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Home My WebLink AboutRegular UB Agenda 04-25-2016 AGENDA REGULAR MEETING OF AZUSA UTILITY BOARD AZUSA LIGHT & WATER 729 N. AZUSA AVENUE AZUSA, CA 91702 APRIL 25, 2016 6:30 P.M. AZUSA UTILITY BOARD ANGEL A. CARRILLO CHAIRPERSON URIEL E. MACIAS VICE CHAIRPERSON JOSEPH R. ROCHA BOARD MEMBER EDWARD J. ALVAREZ BOARD MEMBER ROBERT GONZALES BOARD MEMBER 6:30 P.M. Convene to Regular Meeting of the Azusa Utility Board • Call to Order • Pledge to the Flag • Roll Call A. PUBLIC PARTICIPATION 1. (Person/Group shall be allowed to speak without interruption up to five (5) minutes maximum time, subject to compliance with applicable meeting rules. Questions to the speaker or responses to the speaker’s questions or comments shall be handled after the speaker has completed his/her comments. Public Participation will be limited to sixty (60) minutes time.) B. UTILITIES DIRECTOR COMMENTS C. UTILITY BOARD MEMBER COMMENTS D. CONSENT CALENDAR The Consent Calendar adopting the printed recommended action will be enacted with one vote. If Staff or Councilmembers wish to address any item on the Consent Calendar individually, it will be considered under SPECIAL CALL ITEMS. 1. Minutes. Recommendation: Approve minutes of meeting on March 28 as written. 2. Approval of Temporary Water Rights Leasing Transactions and Authorization for Director of Utilities to Execute Related Lease Documents. Recommendations: Approve execution of water rights lease agreements with Canyon Water Company, Inc., City of Monrovia, City of South Pasadena, Suburban Water Systems, and La Puente Valley County Water District by the Director of Utilities pursuant to Utility Board Resolution 09-C69. 3. Purchase of a 2016 Chevrolet Silverado 1500 Pickup Truck from Winner Chevrolet under California State Contract. Recommendations: 1)Waive the competitive purchase requirements pursuant to Section 2-521 (a), Article VII, Chapter 2 of the Azusa Municipal Code; and 2) Approve a Purchase Order to Winner Chevrolet of Elk Grove, California, in an amount not-to-exceed $23,165, including sales tax and delivery charges, for a 2016 Chevrolet Silverado 1500 2WD Double Cab 143.5-inch Pickup Work Truck. 4. 2015 Urban Water Management Plan Sixty (60) Day Notice Letter and Public Hearing Notice Establishment. Recommendations: 1) Approve 60 day Notice Letter for the 2015 Urban Water Management Plan; and 2) Set a public hearing for adoption of the 2015 Urban Water Management Plan at the June 27, 2016 Utility Board meeting. 5. Award the Bid to Acquire a Hybrid CNG Electric Bucket Truck and Approve the Issuance of Purchase Order to the Lowest Responsible Bidder-Altec Industries Inc. Recommendations: 1) Award bid for a CNG hybrid bucket truck to ALTEC INDUSTRIES INC., in the amount of $357,848.97, inclusive of applicable LA County sales tax and authorize the Purchasing Officer to issue a Purchase Order to ALTEC; and 2) Approve the amendment to the hybrid bucket truck Capital Equipment Outlay budget in the amount of $85,348.97. E. SCHEDULED ITEMS 1. Utility Customer Service Lobby Remodel Project. Recommendations: 1) Approve attached Request for Proposals/Qualifications (RFP/Q) and authorize staff to solicit proposals for architectural and construction management services pursuant to Azusa Municipal Code (AMC) 2- 538 for preparation of drawings and designs to remodel the Azusa Light & Water (ALW) lobby and a storage room, and convert a front office into a customer meeting room as described in this report; proposals are to include preparation of construction plans, documents, and drawings necessary to meet the City Building Division permit requirements, and assistance with the bidding process, including pre-construction meeting, construction inspections, and project close out. F. STAFF REPORTS/COMMUNICATIONS 1. Procurement of Peaking Power for Summer 2016 2. Planned Procurement of Short-Term Renewable Energy to Comply with the Renewable Portfolio Standard (RPS) 3. Federal Legislative Update by Morgan Meguire LLC G. CLOSED SESSION 1. None. H. ADJOURNMENT 1. Adjournment. “In compliance with the Americans with Disabilities Act, if you need special assistance to participate in a city meeting, please contact the City Clerk at 626-812-5229. Notification three (3) working days prior to the meeting or time when special services are needed will assist staff in assuring that reasonable arrangements can be made to provide access to the meeting.” “In compliance with Government Code Section 54957.5, agenda materials are available for inspection by members of the public at the following locations: Azusa City Clerk's Office - 213 E. Foothill Boulevard, Azusa City Library - 729 N. Dalton Avenue, and Azusa Light & Water-729 N. Azusa Avenue, Azusa CA.” I, Feliza Cawte, Utilities Communications & Environmental Programs Specialist, declare that I am an employee of the City of Azusa. On April 21, 2016 at 4:30 p.m. the agenda for the Utility Board regular meeting on Monday, April 25, 2016, was posted in the City Clerk’s Office, 213 E. Foothill Boulevard; the City Library, 729 N. Dalton Avenue; Azusa Light & Water, 729 N. Azusa Avenue; and the City’s webpage at www.ci.azusa.ca.us. I declare under penalty of perjury that the foregoing is true and correct. ______________________________ Utilities Communications & Environmental Programs Specialist Azusa Light & Water L.\\ 1 \\Y � aa, of 11V4lb x - -,,,,-,-47, 7.- , ';--,, - '': -' , ,.. -,,,, ,,,,,, :1,,,, — -.., -:0,::_...-reinovA\P'i $ --- .2,,`.--L. NOTICE OF CANCELLATION OF A SPECIAL CITY COUNCIL MEETING OF THE CITY OF AZUSA NOTICE IS HEREBY GIVEN that the Special City Council Neighborhood Walkabout Meeting scheduled for Saturday, April 9, 2016, at 9 : 00 a . m . has been cancelled due to inclement weather forecast for April 9. The next regular meeting is scheduled for April 18, 2016. Dated: April 7, 2016 Marie Macias, MMC Interim Assistant City Clerk NOTICE AND CALL OF A SPECIAL MEETING OF THE CITY COUNCIL OF THE CITY OF AZUSA TO THE MEMBERS OF THE CITY COUNCIL OF THE CITY OF AZUSA AND THE CITY CLERK: NOTICE IS HEREBY GIVEN that a Special Meeting of the City Council is hereby called pursuant to Government Code Section 54956, to be held on Monday, April 25, 2016, immediately following the Utility Board Meeting which begins at 6:30 p.m., at the Azusa Light and Water Conference Room, located at 729 N. Azusa Avenue, Azusa, California, for the purpose of considering the following: CALL TO ORDER ROLL CALL PUBLIC COMMENT—Limited to items listed on this Special Meeting Notice/Agenda. Each person or representative of a group shall be allowed to speak without interruption for up to five (5) continuous minutes, subject to compliance with applicable meeting rules, on items listed on this agenda only. Questions to the speaker or responses to the speaker's questions or comments shall be handled after the speaker has completed his/her comments. SCHEDULED ITEMS 1. DISCUSSION OF PARKING OPTIONS NEAR THE CITY OF AZUSA GOLD LINE STATION; CONSIDERATION OF THE ADOPTION OF RESOLUTIONS TO ESTABLISH PARKING RESTRICTIONS ON STREETS AND FACILITIES NEAR THE DOWNTOWN AZUSA GOLD LINE STATION, AUTHORIZING A PERMIT PARKING PROGRAM TO ALLOW RESIDENTS TO PARK ON TIME- RESTRICTED STREETS. RECOMMENDED ACTION: Review and discuss options to be presented by staff; adopt Resolution No. 2016-C30 imposing time-restricted parking on certain streets and parking facilities for Zone 1, bounded by Ninth Street to the north, Foothill Boulevard to the south, Dalton Avenue to the east and San Gabriel Avenue to the west and authorizing a parking permit program to allow residents to park on time-restricted streets; and adopt Resolution No. 2016-C31 imposing time- restricted parking on certain streets and parking facilities for Zone 2, bounded by Foothill Boulevard to the north, Sixth Street to the south, Dalton Avenue to the east, and San Gabriel Avenue to the west; and authorize staff to prepare permit applications and develop a parking permit program (without fee) for residents. 2. BLOCK 36 DEVELOPER PRESENTATIONS AND SELECTION RECOMMENDED ACTION: Receive presentations from The Charles Company and Serrano Development on their proposed development projects for Block 36 and provide direction to Staff on which developer to begin discussions with in order to bring back an exclusive negotiation agreement at a future City Council meeting. ADJOURNMENT Dated: April 21, 2016 4$4`44./114oseph Romero Rocha, Mayor NOTICE IS HEREBY GIVEN that a Special Meeting of the Azusa City Council will be held on Monday, April 21, 2016 immediately following the Utility Board Meeting which begins at 6:30 p.m., at the Azusa Light and Water Conference Room, located at 729 N. Azusa Avenue, Azusa, California. dir J,'f - /"'ornejo,Jr. A ity !i er DECLARATION OF NOTIFICATION AND POSTING: I, Marie Macias, MMC, Interim Assistant City Clerk of the City of Azusa, do hereby certify that on the 21st day of April, 2016, I e-mailed a true copy of the above notice as follows: Councilmember Edward J. Alvarez San Gabriel Valley Tribune Councilmember Uriel Edward Macias 605 E. Huntington Drive, Suite 100 Councilmember Robert Gonzales Monrovia, CA 91016 Mayor Pro Tem Angel A. Carrillo Attn: Daniel Tedford Mayor Joseph Romero Rocha daniel.tedford@langnews.com NOTE: Above addresses on file and posted said notice in the City Clerk's Office and the Civic Auditorium, 213 E. Foothill Blvd.; the Police Department Lobby, 725 N. Alameda Ave., the City Library, 729 N. Dalton Ave.; and on the City's Web Page at www.ci.azusa.ca.us. on April 21, 2016. I declare under penalty of perjury that the foregoing statement is true and correct. /4444.4 Marie Macias, MMC, Declarant