HomeMy WebLinkAboutAgenda Packet - November 2, 2015 - CC APPROVED
COUNCIL MEETING
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CONSENT ITEM
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TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: AMELIA AYALA, DIRECTOR OF HUMAN RESOURCES & RISK MANAGEMENT
VIA: TROY BUTZLAFF, ICMA-CM, CITY MANAGER
DATE: NOVEMBER 2, 2015
SUBJECT: HUMAN RESOURCES ACTION ITEMS
SUMMARY:
On October 27, 2015, the Personnel Board met and took action on several items. This action approves
Personnel Action Requests reviewed and recommended by the Personnel Board.
RECOMMENDATION:
It is recommended that the City Council take the following action:
1) Approve the following Personnel Action Requests in accordance with the City of Azusa Civil Service Rules
and applicable Memorandum of Understanding(s).
DISCUSSION:
On October 27, 2015, the Personnel Board reviewed the recommendations of City Staff and took the following
actions:
A. MERIT INCREASE AND/OR REGULAR APPOINTMENT:
DEPARTMENT NAME CLASSIFICATION TYPE OF RANGE/STEP
ACTION! BASE MO.
EFFECTIVE SALARY
DATE
Library Ginger Antunez Library Assistant III Merit Increase 4150/4
9/19/2015 $3,553.11
Human Resources Lislene Ledezma Human Resources Merit Increase 4174/3
Technician Regular Appt $4,454.67
11/1/2015
Human Resources Action Items
November 2, 2015
Page Two
B. NEW APPOINTMENT: The following appointments have been requested by department heads pursuant to
the Rules of The Civil Service System.
DEPARTMENT NAME CLASSIFICATION EFFECTIVE DATE RANGE/STEP
BASE MO.
SALARY
Administration Louis Lacasella Management Analyst 11/23/2015 3295/1
$4,623.07
CD/ED/Planning Jesus Manuel Munoz Associate Planner 11/23/2015 4201/3
$5,762.72
C. SEPARATION: The following separations are submitted for informational purposes.
DEPARTMENT NAME CLASSIFICATION EFFECTIVE
DATE
Administration Juana Hernandez Assistant City Clerk 09/28/2015
City Clerk
FISCAL IMPACT:
There is no fiscal impact, as positions listed are funded in approved department budgets.
Prepared by: Reviewed and Approved:
Traci Bailey Amelia Ayala
Human Resources & Director of Human Resources
Risk Management Analyst and Risk Management
Reviewed and Approved:
Troy Butzlaff, ICMA-CM
City Manager
APPROVED
COUNCIL MEETING
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CONSENT ITEM
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TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
VIA: TROY L. BUTZLAFF, ICMA-CM, CITY MANAGER
FROM: ANN GRAF, DIRECTOR OF INFORMATION TECHNOLOGY AND LIBRARY
SERVICES
DATE: NOVEMBER 2, 2015
SUBJECT: ACCEPTANCE OF A GRANT FROM THE CANYON CITY FOUNDATION FOR
THE AZUSA LIBRARY LITERACY PROGRAM
SUMMARY:
The Azusa City Library has been awarded a grant from the Canyon City Foundation to support and
expand its literacy programs. The total grant award is $89,300. This action accepts the grant award and
approves a corresponding budget amendment to incorporate the grant funds into the current fiscal year
budget.
RECOMMENDATIONS:
It is recommended that the City Council take the following actions:
1) Approve acceptance of the grant award from the Canyon City Foundation; and
2) Approve necessary budget amendment and adjust the current fiscal year budget accordingly.
DISCUSSION:
The Library is the recipient of the Canyon City Foundation Grant. The grant will help to support and
expand the Library's literacy programs including the Adult Literacy and Language Learning and the
Inspired Citizenship and Grass Roots English as a Second Language (ESL) programs through September
30, 2016.
Acceptance of Canyon City Foundation Grant
November 2, 2015
Page Two
FISCAL IMPACT:
The fiscal impact is positive and covers funding for the Library's literacy programs. The proposed
budget amendment is summarized in ATTACHMENT A.
Prepared by:
Ann Graf
Director of Information Technology and Library Services
Reviewed and Approved:
Troy L. Butzlaff, ICMA-CM
City Manager
Attachment:
1) Attachment A -- Proposed Budget Amendment
ATTACHMENT 1
ATTACHMENT A
BUDGET FOR CANYON CITY FOUNDATION GRANT
salaries $69,000
training $800
books $13,000
software licesing $500
program expense $4,000
office supplies $400
marketing $1,000
printing binding duplication $600
Total $89,300
APPROVED
COUNCIL MEETING
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AZUSA
CONSENT ITEM
E-5
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
VIA: TROY L. BUTZLAFF, ICMA-CM, CITY MANAGER
FROM: ANN GRAF, DIRECTOR OF INFORMATION TECHNOLOGY AND LIBRARY
SERVICES
DATE: NOVEMBER 2, 2015
SUBJECT: APPROVE REVISED PATRON USE POLICY FOR AZUSA CITY LIBRARY
SUMMARY:
The City Council approved the current Library Patron Conduct Policy on June 21,2010. Library Staff is
proposing that the current Library Patron Conduct Policy be modified to change the age for unattended
children from under the age of 7 to under the age of 12, and include a section refining the policy for
unattended children. This action approves the proposed revisions to the Library's Patron Conduct
Policy.
RECOMMENDATIONS:
It is recommended that the City Council take the following action;
1) Approve changes to the Patron Conduct Policy for the Azusa City Library modifying the age
for unattended children from under the age of 7 to under the age of 12, and include a section
refining the policy for unattended children.
DISCUSSION:
After reviewing the current policy and polling other libraries on their policies for unattended youth,
Library Staff is recommending a change in the Library's current Patron Conduct Policy. Specifically, a
new section regarding unattended children is to be added to the Patron Conduct Policy. This section
reads as follows:
Unattended Children
The Azusa City Library welcomes children and families to enjoy our collections, programs, and
services. Leaving children under the age of twelve unsupervised in the library is prohibited. All
library visitors, including children, are expected to follow the Patron Conduct Policy. This
Revised Azusa Library Patron Conduct Policy
November 2, 2015
Page Two
policy is posted throughout the building. Parents or guardians are responsible for the behavior
of their children while in the library. While the library staff is concerned about the safety of all
visitors, the staff cannot assume responsibility for children left unattended. If a child is left
unattended and his/her parent or guardian cannot be located, the library staff will contact the
Azusa Police Department.
A redline/strikeout version of the Patron Conduct Policy showing the proposed changes is attached. The
proposed changes to the Patron Conduct Policy have been reviewed and accepted by the Library
Commission.
FISCAL IMPACT:
There is no fiscal impact.
Prepared by:
Ann Graf
Director of Information Technology and Library Services
Reviewed and Approved:
Troy L. Butzlaff, ICMA-CM
City Manager
Attachment:
1) Redline/Strikeout Version of Patron Conduct Policy
ATTACHMENT 1
Azusa City Library
Patron Conduct Policy
Policy Statement
The Azusa City Library is committed to providing a comfortable and orderly
environment conducive to reading, studying,and partaking of library programs
and services. The Patron Conduct Policy applies to the interior and exterior of
the library building. These rules apply to all persons entering the library building
and its grounds.
Prohibited Behaviors
• Verbally or physically threatening or harassing patrons,volunteers,or
staff. Such behavior includes,but is not limited to stalking;staring;
offensive touching;and obscene acts such as sex acts and indecent
exposure.
• Shouting, singing,using foul or insulting language;playing audio
equipment at a volume others can hear,cell phone use which is distracting
to others.
• Fighting or challenging to fight;running;pushing; throwing objects.
• Stealing, damaging, altering,or other inappropriate use of library
materials and other property, including computer hardware and software,
printers, (See Azusa City Library Internet Use Policy) copiers,phones
and other equipment.
• Interfering with the use of the library by other persons or with the staff's
performance of its duties.
• Being under the influence of alcohol or illegal drugs or selling,using,or
possessing alcohol or illegal drugs.
• Carrying weapons of any type, except by law enforcement officers and
authorized security personnel.
• Smoking and other use of tobacco products is not permitted inside the
library or within 25 feet of an entrance.
• Eating or drinking in the library,with the exception of non-alcoholic
beverages in a bottle with a secure top.
• Littering.
• Solicitation,signature gathering, selling,and panhandling.
• Gambling and group activities which are disruptive to the library
environment.
Approved by Azusa City Council June 21,2010 1
• Unreasonable use of the restrooms,including laundering,bathing and
shaving.
• Leaving children under age seven unsupervised in the library. Parents or
guardians arc responsible for the behavior of their children while in the
library.
• Entering the library with animals other than service animals authorized
by law, except as authorized by the Library Director.
• Operating skateboards,skates,roller shoes,scooters, shopping carts, or
similar devices. These restrictions do not apply to ADA assistive devices
or baby strollers.
• Lying on the floor or sleeping; placing feet on furniture.
• Entering the library with large boxes,luggage, or other extraneous items.
• Blocking aisles, entrances or exits.
• Being in the library barefoot,without a shirt,or with offensive body odor.
• Leaving packages,backpacks,or any other personal items unattended.
Such items are subject to immediate confiscation.
• Trespassing in non-public areas;being in the library before or after library
hours without the permission of an authorized library employee;camping
on library grounds.
• Refusal to follow reasonable direction from library staff, including,but not
limited to,refusal to leave the library during normal closing procedures or
during an emergency evacuation.
• Engaging in any activity which is in violation of federal, state,local or
other applicable law.
Unattended Children
The Azusa City Library welcomes children and families to enjoy our collections,
programs, and services. Leaving children under the age of twelve unsupervised
in the library is prohibited. All library visitors, including children, are expected
to follow the Patron Conduct Policy. This policy is posted throughout the
building. Parents or guardians are responsible for the behavior of their children
while in the library. While the library staff is concerned about the safety of all
visitors, the staff cannot assume responsibility for children left unattended. If a
child is left unattended and his/her parent or guardian cannot be located, the
library staff will contact the Azusa Police Department.
Enforcement
Enforcement of this conduct policy will be handled on a case-by-case basis.
Library staff will take appropriate action to stop prohibited activities and
behaviors. Such action may include removal or banishment from the library or in
Approved by Azusa City Council lune 21,2010 2
arrest and prosecution. Violations of the policy could also result in the restriction
and/or termination of library privileges including the use of the library's public
access computers and other equipment.
Approved by Azusa City Council June 21,2010 3
APPROVED
COUNCIL MEETING
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AZUSA
CONSENT ITEM
E-7
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
VIA: TROY L. BUTZLAFF, ICMA-CM, CITY MANAGER
FROM: DANIEL BOBADILLA, P.E., DIRECTOR OF PUBLIC WORKS/CITY ENGINEER
DATE: NOVEMBER 2, 2015
SUBJECT: AUTHORIZATION TO SOLICIT BIDS TO CLEAN ABOVE THE CEILING TILES
AT CITY HALL WEST WING
SUMMARY:
The City retained a firm to conduct air quality testing and visual inspections of the spaces above the
drop ceiling system in the West Wing of City Hall. The firm that performed the testing is
recommending that the City conduct a thorough cleaning of the space above the drop ceilings
throughout the entire West Wing. The proposed action will authorize staff to solicit bids from qualified
contractors to clean the space above the ceiling tiles at City Hall West Wing.
RECOMMENDATION:
It is recommended that the City Council take the following action:
1) Authorize staff to solicit a Notice of Inviting Bids to clean above the ceiling tiles at City Hall
West Wing.
DISCUSSION:
On September 8, 2015, Aurora Industrial Hygiene, Inc. performed air quality testing and visual
inspection of the interstitial spaces above the drop ceiling system in the West Wing of City Hall. Aurora
Industrial Hygiene, Inc. recommends cleaning the spaces above the drop ceilings throughout the entire
West Wing. The proposed scope of work includes removal, disposal, and replacement of the fiberglass
insulation. In addition, comprehensive cleaning of all horizontal surfaces above the drop ceiling is
required. This work will be performed during off hours when the building is unoccupied.
Upon completion of the bid process, City Staff will place an item on a future City Council agenda to
award a contract for the work.
Cleaning Above West Wing Ceiling Tiles
November 2, 2015
Page 2
FISCAL IMPACT:
There is no fiscal impact associated with the recommended action.
Prepared by:
Daniel Bobadilla, P.E.
Director of Public Works/City Engineer
Reviewed and Approved:
Troy L. Butzlaff, ICMA-CM
City Manager