HomeMy WebLinkAboutD-2.1. Ratification of Emergency Conduit Installation-AppvdCONSENT CALENDAR
TO: HONORABLE CHAIRPERSON AND MEMBERS OF THE AZUSA UTILITY
BOARD
FROM: GEORGE F. MORROW, DIRECTOR OF UTILITIES
DATE: JUNE 27, 2016
SUBJECT: RATIFY CITY MANAGER’S DECISION TO DECLARE AN EMERGENCY,
AND WAIVE THE FORMAL BIDDING PROCESS AWARDING A
CONTRACT TO TSR INC. FOR URGENT INSTALLATION OF
UNDERGROUND ELECTRIC CONDUITS
SUMMARY:
Urgent underground electrical repair work had to be performed when direct buried underground
service cable failed and caused a prolonged power outage. Staff retained the services of TSR, who
was the lowest proposer, to install underground conduits necessary to make the repair. This action
approves a resolution ratifying the City Manager’s decision to declare an emergency and waive
the formal bidding process and award a contract to TSR for the urgent installation of underground
electric conduits.
RECOMMENDATION:
Staff recommends that the Utility Board approve the following actions:
1)Approve Resolution No. UB-04-2016 ratifying the City Manager’s decision to
declare an emergency, and waive the formal bidding process and awarding a
contract to TSR in a total amount not-to-exceed $29,700 for the urgent installation
of underground electric conduits in front of 1365 and 1330 Hollis Avenue north of
Sierra Madre Avenue, in accordance with drawing ED2016-R1.
BACKGROUND:
In May 2016, an older “direct buried” underground electric cable serving 1365 and 1330 Hollis
Avenue failed and caused a prolonged power outage to the residences at those two addresses.
Electric crews installed a temporary overhead system by suspending overhead cables on trees to
keep the lights on at the affected addresses. Because the failed cables were directly buried in the
D-2 APPROVED
UTILITY BOARD
6/27/16
Ratify Contract Award – TSR
June 27, 2016
Page 2
ground, it is impossible to remove and replace them. New underground conduits and pull boxes
needed to be installed at the location so that new underground cables could be installed to restore
electricity on a permanent basis.
Due to the urgent nature of the situation, Staff obtained informal price proposals from three
contractors who had previously performed similar work for Azusa Light & Water (ALW). The
price results are depicted in the table below:
Company Price
TSR $29,700
Perry C. Thomas $30,247
MJ Star-Lite $34,200
Staff recommended TSR, the lowest bidder for this project. Pursuant to the City’s Purchasing
Rules and Procedures Sections 2-512 (r) and 2-523], an emergency contract in the amount of
$29,700 was requested by the Director of Utilities and authorized by the City Manager. Those
same policies require subsequent notification to the Utility Board of this emergency
work/contract.
The contracted work was completed in a timely manner allowing ALW electric personnel to
restore permanent electric service at the two affected residences. The temporary overhead power
lines were disconnected and removed from this location.
FISCAL IMPACT:
Sufficient funds for the $29,700 underground electric conduit repair work are available in the FY
2016-17 Electric Operating Budget.
Prepared by: Reviewed and Approved:
Hien K. Vuong George F. Morrow
Senior Electrical Engineer Director of Utilities
Reviewed and Approved:
Troy L. Butzlaff, ICMA-CM
City Manager
Attachment:
1) Resolution No. UB-04-2015 Approving Emergency Declaration