HomeMy WebLinkAboutD-4.1. Extension of UtiliWorks PSA-AppvdCONSENT CALENDAR
TO: HONORABLE CHAIRPERSON AND MEMBERS OF THE AZUSA UTILITY
BOARD
FROM: GEORGE F. MORROW, DIRECTOR OF UTILITIES
DATE: JUNE 27, 2016
SUBJECT: REQUEST TO APPROVE EXTENSION OF PROFESSIONAL SERVICES
AGREEMENT WITH UTILIWORKS CONSULTING TO PROVIDE
ASSISTANCE IN NEGOTIATING CONTRACT WITH SENSUS USA FOR
ADVANCED METERING INFRASTRUCTURE PROJECT
SUMMARY:
This action approves an extension to the Professional Services Agreement with UtiliWorks for an
additional six months for continued assistance in negotiating a contract with Sensus USA for
deployment of an Advanced Metering Infrastructure (AMI) project.
RECOMMENDATION:
Staff recommends that the Utility Board approve the following actions:
1) Approve an amendment to the Professional Services Agreement with UtiliWorks
Consulting LLC extending the term of the Agreement through December 31, 2017,
at no change in cost; and
2) Authorize the Mayor to execute the amendment to the Professional Services
Agreement, in a form acceptable to the City Attorney, on behalf of the City.
DISCUSSION:
In October 2015, the Utility Board approved a contract with UtiliWorks Consulting LLC in amount
of $53,000 to assist with the development of technical aspects relating to the contract with Sensus
USA for an AMI project that would effectively replace all water and electric meters used by the
utility and change how Azusa Light & Water (ALW) reads those meters. This project is also
expected to modernize utility operations management and ongoing utilities infrastructure
maintenance.
UtiliWorks’ current contract obligations include the following deliverables:
•Feedback on vendor contract Terms & Conditions and Statement of Work (SOW) for the
“Pilot” project or “Proof of Concept” requirements
•Gantt Chart or Project Schedule for Pilot Project
D-4 APPROVED
UTILITY BOARD
6/27/16
Contract Extension with UtiliWorks Consulting LLC
June 27, 2016
Page 2
• Systems Acceptance criteria for Pilot Project
• Cost for Pilot Project
• Feedback on vendor contract Terms & Conditions and SOW for Full Deployment
(including, but not limited to, Materials, Meters, Communication Network, Meter Data
Management System, Integration, Vendor Project Manager, Professional Services, Terms
and Conditions for On-going Support and Maintenance Services, Annual Licensing Costs,
Network and System Performance Standards; Specifications and Quantities for Meters,
Water Meter Lids, and Communication Components; Pricing for Equipment, Materials,
Labor and Professional Services; and Equipment and Material Warranties.)
• High level Systems Integration Requirements for Pilot and Full Deployment (Visio diagram)
• Gantt Chart or Project Schedule for Full Deployment
• Systems Acceptance criteria for Full Deployment
• Cost for Full Deployment
• Specifying Participant Responsibilities
• Memorandum outlining cost/benefit of project
The AMI contract being developed with Sensus has taken more time to negotiate and assemble than
was originally expected. There are two subcontractors involved, MeterSense and Utility Partners of
America (UPA), and the scopes of work for these two subcontractors had to be detailed, in addition
to the prime contractor’s scope of work. The ALW negotiating team also challenged certain
prevailing wage issues as part of this process and sought a special prevailing wage determination for
this project from the Department of Industrial Relations (DIR) which ALW received in March; this
determination will likely to save a significant amount of money as the project moves forward.
Staff estimates that the work by UtiliWorks is about 80% complete, however, more time is needed
to complete the Statements of Work, Acceptance Criteria for the Pilot, and to fulfill the City’s legal
requirements for contracts of this nature. Staff estimates completion of contract documents within
the next 3 to 6 months.
FISCAL IMPACT:
There is no fiscal impact associated with the recommended action.
Prepared by: Reviewed and Approved:
Cary Kalscheuer George F. Morrow
Assistant Director – Customer Care & Solutions Director of Utilities
Reviewed and Approved:
Troy L. Butzlaff, ICMA-CM
City Manager
Attachment:
1) Amendment to Professional Services Agreement with UtiliWorks