HomeMy WebLinkAboutAgenda Packet - April 17, 2006 - CC s
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CONSENT CALENDAR
TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS
FROM: ANN GRAF �,����
DIRECTOR OF INFORMATION TECHNOLOGY 0,
VIA: F.M. DELACH, CITY MANAGER/*
DATE: APRIL 17, 2006
SUBJECT: PURCHASE OF SOFTWARE LICENSING AND SOFTWARE
ASSURANCE
RECOMMENDATION
It is recommended that the City Council approve the purchase of 370 software
licenses for Microsoft Office Professional with software assurance for 3 years;
in the amount of $55,773.11 to PC Mall Gov.
BACKROUND
In order to upgrade our desktop software to Microsoft Office 2003 we must
purchase licenses for this product. The most cost effective way to do this is
through the Microsoft Enterprise Agreement. This is a software volume
licensing program designed for customers with 250 or more desktops. With
this we are able to license Microsoft at discounted price based on a three-year
agreement that includes software assurance. A payment of $55,773.11 is due
each year for 3 years.
Microsoft Software Assurance is maintenance that provides e-learning for
office, product support, software upgrades, new version rights, online live
support, 20 training days to be used by IT staff at a certified training center
over the period of the contract (3 years).
The bids were received were:
Cost per Extended Annual
License Price 370 Tax Payment
Licenses
Dell
Computer $139.54 $51 ,629.80 $4,259.46 $55,889.26
CompuCom $141.69 $52,425.30 $4,325.09 $56,750.39
PC Mall
Gov $139.25 $51,522.50 $4,250.61 $55,773.11
FISCAL IMPACT
This expenditure is budgeted as part of the 2006 operating budget
48499300006504 and 48499420006504. This is an annual cost of,
$55,773.11 per year.
Phone: (800) 625-5468 EXT.4892 Fax: (310) 630-3385
Company: City of Azusa Date I 4/10/2006
Contact: Ann Graf,Director of Information Technology RFQ: Microsoft Software Assurance Agreement
Address:
City,State,Zip: Riverside Contract #:
Phone 626.812.5024
Fax: PUARC-20800-013-004-06/08
RE: Microsoft EA Renewal Riversid Contract 3 Year
ITEM# DESCRIPTION QTY UNIT YEARLY TOTAL 3 YEAR TOTAL
269-05924 Office Pro Win32 Listed Languages Lic/SA Pack MVL 370 $139.25 $51,522.50 $154,567.50
$0.00 $0.00
$0.00 $0.00
$0.00 $0.00
$0.00 $0.00
$0.00 $0.00
$0.00 $0.00
$0.00 $0.00
$0.00 $0.00
$0.00 $0.00
$0.00 $0.00
$0.00 $0.00
$0.00 $0.00
$0.00 $0.00
$0.00 $0.00
$0.00 $0.00
$0.00 $0.00
$0.00 $0.00
$0.00 $0.00
Thank you, Date:4/10/2006 Subtotal $51,522.50 $154,567.50
Yong Kim Field Sales Sales Tax $4,250.61 $12,751.82
SHIPPING $0.00 $0.00
Total $55,773.11 $167,319.32
PHONE#:(800)Mall Gov(625-5468 X4892-FAX#:(310)630-3385
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AZUSAE
CONSENT CALENDAR
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: CATHY HANSON, DIRECTOR OF HUMAN RESOURCES/PERSONNEL
OFFICER
VIA: F.M. DELACH, CITY MANAGER/10/10
DATE: APRIL 17, 2006
SUBJECT: REQUEST FOR LEAVE OF ABSENCE WITHOUT PAY - LIBRARIAN/YOUTH
SERVICES
RECOMMENDATION
It is recommended that the City Council grant the request for a Leave of Absence without
Pay April 14, 2006 to April 28, 2006, in accordance with Azusa Civil Service Rules,
Section 6.8, Subsection 6.8.1 Authorization.
BACKGROUND
In accordance with Azusa Civil Service Rules, Section 6.8 Leave of Absence without Pay,
the City Council, upon recommendation of the City Manager, may grant a leave of
absence without pay to any employee for a period not to exceed one year.
FISCAL IMPACT
There is no fiscal impact.
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CITY OF AZUSA
Memo
To: Albert Tovar, Library Director
From: Felicia R. Miller
CC:
Date: 4/10/2006
Re: Absence without pay
In conjunction with my FMLA leave I am requestiong absence without pay leave from April 14,2006
to April 28,2006.
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ALUSA
CONSENT CALENDAR
TO: THE HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: ALAN KREIMEIER, DIRECTOR OF ADMINISTRATIVE SERVICES/ CFO
VIA: F. M. DELACH, CITY MANAGER1%O
DATE: April 17, 2006
SUBJECT: APPROVAL OF CONTRACT FOR AUDITING SERVICES WITH LANCE, SOLL
&LUNGHARD,LLP
RECOMMENDATION
It is recommended that City Council approve the attached agreement for Auditing
Services with Lance, Soil & Lunghard, LLP (LSL) and authorize the City Manager to
execute the agreement.
BACKGROUND:
The City's current contract for auditing services with LSL expired with the completion
of last fiscal year's audit. Over the past several years LSL has provided the City and
Redevelopment Agency with auditing and accounting services. Since LSL is familiar
with the City's accounting system and procedures they are able to perform an
efficient audit with minimal staff disruption. Their familiarity with the City and its
operations are particularly useful during this time of transition with a new finance
officer and other key management staff.
LSL is proposing a new four year contract to provide continuous and undisrupted
auditing services for the City of Azusa. With regard to fees, LSL has agreed to keep
their first year fee consistent with their current year fee and then incorporated a
minimal increase into each of the following three years.
FISCAL IMPACT:
The fee proposed for the first year of the new contract remains the same as last
year's fee and so the budget for next year will remain consistent at $ 61,200. Of this
amount, the General Fund portion will be $27,800. The remainder of the fee will be
paid by the Redevelopment Agency, CDBG and the City's Light and Water Fund. The
total fee will increase each year by 2.7%.
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