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HomeMy WebLinkAboutAgenda Packet - November 7, 2005 - CC vanib .511111: ,47411.0,„ AZUSA r CONSENT CALENDAR TO: HONORABLE MAYOR A D CITY COUNCIL MEMBERS FROM: VERA MENDOZA p` fd411 VIA: F.M. DELACH, CITY MANAGER DATE: NOVEMBER 7, 2005 SUBJECT: DESTRUCTION OF OBSOLETE RECORDS RECOMMENDATION: It is recommended that the City Council waive further reading and adopt Resolution authorizing the destruction of certain records in the City Clerk's Department. BACKGROUND: California Government Code Section 34090 and the City of Azusa's Records Retention Schedule adopted February 18, 2003, authorizes the destruction of certain City records upon the written approval of the city attorney and the adoption of a Resolution by the City Council authorizing such action. The City Attorney as reviewed listed files and has consented to the destruction of noted documents. FISCAL IMPACT: Cost savings due to increase of storage space. Prepared by C. Toscano, Assistant City Clerk Attachments: Proposed Resolution and list of documents to be destroyed rX 11 /7 /01daS� RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA AUTHORIZING THE DESTRUCTION OF CERTAIN RECORDS IN THE CITY CLERK'S DEPARTMENT THE CITY COUNCIL OF THE CITY OF AZUSA DOES RESOLVE AS FOLLOWS: SECTION 1. California Government Code Section 34090 and the City of Azusa's Records Retention Schedule adopted February 18, 2003, authorizes the destruction of certain City records upon the written approval of the city attorney and the adoption of a Resolution by the City Council authorizing such action. SECTION 2. The City Attorney has filed his/her written consent to the destruction of records, document, instruments, books and papers described hereinafter. SECTION 3. The following City records, documents, instruments,books or papers are no longer required and may be destroyed. 1. Tort Claims vs.City of Azusa that have been settled and closed more than ten years, ranging from 1993 to 1995. 2. City contracts and agreements that have been closed more than five years, ranging from 1961 to 2000. 3. Election Materials that have been closed more than six months,ranging from 1992 to 2005. 4. Council Meeting Video Tapes that have been closed more than the time allowed, which is after the written minutes have been approve, ranging from 1998 to 1999. 5. Petition that has been closed for more than 8 months dated March 7, 1991. SECTION 4. This resolution shall become effective immediately. SECTION 5. The City Clerk shall certify to the adoption of this resolution. ADOPTED AND APPROVED this 761 day of November, 2005. Mayor I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the City Council of the City of Azusa at a regular meeting there of,held on the 7th day of November,2005,by the following vote of the Council: AYES: COUNCILMEMBERS: NOES: COUNCILMEMBERS: ABSENT: COUNCILMEMBERS: City Clerk City Attorney CONTRACTS WITH CITY OF AZUSA • DATE DATE TO BE DATE NUMBER DATE CONTRACTOR'S NAME TYPE OF CONTRACT CLOSED DESTROYED DESTRYD C:105 7/17/1961 Herman Rampel New Fire Station 6/4/1962 6/4/1967 _ C:365 9/12/1969 City of West Covina Police Mutual Aid Agreement 1969 1974 C:369 9/23/1969 L.A. Co. Flood Control Beauty Canyon Debris Basin Contr. #15562 8/29/1968 8/29/1973 C:557 7/5/1973 The L.E. Myers Co. Additions to Azusa Substation proj F7166.1 3/27/1974 3/27/1979 C:581 1/1/1974 Ross-Loos Medical Ins. Health Insurance 1/1/74 7/1/1983 7/1/1988 C:582 1/1/1974 Blue Cross of Southern California Group member medical services 1/15/1978 1/15/1983 C:583 1/1/1974 Phoenix Mutual Life Ins. Life Ins. Effective date 1/1/74 1/11/1977 1/1/1982 C:591 _ 6/17/1974 Envicom Corp. Inc. Seismic&Safety Elements for General Plan 9/30/1974 9/30/1979 C:596 10/7/1974 Los Angeles County Agreement/Notice of Intent 911 Tentative plans 1/31/1975 1/31/1980 Workers Compensation and Liability Claims C:602 1/7/1974 R. L. Kautz&Co. Administration _ 6/30/1985 6/30/1990 Urban renewal and publicly assisted housing in C:605 4/8/1975 Los Angeles County implementation of the HCDA of 1974 4/8/1978 4/8/1983 Sharing of Costs of Construction of a traffic signal system at intersection of Sierra Madre with Azusa . C:607 1/21/1975 State of California and San Gabriel 1/21/1976 1/21/1981 C:611 7/1/1976 Monitor Enterprises Janitorial Services, City Hall &West Wing 6/30/1977 6/30/1982 C:614 6/2/1987 GTE Payphones at Senior Center, Library and City Hall 6/1/1997 6/1/2002 C:616 7/1/1976 Community Medical Enterprises Community Ambulance Services 7/1/1977 7/1/1982 C:617 6/20/1975 San Gabriel Country Club Lease of Water Rights 6/20/1976 6/20/1981 Telecommunications System at Police C:657 4/27/1977 L.A. Co. Sheriffs Department Department _ 4/27/1987 4/27/1992 C:660 CDBG REIMBURSABLE CONTRACTS 12/21/1999 Los Angeles County CDBG Reimbursable Contract#70713 Los Angeles County CDBG Reimbursable Contract#67480 7/1/1991 Los Angeles County CDBG Reimbursable contract#64890 6/30/1994 6/30/1999 Los Angeles County CDBG Reimbursable Contract#59616 9/5/1976 Los Angeles County CDBG Reimbursable contract C:689 6/18/1979 City Bank, N.A. _ Residential Mortgage Revenue Bonds 7/1/1980 7/1/1985 C:732 11/17/80 Hydrant Service L.A. Co. Fire Protection District& City 11/17/1981 11/17/1991 Represent Agricultural Water Co. C:789 6/6/1983 Rutan &Tucker, Attorneys (correspondence letters only, no agreement) 6/6/1984 6/6/1989 C:790 6/1/1983 Martin J. Mayer Legal Council to P.D. 6/1/1988 6/1/1993 C:816 5/21/1984 Dept of Water Resources Energy Sales Agreement 5/11/1990 5/1/1995 C:938 _ 10/29/1986 Dep of Water Resources Power Sale Agreement 10/31/1993 10/31/1998 C:977 5/16/1988 D.H. Maintenance Services 3 year agreement for Janitorial Services 7/5/2000 7/5/2005 C:993 9/6/1988 Homer Dunn Decorating Inc. Downtown Comm. Rehabilitation Project 9/6/1989 9/6/1994 0:1018 3/20/1989 Chilton & O'Connor Underwriter's Services 12/21/1989 12/21/1994 Service assistance in reporting forms for C:2007 Mar-91 Controller of the State of Calif. Proposition Ill 7/1/1990 7/1/1995 C:2071 10/5/1992 Siedler-Fitzgerald Public Finance Tax Revenue&Anticipation Notes 11/11/1993 11/11/1998 C:2085 2/15/1993 HDL Coren &Cone Tax Audit Information Service 7/1/1993 7/1/1998 Maintenance Heating and Air Conditioning • CC:94-21 8/1/1994 Air-Ex Air Conditioning Inc. System 8/1/1997 8/1/2002 CC:95-22 4/17/1995 ESGV Paratransit Network Metro access service agreement 6/30/1997 6/30/2002 CC:95-25 5/27/1999 HdL Software, LOC Building Permit System Software 5/27/2000 5/27/2005 California Integrated Waste Household Hazardous Waste Discretionarily CC:95-39 9/5/1995 Management Board Grant(HHW) 6/30/2000 6/30/2005 Richard Wilson/Colorama Wholesale Nursery. Bruce Banks/Boulevard Commercial Lease, 1870 N. Azusa & San CC:95-48 10/17/1995 Wholesale Nursery Gabriel. COLORAMA 10/17/2000 10/17/2005 Install two storm drain project. (1) Footelano drain in Fourth st. between Angeleno& Orange, in 5th st. between Lemon &Orange in Angeleno Ave between 4th & Foothill. (2)Angeleno drain in Paramount St. between Angeleno& E. of San CC:96-14 6/3/1996 Los Angeles County Public Works Gabriel to Little Dalton Wash. 6/30/1997 6/30/2002 CC:96-40 7/1/1998 County of Los Angeles Older Americans Act Service Agreement#40563 6/30/1999 6/30/2004 7/1/1997 County of Los Angeles Older Americans Act Service Agreement#40414 6/30/1998 6/30/2003 7/1/1996 County of Los Angeles Older Americans Act Service Agreement#40266 6/30/1997 6/30/2002 PD Traffic Records Development and Bicycle CC:97-10 1/6/1997 Memorandum Proposal Safety Program. 18 month grant 6/16/1997 6/16/2002 L.A. County Community and Senior Employment Program (Sr. Center Receptionist CC:97-15 7/1/1997 Services Position Title V Employee) 6/30/2000 6/30/2005 CC:97-17 7/21/1997 State Controllers Division Preparation of Annual Street& Road Report 10/1/2000 10/1/2005 CC:97-18 8/18/1997 Bristol Babcock Water Division Sys & Data Acquisition Sys 6/12/2000 6/12/2005 10997 Water System Impr. To integrate Azusa Valley Water Co. proj. 707200 & 701702 Water CC:97-28 11/3/1997 Doty Bros. Equipment Co. Systems Interconnections 8/3/1998 8/3/2003 CC:98-4 2/2/1998 Reuters America Inc. _Electricity Information Services Contract 9/2/2000 9/2/2005 oLCC;9&19 7/13/1998 Consolidated Media Sys Inc. Cable equipment. On P. O. No agreement 2/13/1999 2/13/2004 u Ems+ B2 -� 11/2/1 JB e It s -Adoca a affi ' eval 2/31/ !:: /31 ove and lace of ••erground Storage y 2 l € 9-1\ 7 /1999 ATC ociate Tanks y Yar•. 3 a '00 - a 00 , �: Wheelchair Ramp Const#D96040-98 &Sidewalk CC:99-9 4/5/1999 Martinez Concrete Impr#D98041-98 7/8/1999 7/8/2004 CC:99-11 _ 4/5/1999 Pro Mechanical Corp _Supplemental HVAC Sys 99-02 L&W 7/22/1999 7/22/2004 tuk CC:99-21 12/7/1999 Ranco Corp Wheelchair Ramp Construction D96040-99 1/18/2000 1/18/2005 SGV Chapter of •- Americ- '-d of Slauso Pool for Lif uard &Water Safety .•9-- 1 c119•• ross Instruc s Class 2/2 2OQ(3- O CC:0s-2 1/4/2000 Western Maintenance Co. Painting the Durrell House (City Museum) 3/4/2000 3/4/2005 CC'00-4 1/4/2 imic atru tion C " &8 esslu e-rt ucin ation �_�-� ���� 9 � 9aW.E2,-21'h' 2/17/2005 (Consultant Svcs for Azusa Canyon Electrical . , CC:00-8 3/23/2000 Civiltec Engineering, Inc. System Upgrade Project _ 6/30/2000 6/30/2005 CC:00-9 3/8/2000 PA&Assoc _ Consultant Services Agreement 9/8/2000 9/8/2005 _ _ CC:00-10 3/6/2000 Simich Construction Co. _ Water sys main replacements 199/00-01 11/9/2000 11/9/2005 Street Impr 2000, Irwindale Ave, Motor Ave, San CC:00-11 4/3/2000 Mobassaly Engineering Inc. Gabriel Ave & Encanto Pkwy 7/12/2000 7/12/2005 CC:00-13 4/5/2000 DMS Construction Inc. Gladstone Park Impr exterior painting 5/15/2000 5/15/2005 CC:00-15 4/18/2000 Sole Proprietorship Consult Svcs Staffing Planning Division 6/30/2000 6/30/2005 CC:00-25 3/15/2000 Butler Electric Inc. 601 Vincent Project 4/15/2000 4/15/2005 Furnish & Install underground electric CC:00-27 7/10/2000 Lambco Engineering Inc. Substructures, Proj. No. LD 2000-2 9/10/2000 9/10/2005 w w CLAIMS Date Date DATE TO BE . • Numbei Name Occurred Received TYPE OF CLAIM DATE CLOSED DESTROYED David, Marisole 8/29/1993 3/30/1994 Police brutality 12/18/1995 12/18/2005 93-12 Gomez 10/3/1992 3/30/1993 Wrongful death by P.D. 11/17/1995 11/17/2005 93-39 Stela 7/9/1993 8/30/1993 Fell on city sidewalk 9/28/1995 9/28/2005 93-41 Gayda 8/22/1993 9/8/1993 Car accident with P.D. vehicle 3/29/1995 3/29/2005 93-42 Whitehead 3/27/1993 9/27/1993 Fell on loose gravel 3/9/1995 3/9/2005 93-47 Odell 5/25/1993 11/24/1993 False arrest 11/10/1995 11/10/2005 93-49 Wilson 6/16/1993 12/13/1993 Fell in vacant lot _ 8/4/1995 8/4/2005 94-02 Kloepfer 1/12/1994 1/18/1994 Power surge 11/17/1995 11/17/2005 94-08 Morasco 1/5/1994, 1/31/1994 Power surge 11/17/1995 11/17/2005 94-11 Faris 1/27/1994 2/16/1994 Car accident with city vehicle 11/9/1995 11/9/2005 94-11a Faris 1/27/1994 2/16/1994 Car accident with city vehicle 11/9/1995 11/9/2005 94-13 Ramirez 1/12/1994 3/10/1994 Power surge 11/17/1995 11/17/2005 94-15 Uribe 3/20/1994 1/2/2000 Tree branch falling on car 1/20/1995 1/20/2005 94-16 Davis 3/22/1994 3/28/1994 Water leak on city water meter 11/3/1995 11/3/2005 94-17 Bennett 11/1/1993 3/31/1994 Excessive abuse by Police officer 10/20/1995 10/20/2005 94-20 De Silva 4/21/1994 4/21/1994 Power surge 11/17/1995 11/17/2005 94-25 Gizowski 1/6/1994 5/12/1994 Possibly wrongful death by P.D. 8/4/1995 8/4/2005 94-28 Allstate 4/26/1994 6/20/1994 Power surge 3/24/1995 3/24/2005 94-31 Castruita, Elena B. 8/8/1994 8/11/1994 Broken window by softball from park 11/10/1995 11/10/2005 94-36 Williams, Roeshell 8/30/1994 10/4/1994 Tripped on sidewalk 12/22/1995 12/22/2005 94-45 Swearingen, Darlene 11/21/1994 12/8/1994 Drove into a ditch, car damaged 9/1/1995 9/1/2005 94-47 Christ Circle of Life Ministry 9/22/1993 12/13/1994 Complaint on violation of First Amendment rights 3/28/1995 3/28/2005 95-10 So. Calif. Gas Co. 1/30/1995 2/15/1995 Broken service with backhoe by city employee 3/15/1995 3/15/2005 95-11 Isabelle McChesney 2/2/1995 2/15/1995 Sewer plugged up by tree roots 3/31/1995 3/31/2005 95-12 Martinez Concrete, Inc. 2/14/1995 2/15/1995 Tree branch fell on car and damaged windshield _ 2/24/1995 2/24/2005 95-12a CNA Ins. 2/14/1995 2/15/1995 Same as above 4/24/1995 4/24/2005 95-13 Barrios, Hipolita 2/13/1995 2/16/1995 Branch fell on right side of car 4/13/1995 4/13/2005 95-14 Thorne, Barry 2/16/1995 2/28/1995 Damaged car by pothole on road 12/22/1995 12/22/2005 95-15 Tercero, Eduardo E. 2/21/1995 2/23/1995 Damaged tire & rim by pothole on road 11/17/1995 11/17/2005 95-16 Forest, James 2/17/1995 3/1/1995 Lost Zippo lighter when arrested by P.D. 3/8/1995 3/8/2005 95-17 Gibson, Regina G. 2/19/1995 3/2/1995 Damaged tires by pothole in road 4/4/1995 4/4/2005 95-18 The Gas Co. 2/8/1995 _ 3/20/1995 Property damage 3/21/1995 3/21/2005 95-19 Vasquez, Jose 3/21/1995 3/23/1995 City tractor drove into brick wall 4/27/1995 4/27/2005 95-20 Montenegro, Divina 3/25/1995 3/28/1995 Power surge, damaged appliances 4/27/1995 4/27/2005 95-21 Heffelfinger, Steven & Madeline 3/22/1995 3/29/1995 Power surge, damaged appliances 6/8/1995 6/8/2005 95-22 McNamara, Opal 1/9/1995 3/29/1995 Damaged deadlock by P.D. 4/13/1995 4/13/2005 95-23 Mathews, Stacie 4/10/1995 4/10/1995 Damaged windshield 4/27/1995 4/27/2005 95-25 Murnik, Charito&John 9/21/1995 5/17/1995 Plumbing problems 9/1/1995 9/1/2005 95-26 Lopez, Paul 2/13/1995 5/17/1995 Tree fell on fence 6/8/1995 6/8/2005 95-27 Kuwaye, Dennis K. 5/16/1995 5/18/1995 Plumbing problems 7/6/1995 7/6/2005 95-28 Diaz, Maria de la Luz 3/22/1995 5/22/1995 Traffic accident 6/1/1995 6/1/2005 95-30 Seropian, Nyree 3/8/1995 5/31/1995,Bumper damaged by P.D. car 7/20/1995 7/20/2005 • 95-31 Glenice, Peck 4/18/1995 6/6/1995 Plumbing problems 8/7/1995 8/7/20 05 • 95-32 Broberg, Kirsten 2/21/1995 6/7/1995 Stolen personal property at City Hall 7/6/1995 7/6/2005 95-33 Levenson, Jason 5/8/1995 6/12/1995 Damaged appliances due to power surge 6/27/1995 6/27/2005 95-34 Hi a, Frank Higa, a_ _ not stated 7/13/1995 Plumbingproblems - - - - 8/24/1995 8/24/2005 8/1/1995 Claim for payment of job performance e 95-37 ,Bhakta_Sanmukh P. 3/18/1995 p y- p 8/15/1995 8/15/2005 95-36 Johnson Controls Inc. 8/7/1995 P.D. broke door 12/25/1995 12/25/2005 95-40 Brodie, Robert& Ellen 7/27/1995 8/21/1995Dept.) .s, Antonio City truck backed into vehicle (Utilities 12/14/199512/14/2005 95-42 Macias, -- -- 8/5/1995 12/31/1999 Parked vehicle hit byP.D. vehicle_ 10/19/1995 10/19/2005 95-45 ;Michael, James - -- 9/12/1995 10/2/1995 Drove bike into hole 10/12/1995 10/12/2005 95-48 BDC Services, Inc. 9/25/1995 10/16/1995 P.D. officer hit fence and mail box - - 10/31/1995 10/31/2005 95-49 Pollard, MaryL_ 7/15/1995 10/24/1995- - Tree branch fell on car --- - — 11/22/1995 11/22/2005 95-50 State Farm Ins. 9/28/1995 11/15/1995 Water leak damagedproperty 9 11/30/1995__ 11/30/2005 95-51 Fraijo, Jack 5/17/1995 11/20/1995 Personnel claim 12/5/1995 12/5/2005 95-52 Furnell, Harvey 5/17/1995 11/20/1995 Personnel claim - 12/5/1995 12/5/2005 DATE I1DATE TO BE DATE RESOLUTIO DESCRIPTION CLOSED I DESTROYED DESTROYED N NO. ELECTION DOCUMENTS Nomination Papers 4/14/1992 General Municipal Election for: Cristina Cruz Madrid/for City Council 4/14/1996 ' 4/14/1996 Adolph A. Solis/for City Council 4/14/1996 4/14/1996 Inez Z. Gutierrez/for Mayor 4/14/1996 4/14/1996 Yolanda Trejo/for City Council 4/14/1996 4/14/1996 Robert E. Talley/for City Council 4/14/1996 4/14/1996 Eugene F. Moses/for Mayor 4/14/1996 4/14/1996 Harry L. Stemrich/for City Council 4/14/1996 4/14/1996 Anthony D. Naranjo/for City Council 4/14/1996 4/14/1996 Golden C. Bean/for City Council 4/14/1996 4/14/1996 Susie R. Galletta/for City Council 4/14/1996 4/14/1996 General Correspondence 4/14/1992 General Municipal Election 4/14/1994 4/14/1994 Nomination Papers 4/12/1994 General Municipal Election for: Don Flowers/for City Council/for City Council 4/12/1998 4/12/1998 Diane M. Beebe/for City Council 4/12/1998 4/12/1998 Stephen J. Alexander/for Mayor 4/12/1998 4/12/1998 Armando Camarena/for City Council 4/12/1998 4/12/1998 David O. Hardison/for City Council 4/12/1998 4/12/1998 Harry L. Stemrich/for City Council 4/12/1998 4/12/1998 John R. Dangleis/for City Council 4/12/1998 4/12/1998 Tony Naranjo/for City Council 4/12/1998 4/12/1998 Romy Pangilinan/for City Council 4/12/1998 4/12/1998 Claro Perez/for City Council ( 4/12/1998 4/12/1998 Charles L. Nine/for City Council 4/12/1998 4/12/1998 Art Morales/for City Council 4/12/1998 4/12/1998 Peggy Martinez/for City Council 4/12/1998 4/12/1998 Nomination Papers 3/4/1997 General Municipal Election for: Marianne Miasnik/for City Council 3/4/2001 3/4/2001 Adolph A. Solis/for City Clerk 3/4/2001 3/4/2001 Darlyne Garofalo/for City Council 3/4/2001 3/4/2001 Keith Hanks/for City Council 3/4/2001 3/4/2001 Anthony D. Naranjo/for City Council 3/4/2001 3/4/2001 Stacey I. Kent/for City Council 3/4/2001 3/4/2001 Joseph Romero Rocha/for City Council 3/4/2001 3/4/2001 Dick Stanford/for City Council 3/4/2001 3/4/2001 Peggy Rubio Martinez/for City Council 3/4/2001 3/4/2001 Art Morales/for City Clerk 3/4/2001 3/4/2001 Robert E. Talley/for City Treasurer 3/4/2001 3/4/2001 Cristina Madrid/for Mayor 3/4/2001 3/4/2001 Don Flowers/for City Council/for City Council 3/4/2001 3/4/2001 Stephen J. Alexander/for Mayor 3/4/2001 3/4/2001 DATE DATE TO BE DATE RESOLUTIO DESCRIPTION CLOSED ;DESTROYED DESTROYED N NO. Campaign Statements 3/4/1997 Gen Municipal Elect for: Art Morales/for City Clerk 3/4/2002 3/4/2002 Darlyne Garofalo/for City Council 3/4/2002 3/4/2002 Don Flowers/for City Council 3/4/2002 3/4/2002 Stacey I. Kent/for City Council 3/4/2002 3/4/2002 Peggy Rubio Martinez/for City Council 3/4/2002 3/4/2002 Coalition for Building Better.Communities 3/4/2002 3/4/2002 Marianne Miasnik/for City Council 3/4/2002 3/4/2002 Ron Legault/for City Council 3/4/2002 3/4/2002 ! Statement of Economic Interest 3/4/1997 Gen Municipal Election for: Art Morales/for City Clerk 3/4/2004 3/4/2004 Darlyne Garofalo/for City Council 3/4/2004 3/4/2004 Stacey I. Kent/for City Council 3/4/2004 3/4/2004 Peggy Rubio Martinez/for City Council 3/4/2004 3/4/2004 Marianne Miasnik/for City Council General correspondence 3/4/1997 Gen Municipal Election 3/4/19999 3/4/1999 Campaign Statements 3/2/1999 Gen Municipal Elect for: Diane E. Offen/for City Council 3/2/2004 3/2/2004 Arthur E. West/for City Council 3/2/2004 3/2/2004 Art Morales/for City Council 3/2/2004 3/2/2004 Coalition for Building Better Communities 3/2/2004 3/2/2004 Stephen Alexander/for Mayor 3/2/2004 3/2/2004 Rosedale Referendum Committee 3/2/2004 3/2/2004 Citizens for Azusa Progress Yes on A, B and C 3/2/2004 3/2/2004 Azusa Community Action Committee 3/2/2004 3/2/2004 Nomination Papers 3/2/1999 General Municipal Election for: Keith Hanks/for City Council 3/2/2003 3/2/2003 Diane E. Offen/for City Council 3/2/2003 3/2/2003 Arthur E. West/for City Council 3/2/2003 3/2/2003 Art Morales/for City Council 3/2/2003 3/2/2003 Diane Beebe/for City Council 3/2/2003 3/2/2003 Cristina Cruz Madrid/for Mayor 3/2/2003 3/2/2003 Diavid Hardison/for City Council 3/2/2003 3/2/2003 Stephen Alexander/for Mayor 3/2/2003 3/2/2003 Election Roster(copies) 3/2/1999 General Municipal Election 9/2/1999 9/2/199 General Correspondence 3/2/1999 Gen Municipal Election 3/2/2001 3/2/2001 DATE 1 DATE TO BE DATE RESOLUTIO DESCRIPTION CLOSED DESTROYED DESTROYED N NO. General Correspondence 3/2/1999 Special Election 3/2/2001 3/2/2001 Recall Petition to recall Dick Stanford 9/16/2002 5/16/2003 5/16/2003 Initiative Petition to change Council Terms 2/11/2003 10/11/2003 10/11/2003 Used and unused ballots, 3/8/2005 General Municipal Election 9/30/2005 9/30/2005 Copies of index roster, 3/8/3005 General Municipal Election 9/30/2005 j 9/30/2005 Absentee application, 3/8/2005 General Municipal Election 9/30/2005 9/30/2005 OTHER MISCELLANEOUS DOCUMENTS Videotapes of discussion regarding proposed development of Monrovia Nursery 1998/1999 12/1/1999 12/1/1999 Petition to install a pedestrian activated traffic signal at the corner of Foothill blvd and Dalton Ave 9/7/1991 9/7/1991 11 7/65 s 7 ms r• AZUSA CONSENT CALENDAR TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS FROM: ANN GRAF GAYNOR DIRECTOR OF INFORMATION TECHNOLOGY VIA: F.M. DELACHI(W CITY MANAGE DATE: NOVEMBER 7, 2005 SUBJECT: PURCHASE OF 10 PERSONAL COMPUTERS FROM PREMIO UNDER CMAS (CALIFORNIA MUNICIPAL AWARDS SCHEDULE) RECOMMENDATION 1. That the City Council waive formal sealed bids in accordance with Azusa Municipal Code Section 2-523(d) as Premio is covered under the California Multiple Award Schedule CMAS agreement number 3-04-70-0145C which allows cities to waive formal bidding. 2. That the City Council approve the purchase of 10 Personal Computers from Premio. Total purchase price (including tax) is $ 11,647.70. BACKROUND Each year the City's Information Technology plans for the rotation of computer hardware. Since 1996 the staff has been rotating out and retiring antiquated hardware. This effort has succeeded in standardizing most of the PCs throughout all departments. Part of the Information Technology Master Plan, is to address areas with low-end computers, and realign PC replacement with PC life cycle through annual equipment replacement. Given the high total cost of ownership and the rapid obsolescence of the PC's, replacements were initially planned over a 3-year life cycle. By relocating PC's and printers across departments/users as we procure new systems, we have been able to achieve optimal usage of the equipment and extend the life of the PC's to 4 years in most cases. Thus on average one fourth of the City PC's, printers and servers need to be replaced every year to keep performance and reliability to a minimum standard. G LQ (i /7120U; �1 These 10 PC's are for the Police department with additional replacements for other departments planned throughout the year, based on budget. FISCAL IMPACT This expenditure is budgeted as part of the 2006 operating budget account 48499300007140. *premio * *Quotation * *Quote # * 1-DFAL1 *918 Radecki Court * *Date * 10/5/2005 *City of Industry, CA 91748 * *Sales Rep * Gina Sevillano *Tel: * * (626) 839-3100 * *Cust PO * Verbal *Fax: * * (626) 839-3192 * *Cust Fax * *Bill To * *Ship To * 918 RADECKI CT ONE TIME CUSTOMER CITY OF INDUSTRY, CA 91748 CITY OF INDUSTRY, CA 91748 *1-DFAL2 * SYSTEM 10 $1,076.00 $10,760.00 *Product * *Qty. * *Unit Price * *Extended Price * GPRAUNMKFNS PREMIO V-SERIES MT D915GAGLK BB UNIT NMKF NS W/300W 10 BX770615 INTEL P4/560/3.60Hz/1MB/800mhzLGA775 CPU BOXED (PRESCOTT) 10 721303 512MB/400MHZ/PC3200/NON-ECC/ DDR DIMM MEMORY 10 440501 80GB/7200RPM/8MB/SATA-150 10 330180 ATI RX600XT/PCI-E/128MB/DVI VGA CARD W/O S-VIDEO CABLE 10 380757 INTEL PRO/100 S DESKTOP SECURITY ADAPTER #PILA8460C3 10 686877 MS WINDOWS XP PROFESSIONAL - SP2 OEM KIT 10 990129 AUDIO CABLE (FOR CREATIVE LAB) 10 998922 MICROSOFT WINDOWS XP LOGO 10 470807 52X24X52 CDRW /16X DVD/IDE/INTCOMBO DRIVE/SOFTWARE/BLACK CLR 10 430314 BLACK 1.44MB FLOPPY DRIVE/INTERNAL 10 180635 LOGITECH BLACK OPTICAL WHEEL MOUSE 10 140844 LOGITECH DELUXE BLACK KEYBOARD#967447-0403 10 *WILL READ CD/DVD AND WRITE ONLY ON CD * *Sub Total * $10,760.00 *Tax * $887.70 *Freight * $0.00 **** Prices subject to change without prior notice *** * *Total * *$11,647.70 * CITY OF AZUSA • SUMMARY OF REQUISITION QUOTATIONS FOR SUPPLIES&EQUIPMENT PROCEDURE: Purchase requisitions may be written as follows: A) Up to$1999.99 - no quotations or this form needed - Dept. Head approval required B) $2,000 to$4,999.99 -Three(3)telephone quotes&Dept. Head approval-see below C) $5,000 to $9,999.99 -Three(3)written quotes&City Manager approval - see below D) over$10,000-formal bids- City Council approval - see below E) Enter vendor selected F) Justification, if needed CITY ORD. #2206 G) Preparer=s Name For Bid by Azusa Bus. Deduct 1% B. $2,000 to$4,999.99 -3 telephone quotations&Dept. Head approval Of Taxable: 1. Bidder Premio Computer, Inc. Net Price: $11,647.70 $11,647.70 2. Bidder Net Price: $ $ 3. Bidder Net Price: $ $ C. $5,000 to$9,999.99 -3 written quotations-City Manager approval -see attached D. over$10,000-formal bids- City Council approval -see attached 1. Bidder Net Price: $ $ 2. Bidder Net Price: $ $ 3. Bidder Net Price: $ $ E. Purchase requisition awarded to: Premio Computer, Inc. F.Justification for other than low bid or less than three quotations: CMAS # 3-99-70-0145B G. Form completed by: Cristina Gomez Signed: (Department Head) Approved: (Purchasing Agent) *attach form to requisition Signed: (City Manager) AZPD 111 (rev 11/00) 08/09/05 12:34 FAX 6268393192 DAVID T.CSEN la 001 Lw • • (* Department of General Services 9 Procurement Division 707 Third Street, 2`"' Floor West Sacramento, CA 95605-2811 2811 i. State of California IMOLT1PLE AWARDISCHEDUILE - -r-�- SUPPLEMENT NO. E .I PREMIO COMPUTER INC CONTRACT NUMBER: 3-04-70-0145C CMAS TERM DATES: 8/27/2004 through 2/20/2009 Extension: 5/31/2009 DISTRIBUTION: STATEWIDE GII4A SEVILLANO PR=M10 COMPUTER INC 919 RADECKI COURT CI"Y OF IN 'USTRY, CA 91748 • • PI1 ___„Tb Kaugzsom bia_bpn'r.a4 su Ili.ttl411.CtdifY.the_CMA&1aarterhLr ioikiiing_ -:.-_— rec ttirement to include the information shown below: . To facilit to collection of administrative fees, copies of local government ac ienc y purchase orders must accompany your CMAS Quarterly Business Activity Report, This new requirement is effective beginning the second quarter of 2005 (April, May, and June), for reports due in the CMAS office within two weeks after the and of June 2005. Any quarterly report that does not follow the required format or that excludes information will be deemed incomplete and returned to the contractor All other terms and conditions and provisions of the contract remain unchanged. WU4A---' Effective Date: 2/14/2005 Carol Umfleet, Program Manager, California Multiple Award Schedules Unit _ I •• P --- I _. . . . • I//I oS r AZUSA CONSENT CALENDAR TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS FROM: ANN GRAF GAYNOR DIRECTOR OF INFORMATION TECHNOLOGY VIA: F.M. DELACH ItIrAtto CITY MANAGE DATE: NOVEMBER 7, 2005 SUBJECT: MOBILE COMPUTER HARDWARE FOR PATROL CARS RECOMMENDATION 1 . That the City Council waive formal sealed bids in accordance with Azusa Municipal Code Section 2-522 section C as CDCE is covered under the California Multiple Award Schedule CMAS agreement number 3-00-70-1083E which allows cities to waive formal bidding. 2. That the City Council approve the purchase of 5 Mobile Computer Systems for Azusa Police Patrol cars, including installation from CDCE. Total purchase price (including tax) is $45,238.13. BACKROUND The Police Department has issued laptop computers to each of its officers over the last five years. These laptop computers have served both report writing and mobile communications needs for each officer. After four years of service, most of these computers are in need replacement. It was determined that in order to save money in both replacement and repair costs that we begin to use the ruggidized laptop with a ratio of one laptop per patrol car, versus one laptop per officer. We will deploy fewer laptops with greater capacity to Azusa's patrol fleet. This deployment plan will reduce the Ot1o_LA I/ h (ed.° total number of notebook computers needed for our field operation from 61 to 22. This is phase 3, the final phase of this project. With the implementation of this phase all cars will be equipped with ruggedized notebooks, and there will be 2 spares in case of failure or problems. FISCAL IMPACT Funding for requested purchase has been allocated from grant funding as follows: $18,951.00 - 28-20-310-051-7142 - JAG (Edward Byrne Memorial Justice Assistance Grant Program) $26,287.13 - 26-20-310-000-7142 - COPS (State Citizens' Option for Public Safety Program) $45,238.13 Total of CDCE quotes #090605APD &#91405APD CDCE Inc. A Quote No. 090605APD • 22755-G Savi Ranch Parkway Yorba Linda, CA 92887 800-373-5353 fax 714-282-1501 C a mo 1 e computing Quote C Customer Name Azusa Police Department Attn: Lysell Wofford 1 Date 9/6/2005 Address 725 N. Alameda Order No. City Azusa State CA ZIP 91702 Rep Mike Contois Phone 626-812-3230 J \ FOB Yorba Linda J Qty CDCE PART# Description Unit Price TOTAL 5 CDC29/LTQGZBM $4,075.00 $20,375.00 Pentium M 778 1.6G LV(Centrino),13.3 Touch XGA,512MB,80GB, 802.11 a/b/g, WinXP SP2 5 CDCPDRC/12BMKB $2,045.00 $10,225.00 12.1"PDRC Screen w/Touch, PDRC Emissive Backlit Keyboard,GlidePad 5 CDCVPR29 $350.00 $1,750.00 Vehicle Port Replicator for CF-29 w/o Dual Pass Thru 5 CDCVMPKIT-6-1-2 $325.00 $1,625.00 Viehcle Mount Power Kit for CF-29 and 12" PDRC(2 Lind adaptors) 5 CDCR-SSDM $170.00 $850.00 REO PDRC Screen Mount Solution 5 CDCR-3.5P-KB $235.00 $1,175.00 3.5"PEDESTALW/ROTATING EXT TILT SWIVEL AND PDRC KEYBOARD DOCK 5 CDCR-RRK $70.00 $350.00 Radio Relocation Kit 10 CDCR-RISER2 $40.00 $400.00 2" Riser for Keyboard Post 5 CDCR-BOX $55.00 $275.00 Mount Box 5 CDCR-OTT $250.00 $1,250.00 Retracking Trunk Tray 5 CABLE USB 15' EXT $8.00 $40.00 USB EXTENTION CABLE 15'A MALE/A FEMALE 5 SW-14.0553 $25.00 $125.00 12-VOLT ACCESSORY OUTLETS 15AMP 3FT WIRE 3 OUTLETS 5 LEO-TWECK $150.00 $750.00 Trunk Wiring Extension Cable Kit 10 SB20 4"-15" $6.00 $60.00 CA Mandatroy LCD Recycling Fee (Applies to Cf-29's and PDRC screens) CMAS#- 3-00-70-1083E Terms and Conditions of Sale: Subtotal $39,250.00 1.All claims for shortage,damage,&shipping errors must be made within 7 days of receipt. 8.25% Taxes $3,238.13 2.All Non-defective RMA's are subject to a 20%restocking fee and must be retumed to CDCE Shipping Hand Carry within 21 days of invoice date. TOTAL $42,488.13 3.All special order item sales are final. 4.All past due invoices will be charged at a rate of 2%monthly. messc 5.DOA Notebooks will be repaired or replaced in accordance with Manufacturer's terms. \ - doF. • ' 4% \,Fx..9f89 �' CbU$&' -6'1.7C-6'1.7C Gea6 • CDCE Inc. Er Quote No. 91405APD 22755-G Savi Ranch Parkway Yorba Linda, CA 92887 800-373-5353 fax 714-282-1501 CO mo ile computing Smote 1- Customer Name Azusa Police Department _ Attn: Lysell Wofford Date 10/27/2005 Address 725 N. Alameda Order No. City Azusa State CA ZIP 91702 Rep Mike Contois `hone 626-812-3230 .../ FOB Yorba Linda Qty CDCE PART# Description Unit Price TOTAL 5 INSTALLATION $550.00 $2,750.00 Complete Onsite Installation of CF-29, PDRC, Mounting Equipment &Power Kit Terms and Conditions of Sale: Subtotal $2,750.00 1.All claims for shortage,damage,&shipping errors must be made within 7 days of receipt. Taxes N/A 2.All Non-defective RMA's are subject to a 20%restocking fee and must be returned to CDCE Shipping N/A within 21 days of invoice date. 3.All special order item sales are final. TOTAL $2,750.00 4.All past due invoices will be charged at a rate of 2%monthly. , 5.DOA Notebooks will be repaired or replaced in accordance with Manufacturer's terms. doEa.1989 c'i 44t COutia‘"I' oma_ C City of Azusa and Family Services Department li,i(0 , �. Presents: . k a . Difference a , ear Makes . . . ` £`} A pictorial journey through the City of Azusa's beautiful park system July 2004 to present Monday, November 7, 2005 0 4..) >% a) .. 0 c .1-J Q) (U (f) 0 (1) _0 (1) (Tcs (I) u ch .— _C) o ro > •_. I— CC g0 a) cs). 0. (f) mth. >a (f) . • I- > >% INC •IMO° ••••••• I MM. MiC (I) .1-.) j . _mom g II 0 L.L. Li 0 — = .. - c)- c m (CS R.I.j uc:0 .,417-j'-' • u, , ti... 03 4.) ....... , I- 0 c 0 C I:' 1:1 .. I. -cle ' „dI 1-- 0.. ra(f) s rflz3 ' ,III3sri) m t . a) Q) CI- ' Irt, ,.., .. m A ti and Objectives ndassion in� task. pevery used area of concentration each onth . u�. Attention to detail . ��x g» I. iction of Results mower has reduced staff time by '/o and new power washer has allowed s to remove graffiti in the parks immediately . 2 . Park by park photo .tour. a . C .�.�. Projects highlighted . b . E• efore and after work highlighted as well . a r i r„. ��o-a .x'< i a. 4,7 s To. . . . , .., . . ,..::::::, _ . ,_iii4 !t.:: • . iIt N • "4::;:i . '. +" .-...'llv T� (i ea ' _ ,<< 5 • . _ _«* p . , ,-,t. .-.. -:-..„...;i 4 la +•' F. 4, f ! R ,..0 rftw silt. AA " L a) a) 4,, CO Cot T %. & ,, / / 1 • t 0_ C ' I '- ' - ._ if - -- illai 1. ' --• , A + * 4 x, 4 # . 111 i Yi 1.. i , r fr Sz f ,. z, yq ;• t { i -.� .; ,;.:4::::;-,1 4.. .,.,:.4-,-. (y�L � Vis, ''''''11:-Ii'',-: .. y T 1? ir 4...%-.:-',.-,,--- v *- 14 4 9 ; :` - - - s t • M 7 , s { ':-.4.,:.,, .,,,titx • `, ,t,...1*--.. 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' , ...43kat,„„ • .,..:1.,,,*:t 4 I' 4.1'.:. mit se N - ri r , ..., * ,.... I t T., 0- . -e: r , lo- 1 g f t' 40,4" t4 k -''' "- ** A X . A A. A, "IV ' ' A .•' * •A ,,A ... . 0,- *..--. .... --., f t'-: r ;', 1 At, c: .1'' --;,1,3r,si, 4'•;,,k*. , , I ., . / } -- . -X,-- . L i i'' =c1 3 1 r, t a [ ;;;;11 S of ` q Co N --4 J r a) ' ID x a%.r" r r Y SD 2 « • . \ � . . . CD .. � CO s_. 40 2 : c . . . \ \ • • Conclusion a�. Ability to Make a Difference ing a sunrise walk along the beach. In the distance he caught sight of a seemed to be dancing along the waves. As he got closer he saw that the =s picking up starfish from the sand and tossing them gently back into the e you doing?" the wise man asked. sun is coming up and the tide is going out, and if I don't throw them in they'll die." But young man, there'-are miles and miles of beach with starfish along it - you can't possibly make a difference." The young man,bent down, picked up another starfish, and threw it lovingly back into the ocean, past the breaking. waves. "It made a difference for that one", he replied. Introduction of Staff