Vendor) technologies were received with
Novell offering the best pricing.
FISCAL IMPACT
Funding in the amount of $13,505 for the requested purchase is part of Information
Technology Department operating budget FY 2006 in accounts 48499300006835,
48499420006835.
6(jX0te
olmoiD IP 9
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4
AZUSA
CONSENT CALENDAR
TO: THE HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: CATHY A. HANSON, DIRECTOR OF HUMAN RESOURCES
VIA: F.M. DELACH, CITY MANAGER/NA",
DATE: AUGUST 15, 2005
SUBJECT: JEFF REED LUMP SUM OPTION FOR HEALTH INSURANCE DURING
RETIREMENT
RECOMMENDATION
It is recommended that City Council:
1. Approve a request by LT. Reed to receive his lump sum option for health
insurance during his retirement. LT. Reed requests that this payout occur
after January 1, 2006.
2. Approve a budget amendment transferring $185,725.87 from the General
Fund (10) to the Employee Benefits Fund (41) effective January 1, 2006.
BACKGROUND
The current Azusa Police Management Association (APMA) MOU section 22.2.1
states, "As an irrevocable option, not later than 30 days after separation from
employment with the City of Azusa, an employee may choose to receive in a lump
sum the present value of his or her health insurance during retirement, to the extent
that he or she is so entitled (amount to be determined by actuarial tables and will vary
with age, years of service and other factors). The present value calculation shall be
based upon the monthly premium for PERSCare insurance or for the plan in which the
employee is actually enrolled, whichever is higher."
The present value calculation for this benefit for LT. Reed is $185,725.87, as
determined by an actuarial.
FISCAL IMPACT
The fiscal impact to the '05-'06 budget is $185,725.87. There is sufficient funding in
the General Fund to cover this amount.
a,4421J,���
POLICE
y
FOOTHILL AIR SUPPORT TEAM
Serving the Communities of
ALHAMBRA-ARCADIA—AZUSA—COVINA—MONROVIA
PASADENA—SAN MARINO—WEST COVINA
** MEETING AGENDA **
July 25, 2005
10:30 a.m.
Covina Police Department
444 North Citrus, Covina CA 91723
1. Approval of May 23, 2005 Minutes
2. Old Business
3. New Business
a. Welcome City of San Marino
b. Recognition of Pasadena Air Operations by Phoenix Aviation Managers Corp.
4. May 2005 and June 2005 Percent Total/Minutes
5. General Discussion
Reminder to All JPA Participants:
Meeting Notice/Agenda must be posted 72 hours in advance of the proposed meeting date by all JPA cities.
In compliance with the AMERICANS WITH DISABILITIES ACT, if you need special assistance to participate in a
city meeting, please call 626-858-4408 at least three (3) days before the meeting or time when special services or
auxiliary aids are needed. This notification will help City staff in making reasonable arrangements to provide you
with access to the meeting.
IF
r/5 x
AZUSA
ORDINANCES
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: ALAN KREIMEIER, DIRECTOR OF ADMINISTRATIVE SERVICES/ CHIEF
FINANCIAL OFFICER
TONY GARCIA, BUYER
VIA: F.M. DELACH, CITY MANAGER 4 IA
DATE: August 15, 2006
SUBJECT: AN URGENCY ORDINANCE FOR PURCHASE OF TRANSFORMERS
AND PRIMARY COPPER CABLE AND A REGULAR ORDINANCE
REGARDING AMENDMENTS TO THE CITY'S PURCHASING
ORDINANCE REGARDING INFORMAL BID LIMITS FOR PUBLIC
PROJECTS, SUBSEQUENT CONTRACT AWARDS FOR PROFESSIONAL
SERVICES AND PURCHASE OF TRANSFORMERS AND PRIMARY
COPPER CABLE
RECOMMENDATION
It is recommended that City Council consider any public comments, waive further
reading, read by title only and introduce the following ordinances:
AN URGENCY ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
AZUSA, CALIFORNIA, AMENDING SECTION 2-518 OF ARTICLE VII
OF CHAPTER 2 OF THE AZUSA MUNICIPAL CODE REGARDING
PURCHASES OF TRANSFORMER EQUIPMENT AND PRIMARY
COPPER CABLE
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF AZUSA,
CALIFORNIA, AMENDING CHAPTER 2 OF THE AZUSA MUNICIPAL
CODE REGARDING INFORMAL BID LIMITS FOR PUBLIC PROJECTS,
SUBSEQUENT CONTRACT AWARDS FOR PROFESSIONAL
SERVICES AND PURCHASES OF TRANSFORMER EQUIPMENT AND
PRIMARY COPPER CABLE
1
•
EXECUTIVE SUMMARY
The attached Urgency Ordinance authorizes informal bidding procedures for purchases
of transformers and/or primary copper cable up to $75,000. The attached Urgency
Ordinance also authorizes the City Manager to award such purchases up to $75,000.
The Urgency Ordinance will take effect immediately upon its adoption. City staff has
also prepared the attached regular Ordinance to take effect in the standard time frame —
30 days after adoption at second reading.
The attached regular Ordinance increases the informal bid limits for public projects in
accordance with recent increases by the State Controller's office. The proposed regular
Ordinance also limits subsequent contract awards for professional services to $10,000
in a fiscal year to any one consultant or contractor. The proposed regular Ordinance
also authorizes informal bidding procedures for the purchase of electrical transformers,
as in the above Urgency Ordinance, and repeals the Urgency Ordinance when the
regular Ordinance becomes effective.
BACKGROUND
Urgency Ordinance
Regarding the proposed Urgency Ordinance, the State of California has experienced
record-high temperatures during the past several weeks. The high temperatures have
significantly increased the demand for electrical power used by homes, businesses,
year-round schools and hospitals. The increased demand for electrical power has
created power outages all over the State that, in some cases, have lasted for days and
caused serious physical harm.
Any increase in demand for electric energy also increases the City' need to replace
electrical transformer equipment and consequently increases the need for primary
copper cable used in conjunction with replacement of electrical transformers. The
critical need for uninterrupted electric energy service during these record-high
temperatures requires the City to replace electrical transformers quickly. However, the
costs for an electrical transformer and the primary copper cable required for
replacement of a transformer can individually exceed the City's limit of $25,000 for
equipment purchased without the formal bid process. The formal bid process provided
in the City's current purchasing regulations is lengthy and would create additional
hardship for residents who are currently suffering through the record-high temperature
of this summer heatwave.
To address this problem, staff has prepared the proposed Urgency Ordinance, which
will allow the use of any alternative purchasing procedure for purchases of electrical
transformers and primary copper cable up to $75,000 per transformer or unit of copper
cable. California Government Code section 36937 allows the City to adopt an urgency
ordinance with a 4/5 vote, after making certain findings, which include that the urgency
ordinance is required for the immediate preservation of the public peace, health or
safety. The proposed Urgency Ordinance makes the required findings and will reduce
2
the risk of public health hazards and related physical injuries from the effects of electric
power outages during periods of high temperature weather conditions. Based upon City
staffs assessment of the ongoing problem of increased demand on electric energy
services due to record-high summer temperatures, City staff has requested that the
proposed Urgency Ordinance be adopted by the City Council.
Regular Ordinance
Regarding the proposed regular Ordinance, last year, the State Controller's office
increased the informal bid limits listed in the Act to the following levels:
• From $25,000 to $30,000 (Pub. Contract Code § 22032, subd. (a).)
• From $100,000 to $125,000 (Pub. Contract Code §§ 22032, subds. (b), (c);
22034, subd. (f).)
• From $110,000 to $137,5000 (Pub. Contract Code § 22034, subd. (f).)
These higher informal bid limits went into effect on July 1, 2005, as stated in the
attached letter dated April 29, 2005 from the State Controller. In connection with the
State Controller's actions, the Legislature is currently considering Senate Bill 1196,
which will amend the Act by incorporating the higher informal bid limits listed above.
Since SB 1196 will merely codify the new bid limits that are already in effect, no
opposition to the bill is anticipated. As a result, the new informal bid limits are expected
to become law effective January 1, 2007. To conform with the changes implemented by
the State Controller and soon to be codified as State law, Staff wishes to amend the
City's existing purchasing regulations to include the new informal bid limits.
In addition, the regular Ordinance sets a limit of $10,000 as the total amount that any
one contractor can receive from the City in a fiscal year for professional services
agreements. Any amount over $10,000 for professional services from any one
contractor will require City Council approval.
City staff has also incorporated into the proposed regular Ordinance the same
provisions from the Urgency Ordinance for purchasing electric transformers and/or
primary copper cable. These provisions would take effect in the standard time period of
30 days after adoption at second reading. The regular Ordinance also includes
language to automatically repeal the Urgency Ordinance once the proposed regular
Ordinance becomes effective.
FISCAL IMPACT
The proposed Urgency Ordinance and regular Ordinance amend the purchasing
regulations of the City to allow alternative purchasing procedures for purchases of
electrical transformer equipment and/or primary copper cable up to $75,000. The
adoption of the two Ordinances does not create a fiscal impact for the City. Under the
City's existing purchasing regulations, electrical transformer equipment and primary
copper cable may be purchased under the City's formal bidding procedure. Therefore,
the proposed Ordinances do not change the City's ability to purchase transformer
equipment and primary copper cable — the ordinances merely streamline the procedure
for the City to purchase such equipment and materials.
3
In addition, no negative financial impacts are anticipated from adoption of the proposed
regular Ordinances regarding the increased informal bid limits and the limitation on
professional services agreements From a financial standpoint, the increased informal
bid limits will further expedite the process for contracting for public projects.
ENVIRONMENTAL IMPACT
The proposed ordinances will not create an impact on the environment. Therefore, the
proposed ordinance are not subject to the California Environmental Quality Act
("CEQA"), pursuant to State CEQA Guidelines Section 15061(b)(3) (no possibility that
the activity may have a significant effect on the environment). City staff will prepare and
file a Notice of Exemption as soon as possible following adoption of the proposed
ordinances.
4
ORDINANCE NO.
AN URGENCY ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
AZUSA, CALIFORNIA AMENDING SECTION 2-518 OF ARTICLE VII OF
CHAPTER 2 OF THE AZUSA MUNICIPAL CODE REGARDING
PURCHASES OF ELECTRICAL TRANSFORMER EQUIPMENT AND
PRIMARY COPPER CABLE
WHEREAS, the recent heat wave in the State of California has resulted in
significantly higher demand for electric power to operate air conditioners and
refrigeration units for residences, commercial businesses, year-round schools and
hospitals; and
WHEREAS, this higher demand for electric power has resulted in lengthy power
outages all over the State, affecting millions of people, causing severe hardship and, in
many cases, physical injury due to the effects of heat exhaustion and other physical
ailments resulting from long periods of exposure to high temperatures; and
WHEREAS, during the summer heatwave, the City of Azusa has experienced
temperatures that have greatly exceeded the average high temperatures for the City
and have severely increased demand on the City's electric utility; and
WHEREAS, in order to meet the increased demand on electric energy and
protect the public from potential health hazards, the City must have the ability to quickly
purchase electrical transformer equipment and primary copper cable when replacement
of such equipment and cable becomes necessary in order to avoid power outages; and
WHEREAS, the City has identified the need for the purchasing regulations of the
City to be amended to include a higher dollar limit for the purchase of electrical
transformer equipment and primary copper cable in order to expedite purchasing of
such equipment and cable to ensure the City's ability to provide electric energy to Azusa
residents; and
WHEREAS, the City Council desires to adopt the provisions of the Azusa
Municipal Code as amended by this Urgency Ordinance, which are intended to reduce
the risk of public health hazards and related physical injuries from the effects of electric
power outages during periods of high temperature weather conditions; and
WHEREAS, it is necessary for the amendments to the Azusa Municipal Code, as
provided herein, to take effect immediately so that the new purchasing limits, as set
forth in the amendments, may be implemented for the benefit of Azusa residents; and
WHEREAS, immediate amendment of the provisions pertaining to the purchasing
limits for electrical transformer equipment and primary copper cable, as set forth in this
Urgency Ordinance, will be in the interest of the public health, safety and general
welfare and will help to diminish the risk of personal injury and death that may result
from exposure to high temperature weather conditions and ensure that the City can
continue to provide uninterrupted electric energy services to Azusa residents; and
WHEREAS, California Government Code section 36937 empowers cities to
adopt, by a four-fifths vote, an urgency ordinance which is necessary for the immediate
preservation of the public peace, health or safety; and
WHEREAS, the City Council has determined that the adoption of this Ordinance
is necessary for the immediate preservation of the public peace, health and safety to
reduce the risk of personal injuries related to electrical power outages during periods of
high heat weather temperatures.
THE CITY COUNCIL OF THE CITY OF AZUSA CALIFORNIA DOES HEREBY
ORDAIN AS FOLLOWS:
SECTION 1: Section 2-518, subsection (c) of Article VII of Chapter 2 of the
Azusa Municipal Code is hereby deleted in its entirety and restated to read as follows:
"(c) $25,0000 or more. Purchases of supplies and equipment of more than $25,000
shall, except as otherwise provided in this article, be awarded by the city council
pursuant to the Azusa formal competitive purchasing procedure. Notwithstanding this
subsection, purchases of electrical transformers and/or primary copper cable in an
amount of up to $75,000 per transformer or units of primary copper cable may be bid
out by any alternative purchasing procedure and a contract for said purchases may be
awarded by the city manager."
SECTION 2: The passage of this Urgency Ordinance is necessary in order to
preserve the public peace, health and safety for the reasons set forth in the Recitals
above.
SECTION 3: If any section, subsection, subdivision, paragraph, sentence, clause
or phrase added by this Urgency Ordinance, or any part thereof, is for any reason held
to be unconstitutional or invalid or ineffective by any court of competent jurisdiction,
such decision shall not affect the validity or effectiveness of the remaining portions of
this Urgency Ordinance or any part thereof. The City Council hereby declares that it
would have passed each section, subsection, subdivision, paragraph, sentence, clause
or phrase thereof irrespective of the fact that any one or more subsections,
subdivisions, paragraphs, sentences, clauses or phrases are declared unconstitutional,
invalid or ineffective.
SECTION 4: This Urgency Ordinance shall take effect immediately upon its
adoption.
SECTION 5: This Urgency Ordinance is enacted pursuant to Government Code
sections 36934 and 36937 for the immediate preservation of the public peace, health
and safety.
2
SECTION 6: The City Clerk shall certify the adoption of this Urgency Ordinance
and shall cause the same to be published as required by law.
PASSED, APPROVED AND ADOPTED this 21st day of August, 2006.
Diane Chagnon
Mayor
Attest:
Vera Mendoza
City Clerk
3
Schedule C: MLA Order Form (required for Product Licenses, Maintenance, and Master Software)
Date: 7-Jun-05 Installation Location (required)
Customer Name on MLA: City of Azusa Company:
MLA Contract#: 127020 Attention:
MLA Discount%: 50% 0.50 Street Address:
Purchase Order#(required): City,State,Zip:
Novell Sales Order#(completed by Novell): Country:
This order is for(check appropriate boxes) Phone/Fax:
[ ]License Authorization [ ]Purchase and Shipment of Master Disks E-mail:
Ship To Information (required) Purchasing Agent Contact(required)
Company: City of Azusa Name:
Attention: Ann Graf Gaynor Phone/Fax:
Street Address: E-mail:
City,State,Zip:
Country: Novell Account Representative (required)
Phone/Fax: Ann Graf Gaynor Name: Beverly Aiken
E-mail: agraf@ci.azusa.ca.us Phone/Fax: 801-861-8421 /801-861-6320
E-mail: baiken@novell.com
Ordering Location (if different than Ship To)
Company: Customer Signature (required)
Attention: For MLA Purchases: By signing below,Customer certifies that it has read and understands
Street Address: the Master License Agreement("MLA")to which this Schedule C applies,and agrees to be
City, State,Zip: bound by its terms. Customer is[ ]the party that signed the MLA,or a[ ]parent company
Country: [ ]subsidiary[ ]division(check applicable box)of the party that signed the MLA.
Phone/Fax:
E-mail: Signature:
Print Name:
Invoice To Information (required) Title:
Company: Date:
Attention:
Street Address:
City,State,Zip: To order,send completed and signed Schedule C and/or Purchase Order to:
Country:
Phone/Fax: Novell MLA Order Management Fax: 801-861-8471
E-mail: 1800 S. Novell Place,M.S. PRV-E311
Provo,Utah 84606 U.S.A.
Attn:MLA Orders
Please Note: Illegible or incomplete orders cannot be processed and will be returned.
Prices and products are subject to change. All prices based on U.S.Currency.
Schedule C: MLA Order Form (continued) MLA Customer: City of Azusa Page 2 of 2
4
Please refer to the current month's MLA Product Availability and Price List for part numbers and pricing. Additional Order Forms are also available at this lc http://www.novell.com/programs/ncc/price.html
Product Licenses and Services Part Number Quantity List Price Prorated Prorated List Extended License
Months Price Discounted Price Price Extended Maint Price Maintenance Dates
Open Enterpise Server New 879-000660-001 $158.00 $79.00 $0.00 Begin End
NetWare Maintenance 877-000157-001 150 $40.00 12 $40.00 $20.00 $3,000.00 7/1/2005 6/30/2006
GroupWise 6.5 New LIC-005894-001 50 $130.00 $65.00 $3,250.00 Begin End
Maintenance MNT-005584-001 300 $33.00 12 $33.00 $16.50 $4,950.00 7/1/2005 6/30/2006
ZENWorks Destop 6.5 New 879-000442-001 $69.00 $34.50 $0.00 Begin End
Maintenance MNT-005846-001 150 $17.00 12 $17.00 $8.50 $1,275.00 7/1/2005 6/30/2006
$0.00 $0.00 Begin End
12 $0.00 $0.00 $0.00 7/1/2005 6/30/2006
$0.00 $0.00 Begin End
12 $0.00 $0.00 $0.00 7/1/2005 6/30/2006
Please fill in all cells of a row. Total License and Maintenance: $3,250.00 $9,225.00
***If a pricing discrepancy should arise the current pricing as published in the current Novell Product Price List and/or NPA will prevail.
Product Software Masters*and Services Part Number Quantity List Price Discounted Extended Price Grand Total of Order:
Price
Premium Support 5 Incident pack 051-002073-001 $2,375.00 $2,137.50 Total all Products and Services: $12,475.00
Novell Education Training Vouchers 662644433905.00 $345.00 $310.50 $0.00
Special Comments:
$0.00 $0.00 $0.00
$0.00 $0.00 $0.00
*Software Masters are not needed for multiple purchases of the same product. Total Software Masters and Services: $0,00
Prices and products are subject to change. All prices based on U.S.Currency.