HomeMy WebLinkAboutAgenda Packet - February 25, 2008 - CC - Special Mtg m�qt%F-ORT�`A
AGENDA
SPECIAL MEETING
OF THE CITY COUNCIL
AZUSA LIGHT AND WATER MONDAY, FEBRUARY 25, 2008
729 NORTH AZUSA AVENUE Immediately following the Utility Board
Meeting which begins at 6:30 p.m.
A. PRELIMINARY BUSINESS
• Call to Order
• Roll Call
B. PUBLIC PARTICIPATION - Please note that public comments are welcomed by recognition of the
Mayor.
C. AGENDA ITEM
1. REQUEST TO ADOPT STATE LAND AND WATER CONSERVATION FUND PROGRAM (LWCF)
RESOLUTION APPROVING APPLICATION FOR (LWCF) FUNDS FOR PARKLAND ACQUISITION AND
DEVELOPMENT PROTECTS. RECOMMENDED ACTION: Adopt Resolution No. 08-C12, approving the
application for Land and Water Conservation Fund for parkland acquisition and development projects.
2. FISCAL YEAR 2008 MID- YEAR BUDGET REVIEW. There is no recommendation. Staff will be providing
a presentation at the meeting in order to provide Council with an update of the City's fiscal condition in
preparation for the upcoming budget process.
D. ADIOURNMENT
1. Adjourn
`7n compliance with the Americans with Disabilities Act, ifyou need special assistance to participate in
a city meeting,please contact the City Clerk at 626-812-5229. Notification three (3) working days prior
to the meeting or time when special services are needed will assist staff in assuring that reasonable
arrangements can he made to provide access to the meeting."
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iAZUSA
CONSENT CALENDAR
TO: THE HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: JOE JACOBS, DIRECTOR OF RECREATION AND FAMILY SERVICES
VIA: F. M. DELACH, CITY MANAGEIVAO
DATE: FEBRUARY 25, 2008
SUBJECT: REQUEST TO ADOPT STATE LAND AND WATER CONSERVATION FUND PROGRAM (LWCF)
RESOLUTION APPROVING APPLICATION FOR (LWCF) FUNDS FOR PARKLAND
ACQUISITION AND DEVELOPMENT PROJECTS.
RECOMMENDATION:
It is recommended that City Council adopt State Land and Water Conservation Fund Program (LWCF)
resolution approving application for (LWCF) funds for parkland acquisition and development projects.
BACKGROUND:
The Land and Water Conservation Fund Program (LWCF) was established in 1965, and originally was
authorized for a 25-year period. It has been extended for another 25 years until January 2015. funds are
provided to federal agencies and to states. The National Park Services (NPS) and California State Parks
(CSP) administer the program.
Property acquired or developed under the program must be retained in perpetuity for public outdoor
recreation use.
Staff has met to discuss and review available projects that meet the grant guidelines. The guidelines are
very specific and projects must meet the intent of the Program or they will not be accepted or not rated
high enough for funding consideration. Grant applications are due Monday, March 3, 2008.
Staff has determined that the following project meets the grant guidelines and should be applied for:
Zacatecas Park Picnic Facilities Improvements Project. The project will include the construction of(2)
20' x 30' picnic shelters and retrofit construction of an additional shelter over an existing picnic area.
Project amenities will include installation of a concrete slab, picnic tables and benches, trash receptacles,
BBQs and drinking fountain. These amenities will allow for the expansion of picnic facilities at this heavily
used community park.
FISCAL IMPACT: d 44 /4i
None at this time. /
Attachment: Resolution
08-024
RESOLUTION NO.
RESOLUTION OF THE
CITY OF AZUSA CITY COUNCIL
APPROVING THE APPLICATION FOR •
LAND AND WATER CONSERVATION FUND
ZACATECAS PARK PICNIC FACILITIES IMPROVEMENTS PROJECT
WHEREAS, the Congress under Public Law 88-578 has authorized the establishment of a federal Land and Water
Conservation Fund Grant-In-Aid program,providing Matching funds to the State of California and its political
subdivisions for acquiring lands and developing Facilities for public outdoor recreation purposes; and
WHEREAS, the California Depai l,nent of Parks and Recreation is responsible for administration of the program
in the State, setting up necessary rules and procedures governing Applications by local agencies under the
program; and
WHEREAS, said adopted procedures established by the State Department of Parks and Recreation require the
Applicant to certify by resolution the approval of Applications and the availability of eligible Matching funds
prior to submission of said Applications to the State; and
WHEREAS, the proposed Zacatecas Park Picnic Facilities Improvements Project is consistent with the most
recent California Outdoor Recreation Plan (CORP); and
WHEREAS, the Project must be compatible with the land use plans of those jurisdictions immediately
surrounding Project;
NOW, THEREFORE,BE IT RESOLVED that the City of Azusa City Council hereby:
1. Approves the filing of an Application for Land and Water Conservation Fund assistance; and
2. Certifies that said agency has Matching funds from eligible source(s) and can finance 100 percent of the
project, which up to half may be reimbursed; and
3. Certifies that the Project is compatible with the land use plans of those jurisdictions immediately surrounding •
the project; and
4. Appoints the Director of Recreation and Family Services as agent of the Applicant to conduct all negotiations
and execute and submit all documents,including,but not limited to,Applications, contracts,amendments,
payment requests, and compliance with all applicable current state and federal laws which may be necessary
for the completion of the aforementioned Project.
Approved and Adopted on the 25th day of February, 2008.
I, the undersigned,hereby certify that the foregoing Resolution was duly adopted by the City of Azusa City
Council following a roll call vote:
Ayes:
Noes:
Absent:
City Clerk
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,AZUSA
AGENDA ITEM
TO: THE HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: ALAN KREIMEIER, DIRECTOR OF ADMINISTRATIVE SERVICES/ CFO
VIA: F. M. DELACH, CITY MANAGER/ft/Up
DATE: FEBRUARY 25, 2008
SUBJECT: FISCAL YEAR 2008 MID-YEAR BUDGET REVIEW
RECOMMENDATION
There is no recommendation. Staff will be providing a presentation at the meeting in
order to provide Council with an update of the City's fiscal condition in preparation
for the upcoming budget process.
BACKGROUND
The FY 2007-08 Budget was adopted in June of 2007 with an operating surplus in the
City's General Fund. Since this time, events have occurred which impact the City's
finances. The purpose of the mid-year review is to identify and explain these impacts
to the Council and to seek direction with respect to both the remainder of the current
fiscal year and the preparation of the budget for the upcoming year.
Based upon the direction received from Council at the workshop, staff will prepare
necessary actions to implement any changes and provide them to Council for
approval. Additionally staff will utilize Council input from the Workshop to direct the
preparation of the FY 2008-09 preliminary Budget.
FISCAL IMPACT
There is no fiscal impact as a result of this staff report.
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Mid -Year Budget
Presentation
February 25 , 2008
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Mid -Year Overview
• FY 2007-08 Budget was adopted with a
projected operating surplus of $332 ,395
• Audited financial results for prior year exceeded
budget expectations improving reserves.
• Economic Downturn has led to reduced
projections for some revenues in current year.
• Progress towards . major goals continues.
• Conservative fiscal practices are called for in
Light of economic downturn and potential State
takeaways.
Continuing Progress
Foothill Center Under Construction
Water Treatment Plant Under Construction
Block 36 Utility Relocation/ Undergrounding Project
Underway
Significantly Enhanced Training Programs for
Emergency Operations Center Staff
Budgeted Capital Projects on Track for Completion
Completion of 5th Year Pavement Mgmt. Program
Revised
Adopted Revised
Budget Net Revisions Budget
Beginning Balance (June 30, 2007) 5,913,829 4,004,132 9,917,961
FY 07-08 Estimated Revenues 31,094,099 38,630 31,132,729
Transfers In 1,006,614 (15;000) 991,614
Total Sources 32,100,713 23,630 32,124,343
FY 07-08 Estimated Expenses 27,650,333 831,906 28,482,239
Transfers Out 4,117,985 75,000 4,192,985
Total Uses 31,768,318 906,906 32,675,224
FY 07-08 Surplus/(Deficit) 332,395 (883,276) (550,881)
Ending Balance 6,246,224 3,120,856 9,367,080
Revenue Issues
• Property Taxes
• VLF in Lieu Taxes
• Sales Tax
• Utility Users Tax
• Interest Income
Expenditure Issues
• Fire Safety Contract Increases
• Liability/ Workers Comp Expenses
• Pavement Mgmt. Program Costs
• Potential Employee contract cost impacts:
ACEA
APMA
AM MA
Need for Fiscal Prudence
• Each year, through prudent management and
frugal spending , the City has actually spent less
than what it has received in revenues.
• These savings have gone back into the General
Fund allowing reserves to remain stable and
insure their availability for emergencies and
major one-time expenses.
• The City's ongoing revenues are at a level that
requires continued financial prudence.
Preliminary Budget Directives
• Maintain General Fund operating costs at or
below current budget
• Eliminate General Fund Capital .Outlay
Expenditures
• Match new Program Expenditures with new
revenues (Grants, etc. )
• New positions only if supported by increase in
ongoing revenues or mandated by Council
policy
Budget Philosophy
• Align Department Budgets with Council Goals
set during Council/ Staff workshops.
• Prepare an easily understood working budget
document that will be consistent from year to
year and a reference document during the year.
• Match operating revenues with operating
expenses. (checking account)
• Use of reserves for capital and one time
discretionary expenses. (savings account)
FY 08-09 Budget Issues
• State Budget Balancing Actions
• Employee Negotiations
• Inflation- 3.3% Annual Increase from 06 to 07
• Probable Increase in Fire Safety Contract Costs
• Financial Impacts of Continued Drought-U UT
• Possibility of Reduced Interest Rates to
Stimulate Economy
FY 08-09
• February 7 Budget materials distributed to Departments
• February 25 Mid-Year Budget review at Utility Board meeting
• March 6 Final date for Personnel Request Submittals
March 20 Departmental Budget requests returned to Finance
• April 7-24 Budget meetings with Departments & City Manager
• May 8 Preliminary Budget balanced by City Manager
• May 12 City Council Budget Study Session (tentative date)
• June 2 Final Budget adopted by City Council