HomeMy WebLinkAboutAgenda Packet - April 6, 2015 UB ,.,[ 1 (- 119
AZUSA
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NOTICE AND CALL OF A SPECIAL MEETING
OF THE AZUSA UTILITY BOARD
TO THE MEMBERS OF THE AZUSA UTILITY BOARD:
NOTICE IS HEREBY GIVEN that a Special Meeting of the Azusa Utility Board is hereby called to be held
MONDAY, APRIL 6, 2015, following the Regular Meeting of the City Council, which begins at 7:30 P.M., to
be held in the Azusa Auditorium, 213 E. Foothill Blvd., Azusa CA, said meeting will be to discuss and take
action on the following item:
AGENDA
A. PUBLIC PARTICIPATION—Limited to items lasted on this Special Meeting Notice.
B. CONSENT CALENDAR
The Consent Calendar adopting the printed recommended action will be enacted with one vote. If Staff or
Councilmembers wish to address any item on the Consent Calendar individually, it will be considered under
SPECIAL CALL ITEMS.
1. REAL-TIME SCHEDULING SERVICES AGREEMENT WITH AUTOMATED POWER
EXCHANGE (APX) AND CAISO SETTLEMENTS FUNCTIONALITY AGREEMENT WITH
OPEN ACCESS TECHNOLOGY INTERNATIONAL (OATI).
Approve a Professional Services Agreement with Automated Power Exchange (APX) to provide Real-
Time Scheduling Services and OATI WebSettlement Service Agreement with Open Access Technology
International (OATI) to provide CAISO settlements functionality, and authorize the Director of Utilities to
sign and administer the Agreements.
C. ADJOURNMENT
1. Adjourn
In compliance with Government Code Section 54957.5, agenda materials are available for inspection by members of
the public at the following locations: Azusa City Clerk's Office-213 E. Foothill Boulevard,Azusa City Library- 729
N. Dalton Avenue, and Azusa Police Department Lobby- 725 N. Alameda,Azusa, California. In compliancewith the
Americans with Disabilities Act, if you need special assistance to participate in a city meeting,please contact the City
Clerk at 626-812-5229. Notification three (3) working days prior to the meeting when special services are needed will
assist staff in assuring that reasonable arrangements can be made to provide access to the meeting.
I HEREBY CERTIFY that I received a copy of the attached "NOTICE OF A SPECIAL
MEETING" of the Azusa Utility Board to be held on MONDAY, APRIL 6, 2015, following the
City Council Regular Meeting which begins at 7:30 P.M. in the Azusa Auditorium, located at
213 E. Foothill Blvd., Azusa, California.
NAME DATE & TIME DELIVERED BY
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JOSEPH R. ROCHA, MAYOR
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EDWARD J. ALV REZ, MAYO O-TEM
10BIRT GONZA LES, COUNCILMEMBER
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ANGEL CARRILLO, COUNCIL MEMBER
URIEL MACIAS COUNCILMEMBER
/s/JUANA HERNANDEZ
ASSISTANT/DEPUTY CLERK
CONSENT CALENDAR
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TO: HONORABLE CHAIRPERSON AND MEMBERS OF THE AZUSA
UTILITY BOARD
FROM: GEORGE F. MORROW, DIRECTOR OF UTILITIES
DATE: April 6, 2015
SUBJECT: APPROVAL OF REAL-TIME SCHEDULING SERVICES
AGREEMENT WITH AUTOMATED POWER EXCHANGE (APX)
AND CAISO SETTLEMENTS FUNCTIONALITY AGREEMENT
WITH OPEN ACCESS TECHNOLOGY INTERNATIONAL (OATI).
SUMMARY
Staff recommends vendors to provide necessary Real-Time Scheduling Coordinator
(RTSC) service and CAISO settlements functionality to Azusa Light & Water in place of
current service agreements which will expire on June 30, 2015. These arrangements will
result in an annual savings of $113,376.
RECOMMENDATION
It is recommended that the Utility Board approve a Professional Services Agreement with
Automated Power Exchange (APX) to provide Real-Time Scheduling Services and OATI
WebSettlement Service Agreement with Open Access Technology International (OATI)
to provide CAISO settlements functionality, and authorize the Director of Utilities to sign
and administer the attached agreements.
DISCUSSION
As per California Independent System Operator (CAISO) and WECC/NERC
requirements, each entity engaged in transmitting electric energy on the interconnected
transmission system and the CAISO Controlled Grid, procuring and/or selling energy and
ancillary services to the CAISO, or serving load in the ISO operated Balancing Authority,
must have a fully staffed real-time (i.e. 24/7) operations function.
Azusa does not maintain a 24/7 wholesale real-time operations function (we operate a
forward operations function) and has been contracting with third parties agencies for such
real-time services. Historically, these services have been provided by SCE, Salt River
Project (SRP), and Riverside Public Utilities (RPU). Since 2009, an additional (and
ongoing need) is to have a platform (i.e software program) to enable Power Resources’
staff to professionally settle the energy, transmission, ancillary services and other
transactions with the CAISO.
APPROVED
UTILITY BOARD
SPECIAL MEETING
4/6/2015
Real-Time SC and CAISO Settlements Agreements
April 6, 2015
Page 2
Since Azusa’s current two year agreements for the above services are set to expire on
June 30, 2015, Staff issued an RFP to replace or extend such services and received five
(5) responses to the RFP. Responses are summarized in the table below:
Respondent name ISO Settlements functionality RTSC
Tenaska $8,275/month (combined ISO Settlements & RTSC) NA
The Energy Authority $18,950/month (combined ISO Settlements & RTSC) NA
Z Global $15,975/month & 13,975/month (2 options) for ISO
Settlements+ RTSC)
NA
OATI $6,900/month
APX $5,000/month
Staff performed in-depth reviews of the responses, including detailed presentations of the
proposer’s production (existing and fully operational) environment and functionalities.
The apparent lowest price of $8,275/month was the proposal from Tenaska, however
their proposal included a CAISO settlements functionality that would have required a
good deal of customization. The uncertain timing of the customization was a concern and
hence this proposal was deemed unqualified.
The next lowest arrangement was a combination of the APX offer to provide RTSC
services only and the OATI offer to provide the ISO settlements functionality. The
combined monthly service fee would be $11,900/month ($5,000 for APX and $6,900 for
OATI). Both offers have provision for two 1-year extensions with 3% annual cost
increases.
Light & Water’s current costs for the above services with the City of Riverside (real-time
scheduling services) and Power Settlements (CAISO settlements software) is
$21,348.78/month. These arrangements both expire on June 30, 2015. It should be also
noted that Riverside and Power Settlements declined to participate in the RFP, however
Riverside offered to provide RT SC services for about $18,131/month.
FISCAL IMPACT
The total monthly cost for FY 2015-16 for the recommended combined services will be
$11,900 per month. The current monthly rate for the above services for FY 2014-15 is
21,348/month. Hence, Light & Water will save $9,448/month (or $113,376 for one year)
under the recommended arrangement. Funds will be budgeted accordingly to pay for
these services.
Prepared by: Yarek Lehr P.E., Assistant Director of Resource Management
Attachments: Attachment 1, APX Agreement
Attachment 2, OAT Agreement