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Agenda Packet - June 1, 2009 - CC
AGENDA REGULAR MEETING OF THE CITY COUNCIL, THE AZUSA PUBLIC FINANCING AUTHORITY, AND THE REDEVELOPMENT AGENCY AZUSA AUDITORIUM 213 EAST FOOTHILL BOULEVARD AZUSA CITY COUNCIL JOSEPH R. ROCHA MAYOR KEITH HANKS COUNCILMEMBER URIEL E. MACIAS MAYOR PRO -TEM NOTICE TO THE PUBLIC MONDAY, JUNE 1, 2009 6:30 P.M. ANGEL CARRILLO COUNCILMEMBER ROBERT GONZALES COUNCILMEMBER Copies of staff reports or other written documentation relating to each item of business referred to on the Agenda are on file in the Office of the City Clerk and are available for public inspection at the City Library. Persons who wish to speak during the Public Participation portion of the Agenda, shall fill out a card requesting to speak and shall submit it to the City Clerkprior to the start of the City Council meeting. When called, each person may address any item on or off the agenda during the public participation. 6:30 P.M. CEREMONIAL 1. Swearing-in ceremony of Captain John Momot, Lieutenant Mike Bertelsen, and Sergeant John Madaloni. 2. Certificate of Recognition to Andrew Moronez of Gladstone High School for placing 4`h at CIF for Golf. 06/01/09 - 1 - CLOSED SESSION 1. REAL PROPERTY NEGOTIATIONS (Gov. Code Sec. 54956.8) Agency Negotiators: City Manager Delach and Assistant City Manager Makshanoff Under Negotiation: Price and Terms of Payment a. Address: Negotiating Parties b. Address: Negotiating Parties: c. Address: Negotiating Parties: 830 N. Azusa Avenue, Azusa, CA 91702 Donna M. Matson 803 N. Dalton Avenue, Azusa, CA 91702 Ramirez Masonry Inc. 809 N. Azusa CBS Outdoor (aka Viacom Outdoor) 2. CONFERENCE WITH LABOR NEGOTIATOR (Gov. Code Sec. 54957.6) Agency Negotiators: City Manager Delach and Administrative Services Director -CFO Kreimeier Organizations IBEW Any person wishing to comment on any of the Closed Session items listed above may do so now. 7:30 P.M. - REGULAR MEETING OF THE CITY COUNCIL. 1. Call to Order 2. Pledge to the Flag 3. Invocation — Pastor Woody Calvary of Praise Chapel Azusa A. PUBLIC PARTICIPATION (Person/Group shall be allowed to speak without interruption up to five (S) minutes maximum time, subject to compliance with applicable meeting rules. Questions to the speaker or responses to the speaker's questions or comments shall be handled after the speaker has completed his/her comments. Public Participation will be limited to sixty (60) minutes time.) B. REPORTS, UPDATES, AND ANNOUNCEMENTS FROM STAFF/COUNCIL Mayor Rocha — a) Request for proclamation to Gladstone Elementary School in honor of its 501h Anniversary. b) Request for Certificate of Recognition to Gladstone High Girls Softball Team for winning the CIF Wild Card. 2. Mayor Pro -Tem Macias — request for sponsorship in the amount of $200 to Gladstone High Student Body President, David Casarrubias, and the Cheerleading Squad to attend Cheer Camp at UC Santa Barbara in August 2009. C. SCHEDULED ITEMS 06/01/09 - 2 - CONVENE JOINTLY AS THE CITY COUNCIL, THE REDEVELOPMENT AGENCY AND THE AZUSA PUBLIC FINANCING AUTHORITY TO CONSIDER THE FOLLOWING: FISCAL YEAR 2009/10 CITY, AZUSA PUBLIC FINANCING AUTHORITY, AND REDEVELOPMENT AGENCY BUDGET ADOPTION. RECOMMENDED ACTION: Formally adopt the City's, the Redevelopment Agency's, and the Azusa Public Financing Authority's Operating and Capital Improvement Budgets for Fiscal Year 2009/10 (the "Combined Operating and Capital Budgets"), as proposed at the May 26, 2009 Budget Workshop together with such amendments as they should desire and adopt the following Resolutions: a. Waive further reading and adopt Resolution No. 09-C38, (City) approving the budget and approving appropriations for the City of Azusa for the Fiscal Year commencing July 1, 2009 and ending June 30, 2010. b. Waive further reading and adopt Resolution No. 09-R27, (Agency) approving the budget and approving appropriations for the City of Azusa Redevelopment Agency for the Fiscal Year commencing July 1, 2009 and ending June 30, 2010. c. Waive further reading and adopt Resolution No. 09—P1, (Azusa Public Financing Authority) approving the budget and approving appropriations for the Azusa Public Financing Authority for the Fiscal Year commencing July 1, 2009 and ending June 30, 2010. THE REDEVELOPMENT AGENCY TO RECESS, THE AZUSA PUBLIC FINANCING AUTHORITY TO ADJOURN, AND CITY COUNCIL TO CONTINUE. 2. PUBLIC HEARING - APPROVAL OF THE CITRUS AVENUE PEDESTRIAN CROSSWALK PROJECT AND PROPOSED CHANGE TO THE COMMUNITY DEVELOPMENT BLOCK GRANT 34TH YEAR CONSOLIDATED PLAN, TO UTILIZE CDBG-R ECONOMIC RECOVERY ACT FUNDS RECOMMENDED ACTION: Open the Public Hearing; receive testimony, close the Hearing. Approve a new CIP project, Citrus Avenue Pedestrian Crosswalk, for FY 2008/09; adopt the Resolution No. 09-C39, titled "Resolution of the City Council of the City of Azusa Adopting Proposed Changes to the Statement of Community Development Objectives and Projected Use of Funds for the Community Development Block Grant Program for Fiscal Year 2008-09", approving programming $181,229 of new CDBG-R Economic Recovery Act funds; adopt Resolution No. 09-C40, approving the appropriation of an additional $118,770 of City funds; and authorize staff to prepare a budget amendment and other necessary documentation to initiate this project. 3. CONSIDERATION OF NAMING THE AZUSA WATER TREATMENT PLANT. 06/01/09 - 3 - RECOMMENDED ACTION: Consider naming the Azusa Water Treatment Plant: "Joseph F. Hsu Water Treatment Plant" as a legacy for his 26 -years of dedicated service to the Water customers of the City of Azusa and the Azusa Valley Water Company. D. CONSENT CALENDAR The Consent Calendar adopting the printed recommended actions will be enacted with one vote. If Councilmembers or Staff wish to address any item on the Consent Calendar individually, it will be considered under SPECIAL CALL ITEMS. 1. APPROVAL OF THE MINUTES OF THE REGULAR MEETING OF MAY 4, 2009AND THE SPECIAL MEETING OF MAY 11, 2009. RECOMMENDED ACTION: Approve Minutes as written. 2. HUMAN RESOURCES ACTION ITEMS. RECOMMENDED ACTION: Approve Personnel Action Requests in accordance with Section 3.3 of the City of Azusa Civil Service Rules and applicable Memorandum of Understanding(s). BOND EXONERATION FOR RANCHO PARK. RECOMMENDED ACTION: Approve the surety bond exoneration request by Azusa Land Partners (ALP) for Rancho Park, and convert the surety bond into a warranty bond in the amount of $40,000. 4. CITY TREASURER'S REPORT AS OF APRIL 30, 2009. RECOMMENDED ACTION: Receive and file the Report. 5. BID AWARD FOR RETROFIT OF PRIME MOVER VEHICLE RECOMMENDED ACTION: Approve the issuance of a Purchase Order to Advanced Systems Services, Inc., a contract service that specializes in custom vehicles, in the amount not to exceed $121,219.00 to retrofit the Azusa Police Department, Office of Emergency Services "Prime Mover" utilizing approved grant funds from the 2007 State of California Homeland Security Grant Program. 6. CLASS SPECIFICATION REVISION — WATER DISTRIBUTION WORKER SERIES. RECOMMENDED ACTION: 06/01/09 - 4 - The Personnel Board recommends, pursuant to the City of Azusa Civil Service Rules Section 3.3, that the City Council adopt revised class specifications for the Water Distribution Worker Series. 7. AWARD OF CONTRACT: FOOTHILL BOULEVARD BOARDWALK (CIP #66109B) AND FOOTHILL/CITRUS INTERSECTION IMPROVEMENTS (CIP #65309A). RECOMMENDED ACTION: Authorize staff to award the contract for Foothill Boulevard Boardwalk and Foothill/Citrus intersection improvements, CIP #66109B and CIP #65309A to Martinez Concrete, Inc. in an amount not to exceed $519,319.46. 8. RESOLUTION TO APPROVE THE CITY OF AZUSA QUALITY ASSURANCE PROGRAM. RECOMMENDED ACTION: Adopt Resolution No. 09-C41, approving the City of Azusa Quality Assurance Program. 9. AWARD OF CONTRACT - PHASE II CITY HALL REMODEL. RECOMMENDED ACTION: Award a contract to Advantage Project Builders of Azusa, California, in the amount of $168,901 for construction services related to the City Hall Remodel project. 10. NOTICE OF COMPLETION —LIGHT BUILDING REMODEL (CIP 73009F). RECOMMENDED ACTION: Approve the Notice of Completion for the Light Building Remodel, $145,820 — TSR Construction and Inspection, and authorize staff to file the Notice of Completion with the Los Angeles County Clerk. 11. NATIONAL LEAGUE OF CITIES PRESCRIPTION DISCOUNT CARD PROGRAM. RECOMMENDED ACTION: Authorize staff to enroll the City of Azusa in the National League of Cities (NLC) Prescription Discount Card Program. 12. APPROPRIATIONS LIMIT. RECOMMENDED ACTION: Adopt Resolution No. 09-C42, approving the Appropriations Limit of $52,707,754 for the 2009/10 fiscal year. 13. RESOLUTION FINDING THAT A SEVERE FISCAL HARDSHIP WILL EXIST TO CITIES IF THE STATE OF CALIFORNIA IS ALLOWED TO RAID THE PROPERTY TAX COFFERS TO BALANCE THE STATE BUDGET. 06/01/09 - 5 - RECOMMENDED ACTION: Adopt Resolution No. 09-C43, finding that a severe fiscal hardship will exist to cities if the State of California is allowed to raid the property tax coffers to balance the State budget. 14. WARRANTS. TWO SEPARATE RESOLUTIONS AUTHORIZING PAYMENT OF WARRANTS BY THE CITY. RECOMMENDED ACTION: Adopt Resolution Nos. 09-C44 and 09-C45. E. SPECIAL CALL ITEMS CONVENED JOINTLY WITH THE REDEVELOPMENT AGENCY TO ADDRESS THE FOLLOWING: F. CITY AND AGENCY AGENDA ITEM 1. PROPOSED CITY AND REDEVELOPMENT AGENCY -WIDE POLICY REGARDING THE LEASING OF CITY AND REDEVELOPMENT AGENCY OWNED PROPERTY FOR RETAIL SALES EVENTS. RECOMMENDED ACTION: Establish a policy regarding the leasing of City and Redevelopment Agency owned property for retail sales events that allow entities affiliated with the City, service organizations that do not own property, and groups providing proceeds directly to projects with in the City to lease property from the City for retail sales. 2. AZUSA I-210 FREEWAY READER BOARD LEASE AGREEMENT AND SIGNAGE SALES AGREEMENT. RECOMMENDED ACTION: Approve the agreements in substantially the form presented and the City Manager, with the concurrence of the City Attorney, is authorized to finalize the final documents. CONVENE AS THE REDEVELOPMENT AGENCY G. AGENCY SCHEDULED ITEMS 1. PUBLIC HEARING - CONSIDERATION OF A FIRST AMENDMENT TO A COMMERCIAL 06/01/09 - 6 - LEASE AGREEMENT FOR AN AGENCY OWNED PARCEL LOCATED AT 803 NORTH DALTON AVENUE. RECOMMENDED ACTION: Conduct a public hearing to receive testimony regarding a proposed first amendment to a lease agreement between the Agency Board and Arthur B. and Anna M. Ramirez ("Ramirez"), for property located at 803 North Dalton Avenue and authorize the Executive Director to execute the First Amendment to the Commercial Lease Agreement — Ramirez. 2. CONSIDERATION OF A PURCHASE AND SALE AGREEMENT FOR THE ACQUISITION OF THE REAL PROPERTY LOCATED AT 629 GLENFINNAN AVENUE (ARCS). RECOMMENDED ACTION: Authorize the Executive Director to execute a Purchase and Sale Agreement ("PSA") for the acquisition of real property located at 629 North Glenfinnan Avenue (APN: 8612-001-014) and adopt Resolution No. 09- R28, Approving the acquisition. H. AGENCY CONSENT CALENDAR The Consent Calendar adopting the printed recommended actions will be enacted with one vote. If Boardmembers or Staff wish to address any item on the Consent Calendar individually, it will be considered under SPECIAL CALL ITEMS. 1. APPROVAL OF MINUTES OF THE REGULAR MEETING OF MAY 4, 2009. RECOMMENDED ACTION: Approve Minutes as written. 2. AGENCY TREASURER'S REPORT AS OF APRIL 30, 2009. RECOMMENDED ACTION: Receive and file the Report. 3. WARRANTS. TWO SEPARATE RESOLUTIONS AUTHORIZING PAYMENT OF WARRANTS BY THE AGENCY. RECOMMENDED ACTION: Adopt Resolution Nos. 09-R29 and R30. I. ADJOURNMENT 1. Adjourn. 06/01/09 - 7 - UPCOMING MEETINGS: June 15, 2009, City Council Meeting — 6:30 p.m. (Auditorium) June 22, 2009, Utility Board Meeting — 6:30 p.m. (Light and Water Conference Room) July 7, 2009, (Tuesday) City Council Meeting — 6:30 p.m. (Auditorium) July 20, 2009, City Council Meeting — 6:30 p.m. (Auditorium) In compliance with Government Code Section 54957.5, agenda materials are available for inspection by members of the public at the following locations: Azusa City Clerk's Office - 213 E. Foothill Boulevard, Azusa City Library - 729 N. Dalton Avenue, and Azusa Police Department Lobby - 725 N. Alameda, Azusa, California. In compliance with the Americans with Disabilities Act, ifyou need special assistance to participate in a city meeting, please contact the City Clerk at 626-812-5229. Notification three (3) working days prior to the meeting when special services are needed will assist staff in assuring that reasonable arrangements can be made to provide access to the meeting. 06/01/09 - 8 - allib AZUSA TO: HONORABLE MAYOR/CHAIRMAN AND CITY COUNCIL/BOARD MEMBERS FROM: F. M. DELACH, CITY MANAGER /MO DATE: JUNE 1, 2009 SUBJECT: FISCAL YEAR 2009/10 CITY, AZUSA PUBLIC FINANCING AUTHORITY, AND REDEVELOPMENT AGENCY BUDGET ADOPTION RECOMMENDATION It is recommended that the City Council and respective Boards formally adopt the City's, the Redevelopment Agency's and the Azusa Public Financing Authority's Operating and Capital Improvement Budgets for Fiscal Year 2009/10 (the "Combined Operating and Capital Budgets") as proposed at the May 26, 2009 Budget Workshop together with such amendments as they should desire and approve the attached Resolutions. BACKGROUND It is a pleasure to inform the City Council that when many cities are cutting budgets and struggling to balance their revenues and expenditures, the City of Azusa has been able to maintain its service levels and staffing. The Combined Operating and Capital Budgets for FY 2009/10 were presented to Council at the May 26, 2009 workshop, at which time they were presented in detail. Council tentatively approved the budgets at the workshop and directed staff to make certain amendments, and finalize the budget documents and resolutions for adoption. The resolutions and budget amendments (attachment "A") are included with this memorandum. In addition staff has identified two additional Capital Projects (see attached descriptions) approved for the 2008/09 fiscal year that have not been completed. A carry-over of remaining funds into the new fiscal year is requested to complete these projects. FISCAL IMPACT The Combined Operating Budget of $149,534,515 (comprising the City General Fund, Enterprise funds, Special Revenue funds, Azusa Redevelopment Agency, and the Public Finance Authority) and the Capital Budget of$17,282,065 together with the costs of such amendments as the Council and respective Boards may approve pursuant to Attachment "A" of this report. The General Fund appropriation is $33,310,260. ,),),040/ / ,/°Y Uv Attachments Budget Resolutions Attachment"A" Descriptions of Capital Project Carry-overs (2) Budget Summary RESOLUTION NO. O (' 6 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA ADOPTING THE BUDGET AND APPROVING APPROPRIATIONS FOR THE CITY OF AZUSA FOR THE FISCAL YEAR COMMENCING JULY 1,2009 AND ENDING JUNE 30,2010 THE CITY COUNCIL OF THE CITY OF AZUSA DOES RESOLVE AS FOLLOWS: SECTION 1. The Preliminary budget for the City of Azusa for the fiscal year commencing July 1, 2009 and ending June 30, 2010, presented and reviewed at a public workshop held May 26, 2009, as modified by the City Council pursuant to attachment"A"herewith,is hereby approved and adopted as the budget of the City of Azusa for said fiscal year. SECTION 2. From the effective date of said budget,the several amounts stated herein as proposed expenditures shall be and become appropriated to the several departments,offices and agencies of the City for the respective objects and purposes therein set forth,subject to expenditure pursuant to the provisions of all applicable ordinances of the City and statutes of the State. Further,it is established that said departments, offices, and agencies of the City shall not exceed their respective budgets. SECTION 3. All appropriations in the 2008-2009 budget of the City not expended or encumbered hereby expire and terminate,except for those appropriations expressly continued and carried forward into the budget for 2009-2010.Appropriations for Capital Projects and Capital Equipment are hereby carried forward until project completion or equipment acquisition. SECTION 4. Pursuant to Government Code 37208, warrants drawn in payment of demands certified or approved by the City Clerk as conforming to a budget approved by ordinance or resolution of the City Council need not be audited by the City Council prior to payment. Budgeted demands paid by warrant prior to audit by the City Council shall be presented to the City Council for ratification and approval at the first meeting after delivery of the warrants. SECTION 5. The City Clerk shall certify as to the adoption of this resolution. ADOPTED AND APPROVED this 1st day of June, 2009. MAYOR I HEREBY CERTIFY that the foregoing Resolution No. was duly adopted by the City Council of the City of Azusa at a meeting thereof,held on the 1st day of June,2009,by the following vote of the Council: AYES : COUNCIL MEMBERS: NOES : COUNCIL MEMBERS: ABSTAIN : COUNCIL MEMBERS: ABSENT : COUNCIL MEMBERS: C:iDOCUME-1U2USAU-2V OCALS-1\TEMP\%PGRPW ISE\CRY BUDGET RESOLUTION-FY0910.DOC CITY CLERK • • C:\DOCUME-11A2USAU-21OCALS-1\TEMPOPORPW ISE\CITV BUDGET RESOLUTION-P0810.DOC RESOLUTION NO. ( ) id)( A RESOLUTION OF THE BOARD OF DIRECTORS OF THE AZUSA PUBLIC FINANCING AUTHORITY ADOPTING THE BUDGET AND APPROVING APPROPRIATIONS FOR THE AUTHORITY FOR THE FISCAL YEAR COMMENCING JULY 1,2009 AND ENDING JUNE 30, 2010 THE BOARD OF DIRECTORS OF THE AZUSA PUBLIC FINANCING AUTHORITY DOES RESOLVE AS FOLLOWS: SECTION 1. The Preliminary budget for the Azusa Public Financing Authority for the fiscal year commencing July 1,2009 and ending June 30,2010,presented and reviewed at a at a public workshop held May 26, 2009, is hereby approved and adopted as the budget of the Azusa Public Financing Authority for said fiscal year. A copy of said budget is hereby ordered filed in the office of the Secretary and shall be certified by the Secretary as having been adopted by this resolution. SECTION 2. From the effective date of said budget,the several amounts stated therein as proposed expenditures shall be and become appropriated to the respective objects and purposes therein set forth for the Authority subject to expenditure pursuant to the provisions of all applicable ordinances of the Authority and statutes of the State. Further, it is established that the Authority will not exceed its budget. SECTION 3. Pursuant to Government Code 37208, warrants drawn in payment certified or approved by the Secretary as conforming to a budget approved by ordinance or resolution of the Authority need not be audited by the Authority prior to payment. Budgeted demands paid by warrant prior to audit by the Authority shall be presented to the Authority for ratification and approval at the first meeting after delivery of the warrants. SECTION 4. The Secretary shall certify to the adoption of this resolution. ADOPTED AND APPROVED this 1st day of June, 2009. CHAIRMAN I HEREBY CERTIFY that the foregoing Resolution No. was duly adopted by the Board of Directors of the Azusa Public Financing Authority at a regular meeting thereof held on the 1st day of June, 2009,by the following vote of the Authority: AYES : DIRECTORS: NOES : DIRECTORS: ABSTAIN : DIRECTORS: ABSENT : DIRECTORS: CIDOCUAE-1 AZU8AU-21LOCALS-1\TE WVWORPW ISEVIPFA BUDGET RESOLUTION-FV0810.DOC SECRETARY C:DOCUME-1\ANSAU-2,1OCALS-1\TEMP\XPORPW ISE\APFA BUDGET RESOLUTION-FY0810.DOC RESOLUTION NO. ' - c-7 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE REDEVELOPMENT AGENCY OF THE CITY OF AZUSA ADOPTING THE OPERATING BUDGET AND APPROVING APPROPRIATIONS FOR THE REDEVELOPMENT AGENCY FOR THE FISCAL YEAR COMMENCING JULY 1, 2009 AND ENDING JUNE 30, 2010 THE BOARD OF DIRECTORS OF THE REDEVELOPMENT AGENCY OF THE CITY OF AZUSA DOES RESOLVE AS FOLLOWS: SECTION 1. The operating budget for the Redevelopment Agency of the City of Azusa for the fiscal year commencing July 1,2009 and ending June 30,2010,as prepared and submitted by the Executive Director,is hereby approved and adopted as the budget of the Redevelopment Agency of the City of Azusa for said fiscal year.A copy of said budget is hereby ordered filed in the office of the Secretary and shall be certified by the Secretary as having been adopted by this resolution. SECTION 2. From the effective date of said budget, the several amounts stated therein as proposed expenditures shall be and become appropriated to the respective objects and purposes therein set forth for the Agency subject to expenditure pursuant to the provisions of all applicable ordinances of the Agency and statutes of the State. Further, it is established that the Agency will not exceed its budget. SECTION 3. All appropriations in the 2008-2009 budget of the Agency not expended or encumbered hereby expire and terminate,except for those appropriations expressly continued and carried forward("rebudgeted") into the budget for 2009-2010. Appropriations for Capital Projects and Capital Equipment are hereby carried forward until project completion or equipment acquisition. SECTION 4. Pursuant to Government Code 37208,warrants drawn in payment certified or approved by the Secretary as conforming to a budget approved by ordinance or resolution of the Agency need not be audited by the Agency prior to payment. Budgeted demands paid by warrant prior to audit by the Agency shall be presented to the Agency for ratification and approval at the first meeting after delivery of the warrants. SECTION 5. The Secretary shall certify to the adoption of this resolution. ADOPTED AND APPROVED this 1st day of June, 2009. CHAIRMAN I HEREBY CERTIFY that the foregoing Resolution No. was duly adopted by the Board of Directors of the Redevelopment Agency of the City of Azusa at a meeting thereof held on the 1st day of June,2009, by the following vote of the Agency: AYES : DIRECTORS: NOES : DIRECTORS: ABSTAIN : DIRECTORS ABSENT : DIRECTORS: C..DOCUAE-1MZUSAU-TLOCALS-1\TEhrSWGRPW ISE\RDA BUDGET RESOLUTIOR.FYOBIO.DOC SECRETARY • • C:IDOCUME-1 WZUSAU-2LLOCALS-1\TEMPUPORPW ISEY2DA BUDGET RESOLUTIONiY0910.DOC Attachment "A" - Budget Amendments Account Account Description Amount Explanation 10080000007050 Donations $ (6,900) Reduction due to deletion of Homeless Voucher program (received a one-time only funding in FY 08-09) and addition of Veterans Recognition Ceremony events. (Requested by City Council at study session.) 17555211204732 Revenue-Fee Rider Fares $ (72,820) Correction of estimated revenue. (Correction made at Budget workshop) Project#65309A Foothill/Citrus Intersection Imprvmnts $ 350,000 Carryover of Capital Improvement Project- Prop C funds. (Omitted in Preliminary Budget) Project#72107F Landscape for Heck Reservoir $ 75,000 Carryover of Capital Improvement Project- Water Fund. (Omitted in Preliminary Budget) 2009-2010 Capital Improvement Program (CIP) Budget Adopted Project Budget Project Title: Foothill/Citrus Intersection Improvements Department: Public Works CIP Number: 65309A Dept Head Approval: Tito Haes Total Cost: $350,000 Location: Foothill/Citrus Dept Staff Contact: Carl Hassel Start Date: 8/15/2008 Carryover or New Project? Carryover End Date: 2/1/2009 Description of Improvements: Project Priority within Dept/Division Intersection improvements such as the installation of dedicated signals and lanes for left hand turns. Dept Project Rank: 17 Total Dept Projects: 22 Division of Origin: Engineering Justification or Significance of Improvement: Necessity for Project Improve traffic flow; safety concern. Necessary? Beneficial? Deferrable? Necessary Capital Cost Categories Budget Amounts -- Fiscal Year July 1 - June 30 Object No. Description 2008-2009 2009-2010 2010-2011 2011-2012 2012-2013 Totals 7170 Highways/Streets/Roadway $350,000 $350,000 Total Cost: I $350,000 $350,000 Funding Sources Budget Amounts -- Fiscal Year July 1 - June 30 Fund No. Description 2008-2009 2009-2010 2010-2011 2011-2012 2012-2013 Totals 17 Prop C $350,000 $350,000 Total Funding: $350,000 $350,000 Estimated Estimated Operating Expenses --July 1 - June 303 'w"°' .�„ , Ongoing Operations & Maintenance 2008-2009 2009-2010 2010-2011 2011-2012 2012-2013 Total Estimated Ongoing Costs: I I Description of Ongoing Cost Impacts: 2009-2010 Capital Improvement Program (CIP) Budget Department Budget Request Project Title: Heck Reservoir Landscape Department: Utilities CIP Number: Dept Head Approval: Joseph F. Hsu Total Cost: Location: 1962 Ranch Road, Azusa Dept Staff Contact: Chet F. Anderson Start Date: Carryover or New Project? Carryover End Date: Description of Improvements: Project Priority within D Landscape the Heck Reservoir site to be compatible with the Interpretive Garden Dept Project Rank: Total Dept Projects: Division of Origin: Justification or Significance of Improvement: Necessity for Pr( Heck Reservoir has minimal landscaping which requires upgrading due to the location of the new Ranger Station Necessary? Beneficial? and the new Interpretive Garden Beneficial Capital Cost Categories Budget Amounts -- Fiscal Year July 1 - June 30 Object No. Description 2009-2010 2010-2011 2011-2012 2012-2013 2013-2014 7130 Structures/Other $75,000 Total Cost: $75,000 Funding Sources Budget Amounts -- Fiscal Year July 1 - June 30 Fund No. Description 2009-2010 2010-2011 2011-2012 2012-2013 2013-2014 32 Water Fund $75,000 Total Funding: $75,000 Estimated Estimated Operating Expenses -- July 1 - June 30 Ongoing Operations & Maintenance 2009-2010 2010-2011 2011-2012 2012-2013 2013-2014 Estimated Ongoing Costs: $1,500 $1,500 $1,500 $1,500 Description of Ongoing Cost Impacts: Facility Operation & Maintenance will be required on a daily& monthly Page 51 CITY OF AZUSA FISCAL YEAR 2009 - 2010 PROPOSED BUDGET SUMMARIES OFG �• cr U > Summary of Changes to Fund Balances Estimated Estimated Estimated Estimated Estimated Estimated Estimated Fund Balance Revenues Transfers Expenses Transfers Annual Fund Balance Fund 6/30/2009 for FY 2010 In for FY 2010 Out Budget Bal 6/30/2010 General Fund(undesignated) 8,129,765 32,423,925 1,036,550 29,111,250 4,199,010 150,215 8,279,980 Special Revenue Funds State Gas Tax 169,225 1,129,415 0 1,264,635 0 (135,220) 34,005 Hwy.39 Maint. 1,199,700 0 0 0 0 0 1,199,700 Utility Mitigation 0 0 0 0 0 0 0 Transit-Proposition'A' 1,987,130 988,405 0 975,400 0 13,005 2,000,135 Transit-Proposition'C' 2,870,085 831,545 0 749,355 0 82,190 2,952,275 C D B G 66,575 637,245 0 467,250 0 169,995 236,570 Senior Nutrition 0 190,775 107,130 297,905 0 0 0 Public Benefit Program 1,727,980 800,000 0 984,655 0 (184,655) 1,543,325 Air Quality Improvement 129,620 86,850 0 203,500 0 (116,650) 12,970 State Grants and Seizures 729,875 275,640 0 682,110 0 (406,470) 323,405 Suppi Law Enforcement 49,735 100,100 0 146,790 0 (46,690) 3,045 Rosedale Maintenance 0 366,625 0 366,625 0 0 0 Employee Benefits 0 0 25,300 25,300 0 0 0 Fire Safety Contract 13,000 45,000 3,722,900 3,767,900 0 0 13,000 Total Special Revenue Funds 8,942,925 5,451,600 3,855,330 9,931,425 0 (624,495) 8,318,430 Capital Projects Funds Park In-Lieu 16,090 6,600 0 3,800 0 2,800 18,890 Capital Projects 0 1,915,000 0 0 0 1,915,000 1,915,000 Rosedale Contribution Fund 3,868,505 0 0 0 0 0 3,868,505 Rosedale Traffic Mitigation 1,132,500 0 0 0 0 0 1,132,500 Proposition 1B 782,340 737,855 0 0 0 737,855 1,520,195 Public Works Endowment 1,390,935 0 0 0 0 0 1,390,935 Transportation 915,650 243,040 0 0 0 243,040 1,158,690 Total Capital Project Funds 8,106,020 2,902,495 0 3,800 0 2,898,695 11,004,715 Debt Service Fund Public Financing Authority 9,497,350 3,209,160 1,442,490 4,520,940 0 130,710 9,628,060 Mountain Cove 1,868,935 627,865 0 627,865 0 0 1,868,935 Rosedale 22,042,120 3,756,995 0 3,756,995 0 0 22,042,120 Total Debt Svc Fund 33,408,405 7,594,020 1,442,490 8,905,800 0 130,710 33,539,115 Enterprise Funds(Unrestricted) Water 19,405,155 16,794,520 0 19,603,980 8,000 (2,817,460) 16,587,695 Light 32,654,505 36,519,645 0 40,806,495 8,750 (4,295,600) 28,358,905 Sewer 1,140,655 1,682,000 0 1,736,160 261,000 (315,160) 825,495 Refuse 0 3,901,500 0 3,307,500 590,000 4,000 4,001 Total Enterprise Funds 53,200,315 58,897,665 0 65,454,135 867,750 (7,424,220) 45,776,096 2 Estimated Estimated Estimated Estimated Estimated Estimated Estimated Fund Balance Revenues Transfers Expenses Transfers Annual Fund Balance Fund 6/30/2009 for FY 2010 In for FY 2010 Out Budget Bal 6/30/2010 Internal Service Funds(Unrestricted) Consumer Service 355,695 6,345,560 0 6,078,700 195,515 71,345 427,040 Self Insurance 0 2,328,500 0 2,005,440 0 323,060 323,060 Central Services 0 141,465 0 141,465 0 0 0 Equipment Replacement 399,530 0 0 114,610 0 (114,610) 284,920 Intra-Governmental Loan 15,253,680 0 0 0 0 0 15,253,680 IT Services 0 2,050,040 0 2,050,040 0 0 0 Total Internal Service Funds 16,008,905 10,865,565 0 10,390,255 195,515 279,795 16,288,700 Sub-Total All Funds 127,749,535 118,135,270 6,334,370 123,796,665 5,262,275 (4,589,300) 123,160,235 Less:Internal Service (16,008,905) (10,865,565) 0 (10,390,255) (195,515) (279,795) (16,288,700) Net Total All City Funds 111,740,630 107,269,705 6,334,370 113,406,410 5,066,760 (4,869,095) 106,871,535 3 EXPENDITURE SUMMARY GENERAL FUND FISCAL YEAR FISCAL YEAR VARIANCE BUDGET ACTIVITY 2008-2009 2009-2010 INCREASE %CHANGE REVISED BUDGET PROPOSED BUDGET (DECREASE) CITY COUNCIL 190,035 147,510 (42,525) -22.4% ADMINISTRATION City Manager/Administration 515,110 511,355 (3,755) -0.7% Promotion/Membership 172,015 187,185 15,170 8.8% Subtotal 687,125 698,540 11,415 1.7% CITY ATTORNEY 231,000 231,000 0 0.0% CITY CLERK 496,705 462,900 (33,805) -6.8% CITY TREASURER 121,140 122,660 1,520 1.3% ADMINISTRATIVE SERVICES Business License 213,975 271,345 57,370 26.8% City-Wide 2,826,395 2,680,595 (145,800) -5.2% Finance 1,136,595 1,074,470 (62,125) -5.5% Human Resources 359,465 338,560 (20,905) -5.8% Printing Services 17,115 14,100 (3,015) -17.6% Purchasing 329,395 330,805 1,410 0.4% Subtotal 4,882,940 4,709,875 (173,065) -3.5% ECONOMIC&COMMUNITY DEVELOPMENT Building 576,710 536,255 (40,455) -7.0% Community Improvement 440,730 461,585 20,855 4.7% Planning 626,295 607,290 (19,005) -3.0% Subtotal 1,643,735 1,605,130 (38,605) -2.3% 4 EXPENDITURE SUMMARY GENERAL FUND FISCAL YEAR FISCAL YEAR VARIANCE BUDGET ACTIVITY 2008-2009 2009-2010 INCREASE %CHANGE REVISED BUDGET PROPOSED BUDGET (DECREASE) LIBRARY General Services 1,350,935 1,345,720 (5,215) -0.4% Youth and Outreach Services 8,650 31,100 22,450 259.5% Subtotal 1,359,585 1,376,820 17,235 1.3% PUBLIC SAFETY Crossing Guards 6,035 - (6,035) Emergency Services 141,565 147,265 5,700 4.0% Police Department 14,981,100 14,915,235 (65,865) -0.4% Police Contract Services 754,590 813,770 59,180 7.8% Subtotal 15,883,290 15,876,270 (7,020) 0.0% PUBLIC WORKS Engineering 241,210 240,700 (510) -0.2% Facilities Maintenance 562,680 555,420 (7,260) -1.3% Graffiti Abatement 134,960 137,835 2,875 2.1% Roadway Maintenance 14,075 - (14,075) Subtotal 952,925 933,955 (18,970) -2.0% RECREATION AND FAMILY SERVICES Parks Maintenance 1,397,440 1,384,640 (12,800) -0.9% Recreation 1,214,195 1,289,725 75,530 6.2% Senior Programs 224,145 227,720 3,575 1.6% Woman's Club 33,735 28,780 (4,955) -14.7% Subtotal 2,869,515 2,930,865 61,350 2.1% TOTAL GENERAL FUND OPERATIONS BUDGET 29,317,995 29,095,525 (222,470) -0.8% CAPITAL OUTLAY 162,690 15,725 (146,965) -90.3% TOTAL TRANSFERS 4,287,940 4,199,010 (88,930) -2.1% TOTAL GENERAL FUND BUDGET 33,768,625 33,310,260 (458,365) -1.4% 5 EXPENDITURE SUMMARY ALL FUNDS FISCAL YEAR FISCAL YEAR VARIANCE BUDGET ACTIVITY 2008-2009 2009-2010 INCREASE %CHANGE REVISED BUDGET PROPOSED BUDGET (DECREASE) CITY COUNCIL 190,035 147,510 (42,525) -22.4% ADMINISTRATION City Manager/Administration 515,110 511,355 (3,755) -0.7% Promotion/Membership 172,015 187,185 15,170 8.8% Subtotal 687,125 698,540 11,415 1.7% CITY ATTORNEY 231,000 231,000 - 0.0% CITY CLERK 496,705 462,900 (33,805) -6.8% CITY TREASURER 121,140 122,660 1,520 1.3% ADMINISTRATIVE SERVICES APFA Debt Service 3,288,505 4,520,940 1,232,435 37.5% Business License 213,975 271,345 57,370 26.8% CFD Debt Service 4,377,290 4,384,860 7,570 0.2% CFD Maintenance 316,670 366,625 49,955 15.8% City-Wide 2,826,395 2,680,595 (145,800) -5.2% Employee Benefit 27,700 25,300 (2,400) -8.7% Finance 1,136,595 1,074,470 (62,125) -5.5% Human Resources 359,465 338,560 (20,905) -5.8% Information Technology 1,993,430 2,009,125 15,695 0.8% Printing Services 17,115 14,100 (3,015) -17.6% Purchasing 329,395 330,805 1,410 0.4% Risk Management 2,065,530 2,005,440 (60,090) -2.9% Subtotal 16,952,065 18,022,165 1,070,100 6.3% 6 EXPENDITURE SUMMARY ALL FUNDS FISCAL YEAR FISCAL YEAR VARIANCE BUDGET ACTIVITY 2008-2009 2009-2010 INCREASE %CHANGE REVISED BUDGET PROPOSED BUDGET (DECREASE) ECONOMIC&COMMUNITY DEVELOPMENT Building 576,710 536,255 (40,455) -7.0% Community Development Block Grant 565,335 467,250 (98,085) -17.3% Community Improvement 440,730 461,585 20,855 4.7% Planning 626,295 607,290 (19,005) -3.0% Subtotal 2,209,070 2,072,380 (136,690) -6.2% LIBRARY General Services 1,350,935 1,345,720 (5,215) -0.4% Grants 85,535 83,045 (2,490) -2.9% . Youth and Outreach Services 8,650 31,100 22,450 259.5% Subtotal 1,445,120 1,459,865 14,745 1.0% PUBLIC SAFETY Asset Seizures 97,175 121,495 24,320 25.0% Emergency Services 141,565 147,265 5,700 4.0% Fire Safety 3,792,275 3,767,900 (24,375) -0.6% Grants 213,331 168,740 (44,590) -20.9% Police Contract Services 754,590 813,770 59,180 7.8% Police Department 14,981,100 14,915,235 (65,865) -0.4% Subtotal 19,980,036 19,934,405 (45,630) -0.2% PUBLIC WORKS Air Quality Management District(AQMD) 108,955 78,385 (30,570) -28.1% Central Garage 143,710 141,465 (2,245) -1.6% Engineering 326,210 240,700 (85,510) -26.2% Facilities Maintenance 562,680 555,420 (7,260) -1.3% Graffiti Abatement 134,960 137,835 2,875 2.1% Proposition A 962,570 975,400 12,830 1.3% Proposition C 799,875 749,355 (50,520) -6.3% Roadway Maintenance 1,258,905 1,183,685 (75,220) -6.0% Sewer Maintenance 1,669,255 1,736,160 66,905 4.0% Subtotal 5,967,120 5,798,405 (168,715) -2.8% 7 EXPENDITURE SUMMARY ALL FUNDS FISCAL YEAR FISCAL YEAR VARIANCE BUDGET ACTIVITY 2008-2009 2009-2010 INCREASE %CHANGE REVISED BUDGET PROPOSED BUDGET (DECREASE) RECREATION AND FAMILY SERVICES Parks Maintenance 1,456,440 1,443,640 (12,800) -0.9% Recreation 1,214,195 1,289,725 75,530 6.2% Senior Programs 224,145 227,720 3,575 1.6% Senior Nutrition 305,960 297,905 (8,055) -2.6% Woman's Club 33,735 28,780 (4,955) -14.7% Subtotal 3,234,475 3,287,770 53,295 1.6% LIGHT AND WATER Consumer Services 5,965,410 6,078,700 113,290 1.9% Electric 45,688,675 40,806,495 (4,882,180) -10.7% Public Benefit Programs 905,930 974,655 68,725 7.6% Recycling and Solid Waste 3,371,215 3,499,610 128,395 3.8% Water 18,800,810 19,405,695 604,885 3.2% Subtotal 74,732,040 70,765,155 (3,966,885) -5.3% TOTAL CITY OPERATIONS BUDGET 126,245,931 123,002,755 (3,243,175) -2.6% CAPITAL OUTLAY 1,634,350 809,255 (825,095) -50.5% REDEVELOPMENT AGENCY 53,160,195 31,046,505 (22,113,690) -41.6% TOTAL TRANSFERS 6,928,720 5,262,275 (1,666,445) -24.1% TOTAL CITY BUDGET 187,969,196 160,120,790 (27,848,406) -14.8% 8 STATEMENT OF REVENUES BY FUND FY 2007 FY 2008 FY 2009 FY 2010 Actuals Actuals Revised Proposed 10(General Fund) 10(Property Tax) 4001 (Prop Tax Sec Current) 2,989,932 3,189,846 3,853,500 3,625,000 4002(Prop Tax in-lieu of VLF) 3,599,641 3,829,055 4,158,000 4,418,400 4005(Prop Tax/Unsecured/Current) 18,003 1,221 82,000 107,835 4010(Homeowner's Exemption) 32,513 33,371 35,000 35,000 4020(Prop Tax/Prior Year) 0 (20,189) 50,000 50,000 4022(Prop Tax/Supplmntl Roll) 381,000 285,757 300,000 300,000 4040(Prop Tax/Penalty&Interest) 60,617 59,731 70,000 70,000 4050(Prop Tax/Redemption) 44,504 149,989 100,000 250,000 4090(RDA Pass-Through/Stat Pmt) 58,895 48,580 60,000 60,000 4099(Property Tax/Other) 829 1,015 0 0 10(Property Tax) Totals 7,185,934 7,578,376 8,708,500 8,916,235 11 (Taxes/Non Property) 4101 (Taxes/General Sales&Use) 4,207,949 3,388,996 3,557,650 3,238,000 4102(In-lieu UUT Azusa Pacific) 96,000 0 0 0 4103(Utility User Tax) 3,289,210 3,205,289 3,598,040 3,798,040 4104(Public Safety Aug Fund) 300,352 292,981 272,000 255,000 4105(Taxes/Transient Occupancy) 234,427 243,261 240,000 240,000 4106(In lieu UUT-APU) 0 97,153 130,000 130,000 4112(Taxes/Hazardous Waste) 313,826 432,324 315,000 365,000 4116(Taxes/Admission/APU) 1,412 1,480 1,200 1,200 4120(Taxes/Land Excavation) 619,513 518,926 750,000 750,000 4125(Taxes/Transfer) 274,386 151,907 275,000 200,000 4143(Franchise/Towing) 76,911 97,599 110,000 80,000 4145(Franchise/Cable TV) 222,011 218,271 230,000 230,000 4146(Franchise/Electric) 28,070 26,907 28,000 28,000 4147(Franchise/Gas) 180,839 184,521 200,000 200,000 4150(Franch/L&W Utility 2%) 951,029 958,280 866,800 997,795 4155(Franch/L&W Utility In-Lieu 8%) 2,383,496 2,424,067 2,322,320 2,558,555 4159(Franchise/Landfill) 421,618 465,020 460,000 460,000 4160(Franchise/Landfill/Expn) 45,628 45,239 40,000 40,000 11(Taxes/Non Property) Totals 13,646,677 12,752,221 13,396,010 13,571,590 Continued 9 STATEMENT OF REVENUES BY FUND FY 2007 FY 2008 FY 2009 FY 2010 Actuals Actuals Revised Proposed 10(General Fund)-Continued 12(License&Permits) 4110(Taxes/Business License) 1,637,775 1,640,425 1,650,000 1,850,000 4111 (Business License/Other) 9,592 12 0 0 4201 (Permits/Bldg) 267,058 327,484 100,000 168,000 4202(Permits/Automation Fee) 29,548 25,017 13,000 13,000 4205(Permits/Plumbing) 25,109 33,351 11,000 8,500 4210(Permits/Electrical) 36,145 32,830 9,000 9,000 4216(Permits/Mechanical) 13,101 14,044 6,000 6,000 4223(Permits/Bldg/Occupancy) 10,673 4,670 2,250 2,250 4224(Permits/Bldg/Other) 1,274 1,179 500 500 4235(Permits/Excavation) 13,381 2,301 0 0 4237(Permits/Public Works) 21,578 27,477 39,500 39,500 12(License&Permits)-Continued 4240(Licenses/Animal) 36,534 32,755 40,000 50,500 4245(Permits/Conditional Use) 7,561 20,507 15,000 15,000 4249(Permits/Other) 483 3,156 1,000 300 5001 (Overburden) 0 0 66,500 70,000 12(License&Permits) Totals 2,109,812 2,165,208 1,953,750 2,23Z550 13(Fines&Penalties) 4301 (Fines/Motor Vehicle) 58,923 42,380 36,000 64,000 4303(Evidence Forfeiture) 3,478 50,904 1,000 1,000 4305(Fines/Court/Other) 202,932 241,504 215,000 215,000 4310(Fees/Library) 13,728 14,253 11,500 12,000 4315(Penalties) 355,234 387,367 400,000 420,000 4317(Penalties/Burglar Alarms) 1,750 0 0 0 4318(Alarm Registration) 6,051 8,030 8,500 9,500 4319(False Alarms) 28,668 30,166 20,000 30,000 4848(Lease/Cell Tower Site) 0 19,892 0 0 5105(Parking Enforcement) 148,992 155,029 145,000 145,000 13(Fines&Penalties) Totals 819,756 949,524 837,000 896,500 Continued 10 STATEMENT OF REVENUES BY FUND FY 2007 FY 2008 FY 2009 FY 2010 Actuals Actuals Revised Proposed 10(General Fund)-Continued 14(Money&Property Use) 4401 (Rent/Woman's Club) 21,112 43,281 28,000 28,000 4405(Rents/Recreation Facility) 44,869 68,558 70,000 70,000 4406(Water Rights) 1,234,992 1,234,992 1,326,110 1,326,110 4410(Rents/Library) 1,640 2,246 1,700 1,700 4412(Rent/Building) 15,320 17,872 15,000 15,000 4435(Interest Income) 1,035,193 758,025 950,000 549,250 4499(Rents/Other) 60,837 76,954 50,000 50,000 14(Money&Property Use) Totals 2413,963 2201,929 2,440,810 2040,060 15(Intergovernmental Revenues) 4501 (Motor Vehicle In-Lieu Tax) 326,101 232,989 350,000 178,000 15(Intergovernmental Revenues) Totals 326,101 232989 350,000 178,000 16(Cost Reimbursements) 4601 (Reimbursements/Damage) 3,089 23,392 9,890 3,500 4602(Reimb/Court Costs) 85,355 69,899 67,500 70,000 4615(Reimb/Lost&Paid Matls) 6,613 6,568 5,000 6,500 4620(Reimb/State of California) 194,488 16,481 70,000 25,000 4622(Reimb/Rio Hondo College) 0 6,157 0 6,100 4625(Reimb/Police) 65,757 35,567 39,260 41,300 4626(Reimb/P.O.S.T.) 19,052 32,051 20,000 15,000 4640(Reimb/Community Services) 23,817 0 0 0 4645(Reimb/Redevelopment Agency) 1,192,374 1,057,510 1,329,230 1,329,230 4699(Reimbursements/Other) 27,870 259,956 0 35,000 4630(Reimb/County) 36,154 36,202 36,130 36,130 16(Cost Reimbursements) Totals 1,654,569 1,543,784 1,577,010 1,567,760 10(General Fund)-Continued 17(Charges for Services) 4701 (Fees/Prisoner Booking) 130 0 0 0 4702(Fees/Police User) 24,202 26,454 25,000 20,000 4703(Fees/Oper Fees) 45,013 64,215 50,000 38,000 4704(Fees/Plan Checking) 279,833 281,675 150,000 150,000 Continued 11 STATEMENT OF REVENUES BY FUND FY 2007 FY 2008 FY 2009 FY 2010 Actuals Actuals Revised Proposed 10(General Fund)-Continued 4707(FeesNariances) 4,263 1,771 3,000 14,740 4709(Fees/Environmental) 7,838 11,083 8,000 11,000 4710(Fees/File&Cert/Political) 3,199 0 0 0 4711 (Fees/Tentative Maps) 5,156 2,512 5,000 5,120 4715(Fees/Public Nuisance Abatement) 112 3,495 1,500 6,000 4717(Fees/Real Property Records) 28,657 15,951 10,000 21,000 4719(Fees/Rental Housing Inspection) 36,808 42,646 45,000 41,000 4721 (Fees/Cleaning) 2,650 3,750 2,500 3,300 4724(Fees/Rec Class/General) 94,833 95,098 130,000 130,000 4725(Precise Plans) 82,520 117,185 90,000 90,000 4726(Fees/Rec Class/Swimming) 52,200 60,265 55,000 55,000 4728(Fees/Adult Sports) 26,734 27,476 40,000 35,000 4730(Fees/Youth Sports) 54,385 49,753 55,000 60,000 4731 (Fees/Excursions) 29,389 30,816 36,000 36,000 4735(Fees/Reprographics) 1,666 2,227 1,500 0 4736 Fees/Reprographics/Library 0 70 0 0 4737(Building Administrative Fee) 85,540 78,118 40,000 40,000 4739(License Administrative Fee) 197,313 202,839 195,000 195,000 4741 (Fees/Administrative) 180 1,815 800 430 4743(Fees/Fire Plan Check) 13,230 14,019 10,600 7,000 4744(Community Maintenance Fee) 137,781 132,491 117,100 117,100 4745(Fees/Notary Certification) 531 771 0 500 4746(Fees/U.S. Passports) 59,585 46,481 50,000 50,000 4756(Fees/Tow Impound Release) 50,326 45,651 52,000 45,000 4757(Fees/Private Tree Trimming) 0 3,388 3,000 1,000 4758(Fees/Bid Specifications) 0 0 0 250 4785(Transit-Indirect/Interfund) 500 0 0 0 4795(Administration/Interfund) 1,417,549 1,462,625 1,636,690 1,708,040 17(Charges for Services) Totals 2,742,173 2,824,637 2,812,690 2,880,480 30(Miscellaneous Revenue) 4415(Vending Machine Collection) 5,169 5,365 3,000 5,000 4793(Fund Raising) 364 350 500 500 4801 (Sale/Maps&Publications) 539 434 700 250 4802(Sale/Merchandise) 6 9 100 0 Continued 12 STATEMENT OF REVENUES BY FUND FY 2007 FY 2008 FY 2009 FY 2010 Actuals Actuals Revised Proposed 10(General Fund)-Continued 4805(Sale/Scrap Metal) 22,773 38,797 12,000 15,000 4810(Sale/Real&Personal Property) 244 369 1,000 500 4815(Sale/Equipment&Materials) 1,016 0 10,000 1,000 4850(Charges/NSF Checks) (4,198) (31,817) 0 (5,000) 4860(Overages/Shortage) 50 0 0 0 4868(Restricted Contrib/Police) 0 0 100 0 4875(Donations) 10,150 7,194 5,000 8,500 30(Miscellaneous Revenue)-Continued 4891 (Gain/Loss/Retired Assets) 7,264 29,489 0 0 4898(Administrative Fee) 82,987 66,000 85,000 85,000 4899(Miscellaneous Other) 613,596 726,838 16,560 30,000 30(Miscellaneous Revenue) Totals 739,960 843,028 133,960 140,750 Total Revenues 31,638,945 31,091,696 32,209,730 32,423,925 40(Transfers from Other Funds) 5940(Transfers from Other Funds) 725,000 991,614 1,065,580 1,036,550 40(Transfers from Other Funds)Totals 725,000 991,614 1,065,580 1,036,550 10(General Fund) Totals 32,363,945 32,083,310 33,275,310 33,460,475 13 STATEMENT OF REVENUES BY FUND FY 2007 FY 2008 FY 2009 FY 2010 Actuals Actuals Revised Proposed 12(Gas Tax) 13(Fines and Penalties) 4848 Lease/Cell Tower Site 0 9,361 0 10,000 13(Fines and Penalties) Totals 0 9,361 0 10,000 14(Money&Property Use) 4435(Interest Income) 90,080 29,109 120,000 21,830 14(Money&Property Use) Totals 90,080 29,109 120,000 21,830 15(Intergovernmental Revenues) 4510(Hwy User Tax/State/2106) 176,924 170,890 190,000 128,170 4511 (Hwy User Tax/State/2107) 393,493 384,491 440,000 288,370 4512(Hwy User Tax/State/2107.5) 6,000 6,000 6,000 4,500 4513(Hwy User Tax/State/2105) 294,368 287,325 330,000 215,495 4540(California State Grants/2104) 340,273 0 468,235 461,050 4550(Payments from Other Agencies) 0 82,440 0 0 4596(Prop 1B Funds) 0 0 782,340 737,855 15(Intergovernmental Revenues)Totals 1,211,058 931,146 2,216,575 1,835,440 16(Cost Reimbursements) 4601 (Reimbursements/Damages) 0 1,271 0 0 4699(Reimbursements/Other) 0 300 0 0 16(Cost Reimbursements) Totals 0 1,571 0 0 Total Revenues 1,301,138 971,187 2,336,575 1,867,270 40(Transfers In) 5940(Transfer from Other Funds) 500,460 1,000,000 0 0 40(Transfers In)Totals 500,460 1,000,000 0 0 12(Gas Tax) Totals 1,801,598 1,971,187 2,336,575 1,867,270 14 STATEMENT OF REVENUES BY FUND FY 2007 FY 2008 FY 2009 FY 2010 Actuate Actuals Revised Proposed 13(Utility Mitigation Fund) 40(Transfers In) 5940(Transfer from Other Funds) 0 3,521,328 960,835 0 40(Transfers In)Totals 0 3,521,328 960,835 0 13(Utility Mitigation) Totals 0 3,521,328 960,835 0 15 STATEMENT OF REVENUES BY FUND FY 2007 FY 2008 FY 2009 FY 2010 Actuals Actuals Revised Proposed 15(Prop A) 11 (Taxes/Non Property) 4101 (Taxes/General Sales&Use) 776,666 771,531 1,164,187 792,935 11(Taxes/Non Property) Totals 776,666 771,531 1,164,187 792,935 14(Money&Property Use) 4435(Interest Income) 50,499 63,289 40,000 63,745 14(Money&Property Use) Totals 50,499 63,289 40,000 63,745 15(Intergovernmental Revenues) 4587(County Dial-A-Ride Svc Fee) 99,902 105,118 95,000 105,725 15(Intergovernmental Revenues) Totals 99,902 105,118 95,000 105,725 17(Charges for Services) 4732(Fees/Rider Fares) 9,875 10,445 12,000 12,000 4734(Fees/Advertising) 11,326 13,434 11,000 14,000 17(Charges for Services) Totals 21,201 23,879 23,000 26,000 30(Miscellaneous Revenue) 4810(Sale/Real&Personal Prop) 0 213,296 0 0 4875(Donations) 0 1,000 0 0 4891 (Gain/Loss/Retired Assets) 3,928 3,044 0 0 4899(Miscellaneous Other) (390) 975 0 0 30(Miscellaneous Revenue) Totals 3,538 218,315 0 0 15(Prop A) Totals 951,806 1,182,132 1,322,187 988,405 16 STATEMENT OF REVENUES BY FUND FY 2007 FY 2008 FY 2009 FY 2010 Actuals Actuals Revised Proposed 16(Transportation Fund) 11 (Taxes/Non Property) 4101 (Taxes/General Sales&Use) 0 0 922,495 243,040 11(Taxes/Non Property) Totals 0 0 922,495 243,040 16(Transportation) Totals 0 0 922,495 243,040 17 STATEMENT OF REVENUES BY FUND FY 2007 FY 2008 FY 2009 FY 2010 Actuals Actuals Revised Proposed 17(Prop C) 11 (Taxes/Non Property) 4101 (Taxes/General Sales&Use) 643,626 640,455 1,876,668 647,105 11(Taxes/Non Property) Totals 643,626 640,455 1,876,668 647,105 14(Money&Property Use) 4435(Interest Income) 45,094 63,976 30,000 63,440 14(Money&Property Use) Totals 45,094 63,976 30,000 63,440 16(Cost Reimbursements) 4699(Reimbursements/Other) 0 800 0 0 16(Cost Reimbursements)Totals 0 800 0 0 17(Charges for Services) 4732(Fees/Rider Fares) 9,454 9,029 15,000 16,000 4733(Bus Pass Sales) 102,208 46,761 60,000 50,000 4754(Metrolink Pass Sales) 0 52,080 75,000 55,000 17(Charges for Services) Totals 111,662 107,870 150,000 121,000 30(Miscellaneous Revenue) 4810(Sale/Real&Personal Prop) 121,191 0 0 4891 Gain/Loss/Retired Assets 1,135 1,337 0 0 4899(Miscellaneous Other) 0 19 1,000 0 30(Miscellaneous Revenue) Totals 1,135 122,547 1,000 0 Total Revenues 801,517 935,647 2,057,668 831,545 17(Prop C) Totals 801,517 935,647 2,057,668 831,545 18 STATEMENT OF REVENUES BY FUND FY 2007 FY 2008 FY 2009 FY 2010 Actuals Actuals Revised Proposed 18(Comm Development Block Grant) 15(Intergovernmental Revenues) 4579(Federal Govt Allocations) 625,315 778,414 679,935 637,245 15(Intergovernmental Revenues) Totals 625,315 778,414 679,935 637,245 30(Miscellaneous Revenue) 4820(Principal Repayments) 18,000 0 14,457 0 4899(Miscellaneous Other) (6) 0 0 0 30(Miscellaneous Revenue) Totals 17,994 0 14,457 0 18(Comm Development Block Grant) Totals 643,309 778,414 694,392 637,245 19 STATEMENT OF REVENUES BY FUND FY 2007 FY 2008 FY 2009 FY 2010 Actuals Actuals Revised Proposed 19(Park-in-Lieu/Quimby) 14(Money&Property Use) 4435(Interest Income) 4,299 3,579 4,300 600 14(Money&Property Use) Totals 4,299 3,579 4,300 600 20(License and Permits) 4225(Quimby Act Collections) 38,274 11,700 15,000 6,000 20(License and Permits) Totals 38,274 11,700 15,000 6,000 19(Park-in-Lieu/Quimby) Totals 42,573 15,279 19,300 6,600 20 STATEMENT OF REVENUES BY FUND FY 2007 FY 2008 FY 2009 FY 2010 Actuals Actuals Revised Proposed 21 (Sr.Nutrition) 15(Intergovernmental Revenues) 4565(Area Agency on Aging Grant) 93,557 99,239 93,775 93,775 4570(USDA Grant(Sr Nutrition)) 19,088 19,290 18,030 19,000 15(Intergovernmental Revenues) Totals 112,645 118,529 111,805 112775 30(Miscellaneous Revenue) 4875(Donations) 50,223 46,537 57,000 42,000 4880(Donations-in-Kind) 39,755 38,711 36,000 36,000 4899(Miscellaneous Other) 113 0 0 0 30(Miscellaneous Revenue) Totals 90,091 85,248 93,000 78,000 Total Revenues 202,736 203,777 204,805 190,775 Continued 21 (Sr.Nutrition)-continued 40(Transfers from Other Funds) 5940(Transfers from Other Funds) 78,294 112,016 76,365 107,130 40(Transfers from Other Funds)Totals 78,294 112,016 76,365 107,130 21(Sr. Nutrition) Totals 281,030 315,792 281,170 297,905 21 STATEMENT OF REVENUES BY FUND FY 2007 FY 2008 FY 2009 FY 2010 Actuals Actuals Revised Proposed 22(Capital Projects) 14(Use of Money and Property) 4435(Interest Income) 8,510 945 0 0 14(Use of Money and Property)Totals 8,510 945 0 0 15(Intergovemmetal Revenues) 4545(California State Park Grants) 43,370 371,175 0 0 4579(Federal Government Allocation) 0 0 0 1,465,000 4599(Other) 0 0 0 450,000 15(Intergovernmental Revenues) Totals 43,370 371,175 0 1,915,000 30(Miscellaneous Revenue) 4899(Miscellaneous Other) 30,690 0 0 0 30(Miscellaneous Revenue) Totals 30,690 0 0 0 40(Transfers from Other Funds) 5940(Transfers from Other Funds) 0 492,135 0 0 40(Transfers from Other Funds) Totals 0 492,135 0 0 22(Capital Projects) Totals 82,570 864,255 0 1,915,000 • 22 STATEMENT OF REVENUES BY FUND FY 2007 FY 2008 FY 2009 FY 2010 Actuate Actuals Revised Proposed 24(Public Benefit Program) 14(Use of Money and Property) 4435(Interest Income) 65,767 89,453 65,000 50,000 14(Use of Money and Property) Totals 65,767 89,453 65,000 50,000 17(Charges for Services) 4727(AB1890 Pub Ben Progs) 721,087 674,086 775,000 750,000 17(Charges for Services)Totals 721,087 674,086 775,000 750,000 24(Public Benefit Program)-Continued 30(Miscellaneous Revenue) 4899 Miscellaneous/Other 0 1,096 0 0 30(Miscellaneous Revenue) Totals 0 1,096 0 0 24(Public Benefit Program) Totals 786,854 764,635 840,000 800,000 23 STATEMENT OF REVENUES BY FUND FY 2007 FY 2008 FY 2009 FY 2010 Actuals Actuals Revised Proposed 26(Supplemental Law Enf(COPS)) 14(Money&Property Use) 4435(Interest Income) 2,388 3,010 2,000 100 14(Money&Property Use) Totals 2,388 3,010 2,000 100 15(Intergovernmental Revenues) 4540(California State Grants) 100,000 100,000 100,000 100,000 15(Intergovernmental Revenues) Totals 100,000 100,000 100,000 100,000 Total Revenues 102,388 103,010 102,000 100,100 26(Supplemental Law Enf(COPS)) Totals 102,388 103,010 102,000 100,100 Continued 24 STATEMENT OF REVENUES BY FUND FY 2007 FY 2008 FY 2009 FY 2010 Actuals Actuals Revised Proposed 27(AQMD(AB2766)) 14(Money&Property Use) 4435(Interest Income) 4,535 5,600 5,000 3,850 14(Money&Property Use) Totals 4,535 5,600 5,000 3,850 15(Intergovernmental Revenues) 4595(AQMD Fees (2766)) 73,242 58,094 50,000 60,000 15(Intergovernmental Revenues)Totals 73,242 58,094 50,000 60,000 17(Charges for Services) 4733(Bus Pass Sales) 25,121 22,865 45,000 23,000 17(Charges for Services)Totals 25,121 22,865 45,000 23,000 27(AQMD(AB2766)) Totals 102,898 86,559 100,000 86,850 25 STATEMENT OF REVENUES BY FUND FY 2007 FY 2008 FY 2009 FY 2010 Actuals Actuals Revised Proposed 28(Grants&Seizures) 14(Money&Property Use) 4435(Interest Income) 9,074 25,952 11,710 2,000 14(Money&Property Use) Totals 9,074 25,952 11,710 2,000 15(Intergovernmental Revenues) 4450(Program Income) 206,609 215,631 206,600 219,000 4540(California State Grants) 406,426 215,786 207,104 12,835 4546(Calif Waste Mgt Grants) 1,421 24,098 12,600 12,605 4560(Federal Grants) 31,904 97,105 50,000 0 4599(Grants/Other) 29,765 8,855 12,000 0 15(Intergovernmental Revenues)Totals 676,125 561,475 488,304 244,440 17(Charges for Services) 4705(Fees/General Plan) 46,365 34,011 27,000 20,000 17(Charges for Services) Totals 46,365 34,011 27,000 20,000 30(Miscellaneous Revenue) 4416(P.D. Phone Commissions) 2,433 2,240 2,000 1,200 4865(Restricted Contrib/Library) 5,875 5,419 5,000 8,000 4875(Donations) 225 0 0 0 4899(Miscellaneous Other) 2,735 86 0 0 30(Miscellaneous Revenue) Totals 11,268 7,745 7,000 9,200 Total Revenues 742,832 629,183 534,014 275,640 28(Grants&Seizures) Totals 742,832 629,183 534,014 275,640 26 STATEMENT OF REVENUES BY FUND FY 2007 FY 2008 FY 2009 FY 2010 Actuals Actuals Revised Proposed 29(Fire Safety) 17(Charges for Services) 4748 Fire Safety Fees 21,194 42,145 38,000 45,000 17(Charges for Services) Totals 21,194 42,145 38,000 45,000 Total Revenues 21,194 42,145 38,000 45,000 40(Transfers from Other Funds) 5940(Transfers from Other Funds) 3,145,702 3,514,071 3,767,275 3,722,900 40(Transfers from Other Funds)Totals 3,145,702 3,514,071 3,767,275 3,722,900 29(Fire Safety) Total 3,166,896 3,556,216 3,805,275 3,767,900 27 STATEMENT OF REVENUES BY FUND FY 2007 FY 2008 FY 2009 FY 2010 Actuals Actuals Revised Proposed 31 (Consumer Services) 14(Money&Property Use) 4412(Rent/Building) 123,288 77,360 96,800 81,845 4435(Interest Income) 0 97,019 0 0 14(Money&Property Use) Totals 123,288 174,378 96,800 81,845 16(Cost Reimbursements) 4601 (Reimbursements/Damage) 2,610 0 0 0 4675(Reimb/Colton MIS Services) 16,933 0 0 0 4698(Consumer Services Interfund) 4,667,387 5,577,938 5,993,895 6,263,715 4699(Reimbursements/Other) 7,353 6,229 12,000 16(Cost Reimbursements) Totals 4,694,283 5,584,167 6,005,895 6,263,715 30(Miscellaneous Revenue) 4870(Recovered A/R Write-Offs) 2,818 1,688 3,000 0 4891 (Gain/Loss/Retired Assets) 0 164 0 0 4899(Miscellaneous Other) 8,391 31,490 9,100 0 30(Miscellaneous Revenue) Totals 11,209 33,342 12,100 0 Total Revenues 4,828,780 5,791,887 6,114,795 6,345,560 40(Transfers from Other Funds) 5940(Transfers from Other Funds) 0 47,500 0 0 40(Transfers from Other Funds) Totals 0 47,500 0 0 31(Consumer Services) Totals 4,828,780 5,839,387 6,114,795 6,345,560 28 STATEMENT OF REVENUES BY FUND FY 2007 FY 2008 FY 2009 FY 2010 Actuals Actuals Revised Proposed 32(Water) 14(Money&Property Use) 4435(Interest Income) 2,000,600 2,771,042 832,595 600,000 4436(Gain/Loss/Investment Sales) 0 (39,786) 0 0 4499(Rents/Other) 45,705 56,798 51,000 46,000 14(Money&Property Use) Totals 2,046,305 2,788,054 883,595 646,000 16(Cost Reimbursements) 4699(Reimbursements/Other) 2,036,980 438,399 135,350 100,000 16(Cost Reimbursements)Totals 2,036,980 438,399 135,350 100,000 17(Charges for Services) 4758(Fees/Bid Specifications) 0 0 1,000 1,000 4798(Fees/Other) 835,302 306,017 270,000 300,000 5240(Water/Residential) 9,145,318 9,218,162 8,387,000 8,661,260 5242(Water/Commercial) 3,260,316 3,155,962 2,850,000 3,526,620 5243(Water/Industrial) 2,697,339 2,360,731 2,400,000 2,625,620 5244(Water/Fire Service) 212,039 239,038 220,000 251,220 5245(Water/Other Public Ent) 547,156 455,318 454,000 111,300 5247(Water Sys Development Fee) 93,826 237,518 230,000 230,000 5248(Water/interdepartmental) 140,848 117,317 71,000 120,000 5251 (Water Services/Misc) 277,114 307,296 197,000 200,000 17(Charges for Services)Totals 17,209,258 16,397,357 15,079,000 16,026,020 30(Miscellaneous Revenue) 4841 (Lease/Water Rights) (126,687) 4,459 750,000 0 4640 Lease-Other 0 0 0 12,000 4870 Recovered Acct Rec Write-Offs 99 12,350 0 0 4891 (Gain/Loss/Retired Assets) 0 1,249 300,000 0 4899(Miscellaneous Other) (18,962) 42,219 100,930 10,000 30(Miscellaneous Revenue)Totals (145,550) 60,276 1,150,930 22,000 32(Water) Totals 21,146,993 19,684,086 17,249,375 16,794,520 29 STATEMENT OF REVENUES BY FUND FY 2007 FY 2008 FY 2009 FY 2010 Actuals Actuals Revised Proposed 33(Electric) 14(Money&Property Use) 4325(Interest Income) 414,190 554,881 425,000 250,000 4435(Interest Income) 1,696,863 1,071,180 1,623,465 400,000 4440(Interest/Rate Stabilization) 0 258,057 0 0 14(Money 8 Property Use) Totals 2,111,053 1,884,118 2,048,465 650,000 16(Cost Reimbursements) 4650(Reimb/Other Utilities) 9,657 376 10,000 0 4699(Reimbursements/Other) 190,130 189,488 500,000 180,000 16(Cost Reimbursements) Totals 199,787 189,864 510,000 180,000 17(Charges for Services) 4758(Fees/Bid Specifications) 0 0 1,000 0 4798(Fees/Other) 273,330 266,514 50,000 200,000 4811 (Sale/Electricity) 34,662,786 35,731,875 41,979,000 35,471,645 17(Charges for Services)Totals 34,936,116 35,998,389 42,030,000 35,671,645 30(Miscellaneous Revenue) 4870 Recovered Acct Rec Write-Offs 362 18,479 0 18,000 4891 (Gain/Loss/Retired Assets) (4,534) 142,130 0 0 4899(Miscellaneous Other) 437,594 1,032,414 1,000 0 30(Miscellaneous Revenue) Totals 433,422 1,193,022 1,000 18,000 Total Revenues 37,680,378 39,265,394 44,589,465 36,519,645 40(Transfers from Other Funds) 5940(Transfers from Other Funds) 0 5,300,000 0 0 40(Transfers from Other Funds) Totals 0 5,300,000 0 0 33(Electric) Totals 37,680,378 44,565,394 44,589,465 36,519,645 30 STATEMENT OF REVENUES BY FUND FY 2007 FY 2008 FY 2009 FY 2010 Actuals Actuals Revised Proposed 34(Sewer) 14(Money&Property Use) 4435(Interest Income) 187,943 197,717 170,000 200,000 14(Money&Property Use) Totals 187,943 197,717 170,000 200,000 17(Charges for Services) 4716(Fees/Sewer) 1,398,925 1,470,452 . 1,450,000 1,480,000 17(Charges for Services) Totals 1,398,925 1,470,452 1,450,000 1,480,000 30(Miscellaneous Revenue) 4870 Recovered Acct Rec Write-Offs 55 3,787 0 2,000 4899(Miscellaneous Other) (516) 10 0 0 30(Miscellaneous Revenue) Totals (461) 3,797 0 2,000 34(Sewer) Totals 1,586,407 1,671,966 1,620,000 1,682,000 31 STATEMENT OF REVENUES BY FUND FY 2007 FY 2008 FY 2009 FY 2010 Actuals Actuals Revised Proposed 36(Refuse) 11 (Taxes/Non-Property) 4158(Franchise/Trash) 594,065 631,036 585,800 590,000 11(Taxes/Non-Property) Totals 594,065 631,036 585,800 590,000 17(Charges for Services) 4722(Charges/Refuse&Dump) 2,812,595 2,996,275 3,022,500 3,307,500 17(Charges for Services) Totals 2,812,595 2,996,275 3,022,500 3,307,500 30(Miscellaneous Revenue) 4870 Recovered Acct Rec Write-Offs 150 8,930 0 4,000 30(Miscellaneous Revenue) Totals 150 8,930 0 4,000 Total Revenues 3,406,810 3,636,240 3,608,300 3,901,500 40(Transfers from Other Funds) 5940(Transfers from Other funds) 25,000 68,918 150,000 0 40(Transfers from Other Funds) Totals 25,000 68,918 150,000 0 36(Refuse) Totals 3,431,810 3,705,158 3,758,300 3,901,500 32 STATEMENT OF REVENUES BY FUND FY 2007 FY 2008 FY 2009 FY 2010 Actuals Actuals Revised Proposed 41 (Employee Benefit Fund) 40(Transfers from Other Funds) 5940(Transfers from Other Funds) 0 0 27,700 25,300 40(Transfers from Other Funds) Totals 0 0 27,700 25,300 41(Employee Benefits Fund) Totals 0 0 27,700 25,300 33 STATEMENT OF REVENUES BY FUND FY 2007 FY 2008 FY 2009 FY 2010 Actuals Actuals Revised Proposed 42(Self Insurance) 14(Money&Property Use) 4435(Interest Income) 102,823 66,013 60,000 50,000 14(Money&Property Use) Totals 102,823 66,013 60,000 50,000 16(Cost Reimbursements) 4605(Reimb/Workers'Comp) (1,515) 6,751 0 0 4627(Reimb/Workers Comp Claims) 173,131 469,430 200,000 4699(Reimbursements/Other) 0 4,957 0 0 16(Cost Reimbursements)Totals (1,515) 184,839 469,430 200,000 17(Charges for Services) 4774(Insurance/Interfund) 950,229 1,258,258 1,068,260 1,068,260 4777(Unemployment/Interfund) 21,823 22,636 24,830 28,395 4779(Workers'Comp/Interfund) 588,897 842,712 936,610 981,845 17(Charges for Services) Totals 1,560,949 Z123,606 2,029,700 2,078,500 30(Miscellaneous Revenue) 4899(Miscellaneous Other) (2) 105,642 1,700 0 30(Miscellaneous Revenue) Totals (2) 105,642 1,700 0 42(Self Insurance) Totals 1,662,255 2,480,099 2,560,830 2,328,500 34 STATEMENT OF REVENUES BY FUND FY 2007 FY 2008 FY 2009 FY 2010 Actuals Actuals Revised Proposed 43(Central Services) 17(Charges for Services) 4772(Garage/Interfund) 38,107 145,461 146,210 141,465 17(Charges for Services)Totals 38,107 145,461 146,210 141,465 30(Miscellaneous Revenue) 4899(Miscellaneous Other) 0 46 0 0 30(Miscellaneous Revenue)Totals 0 46 0 0 Total Revenues 38,107 145,507 146,210 141,465 40(Transfers from Other Funds) 5940(Transfers from Other Funds) 0 34,551 0 0 40(Transfers from Other Funds) Totals 0 34,551 0 0 43(Central Services) Totals 38,107 180,058 146,210 141,465 35 STATEMENT OF REVENUES BY FUND FY 2007 FY 2008 FY 2009 FY 2010 Actuals Actuals Revised Proposed 46(Equipment Replacement) 14(Money&Property Use) 4435(Interest Income) 38,224 22,380 0 0 14(Money&Property Use) Totals 38,224 22,380 0 0 16(Cost Reimbursements) 4601 (Reimbursements/Damage) 0 25,000 0 0 16(Cost Reimbursements) Totals 0 25,000 0 0 46(Equipment Replacement) Totals 38,224 47,380 0 0 36 STATEMENT OF REVENUES BY FUND FY 2007 FY 2008 FY 2009 FY 2010 Actuals Actuals Revised Proposed 48(IT SERVICES) 16(Cost Reimbursements) 4699(Miscellaneous/Other) 0 1,361 0 0 16(Cost Reimbursements)Totals 0 1,361 0 0 17(Charges for Services) 4762(MIS/Interfund) 1,792,200 2,003,754 1,915,080 2,050,040 17(Charges for Services) Totals 1,792,200 2,003,754 1,915,080 2,050,040 Total Revenues 1,792,200 2,005,114 1,915,080 2,050,040 40(Transfers from Other Funds) 5940(Transfers from Other Funds) 0 115,399 0 0 40(Transfers from Other Funds) Totals 0 115,399 0 0 48(IT SERVICES) Totals 1,792,200 2,120,513 1,915,080 2,050,040 37 STATEMENT OF REVENUES BY FUND FY 2007 FY 2008 FY 2009 FY 2010 Actuals Actuals Revised Proposed 63(CFD-Mountain Cove Debt Service) 11 (Taxes/Non-Property) 4199(Taxes/Other) 592,395 604,728 620,295 627,865 11(Taxes/Non-Property) Totals 592,395 604,728 620,295 627,865 63(CFD-Mountain Cove Debt Service) Totals 592,395 604,728 620,295 627,865 38 STATEMENT OF REVENUES BY FUND FY 2007 FY 2008 FY 2009 FY 2010 Actuals Actuals Revised Proposed 65(CFD-Rosedale Debt Service) 11 (Taxes/Non-Property) 4199(Taxes/Other) 35,000 3,557,495 3,756,995 3,756,995 11(Taxes/Non-Property)Totals 35,000 3,557,495 3,756,995 3,756,995 65(CFD-Rosedale Debt Service) Totals 35,000 3,557,495 3,756,995 3,756,995 39 STATEMENT OF REVENUES BY FUND FY 2007 FY 2008 FY 2009 FY 2010 Actuals Actuals Revised Proposed 68(CFD-Rosedale Maintenance) 11 (Taxes/Non-Property) 4199(Taxes/Other) 35,000 146,113 316,670 366,625 11(Taxes/Non-Property)Totals 35,000 146,113 316,670 366,625 68(CFD-Rosedale Maintenance) Totals 35,000 146,113 316,670 366,625 40 STATEMENT OF REVENUES BY FUND FY 2007 FY 2008 FY 2009 FY 2010 Actuals Actuals Revised Proposed 71 (APFA Debt Service Fund) 14(Money&Property Use) 4435(Interest Income) 3,925,943 338,457 307,400 58,560 14(Money&Property Use) Totals 3,925,943 338,457 307,400 58,560 15(Intergovernmental Revenues) 4450(Program Income) 110,862 105,857 100,530 95,100 15(Intergovernmental Revenues) Totals 110,862 105,857 100,530 95,100 16(Cost Reimbursements) 4650(Reimb/Other Utilities) 0 0 0 2,644,500 4655(Reimb/City) 2,750 4,250 12,500 11,000 16(Cost Reimbursements)Totals 2,750 4,250 12,500 2,655,500 30(Miscellaneous Revenue) 4820(Principal Repayments) 85,000 95,000 100,000 400,000 4835(Bond Proceeds) 54,850,000 0 0 0 30(Miscellaneous Revenue) Totals 54,935,000 95,000 100,000 400,000 Total Revenues 58,974,555 543,564 520,430 3,209,160 40(Transfers from Other Funds) 5940(Transfers from Other Funds) 1,462,641 1,311,093 946,315 1,442,490 40(Transfers from Other Funds) Totals 1,462,641 1,311,093 946,315 1,442,490 71(APFA Debt Service Fund) Totals 60,437,196 1,854,657 1,466,745 4,651,650 41 STATEMENT OF REVENUES BY FUND FY 2007 FY 2008 FY 2009 FY 2010 Actuals Actuals Revised Proposed 80(RDA Capital Projects) 14(Money&Property Use) 4412(Rent/Building) 41,292 113,435 54,000 64,700 4435(Interest Income) 602,005 299,593 158,370 41,180 4436(Gain/Loss on Investment) 0 0 (3,166,000) 0 14(Money&Property Use)Totals 643,297 413,028 (2,953,630) 105,880 16(Cost Reimbursements) 4610(Reimb/Jury Duty) 0 150 0 0 4799(Recovered Cost/Other) 0 108,920 0 0 16(Cost Reimbursements) Totals 0 109,070 0 0 17(Charges for Services) 4735(Fees/Reprographics) 0 698 60 60 4798(Fees/Other) 29,409 9,408 120 120 17(Charges for Services)Totals 29,409 10,106 180 180 30(Miscellaneous Revenue) 4810(Sale/Real&Personal Property) 0 721,033 10,125,000 9,000,000 4820(Principal Repayments) 73,000 0 299,260 318,920 4899(Miscellaneous Other) 39 1,717,471 50 50 5936(Loan Proceeds) 0 1,615,878 0 0 30(Miscellaneous Revenue) Totals 73,039 4,054,382 10,424,310 9,318,970 Total Revenues 745,745 4,586,585 7,470,860 9,425,030 40(Transfers from Other Funds) 5940(Transfers from Other Funds) 19,781,720 49,955,793 1,256,370 1,247,330 40(Transfers from Other Funds)Totals 19,781,720 49,955,793 1,256,370 1,247,330 80(RDA Capital Projects) Totals 20,527,465 54,542,379 8,727,230 10,672,360 42 STATEMENT OF REVENUES BY FUND FY 2007 FY 2008 FY 2009 FY 2010 Actuals Actuals Revised Proposed 81 (RDA Special Revenue Fund) 14(Money&Property Use) 4435(Interest Income) 146,866 165,319 70,000 25,000 4436(Gain/Loss/Investment Sales) (8,889) 0 0 0 14(Money&Property Use) Totals 137,977 165,319 70,000 25,000 30(Miscellaneous Revenue) 4820(Principal Repayments) 46,568 0 0 0 4899(Miscellaneous Other) 10,442 0 25,000 10,000 30(Miscellaneous Revenue)Totals 57,010 0 25,000 10,000 Total Revenues 194,987 165,319 95,000 35,000 40(Transfers from Other Funds) 5940(Transfers from Other Funds) 0 0 0 1,600,000 5942(Tax Increment Transfers In) 1,508,994 1,511,313 1,516,370 1,562,330 40(Transfers from Other Funds)Totals 1,508,994 1,511,313 1,516,370 3,162,330 81(RDA Special Revenue Fund) Totals 1,703,981 1,676,631 1,611,370 3,197,330 43 STATEMENT OF REVENUES BY FUND FY 2007 FY 2008 FY 2009 FY 2010 Actuals Actuals Revised Proposed 82(RDA Debt Service) 10(Property Tax) 4025(Property Tax/Increment) 7,544,968 7,556,563 7,581,860 7,811,670 10(Property Tax) Totals 7,544,968 7,556,563 7,581,860 7,811,670 11 (Taxes/Non Property) 4101 (Taxes/General Sales&Use) 923,649 1,641,782 1,313,920 1,333,630 4102(Taxes/Sales/County Pool/RD) 134,940 136,370 139,020 141,100 11(Taxes/Non Property)Totals 1,058,589 1,778,151 1,452,940 1,474,730 Continued 82(RDA Debt Service)-Continued 14(Money&Property Use) 4435(Interest Income) 153,063 174,392 128,760 94,750 14(Money&Property Use) Totals 153,063 174,392 128,760 94,750 30(Miscellaneous Revenue) 4835(Bond Proceeds) 0 20,570,000 0 83,690 5936(Loan Proceeds) 166,711 325,674 171,750 174,320 5937(Advance Proceeds from City) 1,768,416 1,969,425 1,846,900 2,962,980 30(Miscellaneous Revenue)Totals 1,935,127 22,865,099 2,018,650 3,220,990 Total Revenues 10,691,747 32,374,205 11,182,210 12,602,140 40(Transfers from Other Funds) 5940(Transfers from Other Funds) 2,136,243 3,194,532 4,228,637 6,098,850 40(Transfers from Other Funds)Totals 2,136,243 3,194,532 4,228,637 6,098,850 82(RDA Debt Service) Totals 12,827,990 35,568,736 15,410,847 18,700,990 GRAND TOTALS 210,234,397 225,051,728 157,143,128 157,040,320 44 THIS PAGE INTENTIONALLY LEFT BLANK 45 CITY OF AZUSA PERSONNEL SUMMARY FULL TIME PERSONNEL ALLOCATIONS FY 08-09 FY 09-10 Revised Proposed Department Allocation Allocation ADMINISTRATION Administration 2.30 2.30 Promotion/Membership 1.00 1.00 Administration Total 3.30 3.30 ADMINISTRATIVE SERVICES Business License 2.00 2.40 Finance 8.70 7.95 Human Resources 2.00 2.00 Information Technology 9.20 9.20 Purchasing 3.00 3.00 Risk Management 2.10 2.10 Rosedale 1.00 0.45 Administrative Services Total 28.00 27.10 CITY CLERK City Clerk 2.00 2.00 City Clerk Total 2.00 2.00 COMMUNITY DEVELOPMENT Building 4.00 4.00 Community Improvement 4.00 4.06 Comm Dev Block Grant(CDBG) 1.25 1.41 Planning 4.33 4.33 Community Development Total 13.58 13.80 LIBRARY General Services 10.00 10.00 Library Total 10.00 10.00 PUBLIC SAFETY Emergency Services 1.00 1.00 Police 90.00 90.00 Public Safety Total 91.00 91.00 46 CITY OF AZUSA PERSONNEL SUMMARY FULL TIME PERSONNEL ALLOCATIONS FY 08-09 FY 09-10 Revised Proposed Department Allocation Allocation PUBLIC WORKS AQMD Compliance 0.31 0.00 Central Garage 1.00 1.00 Engineering 2.00 2.00 Facilities Maintenance 2.25 2.25 Proposition A 4.36 4.63 Proposition C 2.09 2.13 Roadway Maintenance 9.50 9.50 Sewer Maintenance 9.00 9.00 Public Works Total 30.50 30.50 RECREATION AND FAMILY SERVICES Parks Maintenance 7.00 7.00 Recreation 4.10 4.05 Senior Activities 1.83 1.92 Senior Nutrition 1.11 1.01 Woman's Club 0.16 0.12 Recreation and Family Services Total 14.20 14.10 LIGHT AND WATER Consumer Services 26.50 26.25 Electric 22.00 22.00 Public Benefit 0.70 0.70 Solid Waste 0.50 0.75 Water 27.30 27.30 Light and Water Total 77.00 77.00 REDEVELOPMENT AGENCY Administration 5.42 5.20 Redevelopment Agency Total 5.42 5.20 TOTAL FULL-TIME FTEs 275.00 274.00 47 CAPITAL OUTLAY REQUESTS - SUMMARY Fiscal Year 2009-2010 FUNDING Account No. Division Description Budget General Fund Other Funding ADMINISTRATIVE SERVICES 10459500007142 Printing 1 unit-Konica Minolta BizHub 751 Digital/Network Copy $15,725 $15,725 machines-replace equipment in West Wing/To replace worn out equipment Administrative Services Total $15,725 $15,725 $0 INFORMATION TECHNOLOGY 48499300007142 City I.S. Annual personal computers and laptop computers $30,510 $22,880 $7,630 48499420007142 L&W I.S. replacements 48499300006415 City I.S. Blackberry Enterprise Server software for Novell 20 user 8,230 8,230 license,HP Server,Blackberry software support maintenance per server. 48499300006569 City I.S. 20 PDA systems to replace old devices 2,175 2,175 Info Tech Total $40,915 $33,285 $7,630 PUBLIC SAFETY 28203100437135 Asset Seizure Upgrade Armored Vehicle Level VII-Vertical exterior areas $10,300 $10,300 of body:Phase 1-Driver side front door to rear,roof to floor line 28203100517140 Grant(JAG) 1 Unit-Interoperability mobile radio and associated 20,680 20,680 equipment for Supervisor patrol vehicle 26203100007125 Grant(COPS/Brulte) Records Division Remodel:Reconfigure set-up of 6,845 6,845 workstations in Records office to better serve customers 28203200277135 Grant Retrofit Prime Mover with cabinets and equipment such as 125,000 125,000 (Homeland Sec 2007) Gasoline Generator,NC Unit,Electrical Outlets,etc. 26203100007150 Grant(COPS/Brulte) EOC Rack and Cabling Installation 12,000 12,000 26203100007140/ Grants(COPS/Brulte and Video cameras for patrol car project 63,685 63,685 28203100517140 JAG) 28203100517140 Grant(JAG) Evidence Tracking System-Crime Fighter"BEAST" Police 25,000 25,000 Evidence Management System. Bar Coded Evidence Analysis Statistics&Tracking. Public Safety Total $263,510 $0 $263,510 48 CAPITAL OUTLAY REQUESTS - SUMMARY Fiscal Year 2009-2010 FUNDING Account No. Division Description Budget General Fund Other Funding PUBLIC WORKS 27555230007140 AQMD Retro fit 6 existing heavy duty diesel powered vehicles to $125,115 $125,115 meet new Air Resources Board standards/4 Public Works and 2 Parks. 12556610007140 Roadway Maintenance 2 Units-An operator propelled thermoplastic applicator, 21,950 21,950 used for striping city streets,crosswalks,etc. Public Works Total $147,065 $0 $147,065 RECREATION AND FAMILY SERVICES 50000001297130/ Recreation 1 Unit-LED message board marquee-to replace old $25,345 $0 $25,345 24407390827130 marquee located outside of Recreation administrative offices at Memorial Park 19254200006563 Parks Maint Purchase and install kiosks and signs depicting a new 1,000 - 1,000 fitness opportunity at Gladstone Park. 19254200007120 Parks Maint Install and rewire security lighting outside the recently 2,800 - 2,800 refurbished Memorial Park North Recreation Center. Recreation Total $29,145 $0 $29,145 LIGHT AND WATER 32407236177140 Water 1 Unit-Pipe Tapping Machine-Replace 22-year old worn 27,440 27,440 out machine 32407236177135 Water 1 Unit-S220 Bobcat Skid Steer Loader with attachments 88,530 88,530 32407236177135 Water Retro fit of existing diesel powered vehicles to meet new Air 82,315 82,315 Resources Board standards. This capital outlay will allow the Water fleet to be nearly 100%complete by 2010. Light and Water Total $198,285 $0 $198,285 EQUIPMENT REPLACEMENT 46203100007135 Police 4 Units-2008 Crown Victoria Interceptors(Patrol Cars) $114,610 $114,610 Equipment Replacement Total $114,610 $0 $114,610 Grand Total-Capital Equipment $809,255 $49,010 $760,245 49 CARRYOVER CAPITAL IMPROVEMENT PROJECTS FOR FY 2009-2010 FUND NUMBERS FY 2008-09 Est.Project FY 2009-10 Additional Project Balance Budget Funds Lead Dept Project# Project Title Budget 06-30-09 Request Required 17 32 33 34 50 49 TOTAL PROP C WATER ELECT SEWER TRUST PW ENDOW CARRYOVER Police 31007B Jail Renovation 92,105 92,105 92,000 92,000 92,000 Public Works 11006A Renovate City Hall Admin/Light Bldg 613,900 212,300_ 212,300 54,675 54,675 Public Works 651088 Alosta/Foothill Intersection 1,087,460 1,087,460 1,087,460 1,087,460 1,087,460 Public Works 65309A Foothill/Citrus Intersection Imprvmnts 400,000 400,000_ 350,000 350,000 350,000 Public Works 661098 Foothill Blvd.Boardwalk 200,000 200,000 200,000 200,000 200,000 Public Works 66109E Rosedale Traffic Mitigation 1,132,500 1,131,170_ 1,131,370 1,131,170 1,131,170 Public Works 66503A Sewer Master Plan Const.-Phase 1 2,132,870 2,055,445_ 1,000,000 1,000,000 1,000,000 Public Works 66509A Sewer Main Line Improvements 500,000 500,000 500,000 500,000 600,000 Recreation 41008D Northside Park Irrigation Upgrade 145,000 145,000 145,000 145,000 145,000 Recreation 41009D Cal Sense Irrigation-Pioneer Park 80,000 80,000_ 80,000 80,000 80,000 Water 72101C Rockvale Booster Upgrade 150,000 150,000 300,000 150,000 300,000 300,000 Water 72101G Radio Control for SCADA 291,995 267,265 50,000 50,000 50,000 Water 72107B Various Water Mains Replacement 3,408,605 1,069,380, 2,500,000 1,430,620 2,500,000 2,500,000 Water 72107D Reservoir Maint&Impv 200,000 200,000, 200,000 200,000 200,000 Water 72107F Landscape for Heck Reservoir 75,000 75,000 75,000 75,000 75,000 Water 72109A Water Main Relining 1,750,000 1,750,000 1,750,000 1,750,000 1,750,000 Water 72109B Replace South Reservoir 335,350 306,215 200,000 200,000 200,000 Water 72109C Gladstone Yard Shelter Roof 100,000 100,000 100,000 100,000 100,000 Electric 73007C Electric Data Conversion 250,000 250,000 250,000 250,000 250,000 Electric 73009A Undergrd Line Ext.Dalton&Foothill 200,000 200,000 , 200,000 200,000 200,000 Electric 730098 Undergrd Line Ext.Azusa&9th 216,000 216,000 216,000 216,000 216,000 Electric 73009C Azusa Sub Testing&Perimeter Imp. 160,000 45,760_ 45,760 45,760 45,760 TOTAL: 13,520,785 10,533,100 10,684,890 1,580,620 1,637,460 5,400,000 711,760 1,500,000 1,131,170 146,675 10,527,065 50 NEW CAPITAL IMPROVEMENT PROJECTS FOR FY 2009-2010 FUND NUMBERS PROPOSED DEPT NEW PROJECT TITLE FY 2009-10 12 16 17 18 22 22 24 31 32 33 34 49 81 CAP PROJECT PROP 1B MTA-STPL PROP C CDBG FED STIM MEAS.R PUB BEN CONS SVC WATER ELECT SEWER PW ENDOW RDA Cust.Srvc. Customer Information System Upgrade 200,000 200,000 Electric Azusa Substation South Bus Circuit Breakers 140,000 140,000 Electric Lark Ellen/Gladstone St.Undergrd Line Ext. 200,000 200,000 Electric Electric System Capacitor 175,000175,000 Electric Overhead and Underground Line Extensions 35,000 _ 35,000 Electric Substation Load Transfer 200,000 _ _ 200,000 Electric Azusa Substation Security Upgrade 20,000 20,000 Electric 9th Street and Palm Drive Line Extension 200,000 200,000 Public Works Zacatecas Park Storm Drain 250,000 250,000 Public Works City Hall Roof Repairs 20,000 20,000 Public Works Library Roof-Temporary 60,000 60,000 Public Works Police Station Roof Repairs 15,000 15,000 Public Works NRC Kitchen Remodel 12,000 12,000 Public Works City Yard Security/Surveillance System 20,000 20,000 Public Works Police Station Plumbing Replacement 12,000 12,000 Public Works Police Station UST Retrofit 30,000 30,000 Public Works Citrus Ave Reconst(Alosta-Foothill) 1,500,000 550,000 500,000 450,000 Public Works Foothill Blvd.Reconstruction Phase II 2,000,000 535,000 1,465,000 Public Works New Traffic Signal Citrus Avenue 350,000 140,040 209,960 Public Works Target Sewer Line Improvements 40,000 40,000 Public Works Target Intersection Improvements 392,000 392,000 Public Works Target Pedestrian Improvements 414,000 414,000 Recreation Athletic Field Lighting Repl.(Northside Park) 280,000 280,000 Recreation Landscaping Improv.(Memorial Park NRC) 20,000 20,000 Recreation Playgmd Equip Repl.(Gladstone,Slauson) 170,000 170,000 TOTALS: 6,755,000 1,085,000 640,040 209,960 170,000 1,465,000 450,000 280,000 200,000 20,000 970,000 250,000 169,000 846,000 51 Attachment "A" - Budget Amendments Account Account Description Amount Explanation 10080000007050 Donations $ (6,900) Reduction due to deletion of Homeless Voucher program (received a one-time only funding in FY 08-09) and addition of Veterans Recognition Ceremony events. (Requested by City Council at study session.) 17555211204732 Revenue-Fee Rider Fares $ (72,820) Correction of estimated revenue. Project#65309A Foothill/Citrus Intersection Imprvmnts $ 350,000 Carryover of Capital Improvement Project- Prop C funds. Project#72107F Landscape for Heck Reservoir $ 75,000 Carryover of Capital Improvement Project-Water Fund. 52 • AZUSA CONSENT CALENDAR TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: KERMIT FRANCIS, INTERIM DIRECTOR OF HUMAN RESOURCES/PERSONNEL OFFICER VIA: F.M. DELACH, CITY MANAGER DATE: June 1, 2009 SUBJECT: HUMAN RESOURCES ACTION ITEMS RECOMMENDATION It is recommended that the City Council approve the following Personnel Action Requests in accordance with the City of Azusa Civil Service Rules and applicable Memorandum of understanding(s). BACKGROUND On May 12, 2009 and May 26, 2009, the Personnel Board confirmed the following Department Head recommendations regarding the following Personnel Action requests. A. MERIT INCREASE AND/OR REGULAR APPOINTMENT: DEPARTMENT NAME CLASSIFICATION ACTION/EFF RANGE/STEP < x. DATE BASE MO SALARY FN Susan Paragas Budget Analyst Merit Increase 4211/4 04/16/2009 $6409.83 PD Debbie Ursua Court Liaison Officer Merit Increase 9192/2 06/01/2009 $4863.03 PD Joanne Gasca Police Records Specialist I Merit Inc 9140/2 05/11/2009 $2943.96 ECD Conal Assistant Director of Reg. Appt/Merit 3505/5 McNamara Community Development Inc. $9190.62 11/05/2008 PD Sandy Willison Training Coordinator Merit Increase 9192/2 06/01/2009 $4863.03 B. FLEXIBLE STAFFING PROMOTION:The following flexible staffing promotional appointments have been requested by department head(s)pursuant to the Rules of the Civil Service System. DEPARTMENT NAME CLASSIFICATION EFFECTIVE RANGE/STEP FROM/TO DATE BASE MO SALARY RFS Jennifer Retana From: Office Specialist II 05/22/2009 4158/4 To: Senior Office Specialist $3866.07 ' Pit) Vl C. NEW APPOINTMENT: The following appointments have been requested by department heads pursuant to the Rules of The Civil Service System. DEFARTNIENT NAME CLASSIFICATION EFIc CTTVE RANGE/STEP DATE BASE MO.SALARY UTL Ramon Camarena Line Mechanic Pending Physical 5218/4 and Fingerprints $7105.64 D. SEPARATION: The following separations are submitted for informational purposes. DEPARTMENT -NAME CLASSIFICATION EFifECTIVE DATE PD Enrique Sanchez Police Corporal 05/18/2009 FISCAL IMPACT There is no fiscal impact, as positions listed are funded in approved department budgets. IP — e `.. F__ wF AzusA TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: MARCENE HAMILTON, CITY TREASURER 7 �e - ,- �,,, DATE: JUNE 1, 2009 SUBJECT: CITY TREASURER'S STATEMENT OF CASH AND INVESTMENT BALANCES FOR THE MONTH OF APRIL 2009 RECOMMENDATION: It is recommended that the Council Members receive, review, and file the City Treasurer's Report for the City of Azusa for the month of April 2009. BACKGROUND: Transmitted herewith is the City Treasurer's Statement of Cash Balances for the City of Azusa for the month of April 2009. City investments are made in accordance with the City's Investment Policy adopted and approved with Resolution No. 05 - C16 dated, October 6, 2008 and Government Code Section 53600 et seq. FISCAL IMPACT: The balances of cash, investments, and projected revenues for the next six months . are expected to be sufficient to meet cash disbursement requirements of the City for / at least the next six months. / tfrut,„ (k i IP4 , l 1 Jo (e /h / 1 CITY OF AZUSA TREASURER'S REPORT Treasury Checking Accounts and Certificates of Deposit April 30, 2009 Held in Wells Fargo Bank Prepared by: Marcene Hamilton, Treasurer Interest Balance Face Maturity or Description Account Number or Amount Date Coupon or CUSIP Rate Market Value Checking Accounts General Checking Account XXX-)000 244 1,502,637.00 1.231% Overland Sweep Account DDA X00:-XXX1244 1,103,536.17 Worker's Compensation Checking XXXX-XX0318 0.00 Flexible Reimbursement XXXX-XX5036 17,372.65 Payroll Checking (ZBA account) )0XX-XX1393 0.00 Police Petty Cash Fund X0(-XXX0334 189.12 Section 108 0.970% Choice IV-Public Fund Account XXX-XXX2239 30,844.96 200,000 11/14/06 3.060% FHLB 3.060 11/14/06 (Matured) 3133X6PD2 0.00 ISO Collateral Account Every 30 300,000 Days 0.050% Certificate of Deposit XXX-XXX1658 313,886.67 1,975,001 04/07/07 3.748% Certificate of Deposit XXX-XXX2840 2,329,691.82 Covington Endowment Money Market Mutal Funds WFB XXXX7554 16,119.11 100,000 06/29/09 4.200% Certificate of Deposit- 25467JG21 WFB 25467JG21 100,000.00 TOTALS 5,414,277.50 CITY OF AZUSA TREASURER'S REPORT TREASURY INVESTMENTS April 30, 2009 Prepared by: Marcene Hamilton,Treasurer Coupon Maturity Settlement Market Price Broker Face Amount Description Rate Date Accf/Cusip No. Date Principal (Changes Market Value" Monthly) City of Azusa Investments - AAA Rated Federal Agency Bonds Wells Fargo Sec 2,000,000.00 FHLB 4.300 07/14/09 4.300% 07/14/09 3133XCDQ3 07/14/05 2,000,000.00 100.844000 2,016,880.00 Gilford Sec 2,000,000.00 FHLB 4.200 12/15/09 4.200% 12/15/09 3133X9N48 12/15/04 2,000,000.00 102.250000 2,045,000.00 Wachovia Sec 1,000,000.00 FFCB 3.950 07/15/11 3.950% 07/15/11 31331Y3E8 07/15/08 1,000,000.00 102.125000 1,021,250.00 Gilford Sec 2,000,000.00 FHLB 3.87511/10/11 3.875% 11/10/11 31331GEGO 11/10/08 2,000,000.00 101.250000 2,025,000.00 Wachovia Sec 2,000,000.00 FHLB 3.12511/17/11 3.125% 11/17/11 3133XSM70 11/17/11 2,000,000.00 102.250000 2,045,000.00 Wachovia Sec 2,000,000.00 FFCB 3.375 11/18/11 3.375% 11/18/11 31331GEW5 11/18/11 2,000,000.00 101.125000 2,022,500.00 Wachovia Sec 2,000,000.00 FHLB 2.350 02/06/12 2.350% 02/06/12 3133XSXQ6 02/06/09 2,000,000.00 100.031000 2,000,620.00 Gilford Sec 2,000,000.00 FHLB 2.550 02/24/12 2.550% 02/24/12 3133XT2P0 02/24/09 2,000,000.00 100.906000 2,018,120.00 Wachovia Sec 2,000,000.00 FFCB 2.250 02/17/12 2.250% 04/13/12 31331GND7 03/16/09 1,999,000.00 100.594000 2,011,880.00 Wachovia Sec 1,000,000.00 FHLB 2.250 04/13/12 2.250% 04/13/12 3133XTAW6 03/16/09 999,500.00 101.344000 1,013,440.00 Wachovia Sec 4,000,000.00 FHLB 3.450 5/14/12 3.450% 05/14/12 3133XQTD4 05/14/08 4,000,000.00 102.281000 4,091,240.00 Higgins Capital 2,000,000.00 FHLB 5.250 05/21/12 5.250% 05/21/12 3133XKWM3 05/21/07 2,000,000.00 100.250000 2,005,000.00 Higgins Capital 2,000,000.00 FHLB 5.250 05/29/12 5.250% 05/29/12 3133XKUL7 08/22/07 1,999,500.00 100.344000 2,006,880.00 Gilford Sec 2,000,000.00 FHLB 4.150 06/18/12 4.150% 06/18/12 3313XRGT1 06/18/08 2,000,000.00 100.469000 2,009,380.00 Wachovia Sec 2,000,000.00 FHLB 2.375 07/09/12 2.375% 07/09/12 3133XSRF7 _ 01/09/09 2,000,000.00 100.188000 2,003,760.00 Gilford Sec 2,000,000.00 FFCB 2.55010/09/12 2.550% 10/09/12 31331GSD2 04/09/09 2,000,000.00 100.219000 2,004,380.00 Higgins Capital 2,000,000.00 FHLMC 2.500 04/08/13 2.500% 04/13/13 3128X8TZ5 04/08/09 2,000,000.00 100.453000 2,009,060.00 TOTALS 34,000,000.00;. ,: 33,998,000.00; 34,349,390.00 WFB-CITY THIRD PARTY CUSTODIAL TRUST ACCT 0,290% N/A N/A'k N/A 3,617,876.00 ;. 100.000000 3,817,$15,00 Light&Water Rate Stablization Fund Investments - AAA Rated Federal Agency Bonds Wachovia 3,000,000.00 FHLB 4.15001/29/13 4.150% 01/29/13 3133XNZC6 01/29/08 3,000,000.00 102.625000 3,078,750.00 Wachovia 3,000,000.00 FHLB 2.350 02/06/12 2.350% 02/06/12 3133XSXQ6 02/06/09 3,000,000.00 100.031000 3,000,930.00 Higgins 1,215,000.00 FHLB 2.10009/06/11 2.100% 09/06/11 , 3133XTA97 03/06/09 1,215,000.00 101.375000 1,231,706.25 Higgins 2,000,000.00 FNNA 2.250 02/24/12 2.250% 02/24/12 3136FHCF0 02/27/09 2,000,000.00 100.844000 2,016,880.00 TOTALS 9,215,00000 9,215 000 00 9,328,268.25 WFB-L&W THIRD PARTY CUSTODIAL TRUST ACCT . 0.290% WA WA.., N/A 83.22 d 100.000009 83.22 LAW-CITY LOCAL AGENCY INVESTMENT FUND 1.607% N/A N/A N/A 16,330,664.55 100.000000 .1.6,330664.55 TOTAL INVESTMENTS IN FEDERAL AGENCIES,WFB INSTITUTIONAL TRUSTS,and LAIF 63,161,622.77 63,626,279.02 INTEREST RECEIVED FROM INVESTMENTS FISCAL YEAR-TO-DATE (From July 1,2008) 2,342,006.15 'The"Principal"column reflects the balance on the last day of the month or the"historical cost"spent to purchase a security. "The"Market Value" is the current price at which a security can be traded or sold. Treasurer Report April 2009.xls - 5/19/2009 8:56 PM CITY OF AZUSA TREASURER'S REPORT INVESTMENT INTEREST EARNINGS Thru April 30,2009 Prepared by: Marcene Hamilton,Treasurer Scheduled Scheduled Interest Face Amount Net Amount Coupon Maturity Acct/Cusip No. Payment 2008/2009 Semi-Annual Received Rate Date Schedule Interest Payment Fiscal Year to Earnings Amount Date* City of Azusa Investments - AAA Rated Federal Agency Bonds 1,000,000 1,000,000.00 4.850% CALLED 31331YKD1 12/27&6/27 2,694; 2,694 2,694.44 2,000,000 2,000,000.00 5.200% CALLED 31331X4V1 10/3 8,4/3 52,000 26,000 52,000.00 2,000,000 2,006,891.67 5.250% CALLED 3133XHET5 10/14&4/14 52,500 26,250 52,500.00 1,000,000 1,000,000.00 5.200% CALLED 3128X6PZ3 10/17&4/17 26,000 13,000 26,000.00 1,000,000 999,000.00 5.000% CALLED 3133XMNQO 10/24&4/24 25,000 12,500 25,000.00 2,000,000 2,006,094.44 4.750% CALLED 31331X6X5 10/15&4/15 56,472 28,236 56,472,20 2,000,000 1,995,000:00 5.125% CALLED 3133XKVS1 11/24&5/24 51,250 25,625 51,250.00 1,000.00 1,000,000.00 4.625% CALLED 3133XNJ26 12/19&6/19 23,125 11,563 23,125.00 1,000,000 1,000,000.00 5,000% CALLED 3133XNT58 12/18&6/18 25,000 12,500 25,000.00 2,000,000 2,000,000.00 4.200% CALLED 3133XQMN9 10/24&4/24 57,517 28,758 57,516.66 2,000,000 2,000,000;00 5.000% CALLED 3133X1‘J50 12/26&6/26 50,000 25,000 50,000.00 2,000,000 2,000,000:00 3.440% CALLED 3133X0ST0 7/23&1/23 51,600 25,800 51,600.00 2,000,000 2,000,000.00 3.550% CALLED 3133XPD43 7/30&1130 71,000 35,500 71,000.00 2,000,000 2,000,000.00 4.200% CALLED 3133XP6L3 7/29&1/29 84,000 42,000 84,000.00 2,000,000 2,000,000;00 4.350% CALLED 3133XNYL7 7/30&1/30 87,000 43,500 87,000.00 2,000,000 2,014,723.33? 5.250% CALLED 3128X4N56 8/24&2/24 105,000 52,500 105,000.00 2,000,000 1,999,000.00 4.125% CALLED 3133XPPY4 8/20&2/20 82,500 41,2550 82,500.00 1,000,000` 1,000,000.00 4.000% CALLED 3133XRFE5 12/17&6/17 40,000 20,000 30,000.00 2,000,000 2,000,000.00 5.125% CALLED 3133XKD44 9/30&3/30 102,500 51,250 102,500.00 2,000,000 2,000 000.00 4.250% CALLED 3133XPY40 9/13&3/13 85,000 42,500 85,000.00 2,000,000 2,000,000.00 3.550% CALLED 3133XQU83 10/24&4/24 71,000 35,500 71,000.00 4,000,000 4,000,000.00 4.000% CALLED 3133XSHL5 10/20&4/20 80,000; 80,000 80,000.00 2,000,000 2,000,000.00 4.300% 07/14/09 3133XCDQ3 7/14&1/14 86,000 43,000 86,000.00 2,000,000 2,000,000.00 4.200% 12/15/09 3133X9N48 12/15&6/15 84,000 42,000 42,000.00 1,000,000 1,000,000.00 3.950% 07/15/11 31331Y3E8 7/15&1/15 19,750 19,750 19,750.00 2,000,000 2,000,000.00 3.875% 11/10/11 31331GEG0 11/10&5/10 38,750 19,375 2,000,000 2,000,000.00 3.125% 11/17/11 3133XSM70 11/17&5/17 31,250 31,250 2,000,000 2,000,000.00 3.375% 11/18/11 31331GEW5 11/18&5/18 33,750 33,750 2,000,000 2,000,000.00 2.350% 02/06/12 3133XSXQ6 8/6&2/6 0 0 2,000,000 2,000,000.00 2.550% 02/24/12 3133XT2P0 8/24&2/24 0 0 4,000,000 4,000,000.00 3.450% 05/14/12 3133XQTD4 11/14&5/14 138,000 69,000 69,000.00 1,000,000 999,500.00 2.250% 04/13/12 3133XTAW6 9/16&3/16 0 0 1,687.50 2,000,000 1,999,000.00 2.250% 12/17/12 31331GND7 9/16&3/16 0 0 -3,625.00 2,000,000 2,000,000.00 5.250% 05/21/12 3133XKWM3 11/21&3/21 105,000 52,500 52,500.00 2,000,000 2,023,708.33 5.250% 05/29/12 3133XKUL7 11/29&5/29 105,000 52,500 52,500.00 2,000,000 2,000,000.00 4.150% 06/18/12 3133XRGT1 12/18&6/18 83,000 41,500 41,500.00 2,000,000 2,000,000.00 2.375% 07/09/12 3133XSRF7 7/9&1/9 0 0 2,000,000 2,000,000.00 2.500% 04/08/13 3128X8TZ5 10/8&4/8 0 0 2,000,000 2,000,000.00 2.550% 10/09/12 31331GSD2 10/8&4/9 0 0 34,000,000 ACTIVE INVESTMENTS 2,005,658 1,086,551 1,632,470.80 CITY-Wells Fargo Bank Institutional Third Party Custodial Money Market Account-Liquid Asset 3,617,875.00` 0.290% n/a N/A Monthly Per Balance and Rate', I 46,183.76 Light&Water Stablization Fund Investments-AAA Rated Federal Agency Bonds 3,000,000.00 3,000,000.00 3.550% CALLED 3133XPD43 7/30&1130 106,500.00 53,250.00 106,500.00 3,215,000.00 3,215,000.00 4.000% CALLED 3133XPKV5 8/20 8,2/20 128,600.00 64,300;00 129,671.56 3,000,000.00 3,000,000.00 2.350% 02/06/12 3133XSXQ6 8/6&2/6 2,000,000.00 2,000,000.00 2.250% 02/24/12 3136FHCF0 8/24&2/24 -375.00 1,215,000.00 1,215,000.00 2.100% 09/06/11 3133XTA97 9/6&3/6 3,000,000.00 3,000,000.00 4.150% 01/29/13 3133XNZC6 7/29&1/29 124,500.00 62,250.00 124,500.00 9,215,000.00 ACTIVE INVESTMENTS 359,600.00 179,80000 360,296.66 Light&Water Stablization-Wells Fargo Bank Institutional Third Party Custodial Money Market Account-Liquid Asset 83.22 0.290% NtA N/A Monthly Per Balance and Rate 803.67 CITY-Local Agency Investment Fund-Liquid Asset 16 330 664.55 1.607% N/A N/A Quarterly Per Balance and Rate 302,151.36 *Fiscal Year: July 1-June 30 TOTAL INTEREST EARNED YTD 2,342,006.15 41. 0 r AZUSA'' CONSENT CALENDAR TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS FROM: ROBERT B. GARCIA, CHIEF OF POLICE VIA: F.M. DELACH, CITY MANAGER/OV DATE: JUNE 1, 2009 SUBJECT: BID AWARD FOR RETROFIT OF PRIME MOVER VEHICLE RECOMMENDATION It is recommended that the City Council approve the issuance of a Purchase Order to Advanced Systems Services, Inc., a contract service that specializes in custom vehicles, in the amount not to exceed $121,219.00 to retrofit the Azusa Police Department, Office of Emergency Services "Prime Mover" utilizing approved grant funds from the 2007 State of California Homeland Security Grant Program. BACKGROUND The City Council voted on and approved the expenditure for the Homeland Security Grant on April 20, 2009, which included the retrofit of the Prime Mover specialty vehicle. The overall dollar amount approved was $125,000. A Notice inviting bids was published in the Azusa Highlander on April 21, 2009. The bid packets, which included bid instructions and bid forms, were made available at the Azusa Police Department. The deadline to submit bids was set for Thursday, May 14, 2009, at 10:00 a.m., at the City Clerk's Office and two (2) bids were received. Upon review of the submitted bids, it was determined that the lowest bidder, Advanced Systems Services, Inc., was most responsive to the bid instructions and bid form. Amount quoted by Advance Systems Services: $113,624.00 In � lIG 019)Plu(y1,,gr---1 • The Request for Proposal included a request to bid on Optional Equipment as "Add Alternate" items. Advanced Systems Services, Inc. quoted the following: • Digital 800 Radio System $5,200 • CHP Low Band Radio System 725 • UHF Radio, Sheriff, DCM1250 136-174 1-25W 64 Ch. radio system 575 • Printer/Copier/Fax 425 • CD/DVD Player 240 • Azusa VHF Band Motorola 64 Ch. Radio 430 Total: $121,219.00 The highest bidder, Universal Specialty Vehicles, Inc., quoted $149,777.50, and did not include quotes for any of the optional "add alternates." FISCAL IMPACT This is a reimbursable grant from the State of California 2007 Homeland Security Grant Program, account#28-20-310-027. Prepared by: Olga Bruno, Emergency Services Coordinator City of Azusa Request for Sealed Bids: PROJ NAME NO. & PLACE: Retrofit an existing P.D. gasoline Dowered grade truck 5/14/2009 @ 10:00 a.m. BIDDER'S NAME: 1 f�hv Nc � SysTc� s sEKV/ ccS //3, 2 UNSP -c--1"A c..-T V (-F i div 149, 777, 3 4 5 6 7 8 9 10 - 11 12 13 14 15 16 PRESENT: o( ruvw rc.,-e.„ ✓Pr__ 7�2hddza ota 44d ea *4,71 AZUSA NOTICE INVITING BIDS NOTICE IS HEREBY GIVEN that the City of Azusa, County of Los Angeles, State of California, will receive sealed bids at the office of the City Clerk, Azusa City Hall, 213 East Foothill Blvd., Azusa, California, up to the hour of 10:00 AM on Thursday, May 14, 2009, to retrofit an existing Police Department, Office of Emergency Services, 2006 Gasoline powered medium duty commercial grade truck with an enclosed utility body. Scope of Work includes but is not limited to: Gasoline Generator, A/C unit, internal and external electrical outlets, power sources for emergency communications radio and media systems, storage cabinets, electronic boards, slide out table tops, chairs, slip resistant floor, eraser boards, gun mount rack, benches, roof replacement, lighting, external retractable awning, and rust proofing. "Invitation to Bid with Instruction to Bidders"and "Bid Form"are available at the Azusa Police Department, 725 N. Alameda Avenue, Azusa, CA 91702, daily from 7:00 AM to 5:00 PM. Sealed bids shall be turned in at Azusa City Hall, 213 East Foothill Blvd., Azusa, CA 91702, downstairs in the City Clerk's Office. No bid shall be considered unless it is made on a bid form provided for that purpose. Bids will be publicly opened in the City Clerk's office on Thursday, May 14, 2009, at 10:00 A.M. Action will be taken on these bids at the regular meeting of the Azusa City Council on Monday, June 1, 2009. The City reserves the right to reject any and all bids or parts thereof, and to waive any informality in such bids. Bid envelopes are to be clearly marked: "REQUEST FOR BIDS FOR RETROFIT OF PRIME MOVER SPECIALTY VEHICLE" All bids must be sealed and clearly identify the company's name and address. Olga Bruno, Emergency Services Coordinator City of Azusa Police Department Office of Emergency Services (626) 812-3265 obruno@ci.azusa.ca.us Published Azusa Herald: April 23, 2009. ct `SE V1 CALENDAR TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS FROM: ROBERT B. GARCIA, CHIEF OF POLICE VIA: F.M. DELACH, CITY MANAGER W; DATE: APRIL 20, 2009 SUBJECT: REQUEST APPROVAL TO CONDUCT FORMAL BID PROCESS TO RETROFI'1 THE PRIME MOVER RECOMMENDATION It is recommended that the City Council approve the commencement of the formal bid process for the procurement of custom vehicle retrofit services for the Azusa Police Department, Office of Emergency Services "Prime Mover" vehicle. The funds to contract with a specialty vehicle custom building company are fully reimbursable through the 2007 State of California Homeland Security Grant Program. BACKGROUND On April 4, 2005, the City Council approved the expenditure plan of the 2004 Homeland Security Grant secured by the Office of Emergency Services for the initial purchase of the prime mover vehicle, with a stock utility cab. A 2007 Homeland Security grant in the amount of $125,000 was secured by the Office of Emergency Services to retrofit this vehicle. This grant provides funds to retrofit the interior cab with cabinets and equipment to serve as an Alternate Emergency Operations Center Vehicle and to enhance Law Enforcement response to events and incidents caused by an act or acts of terrorism. FISCAL IMPACT Initial funding will be provided by the City, but is fully reimbursable through the 2007 State of California Homeland Security Grant Program. Prepared by: / f / go 0 Olga Bruno, Emergency Services Coordinatordy,6/ AZUSA POLICE DEPARTMENT OFFICE OF EMERGENCY SERVICES INVITATION TO BID WITH INSTRUCTION TO BIDDERS FOR "RETROFIT OF PRIME MOVER SPECIALTY VEHICLE" A 2006 GASOLINE POWERED MEDIUM DUTY, COMMERCIAL GRADE TRUCK WITH ATTACHED UTILITY BODY APRIL 2009 • CITY OF AZUSA POLICE DEPARTMENT, OFFICE OF EMERGENCY SERVICES "PRIME MOVER SPECIALTY VEHICLE:" Vehicle Summary Description: GM 5500 truck, 2006 Chevrolet Crew Cab Utility body van attached to gasoline powered medium duty truck 4 x 2 four-door. Unlade weight 12120 lbs., chassis 8,737 lbs. Gross vehicle weight 19,500 lbs. Rear axle 13,500 lbs. Complete with Emergency lighting and graphics to exterior. Graphics tom remain in tact. Front cab complete with emergency radio communications, Mobile Data ransmitter, and emergency lighting. Measurements: 12 feet long, by 7 feet high, by 7'22" wide (wall to wall) Utility Cab Outer Storage Compartments: • Small is 20 '/z "deep, by 20" wide, by 42" high • Large is 201h "by 30" wide by 42" high �i .' >,e . Office eg }' ■ • ._ sS , - A ,; i2,:.• ,,,. .., it '.. � � .,.E t SPECIFICATIONS FOR MEDIUM DUTY COMMERCIAL GRADE TRUCK WITH ATTACHED UTILITY BODY Year&Type: 2006 Gasoline powered medium duty commercial grade truck, 4x2, four door, with approximately 169" WB Chassis: Minimum 23,000 Lb GCWR, Minimum 17,000 Lb GVWR Engine: V8 Gasoline Engine, approximately 325 HP/4000 RPM Transmission: 5 Speed automatic Emissi—ns: California Emissions System Wheels &Tires: 19.5" Tires, Steel Wheels(White) Brakes: Anti-Iock braking system Options: White paint 7000 lb front axle&single speed 13,000 lb rear axle 7000 lb tapered leaf front suspension Front bucket cloth seats with center console Rear bench cloth seat or similar which will seat 3 Transmission Oil Cooler 35-40 Gal (minimum)gas tank Heavy duty air cleaner Front tow hooks Power door locks &power windows Adjustable tilt steering wheel Transmission temperature gauge Remote keyless entry Interior roof lamp Heating and air conditioning Driver and passenger airbags AM/FM Stereo Steps under cab doors Utility Body: White,enclosed 12'-14'utility body with no windows Lockable exterior access doors for equip. storage compartments Dual rear doors to access interior of utility body(no windows) 5' min. interior headroom when standing on floor of utility body Interior shelving to store equipment Interior dome light with on/off switch inside the body Roof mounted air conditioning unit Step rear bumper Receiver hitch kit(9000 lb min tow weight) RECOMMENDED SCOPE OF WORK TO RETROFIT EXISTING VEHICLE INLUDES BUT IS NOT LIMITED TO: 1 Gasoline Generator: Compartment to be insulated and sound proofed. Exhaust out roof area. May need to increase size of fuel tank. 2 Shore power input cord and electrical panel 3 AC and DC Electrical Power Distribution System 4 Interior cabinets to have dry-erase exposed surfaces, flush locking mechanism (no protruding handles). Tall cabinets to have removable adjustable shelves. All construction to be of aluminum to maintain weight requirements. 5 Fold down collapsible table (work station) forward workspace 6 Install 17 interior, and 4 GFI Duplex exterior electrical outlets 7 Install 12 volt DC receptacles (cigarette lighter) at each work station and at outdoor work station 8 Install flat screen LCD TV with "Smart Board" (interactive electronic board) overlay, including audio/video inputs (camera/camcorder connection). Provide and Install Laptop/computer connections 9 2 Seat floor ports and 2 removable seats. Seats must be adjustable and completely fold for easy storage 10 Slip resistant solid ant-static rubber flooring (commercial—no seams) 11 Install eraser board and eraser board laminates on Interior side of back exit doors. 12 Slide-out Table tops for work areas (2 retractable countertops) 13 Interior workspace lighting, LED, recessed ceiling mount 14 Interior task lighting ; recessed LED lighting at workstations 15 Roll top upper storage cabinets (similar to airplane cabinets) 16 Install roof mounted Cooling/Heating unit 17 Construct aluminum roof structure and new deck capable of one person weight bearing and mounting new A/C unit, Antennas and any future roof-mounted equipment racks 18 Thermal and noise insulation barrier, walls and ceiling 19 Rust Proofing - underbody coat 20 mil rubberized (steam clean/detail before rust proofing) 20 2 hideaway, pull-out bench seats 21 4 metal grab rails, ceiling, interior workspace, 2 front, 2 rear 22 Laminate eraser board 23 Carbon Monoxide Monitor, 12V, Module Powered 24 Audible back up alarm warning system 98 db 25 Provide and install Fire Extinguisher and mounting bracket 26 Back-up warning safety vision camera with audio alarm; activated when unit is shifted into reverse 27 Install skylight for natural interior lighting 28 CatS or Cat5e twisted pair cable runs and power feeds for future upgrades 29 19" radio equipment rack for radios and support power sources • 30 CR5 Electronic Whiteboard 25" high x 40" width: connections to printer and laptops 31 Cabling/Antennas/wiring/computer for, LCD TV, and Printer, DVD, Notebooks. Install Antennas on roof top. (Provide consultation regarding power distribution, lighting, circuit breakers, converters, inverters, conduit wiring, etc., and provide schematics) 32 Pre-wire new docking station for existing MDT 33 Pre-wire for Azusa VHF Motorla CDM1250 450-25 W 64 Ch radio system 34 Pre-wire ACU-T radio 6-module interface cabling (radio patching system) 35 Pre-wire for UHF Sheriff DCM1250 136-174 1-25W 64 Ch radio system 36 Pre-wire for Amateur Radio dual band 2 meter and 440 37 Automatic 4-point stabilizing/leveling system for vehicle 38 Exterior doors, repair or replace locks; all doors to have identical keys 39 Outdoor Pull down eraser board work station 40 Motorized Wireless Remote 12' Awning 41 Replace Exterior Scene Lighting 12V HID, Roadside and Curbside 42 Provide Radio Speaker With Volume Control at Exterior CS Workstation 43 Aluminum Fold Down Step, Rear Entrance 44 Uni-directional Incident Scene Lighting 45 Inverter, DC to AC, powers internal electronic equipment 46 Automotive Alarm protecting all doors and cabinets and hood 47 Chrome Wheel Covers 48 Gun rack and ammo storage Cabinet 49 Labor and expendables 50 Include Taxes 51 Optional - In order of priority: (Please bid on individual add alternates) 52 Digital 800 Radio system 53 CHP Low band Radio System 54 UHF Radio, Sheriff,DCM1250 136-174 1-25W 64 Ch radio system 55 Two Laptop Computers 56 Printer/Copier/Fax 57 CD/DVD Player 58 Azusa VHF Band, Motorla CDM1250 450-25 W 64 Ch radio 59 Telescoping Pneumatic Mast System For future equipment Installs INSTRUCTION TO BIDDERS All bids shall be submitted to: Azusa City Clerk's Office 213 E.Foothill Boulevard Azusa, CA 91702 Azusa P.D., Office of Emergency Services Prime Mover - Specialty Vehicle Retrofit No later than 10:00 a.m., on Thursday, May 14, 2009. All bids must be made in accordance with these Instructions to Bidders ("ITB"). 1. BID DOCUMENTS Bids must be submitted to the City of Azusa(hereinafter referred to as the "Owner") on the bid forms which are a part of the enclosed bid package. For further general information, you may contact Olga Bruno,Emergency Services Coordinator at (626) 812-3265, or email at: 2. EXAMINATION OF BID DOCUMENTS Bidders shall be solely responsible for examining the bid documents, including any Addenda issued during the bidding period. Bidders are responsible for observing the specifications referenced in the bid package. Failure of Bidder to so examine and inform itself shall be at its sole risk, and no relief for error or omission will be given except as required under State Law. 3. INTERPRETATION OF BID DOCUMENTS Any request for an interpretation or clarification of the Bid Document must be submitted in writing by Bidder to Olga Bruno no later than Friday, May 8, 2009, at 8:00 a.m. Any response that the Owner may choose to make for purposes of interpretation or clarification will be in writing and made available to all the listed holders of the Bid Documents. The Owner will respond to all written/faxed Bidder's request for interpretation or clarification at least seventy-two (72) hours before the scheduled bid closing date for which, it its sole judgment, a response is in the best interest of the Owner. Where such interpretation or clarification requires a change in the Bid Documents, the Owner will prepare and issue an Addendum to the Bid Documents. The Owner shall not be bound by, and Bidder shall not rely upon, any oral interpretation or clarification of the Bid Documents. The Bidding process and terms and conditions will be in strict accordance with the following Bid Documents: • Invitation to Bid with Instructions to Bidders • City of Azusa Bid Form • Recommended Scope of Work to Retrofit Existing Vehicle • Any Addenda Issued by the Owner 4. PREPARATION OF BIDS Bids shall be prepared only using copies of the Bid forms provided with the Bid Documents. The use of substitute bid forms, other than clear and correct photocopies of those provided by the Owner, will not be permitted and may result in the Bid being declared non-responsive. Bid Letters shall be executed by an authorized signatory as described in section 8. In addition, Bidders shall fill in all blank spaces (including inserting "N/A" where applicable) and initial all interlineations, alterations, erasures to the Contract Bid Forms. Bidders shall not delete, modify, or, supplement the printed matter on the Bid Forms, nor make substitutions thereon. 5. MODIFICATIONS OF BIDS Each Bidder shall submit its Bid in strict conformity with the requirements of the Bid Documents. Each Bid prepared by Bidder shall be complete in it self and shall be submitted within a sealed envelope in accordance with the instructions herein. Unauthorized conditions, limitations, exclusions or provisions attached to a Bid will render it non-responsive and may cause its rejection. Bidders shall not delete, modify, or supplement the printed matter on the Contract Bid Forms, nor make substitutions thereon. Oral, telegraphic or telephonic Bids or modifications will not be considered. 6. SIGNING OF BIDS All Bids submitted shall be executed by the Bidder on its authorized representative. 7. SUBMISSION OF SEALED BIDS Once the Bid and supporting documents herein have been completed and signed as set forth above, they shall be placed, along with any proposed sketches, specification sheets, and brochures or other materials required by these instructions, in an envelope, sealed, addressed and delivered or mailed, postage prepaid to: City of Azusa/City Clerk's Office 213 E. Foothill Blvd., Azusa, CA 91702 The envelope shall also contain the following in the lower left-hand corner thereof: Bid of (Insert Bidder's Name) No consideration shall be given by the Owner to bid proposals received after 10:00 a.m., May 14, 2009 as stipulated above. 8. DELIVERY AND OPENING OF BIDS Bids will be received by the Owner at the address shown in section 7 above, up to the date and time shown therein. The Owner will leave unopened any Bid received after the specified date and time, and any such unopened Bid will be returned to the Bidder. It is the Bidder's sole responsibility to ensure that its Bid is received as stipulated. Bid may be submitted earlier than the date and time indicated. Owner reserves the right to reject any or all Bids, to waive any informality or irregularity in any Bid received where such waiver is in the best interests of the Owner, and to be the sole judge of the merits of the respective Bids received. 9. WITHDRAWAL OF BID Prior to the bid due date, a Bid may be withdrawn by the bidder by means of a written request signed by the Bidder or its properly authorized representative. 10. AWARD PROCESS Once all Bids are opened and reviewed to determine the lowest responsive and responsible bidder, the City may make an award. The Owner shall issue a Notice to Proceed to that successful bidder after approval for such bid award is granted by the Azusa City Council meeting scheduled for June 1, 2009. 11. REQUIRED BIDDER CERTIFICATION The bidder must certify to various information, including but not limited to, the accuracy of the representations made in the Contract Bid Forms. 12. BASIS OF AWARD The Owner shall award Contracts to only the lowest responsible Bidders submitting responsive Bids, as required by California Public Contract Code Section 20111. The Owner reserves the right to reject any or all Bids. The Owner may reject any Bid which, in its opinion when compared to other bids received or to the Owner's internal estimates, does not accurately reflect the cost for the purchase of the item. 13. FILING OF BID PROTESTS Bidders may file a "protest" of a contract award with the Owner's City Manager. In order for a Bidder's protest to be considered valid, the protest must: • Be filed timely and in writing (as detailed in this Section) • Clearly identify the specific accusation involved • Clearly identify the specific Owner Staff/Board recommendation being protested • Specify, in detail, the grounds of the protest and the facts supporting the protest • Include all relevant, supporting documentation with the protest at time of filing • • If the protest does not comply with each and every one of these requirements, it will be rejected as invalid. A protest regarding the recommended award of a contract solicited by the Notice Inviting Bids must be filed in writing with the Owner within five (5) Calendar Days after the bid opening date. If the protest is valid, the Owner's City Manager, or other designated Owner staff member, shall review the basis of the protest and all relevant information. The City Manager will deny or concur with the protest and provide a written decision to the protester. THE CITY MANAGER'S DECISION IS FINAL AND IS NOT SUBJECT TO APPEAL. 14. EXECUTION OF CONTRACT The Owner may require appropriate evidence that the persons executing the Contract are duly empowered to do so. 15. BIDDER'S RESPONSIVENESS The Owner will evaluate bids for responsiveness before the award is made. A Bid must be in strict compliance with the commercial and technical specifications, without exception. Only Bids which conform in all material respects to the Bid documents can be eligible for award. A Bid not meeting the requirements of the provided scope of work for the retrofit of the specialty vehicle body specifications may be rejected immediately upon opening, and returned to the Bidder's representative. 16. BIDDER'S RESPONSIVENESS CHECKLIST The Owner's initial responsiveness evaluation will consider the following: • Completed and properly executed Bid Form (including completed Total Bid Price, and signature of authorized bidder); 17. CONTRACT BID FORMS The Bid Form must be completed as set forth below: A. The Contract Bid Form must be printed in ink or typewritten. B. The Bid Form must be signed by a person authorized by the Bidder. Proof of the authority to act on behalf of the Bidder must be submitted when requested. The proof shall be in the form of a certified copy of an appropriate corporate resolution, certificate of partnership or joint venture, or other appropriate document. C. The Bidder shall not delete, modify, supplement or make substitutions thereof, on the printed matter of the contract Bid Form. D. Corrections shall be initialed by the person who signs the Bid Form. E. Exceptions or qualifications to the Bid Documents are strictly forbidden. Any comment by the Bidder which the Owner determines can be construed as altering the requirements of the specifications or the terms and conditions of the Contract will render the Bid non-responsive and disqualify the Bidder from consideration for award. 18. RESPONSIBILITY CRITERIA Responsibility is the apparent ability of the Bidder to meet and complete successfully the requirements of the Contract. The Owner reserves the right to consider the financial responsibility and general competency of each bidder, as well as its reputation within the industry. Owner may request, and apparent low bidder shall provide financial statements, including the Bidder's latest balance sheet and income statement. Owner expects that each Bidder will fully and truthfully disclose all information required of the Bidder by the Bid Documents. The prospective bidder, in order to be evaluated by the Owner is being a responsible business, may be required to provide information to affirm that: 1) General Scope of Services. The Bidder promises and agrees to furnish to the City all labor, materials, tools, equipment, services, and incidental and customary work necessary to fully and adequately supply the professional vehicle retrofit consulting services necessary for the City of Azusa Specialty Vehicle. All Services shall be subject to, and performed in accordance with, this Agreement and all applicable local, state and federal laws, rules and regulations. 2) Schedule of Services. The Bidder is able to meet the performance or delivery schedule of the Contract, taking into consideration other business commitments; and shall perform the Services expeditiously, within the term of this Agreement. Bidder represents that it has the professional and technical personnel required to perform the Services in conformance with the Scope of Work. 3) Debarment. The Bidder nor their principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntary excluded from participation in the transaction by any Federal Department or Agency, as required by the regulations implementing Executive Order 12549, Debarment and Suspension, 24 CFR Part 24 Section 24.510, Participants' Responsibilities. 4) Standard of Care; Performance of Employees; Permits. The Bidder shall perform all Services under this Agreement in a skillful and competent manner, consistent with the standards generally recognized as being employed by professionals in the same discipline in the State of California. Bidder represents and maintains that it is skilled in the professional calling necessary to perform the Services. Bidder warrants that all employees and subcontractors shall have sufficient skill and experience to perform the Services assigned to them. Finally, Bidder represents that it, its employees and subcontractors have all licenses, permits, qualifications and approvals of whatever nature that are legally required to perform the Services, including a City Business License, and that such licenses and approvals shall be maintained throughout the term of this Agreement. As provided for in the indemnification provisions of this Agreement, the Bidder shall perform, at its own cost and expense and without reimbursement from the City, any services necessary to correct errors or omissions which are caused by the Bidder's failure to comply with the standard of care provided for herein. Any • • employee of the Bidder or its sub-consultants who is determined by the City to be uncooperative, incompetent, a threat to the adequate or timely completion of the Project, a threat to the safety of persons or property, or any employee who fails or refuses to perform the Services in a manner acceptable to the City, shall be promptly removed from the Project by the Bidder and shall not be re-employed to perform any of the Services or to work on the Project. 5) Laws and Regulations. The Bidder shall keep itself fully informed of and in compliance with all local, state and federal laws, rules and regulations in any manner affecting the performance of the Project or the Services, including all Cal/OSHA requirements, and shall give all notices required by law. The Bidder shall be liable for all violations of such laws and regulations in connection with Services. If the Bidder performs any work knowing it to be contrary to such laws, rules and regulations and without giving written notice to the City, the Bidder shall be solely responsible for all costs arising there from. The Bidder shall defend, indemnify and hold City, its officials, directors, officers, employees and agents free and harmless, pursuant to the indemnification provisions of this'Agreement, from any claim or liability arising out of any failure or alleged failure to comply with such laws, rules or regulations. 6) Workers' Compensation and Employers Liability Coverage. The insurer shall agree to waive all rights of subrogation against the City, its directors, officials, officers, employees, agents and volunteers for losses paid under the terms of the insurance policy which arise from work performed by the Bidder. 7) Safety. The Bidder shall execute and maintain its work so as to avoid injury or damage to any person or property. In carrying out its Services, the Bidder shall at all times be in compliance with all applicable local, state and federal laws, rules and regulations, and shall exercise all necessary precautions for the safety of employees appropriate to the nature of the work and the conditions under which the work is to be performed. Safety precautions as applicable shall include, but shall not be limited to: (A) adequate life protection and life saving equipment and procedures; (B) instructions in accident prevention for all employees and subcontractors, such as safe walkways, scaffolds, fall protection ladders, bridges, gang planks, confined space procedures, trenching and shoring, equipment and other safety devices, equipment and wearing apparel as are necessary or lawfully required to prevent accidents or injuries; and(C) adequate facilities for the proper inspection and maintenance of all safety measures. 8) Maintenance and Inspection of Accounting Records; Audit. The Bidder shall maintain complete and accurate records with respect to all costs and expenses incurred under this Agreement. All such records shall be clearly identifiable. The Bidder shall allow a representative of City during normal business hours to examine, audit, and make transcripts or copies of such records and any other documents created pursuant to this Agreement. The Bidder shall allow inspection of all work, data, documents, proceedings, and activities related to the Agreement for a period of three (3) years from the date of final payment under this Agreement. 9) Indemnification. The Bidder shall defend, indemnify and hold the City, its officials, officers, employees, volunteers and agents free and harmless from any and all claims, demands, causes of action, costs, expenses, liability, loss, • • damage or injury, in law or equity, to property or persons, including wrongful death, in any manner arising out of or incident to any alleged acts, omissions or willful misconduct of Bidder, its officials, officers, employees, agents, consultants and contractors arising out of or in connection with the performance of the Services, the Project or this Agreement, including without limitation the payment of all consequential damages and attorneys fees and other related costs and expenses. Bidder shall defend, at bidder's own cost, expense and risk, any and all such aforesaid suits, actions or other legal proceedings of every kind that may be brought or instituted against City, its directors, officials, officers, employees, agents or volunteers. Bidder shall pay and satisfy any judgment, award or decree that may be rendered against City or its directors, officials, officers, employees, agents or volunteers, in any such suit, action or other legal proceeding. Bidder shall reimburse City and its directors, officials, officers, employees, agents and/or volunteers, for any and all legal expenses and costs incurred by each of them in connection therewith or in enforcing the indemnity herein provided. Bidder's obligation to indemnify shall not be restricted to insurance proceeds, if any, received by the City, its directors, officials, officers, employees, agents or volunteers. 10)Assignment or Transfer. Bidder shall not assign, hypothecate, or transfer, either directly or by operation of law, this Agreement or any interest herein without the prior written consent of the City. Any attempt to do so shall be null and void, and any assignees, hypothecates or transferees shall acquire no right or interest by reason of such attempted assignment, hypothecation or transfer. 11)Prohibited Interests. Bidder maintains and warrants that it has not employed nor retained any company or person, other than a bona fide employee working solely for Bidder, to solicit or secure this Agreement. Further, Bidder warrants that it has not paid nor has it agreed to pay any company or person, other than a bona fide employee working solely for Bidder, any fee, commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting from the award or making of this Agreement. For breach or violation of this warranty, City shall have the right to rescind this Agreement without liability. For the term of this Agreement, no member, officer or employee of City, during the term of his or her service with City, shall have any direct interest in this Agreement, or obtain any present or anticipated material benefit arising there from. 12)Equal Opportunity Employment. Bidder represents that it is an equal opportunity employer and it shall not discriminate against any subcontractor, employee or applicant for employment because of race, religion, color, national origin, handicap, ancestry, sex or age. Such non-discrimination shall include, but not be limited to, all activities related to initial employment, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff or termination. Bidder shall also comply with all relevant provisions of City's Minority Business Enterprise program, Affirmative Action Plan or other related programs or guidelines currently in effect or hereinafter enacted. 13)Labor Certification. By its signature hereunder, Bidder certifies that it is aware of the provisions of Section 3700 of the California Labor Code which require every employer to be insured against liability for Worker's Compensation or to undertake self-insurance in accordance with the • provisions of that Code, and agrees to comply with such provisions before commencing the performance of the Services. 14) Authority to Enter Agreement. Bidder has all requisite power and authority to conduct its business and to execute, deliver, and perform the Agreement. Each Party warrants that the individuals who have signed this Agreement have the legal power, right, and authority to make this Agreement and bind each respective Party. 19. DELIVERY DATE The Owner requires that the retrofitted Specialty Vehicle be delivered to the City of Azusa no later than October 29, 2009. 20. SPECIFICATIONS The Bidder shall supply as attachments to their respective Bid Form: • Draft Design Drawing • Proposal For the retrofit of the Specialty Vehicle. Olga Bruno, Emergency Services Coordinator City of Azusa Police Department Office of Emergency Services (626) 812-3265 obruno@ci.azusa.ca.us ................. 006 :: }:ii:<;•:5::::;<:':::;;;'t::::2'tt :':::;:;:r55:2•:,:::•: •2't;;:;:.::tf::S$;•:,S•:•s:;:•:;%:i':<s:;'••.,•;:5: x;:'<:,'t::b::L:.•'•s:.,'.:.:,,:::::::::::......:::•:•:.:::::::::.: .,:„..4„./.,,,,,..",:„,;.„,,, zus CONSENT CALENDAR TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: KERMIT FRANCIS, INTERIM DIRECTOR OF HUMAN RESOURCES VIA: F.M. DELACH, CITY MANAGER AN DATE: JUNE 1, 2009 SUBJECT: CLASS SPECIFICATION REVISION—WATER DISTRIBUTION WORKER SERIES RECOMMENDATION The Personnel Board recommends, pursuant to the City of Azusa Civil Service Rules Section 3.3, that the City Council adopts the revised the class specifications for the Water Distribution Worker Series. BACKGROUND The proposed changes have been made to eliminate the possibility that candidates fall short in either their experience or gaining of necessary certifications in the required time frame. These changes are in the best interest of the City and ensure that new hires are of the best quality and have solid foundation to perform their duties. FISCAL IMPACT 11 liY((°I/ /t9� None. This is an administrative process. Exhibits: A—Revised Class Specification for Recreation Supervisor Page 2 of 4 June 1,2009 City Council Consent Item Subject: Revised Classification—Water Distribution Worker I,II,III EXHIBIT A WATER DISTRIBUTION WORKER I, II & III DEFINITION Under general supervision, performs a variety of semi-skilled and skilled tasks in the upkeep, maintenance, and repair of water distribution systems and related facilities; performs related duties as required. CLASS CHARACTERISTICS Water Distribution Worker I: This is the entry and training level class in the Water Distribution Worker series. Duties are performed under close supervision and in a learning capacity. Incumbents perform a wide range of construction and maintenance tasks, some of which may be semi-skilled in nature. Incumbents assigned to this class perform with greater independence and discretion as knowledge and abilities are acquired. Possession of a Grade Dl Water Distribution System Operator Certificate issued by the California Department of Public Health is required. Water Distribution Worker II positions that are vacant may be filled at the Water Distribution Worker I level. Water Distribution Worker II: This is the journey level class in the Water Distribution Worker series. Positions in this class are normally filled by advancement from the lower level class of Water Distribution Worker I, or when filled from the outside, require highly skilled and technical work experience. Appointment to the higher class requires that the employee be performing substantially the full range of skilled and technical duties, meet the minimum qualifications for the class and a higher level certification: Grade D2 Water Distribution Worker System Operator Certificate issued by the California Department of Public Health. Water Distribution Work III: This is the advanced level class in the Water Distribution Worker series. This class may be filled by advancement from the journey level class or from the outside provided that the minimum requirements are met for this position. This position requires the skills of the journey level position, plus additional experience and a higher level certification: Grade D3 Water Distribution System Operator Certificate issued by the California Department of Public Health. ESSENTIAL FUNCTIONS These functions may not be present in all positions in this class. When a position is to be filled, the essential functions will be noted in the announcement of position availability. Installs, removes, and repairs large and small services. Cuts, fits, lays and repairs water mains; cleans and flushes water mains; repairs mains, valves and hydrants. Inspects, tests, and operates valves, fittings and related water distribution equipment. Page 3 of 4 June 1,2009 City Council Consent Item Subject: Revised Classification—Water Distribution Worker I,II, III Operates trucks and construction equipment such as backhoe and trenching machine; performs minor servicing to truck and reports mechanical or other problems; keeps truck stocked with supplies and materials. Performs repairs to fire hydrants and flow tests related equipment. Participates in water system maintenance and repair work; locates, excavates and repairs water lines and related facilities; inspects water projects for leaks, decayed pipes, spillages and pump malfunctioning. Installs barricades and routes traffic in a safe manner. May operate a jackhammer; pours and finishes concrete and blacktop. Assists in training less experienced personnel. Maintains routine records. MARGINAL FUNCTIONS: These are position functions, which may be changed, deleted or reassigned to accommodate an individual with a disability. QUALIFICATIONS GUIDELINES - Education and/or Experience: Any combination of education and/or experience that has provided the knowledge, skills, and abilities necessary for satisfactory job performance. Example combinations include Water Distribution Worker I: High school graduation or equivalent, and one year of experience in the installation, repair, and maintenance of water mains, meters, valves, hydrants, and related facilities, and possession of a Grade Dl Water Distribution System Operator Certificate issued by the California Department of Public Health. Water Distribution Worker II: High school graduation or equivalent, and three years of experience in the installation, repair, and maintenance of water mains, meters, valves, hydrants, and related facilities or two years of experience as a Water Distribution Worker I in the City of Azusa, and possession of a Grade D2 Water Distribution System Operator Certificate issued by the California Department of Public Health. Water Distribution Worker III: High school graduation or equivalent, and five years of experience in the installation, repair, and maintenance of water mains, meters, valves, hydrants, and related facilities, at least three years in a journey level Water Distribution Worker position, and possession of a Grade D3 Water Distribution System Operator Certificate issued by the California Department of Public Health. Knowledge and Skill Levels Water Distribution Worker I: Working knowledge of the equipment and procedures involved in the installation, maintenance, and repair of water systems; related laws, ordinances, rules, regulations, policies, and procedures. Page 4 of 4 June 1,2009 City Council Consent Item Subject: Revised Classification—Water Distribution Worker I,II,III Water Distribution Worker II: Considerable knowledge of the equipment and procedures involved in the installation, maintenance, and repair of water systems; related laws, ordinances, rules, regulations, policies, and procedures. Water Distribution Worker III: Advanced knowledge and experience with the equipment and procedures involved in installation, maintenance, and repair of water distribution systems; related laws, certifications, ordinances, rules, regulations, policies, and procedures. Ability Level Ability to perform a variety of construction, repair and maintenance tasks; work under routine and emergency conditions; work efficiently and safely with others; understand and follow instructions and directions; work with others in a harmonious and respectful manner; perform a wide variety of physically strenuous tasks; respond to public inquiries and complaints in a tactful and courteous manner; safely operate heavy construction and repair equipment; operate and properly repair valves, fittings and hydrants; read, interpret and understand blueprints and construction drawings; assist in training personnel; maintain records; maintain and repair equipment and tools. Special Requirements: Possession of, or to obtain during probationary period, a Class B California driver's license, with a Tankers Endorsement and Air Brakes Endorsement and a satisfactory driving record. Water Distribution Worker I: Possession of a Grade D1 Water Distribution System Operator Certificate issued by the California Department of Public Health. Water Distribution Worker II: Possession of a Grade D2 Water Distribution System Operator Certificate issued by the California Department of Public Health. Water Distribution Worker III: Possession of a Grade D3 Water Distribution System Operator Certificate issued by the California Department of Public Health. • CITY OF AZUSA BID FORM Retrofit existing City of Azusa Office of Emergency Services Specialty Vehicle. All prices to include destination charges, handling charges, taxes at 9.75% and all preparation. TOTAL COST FOR RETROFIT: $ (Figures) (Written) Bidder's Company Name Address City, State, Zip Code Telephone I hereby agree to the conditions set forth in the City of Azusa "REQUEST FOR BIDS — FOR RETROFIT OF PRIME MOVER SPECIALTY VEHICLE" Authorized Signature Date Olga Bruno, Emergency Services Coordinator City of Azusa Police Department Office of Emergency Services (626) 812-3265 obruno@ci.azusa.ca.us OB/Prime Mover//Notice Inviting Bids Final.doc 11111' \ °°\ , dJ AzusA CONSENT ITEM TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: TITO HAES, PUBLIC WORKS DIRECTOR/ASSISTANT CITY MANAGER VIA: F.M. DELACH, CITY MANAGER/10/0 DATE: JUNE 1, 2009 SUBJECT: RESOLUTION TO APPROVE THE CITY OF AZUSA QUALITY ASSURANCE PROGRAM RECOMMENDATION Staff recommends that the City Council adopt the attached Resolution approving the City of Azusa Quality Assurance Program. BACKGROUND The Quality Assurance Program (QAP) is a requirement of the California Department of Transportation (Caltrans). The QAP is a program that provides assurance that the materials and workmanship incorporated into the City's street and highway construction projects are in conformance with the contract specifications. The contract specifications shall be based on Caltrans, Greenbook, or other nationally recognized specifications. The QAP must be in place prior to receiving any Federal funds administered by Caltrans. FISCAL IMPACT There are no fiscal impacts associated with adopting the attached Resolution. However, if the QAP is not approved, the City would not be eligible to receive financial assistance from Caltrans. ATTACHMENTS )\pipli) 1 /1/°1 1. Resolution Approving the Quality Assurance Program 2. Quality Assurance Program RESOLUTION NO. 09-C41 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA, CALIFORNIA, APPROVING THE CITY OF AZUSA QUALITY ASSURANCE PROGRAM, WHICH IS A REQUIREMENT OF THE CALIFORNIA DEPARTMENT OF TRANSPORTATION. WHEREAS, the California Department of Transportation (Caltrans) requires all entities receiving federal funding for projects to have a Quality Assurance Program in place prior to receiving any federal funds administered by Caltrans; and WHEREAS, staff has prepared a Quality Assurance Program that meets all requirements. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AZUSA, CALIFORNIA,DOES HEREBY RESOLVE AS FOLLOWS: SECTION 1. The City approves the Quality Assurance Program. SECTION 2. The City Clerk shall certify the adoption of this resolution. PASSED,APPROVED and ADOPTED this 1St day of June, 2009. _ac/4 Jos h R. Rocha, Mayor I HEREBY CERTIFY that the foregoing Resolution No.. 09-C41 was duly adopted by the City Council of the City of Azusa at a regular meeting held on the 1St day of June, 2009, by the following vote of the Council: AYES: COUNCILMEMBERS: GONZALES, CARRILLO, MACIAS, HANKS, ROCHA NOES: COUNCILMEMBERS:NONE ABSENT: COUNCILMEMBERS:NONE ABSTAIN. COUNCILMEMBERS: NONE 41t . Vera Mendoza, City Clerk I t CITY OF AZUSA > ENGINEERING DIVISION 213 E. FOOTHILL BLVD r 3ry AZUSA, CA 91702 QUALITY ASSURANCE PROGRAM The purpose of this program is to provide assurance that the materials incorporated into the construction projects are in conformance with the contract specifications. This program should be updated every five years or more frequently if there are changes of the testing frequencies or to the tests themselves. To accomplish this purpose, the following terms and definitions will be used: DEFINITION OF TERMS • Acceptance Testing (AT) — Sampling and testing, or inspection, to determine the degree of compliance with contract requirements. • Independent Assurance Program (TAP) — Verification that AT is being performed correctly by qualified testers and laboratories. • Quality Assurance Program (QAP) — A sampling and testing program that will provide assurance that the materials and workmanship incorporated into the construction project are in conformance with the contract specifications. The main elements of a QAP are the AT, and IAP. • Source Inspection — AT of manufactured and prefabricated materials at locations other than the job site, generally at the manufactured location. MATERIALS LABORATORY The City of Azusa will use a private materials laboratory to perform AT on Federal-aid and other designated projects. The materials laboratory shall be under the responsible management of a California registered Engineer with experience in sampling, inspection and testing of construction materials. The Engineer shall certify the results of all tests performed by the laboratory personnel under the Engineer's supervision. The materials laboratory shall contain certified test equipment capable of performing the tests conforming to the provisions of this QAP. The materials laboratory used shall provide documentation that the laboratory complies with the following procedures: 1. Correlation Testing Program — The materials laboratory shall be a participant in one or more of the following testing programs: Page 1 of 21 , CITY OF AZUSA f.i fq , , k, QUALITY ASSURANCE PROGRAM, JUNE 1, 2009 a. AASHTO Materials Reference Laboratory(AMRL) b. Cement and Concrete Reference Laboratory(CCRL) c. Caltrans' Reference Samples Program (RSP) 2. Certification of Personnel — The materials laboratory shall employ personnel who are certified by one or more of the following: a. Caltrans District Materials Engineer b. Nationally recognized non-Caltrans organizations such as the American Concrete Institute,Asphalt,National Institute of Certification of Engineering Technologies, etc. c. Other recognized organizations approved by the State of California and/or recognized by local governments or private associations. 3. Laboratory and Testing Equipment — The materials laboratory shall only use laboratory and testing equipment that is in good working order. All such equipment shall be calibrated at least once each year. All testing equipment must be calibrated by impartial means using devices of accuracy traceable to the National Institute of Standards and Technology. A decal shall be firmly affixed to each piece of equipment showing the date of the last calibration. All testing equipment calibration decals shall be checked as part of the IAP. ACCEPTANCE TESTING(AT) AT will be performed by a materials laboratory certified to perform the required tests. The tests results will be used to ensure that all materials incorporated into the project are in compliance with the contract specifications. Testing methods will be in accordance with the CT Methods or a national recognized standard (i.e., AASHTO,ASTM, etc.) as specified in the contract specifications. Sample locations and frequencies may be in accordance with the contract specifications. If not so specified in the contact specifications, sample shall be taken at the locations and frequencies as shown in Attachment #1 (Appendix D, "Acceptance Sampling and Testing Frequencies" of the Caltrans QAP Manual) INDEPENDENT ASSURANCE PROGRAM(IAP) IAP shall be provided by personnel from Caltrans or the City of Azusa's private materials laboratory. IAP will be used to verify that sampling and testing procedures are being performed properly and that all testing equipment is in good condition and properly calibrated. IAP personnel shall be certified in all required testing procedures, as part of IAP, and shall not be involved in any aspect of AT. IAP shall be performed on every type of materials test required for the project. Proficiency tests shall be performed on Sieve Analysis, Sand Equivalent and Cleanness Value tests. All other types of IAP shall be witness tests. Page 2 of 21 CITY OF AZUSA QUALITY ASSURANCE PROGRAM, JUNE 1, 2009 4 Poor r-- Poor correlation between acceptance tester's results and other test results may indicate probable deficiencies with the acceptance sampling and testing procedures. In cases of unresolved discrepancies, a complete review of AT shall be performed by TAP personnel, or an independent materials laboratory chosen by the Agency. IAP samples and tests are not to be used for determining compliance with contract requirements. Compliance with contract requirements is determined only by AT. REPORTING ACCEPTANCE TESTING RESULTS The following are time periods for reporting material test results to the City Engineer: • When the aggregate is sampled at material plants, test results for Sieve Analysis,.Sand Equivalent and Cleanness Value should be submitted to the City Engineer within 24 hours after sampling. • When materials are sampled at the job site, test results for compaction and maximum density should be submitted to the City Engineer within 24 hours after sampling. • When soils and aggregates are sampled at the job site: (1) Test results for Sieve Analysis, Sand Equivalent and Cleanness Value should be submitted to the City Engineer within 72 hours after sampling. (2) Test results for "R" Value and asphalt concrete extraction should be submitted to the City Engineer within 96 hours after sampling. When sampling products such as Portland Cement Concrete (PCC), cement-treated base (CTB), hot mix asphalt (HMA), and other such materials; the time of such sampling shall be varied with respect to the time of the day insofar as possible, in order to avoid a predictable sampling routine. The reporting of AT results, if not performed by the City Engineer's staff, shall be done on an expedited basis such as by e-mail, fax,or telephone. TESTING MANUFACTURED MATERIALS During the Design phase of the project, the Project Engineer may submit a "Source Inspection Request", see Attachment #2 (Exhibit 16-V of the LAPM) to the City, consultant, or Caltrans for inspection and testing of manufactured and prefabricated materials by their materials laboratory. A list of materials that can be typically accepted on the basis of certificates of compliance during construction is found in Attachment #3 (Appendix F of the Caltrans QAP Manual). All certificates of compliance shall conform to the requirements of the contract specifications, for examples see Attachment#4 (Appendix J of the Caltrans QAP Manual). Should the City request Caltrans to conduct the source inspection, and the request is accepted, all sampling, testing, and acceptance of manufactured and prefabricated materials will be performed by Caltrans' Office of Materials Engineering and Testing Services. Page 3 of 21 CITY OF AZUSA • g QUALITY ASSURANCE PROGRAM, JUNE 1, 2009 For federal-aid projects on the National Highway System (NHS), Caltrans 'will assist in certifying the materials laboratory, and the acceptance samplers and testers. For Federal-aid projects off the NHS, Caltrans may be able to assist in certifying the materials laboratory, and the acceptance samplers and testers. PROJECT CERTIFICATION Upon completion of a Federal-aid project, a "Materials Certificate" shall be completed by the City Engineer. The City shall include a "Materials Certificate" in the Report of Expenditures submitted to the Caltrans District Director, Attention: District Local Assistance Engineer. A copy of the "Materials Certificate" shall also be included in the City's construction records. The City Engineer shall sign the certificate. All materials incorporated into the work which did not conform to specifications must be explained and justified on the "Materials Certification", including changes by virtue of contract change orders. See Attachment #5 for an example (Appendix K of the Caltrans QAP Manual). RECORDS All material records of samples and tests, material releases and certificates of compliance for the construction project shall be incorporated into the project file. If a Federal-aid project: • The files shall be organized as described in Section 16.8 "Project Files" of the Local Assistance Procedures Manual. • It is recommended that the complete project file be available at a single location for inspection by Caltrans and Federal Highway Administration(FHWA)personnel. • The project files shall be available for at least three years following the date of final project voucher. • The use of a "Log Summary", as shown in Attachment#6 (Appendix H of the Caltrans QAP Manual), facilitates reviews of material sampling and testing by Caltrans and FHWA, and assists the City Engineer in tracking the frequency of testing When two or more projects are being furnished identical materials simultaneously from the same plant, it is not necessary to take separate samples or perform separate tests for each project; however, copies of the test reports are to be provided for each of the projects to complete the records. Approved: Carl E. Hassel, P.E., City Engineer Date R.C.E No. 52349, Expires 12/31/10 Page 4 of 21 . _. , . CITY OF AZUSA ' -.',.•,'-• - QUALITY ASSURANCE PROGRAM, JUNE 1, 2009 ',, •..::.z.-.i...-.,.,:, ATTACHMENT 1 Division of Local Assistance,Office of Procedures Development and Training adfraw Quality Assurance Program(QAP)Manual for Use by Local Agencies Revised February 10,2009 . •:40.,:e E 4.,:tV;.,).0 Ift„b 6 .g 81,4 iitat gt t ,.. ,,.,,,,47 . •,,,'..42 : 15.51 12 1 V.,1,•,r4 o 4)i,l; ›,, 1-115%g ,,,,ias- :.,'it%2 I 0 • 1*_-:.,..:,,,,s1: g ! d xi.,:.::1.! I-g• li .',iri t 1 1. 1 '-•''.i.o. ii a-a u3 a 1 I 1 ii 2 E . at,-i 4 ,, 14 rktE tijili 1 ---— r,.0 C.' *al iti::.`",:;',' ,0 V g,„0 1•.,::4:iC„r ‘i t 5 c.1., E ,- -,•„9g:.4 .r..1E3.7., g :..e.-_,,..a. ., I..,t- r4P -.2..•:',49 tiL tS. 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AA i 3 E ,-„,,I:= 10 ..' :it 1,-) e 0 'E .,•• a l'ili ril; 4" .i- -.3 f- A w-- t 44$eg.5 . - . - , 1' =,..) f.. ..,.., * iliA °S g Z c. .--,,m.: 2 0 g1:7.1 titAi or Page 5 of 21 -- CITY OF AZUSA - , -,,,i QUALITY ASSURANCE PROGRAM, JUNE 1, 2009 ATTACHMENT 1 (continued) Division of Local Assistance,Office of Procedures Development and Training Liam, Quality Assurance Program(QAl)Manual for Use by Local Agencies Revised February 10,2009 et. .. 5 r o , '}o w d ° � w 10. w l 00 Ii ami E 0 9 5! c 5, i S a 0_-5« ._ •Vtoi -ti ei . ;, as 4 .tfiEgil 15, '''' g ., . 4) d 40.1 R E R g ' ,o a X cot es - -0 , g �+ v E 17-74 A' 04 ? Q .- -.A• v) Nw :. r C v .S Ii si . mo4 lz. Via ge - p A a'•S.. T.W 0- r w 0 v) C.'= ° L 4 8 8 ,c W w SJ � ,e., 'fn H�a . 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QUALITY ASSURANCE PROGRAM, JUNE 1, 2009 ATTACHMENT 1 (continued) Division of Local Assistance,Office of Procedures Development and Training / A w,,,, Quality Assurance Program(QAP)Manual for Use by Local Agencies Revised February 10,2009 Lam, uh. ---s; u. c a " yam Se 1 B - le dAqit''41'= S lg e v # o ,..., ,,,,,,,, . s E '--' 6 i a .g- a ' Ii ;ei _ :'� � 2 ` e > a fat 2v ; 7,^ ey Vb gglitt, ...p. El m,-8 ... g 3iftiii 'I .zr ij at A I t]qg 1 : eg . N _ ¢ n oo Ps a v. co H o0 v1 �,. Q ry_ V e�V f,.�N N 4 tz JX l� ars v, •a< cn o .-4 eu > pp �N c 40 Kam i @ ?� t1 v o 0 = „,c t V y g « G O N 0 o w i .., 41 , g-2 ; 4 4 V c ''o u to. yes vi u oa a 0 it 0- I e,--:= 015._ 2 5 a :::::,','714,,i'''''';:,.':•::1- 2 EL i.. 3 '''' 2 1" .2. '6 E gR s r : a o `dam Na.g 3 k4 c Q uC_ C +� _ C>. R 4 Com! E a 4 0 a " #I.a tb :¢ ffi o �'` ._ < V u , ane g a .. `� et. : . v° v y 1.... F p, , a ts. ore4 a u' 0 Page 7 of 21 Q r. CITY OF AZUSA r;y QUALITY ASSURANCE PROGRAM, JUNE 1, 2009 ATTACHMENT 1 (continued) AltDivision of Local Assistance.Office of Procedures Development and Training '� ai,,.,, Quality Assurance Program(QAP)Manual for Use by Local Agencies Revised February I0,2009 L,. ................. . o ` "°Z o r. o Qi c ' ` y a. - 0 V o w 4� c 4a ..8 a d . c + � gg vi 43 N 4i V �, le to 6 e, v d' yrseD Z y y y 'o it o 2 � rs e 30 '�- OB N w 5 w- 4J W • P. , -t a g1 '"�" Ci ,J 9 T O Q 4,1 C'V C^N t'•E c)q0 J 0 p=, c -- 2F©cr A t cinoamo +r+ 3 . r,,,jr� U �t,ii, yvirrnbr>ZJJ if- r-. ..;:e411..,;°, egl `� ¢ < < ¢ < <d < 1 4 < ¢ 1 ¢ 1 i e 0 N v y 41) p 4i - n a Yi p ah o — o O o o O o G o -, o O O S * 1 a �, 44 t v t ij —t t V tj t V t F t t t 1 V:t.'- s 6 F'" 4 to v r F o cr ..;.M.1 V: tri 4> V) q4 04 4) ✓, 0 nS ,V +x, L 4£ 4i oi. g1W aar Q,1 O.-ii s is as ; 1 Ill G .O flffll oo:.• 1ijU '. °1gc I . 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S o glo c oat Quo 4 $ 0 a o 0 •• •., �1. 'E.0 it0 0 c* c 0.§ n.5 o 5 a g VC C,� _� „ .A 4, g 0. e t6 a< A 03 C e3 i„l�` t5.1E b.5 a : c5 0 '8.. s 8.P ©.= rOeil V L Ye Y� .^-..-4-it .++ 21 d3 � t 9 d u n � ; e a. T ao o -Co.L q ES . D ! G^ v rfi GQ C ES ° �t0 , JI$f 1 y I �y n c a0.j fl :-. 0.r.. CO., 0.L ... p.E .0 . < < < Q Page 9 of 21 I, CITY OF AZUSA ` P QUALITY ASSURANCE PROGRAM, JUNE 1, 2009 ATTACHMENT 1 (continued) • Division of Local Assistance,Office of Procedures Development and Training :: Quality Assurance Program(QAP)Manual for Use by Local Agencies Revised February 10,2009 \4 0 Ei . 415419:i * gati a c+, °? 0 v g am= -- a . . a.2 •as 0. v 0 -e a- C. a3 z � �` 00 R a -B, S .S �c . v mAkizgl tsV_ 011 E .3u -8 t $h 4 '8u0- c �± r _ _ • .�H1 Ft g'S r6 X48 i mak" x- ..i E" ON (.41"* NN (10 � Aa,_o°8 0 00 00 c� 0 ¢ gid ¢ dd� Cr) krinill"10 8 a82 gi82 gr a 5o i$ 11, f§, g§ y ,1004. 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ATTACHMENT 1 (continued) • Division of Local Assistance,Office of Procedures Development and Training Quality Assurance Program(QAP)Manual for Use by Local Agencies Revised February 10,2009 .,.:' 5 _ a _ tfA 4. 8. 4 O _Y ,� vt , ` A c8 qW� .1 LS 4 1 N.-E'C y oG .Y 6 .G 0 rs.6 .L^ ,..7,'''!:.-,-,1,::: v�J 4i V xs ; I sit g •0wce- g -o d ...CI^:... ga E .` 'G . nt- V ! .! N 00 r r F �D .' S6 m s0 rr oo � 111 A ,_� .0 so 4n nfl - tib`—E-04-4 pOAAE. 1ZCZAmP dQ x S O ~ 0 _ € " - .= ..., tl, . . !8-:11. a!—8-"g 1:r 67 0 0 0 i• <,3 y0 v 3 -a. -as .0 gas g ., s .. is E e d o A- c a x e v n8 �� , oar R > o o. ats zv.0 a a oaa E a u 4 L v ti o g 71 : aU . E c„ -,:,,,,,, i 3 i"8 .. .0 a .a'9 a I tilt re e FP,. a s 0 ca .J o o o ate, $ o ar m " a' m _.1 o0 -d z s v uiv d , E c,, Page 11 of 21 •`` CITY OF AZUSA • PY QUALITY ASSURANCE PROGRAM, JUNE 1, 2009 ATTACHMENT 1 (continued) ,r-re EftDivision of Local Assistance,Office of Procedures Development and Training . Quality Assurance Program(QAP)Manual for Use by Local Agencies Revised February 10,2009 j`,.... ork,Tkli ..0 a yc Li• :u ; ii 0P iii te e HII A., 111 y V. �D 43 it t v ., gE C 2. to vis Z w� 44 g � ggh gi la H4 t ' V N ^ MGI S Sti 7 P1 vs , U ^- `c E^Prrr. t ao o o h 'vie-0;7) n go< -o,0a ,oI y O 6 4O ,O G7.w r -Fi C s Cp, Cw Q &` Owv3 d 0 10 O O D O Q O 4 [ Ea E u K _ n ,0© gO 3© 0Q O 0 ;4h a 1,4'..:4,,m,„ 1 0 oev 'S B n ros� g M g x ci , "= a 3 ob.may .n 1 F , d M ri cp d o 4 d f *. O e) C E" C 2 Q7 To X g. h 4 . <a "' a Page 12 of 21 ,.7.11-.,, CITY OF AZUSA QUALITY ASSURANCE PROGRAM, JUNE 1, 2009 ATTACHMENT 1 (continued) lirDivision of Local Assistance,Office of Procedures Development and Training Quality Assurance Program.(QAP)Manual for Use by Local Agencies Revised February 10,2009 ..,,,i a a m'.O `h ." '� : 1 41 r Z 3 P� i a �z' a aF moo ._ o .8 E 8 � 4 �, .age, s 8 0 � -4 g < 1lq ' O Q ris x 44 12 ad , E < to ! fit � . sc +.. .4 .v r a 1 2 =O , t ' a - - ;va .p c2 = a v V - { ''^ 'a 46 u �7 e m m e'"_ ' za, 2 •a ass Ci.� .p iso : S ' a - 0YT 4,, y4 is rE4 atu " . O O t ? 4Ts dt = N.70 Lot ai s - g gl q .0 E L4 a ;q is a, tt v !h ESU a 0 g" C t6 t‘ ,..*-e., It. r C a ea 40 0 L".'} I I -c Page 13 of 21 CITY OF AZUSA • ,v QUALITY ASSURANCE PROGRAM, JUNE 1,2009 ATTACHMENT 2 Local Assistance Procedures Manual EXHIBIT 16-F Source Inspection Request to DLAE SAMPLE COVER MEMO SOURCE INSPECTION REQUEST FROM LOCAL AGENCY to CALTRANS'DISTRICT LOCAL ASSISTANCE ENGINTER (Prepared By Applicant On Applicant Letterltead) To: (name) Date: Caltrans'District Local Assistance End Caltrans'Local Assistance Office (district office address) Federal-aid Project Number: (if one has been assigned) Project Description: Project Location: Subject: (Somme Inspection for Project.Nattre,County') We are requesting that(`itttrana provide Sconce Inspection(reimbursed)services for the above mentioned project We understand we are responsgole for paying far this service provided for by the State. Listed below are the materials for which we are requesting Caltrans'Source Inspection(reimbursed)services. Materials that will require source inspection: Justification for request(Based on the requirements in Section 16.14 under"Sconce Inspection-) Any question you might have about the above materials should be directed to: ,at (phone } - Approved: (Applicant Representative Name) pct Local Assistance Engineer (Tide) (Date) (Local agency;_name&address) Page 16-109 February 1,,1990 Page 14 of 21 CITY OF AZUSA QUALITY ASSURANCE PROGRAM, JUNE 1, 2009 ATTACHMENT 3 Division of Local Assistance,Office of Procedures Development and Training gamy Quality Assurance Program(QAP)Manual for Use by Local Agencies Revised February 10,2009 Appendix F-Construction Materials Accepted by a Certificate of Compliance * Soil Amendment Fiber Mulch Stabilizing Emulsion • Plastic Pipe Lime Reinforcing Steel Structural Timber and Lumber Treated Timber and Lumber Timber and Lumber Culvert and Drainage Pipe Joints Reinforced Concrete Pipe Corrugated Steel Pipe and Corrugated Steel Pipe Arches Structural Metal Plate Pipe Arches and Pipe Arches Perforated Steel Pipe Polyvinyl Chloride Pipe and Polyethylene Tubing Steel Entrance Tapers,Pipe Down drains,Reducers,Coupling Bands and Slip Joints Aluminum Pipe(Entrance Tapers,Arches,Pipe Down drains,Reducers,Coupling Bands and Slip Joints) Metal Target Plates Electrical Conductors Portland Cement Minor Concrete Waterstop *If Caltrans Standard Specifications May 2006 is part of contract specifications. Note:Usually these items are inspected at the site of manufacture or fabrication and reinspected after delivery to the job site. Page 15 of 21 `L;:- CITY OF AZUSA • ^ y QUALITY ASSURANCE PROGRAM, JUNE 1, 2009 ATTACHMENT 4 Division of Local Assistance.,Office of Procedures Development and Training Assurance QualityAssurance Program(QAP)Manual for Use by Local Agencies Revised February 10 2009 ,,,,, Appendix J.1 -Example of a Vendor's Certificate of Compliance No. 583408 sTAnc,CAUFORPM.DEPARTMENIOFTh e.CaRT*IO VENDORS CERTIFICATE#COMPLIANCE IMnaxa(06►r.sroe)*CT z $ At/Z.4. 0.YA/ R Aur. vgAr$E. . -_CfrVr0;/4',c2,444/ GGWTnACtPJM N: 47`X. Ccf EA'r CO.souvio .w way 4,04 i VV'1 ..2r frieRillee4P C.41,G1A9. '.+4444- ora " AOC.APH/X.77 ".'" stePL/E` rot if____L Rte_. lift s.nssa t.ADMI f)UNt Mr ilieC. psteioirr`a.rewri +ns.Tsars DEum toatpn r Qidloxk me"mow USTPAOOdIG1$TOVfl 5 teR7atichit welts.fSm..owes/11.It.*IOW Oft. *May.iMureio!wa.tl6' J ,,=-4. .+mo/' " - Y N .;. woman = c r 4• -sr-..•�' . ".._:... tuirr.trMid,bpUplift ww.r.. asp a s 604A Page 16 of 21 CITY OF AZUSA QUALITY ASSURANCE PROGRAM, JUNE 1,2009 ATTACHMENT 4 (continued) sir Division of Local Assistance.,Office of Procedures Development and Training Quality Assurance Program(QAP)Manual for Use by Local Agencies Revised.February 18.,2009 Vis,, Appendix ao2 -Example of a Certificate of Compliance for Portland Cement(continued) This is to certify that the Portland Cement . Supplied by ABC Cement Company complies with all rorpMements for Type II Portland Cement when tested in accordance with ASTM C-494. Local Agency Project No. .pert 3fcrwakawa 11P21L—5055—111 Quality Assurance Engineer ABC Cement Company Date: 07/07/117 . Page 17 of 21 CITY OF AZUSA QUALITY ASSURANCE PROGRAM, JUNE 1, 2009 ATTACHMENT 5 airDivision of Local Assistance,Ofce of Procedures Development and Training arra. Quality Assurance Program MAP)Manual far tTce by Local Agencies Revised February I0,2009 Appendix K-Examples of Materials Certificates/Exceptions (Signed by the Resident Engineer at the Completion of the Project) Federal-aid Project No.:Protect 11P2 IL—5055—111 Subject;Materials Certification This is to certify that the tenths of the tests on acceptance samples indicate that the materials incorporated in the cz natnietion work and the construction operations controlled by sampling Eland testing inure inconformity with the approved plans and specifications. All materials exceptions to fne plans and specifications on this project are noted below. No exceptions were found to the plans and specifications on this project. Bill Sanders Dili Sanders 7i7/07 Resident Engineer(Print Name) Resident Engineer(Signature) (Date) Note: The signed original of this certificate is placed in the Resident Engineer's project files and one copy is mailed to the DLAE and filed under'Report of Mures." See the attachment(next page) Page 18 of 21 CITY OF AZUSA QUALITY ASSURANCE PROGRAM, JUNE 1, 2009 • ATTACHMENT 5 (continued) toDivision of Local Assistance,Office of Procedures Development and Training Quality Assurance Program(QAP)Manual for Use by Local Agencies Revised February 10,2009 0), ,... Appendix K(continued) Attachments:Materials Exceptions(Acceptance Testing) Ra Slump Test Concrete & 1When the measured slump exceeded the Sidewalk maximum limit,the entire concrete load.was rejected. Sand Aggregate 10 1 The tested S.E.was 70 andthe contract Equivalent far Structural compliance specification was 71 minimum. Concrete However,the concrete 28-day compressive strength was 4800 psi.The concrete was considered adequate and no materials deductions were taken. Compaction Sub grade 12 1 One faded test was noted. The failed area was Material watered and reworked. When this was completed,a retest was performed.The retest was acceptable_ Compaction fiat Mix As- 12 1 one failed areawas noted. It was reworked phalt and retested. The second test met specifications. Bill Sanders $ b Saintierle July 4,2007 Resident Engineer(Print Nam) Resident Engineer(Sigma) Date Page 19 of 21 `1-, CITY OF AZUSA • t, QUALITY ASSURANCE PROGRAM, JUNE 1, 2009 ATTACHMENT 6 14firDiz ision of Local Assistance,Office of Procedmes Development and Training Quality Assurance Program(QAP)Manual for Use*Local Agencies Revised.February 10,2009 , Appendix H-Example of a Log Summary Sheet Subgrade Materials prim 5.15/07 ..,,231 1+00('30'I.) 99.00 93 90 or greater Passed NIA 5/16107 231 1+50(20'R) 100.50 94 90 or greater Passed NIA 5117/07 231 2+25(25'R) 101.00 96 90 or greater Passed NFA 5118107 231 1+50(30'L) 10150 95 95 or greater Passed N/A 5/19107 231 2+50(20'L) 102.00 92• 95 or greater Failed See Note 1 5119/07 231 2+50(20'L) 102.00 95 95 or greater Passed N/A CT 231=Compaction(Nuclear Gage) *Note 1:The Contractor used a water tank to dampen the soil surface at the failed subgrade location. Using a sheep's foot compactor,he reworked the subgrade(making at least 10 passes)from Station 2+00 to Station 3+00.After approximately 30 minutes,another compaction tut was taken.This time the relative compaction was 95. Aggregates and Base Materials 6.'20:07 202 1+00(10'R) 102.50 See data See data sheet Passed N/A sheet 6120107 202 2+00(20'L) 102.50 See data See data sheet Passed N/A sheet 6'22107 217 1+00(10'R) 102.50 75 25 or,greater Passed N/A 612 217 2+00(20'L) 102.50 83 25 or greater Passed Na 6120107 ?27 1+00(20'R) 102.50 86 71 or greater Passed N/A 6/20107 227 1+50(20'L) 102.50 S5 71 or greater Passed N/A 6124107 231 2+00(20'R) 102.50 98 95 or greater Passed N1'A 6/24107 231 2+50(20'L) 102.50 97 95 or peater Passed N/A CT 202=Sieve Analysis, CT 217=Sand Equivalent, CT 227=Cleanness Value,. CT 231=Compaction(Nuclear Gage) • Page 20 of 21 -1-1, CITY OF AZUSA QUALITY ASSURANCE PROGRAM, JUNE 1, 2009 ATTACHMENT 6 (continued) allir Division of Local Assistance,Office of Procedures Development and Training Quality Assurance Program(QAP)Manual for Use by Local Agencies Revised Febmary 10,2009 1 Appendix H(continued) Hot Wm Asphalt -0,441 777.41.!, gt44111.4 ogkaliv - 7/10107 339 1+00 103.00 O.OB gal/ 0.05-0.10 Passed N/A (10'R) s4' 5ls4 yd 7710/07 366 2+00 103.00 32 >23 Passed N/A (20'L) 7/10/07 366 1+00 103.00 41 >23 Passed N/A (10R) 7!10/07 375 2+00 103.00 94 RC=93 to Passed C20'1.)L) 97 7/15107 375 1+00 103.00 96 RC=93 to Passed NTA (20'R) 97 7/15/07 375 1+50 103.00 95 RC=93 to Passed N/A (20'14 97 CT 339=Distolutor Spread Rate, CT 366=Stabil:meter Value CT 375=In-Place Density&Relative Compaction Portland Cement Concrete • 9125/07 504 10+50 102.50 6 59'. >6.0% Pawed N/A «t_ (50'R) 9/25/07 533 12+50 102.50 1.5" {2" Passed N/A (50'R) 9125/07 518 11-50 102.50 151 Ib,+cu fl > 1451b cu Passed N/A (50'R) ff 9/25//7 521 10+50 102.50 28 day= >3800 psi Passed N/A (50'R) 4200 psi 9.28107 521 11+50 102.50 28 day= >3800 psi Passed N/A (50'R) 4290 psi 9t30/07 521 12+50 102.50 28 day= >3800 psi Passed NIA (50'R) 4160 psi CT 504=Air Content, CT 51 S=Unit Weight, CT 521=Compressive Strength, CT 533=Ball Penetration Page 21 of 21 Azusa CONSENT CALENDAR TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: JAMES MAKSHANOFF, ASSISTANT CITY MANAGER VIA: F.M. DELACH, CITY MANAGER* DATE: JUNE 1, 2009 SUBJECT: NATIONAL LEAGUE OF CITIES PRESCRIPTION DISCOUNT CARD PROGRAM RECOMMENDATION It is recommended that the City Council authorize staff to enroll the City of Azusa in the National League of Cities (NLC) Prescription Discount Card Program. BACKGROUND The National League of Cities (NLC) is the oldest and largest national organization devoted to strengthening and promoting cites as centers of opportunity, leadership and governance. As a member, Azusa has the opportunity to partner with NLC and participate in a Prescription Discount Card Program. This program will be offered to the residents of Azusa who may not have health insurance, a traditional benefit plan or have prescriptions that are not covered by insurance; all at no cost. In an effort to help residents cope with the high price of prescription drugs, the NLC has launched a new program in collaboration with CVS Caremark that will enable participating cities to provide their residents a Prescription Discount Card Program which will offer an average savings of twenty percent (20%) off nearly all prescription drugs and can be used at more than 59,000 participating retail pharmacies across the country. The cities of Claremont, Duarte and Baldwin Park have all recently enlisted in this program. If participating is approved by the City Council, this program could be used by all residents in Azusa and has no restrictions based on age, income level or existing health coverage, and there are no enrollment fees. It should be noted that this is a free program for the City to sponsor in collaboration with NLC and that materials and marketing supplies such as press releases, public service announcements and personalized identification cards will be provided by CVS Caremark. The City will also receive a monthly utilization report reflecting the number of users and discounts received as a result of using the card. As a participant, the City would agree to the following: i, O 1. Promote the program directly to local media and residents. ,b1 O1. 2. Provide city-wide distribution points to distribute the ID cards. l 1 3. Provide a link to the co-branded website from the City's website. 4. Identify a staff member to serve as the principle program contact with NLC and CVS Caremar FISCAL IMPACT No fiscal impact. Attachment: NLC Drug Discount Program Overview 4 . Join the NIX Prescription Discount card program , ,.. ,-„...... , .. ..... - SAVE your residents an average of 20% off the retail price of prescription medication at no cost to the city. , . - ' ( -•-t' k.::- , As a member of National League of Cities(NLC)you can offer your residents a FREE prescription discount card that provides average Its all about savings of 20%off the retail price of prescription medication. ' Now residents who are without health insurance or a traditional 1/1(-1'et in g the pharmacy benefit plan,or have prescriptions not covered by insurance needs' of have a solution to obtain medications at a discount. residents! There is no cost to your city to provide this program to city residents in collaboration with NLC. The city will be provided with approved marketing materials and tools to promote and launch the program.Printed ID cards and display materials(customized with the city name and logo)will be provided to give the city residents easy access to the program.Program materials are available in English and Spanish. One benefit of membership in the National League of Cities is that you can save your residents money at no cost to the city! Sign up today! 41.1ht.' illii National League of Cities Simple implementation process for the city Savings for and easy to access for the resident* ur residents The city works with a CVS Caremark representative to launch the at I10 Cost prescription discount card program which takes approximately • to the t:11)).1 eight weeks from receipt of the completed'Ready to get started' form. Following the launch in your city,your residents will have: •Average savings of 20% •Easy access,nine out of 10 pharmacies nationwide participate in the program •No enrollment fees •No membership fees •No limit on how many times the card can be used •No age requirements •No income requirements •ALL family members are covered •Pet medications that are also used to treat a human condition are covered To obtain more information about the program, please contact Marc Shapiro at NLC(shapiro@nlc.org)or visit www.nlc.org;additional program information can also be obtained at www.caremark.com/nlc. Cities may also sign up for the program by completing the form on NLC's website www.nic.org. The National League of Cities(NLC) Prescription Discount Card program is administered by CVS Caremark,an experienced prescription discount card provider who has administered these programs since 1992.Your city must be a member in good standing of NLC to sponsor the program. *All communications must be reviewed and approved by NLC and CVS Caremark unless the city is using communications supplied by CVS Caremark. This is not insurance.Discounts are only available at participating pharmacies. By using this card,participants agree to pay the entire prescription cost less any applicable discount.Savings mayvary by drug and pharmacy. 106.041040 02109 (o� l/Ga E AZUSA CONSENT ITEM TO: THE HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: ALAN KREIMEIER, ADMINISTRATIVE SERVICES DIRECTOR-CFO Ar"--- VIA: F. M. DELACH, CITY MANAGER/ O DATE: JUNE 1, 2009 SUBJECT: APPROPRIATIONS LIMIT RECOMMENDATION It is recommended that City Council approve the attached resolution adopting the Appropriations Limit of$52,707,754 for the 2009/10 fiscal year. BACKGROUND The Appropriations Limit is a state-mandated calculation which is required to be approved by the City Council by July 1st for the new fiscal year. The Appropriations Limit sets the annual cap for spending tax proceeds. Based on calculations attached to the Resolution, the City is under the cap for FY 2009/10 by$25,336,484. FISCAL IMPACT This resolution sets the FY 2009/10 Appropriations Limit at $52,707,754. ct P RESOLUTION NO. 09-C42 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA ESTABLISHING AN AMENDED APPROPRIATIONS LIMIT FOR THE FISCAL YEAR 2009-10 PURSUANT TO ARTICLE XIIIB OF THE CALIFORNIA CONSTITUTION WHEREAS, in June of 1990, the voters of the State of California enacted Proposition 111, "The Traffic Congestion Relief and Spending Limitation Act of 1990"; and WHEREAS,this Act amended Article XIIIB of the Constitution of the State of California regarding spending limitations of cities; and WHEREAS,Article XIIIB of the California Constitution provides that the total annual appropriations subject to limitation of each governmental entity, including this City, shall not exceed the appropriation limit of such entity of government for the prior year, adjusted for changes in the cost of living or personal income and population, except as otherwise provided for in said Article XIIIB and implementing State Statutes; and WHEREAS, pursuant to said Article XIIIB of said California Constitution, and Section 7900 et seq. of the California Government Code, the City is required to set its appropriation limit for each fiscal year; and WHEREAS,the Director of Administrative Services/CFO of the City of Azusa has caused a technical review to be made of the documentation for the City's said appropriation limitation,and has caused the numbers upon which the City's appropriation limit is based to be researched and said limit to be calculated; and WHEREAS,based on such calculations, as described in the attached documentation as Exhibit A and B,the Director of Administrative Services/CFO has determined the said appropriation limit and,pursuant to Section 7910 of the said California Government Code,has made available to the public the documentation used in the determination of said appropriation limit; and WHEREAS,the City Council elects to utilize said calculations, which are attached for reference. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Azusa, California, that said appropriation limit for Fiscal Year 2009-10 shall be adopted in the amount of$52,707,754 for said Fiscal Year. PASSED AND ADOPTED this 1st day of June, 2009. g-1 (?-44 J EPH R.ROCHA, MAYOR I HEREBY CERTIFY that the foregoing Resolution No.09-C42 was duly adopted by the City Council of the City of Azusa at a regular meeting thereof held on the 1st day of June,2009,by the following vote of the Council: AYES: COUNCIL MEMBERS: GONZALES, CARRILLO, MACIAS, HANKS, ROCHA NOES: COUNCIL MEMBERS: NONE ABSTAIN: COUNCIL MEMBERS: NONE ABSENT: COUNCIL MEMBERS: NONE VERA MENDOZA,CITY CLERK EXHIBIT A ANNUAL APPROPRIATIONS LIMIT CALCULATION FOR FISCAL YEAR 2009/10 Inflation Factor(selected higher of the following): Growth in the 0.62% State 1.0062 Factor California per Department of capita personal Finance income Growth in the 15.92% Hdl Coren & 1.1592 Factor Selected for non-residential Cone assessed Calculation valuation due to new construction within the City Po.ulation Factor(selected higher of the following): City 0.94% State 1.0094 Factor Selected for Department of Calculation Finance County 0.90% State 1.0090 Factor Department of Finance Annual Linits Calculation: Appropriations Limit for FY 2008/09: $ 45,045,512 (A) Adjustment factors for Fiscal Year 2009/10: Inflation Factor 3 Population Factor(C'1 1.1592 1.0094 Combined Factor(B times C) 1.17010 0.17010 (D) Adjustment for inflation and population (A times D): 7,662,242 Appropriations Limit for Fiscal Year 2009/10: $ 52,707,754 EXHIBIT B APPROPRIATIONS SUBJECT TO THE ANNUAL LIMIT FOR FISCAL YEAR 2009/10 A. PROCEEDS OF TAXES Property Tax $ 8,916,235 Non-Property Tax 15,254,670 Licenses and Permits 2,232,550 Intergovernmental Revenues 178,000 TOTAL PROCEEDS OF TAXES 26,581,455 B. EXCLUSION 0 C. NET INVESTED PROCEEDS OF TAXES 26,581,455 D. INTEREST ALLOCATION 789,815 E. APPROPRIATIONS SUBJECT TO LIMIT 27,371,270 F. APPROPRIATIONS LIMIT FOR FY 2009/10 (EXHIBIT A) 52,707,754 G. FY 2009/10 APPROPRIATIONS OVER/(UNDER) LIMIT $ (25,336,484) 113 6 // /aq AZUSA CONSENT CALENDAR TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS FROM: JAMES MAKSHANOFF, ASSITANT CITY MANAGER VIA: F.M. DELACH, CITY MANAGER,/4 DATE: JUNE 1, 2009 SUBJECT: RESOLUTION FINDING THAT A SEVERE FISCAL HARDSHIP WILL EXIST TO CITIES IF THE STATE OF CALIFORNIA IS ALLOWED TO RAID THE PROPERTY TAX COFFERS TO BALANCE THE STATE BUDGET RECOMMENDATION That the City Council adopt the attached resolution finding that a sever fiscal hardship will exist to cities if the State of California is allowed to raid the property tax coffers to balance the State budget. BACKGROUND. On May 5 the Department of Finance announced it had proposed to the Governor that the state "borrow" over $2 billion in local property taxes from cities, counties and special districts to balance the state budget, causing deeper cuts in local public safety and other vital service. In order to start that process, the Governor would have to issue a proclamation declaring the existence of a "severe fiscal hardship." The legislature would then have to implement the "borrowing" program by passing urgency legislation (2/3 vote) which identifies how the "loan" will be repaid with interest. The League of California Cities has developed the attached Resolution Finding A Severe Fiscal Hardship Will Exist if this proposed state property tax raid is added to the pressures of the ongoing property tax losses and the serious revenue losses due to the economic recession. The resolution in effect states that the idea of the state taking property tax funds from already stressed city budgets is ludicrous and irresponsible. It helps demonstrate that part of the reason cities are cutting there budgets today, in fact, is because of past and continuing property tax raids. If possible, we urge that a staff report be prepared with information on property tax losses (see below) and budget cuts the city has made and is facing. m /� C� 1PI • The attached resolution cites the cumulative property tax losses of cities statewide since the state began taking these funds in the early 1990s—which is $8.6 billion statewide even after deducting payments cities receive from the Prop. 172 public safety sales tax, the state COPS grant program. To date the City of Azusa has lost over $9.5 million to state take-aways. FISCAL IMPACT The city would lose approximately $750,000 if the State is allowed to raid the property tax coffers of cities, counties and special districts. RESOLUTION NO. 09-C43 • A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA CALIFORNIA, FINDING A SEVERE FISCAL HARDSHIP WILL EXIST IF ADDITIONAL CITY PROPERTY TAX FUNDS ARE SEIZED AND ADDITIONAL UNFUNDED MANDATES ARE ADOPTED BY THE STATE OF CALIFORNIA WHEREAS, the current economic crisis has placed cities under incredible financial pressure and caused city officials to reopen already adopted budgets to make painful cuts, including layoffs and furloughs of city workers, decreasing maintenance and operations of public facilities, and reductions in direct services to keep spending in line with declining revenues; and WHEREAS, since the early 1990s the state government of California has seized over $8.6 billion of city property tax revenues statewide to fund the state budget even after deducting public safety program payments to cities by the state; and WHEREAS, in FY 2007-08 alone the state seized $895 million in city property taxes statewide to fund the state budget after deducting public safety program payments and an additional $350 million in local redevelopment funds were seized in FY 2008-09; and WHEREAS, the most significant impact of taking local property taxes has been to reduce the quality of public safety services cities can provide since public safety comprises the largest part of any city's general fund budget; and WHEREAS, in 2004 the voters by an 84% vote margin adopted substantial constitutional protections for local revenues, but the legislature can still "borrow" local property taxes to fund the state budget; and WHEREAS, on May 5 the Department of Finance announced it had proposed to the Governor that the state "borrow" over$2 billion in local property taxes from cities, counties and special districts to balance the state budget, causing deeper cuts in local public safety and other vital services; and WHEREAS, in the past the Governor has called such "borrowing" proposals fiscally irresponsible because the state will find it virtually impossible to repay and it would only deepen the state's structural deficit,preventing the state from balancing its budget; and WHEREAS, the Legislature is currently considering hundreds of bills, many of which would impose new costs on local governments that can neither be afforded nor sustained in this economic climate; and WHEREAS, state agencies are imposing, or considering, many regulations imposing unfunded mandates on local governments without regard to how local agencies will be able comply with these mandates while meeting their other responsibilities; and WHEREAS, the combined effects of the seizure of the City's property taxes, increasing unfunded state mandates, and the revenue losses due to the economic downturn have placed the city's budget under serious fiscal pressure; and WHEREAS, our city simply can not sustain the loss of any more property tax funds or to be saddled with any more state mandates as they will only deepen the financial challenge facing our city; and WHEREAS, a number of the City's financial commitments arise from contracts, including long term capital leases and debt obligations which support securities in the public capital markets, that the City must honor in full unless modified by mutual agreement of the parties. NOW, THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY OF AZUSA has determined that the City will experience a severe fiscal hardship if the recommendation of the Department of Finance to "borrow" $2 billion of local property taxes is supported by the Governor and the Legislature; and RESOLVED FURTHER, that the City Council strongly and unconditionally opposes the May 5 proposal of the Department of Finance and any other state government proposals to borrow or seize any additional local funds, including the property tax, redevelopment tax increment, and the city's share of the Prop. 42 transportation sales tax; and • RESOLVED FURTHER, that the City Council strongly urges the state legislature and Governor to suspend the enactment of any new mandates on local governments until such time as the economy has recovered and urges the state to provide complete funding for all existing and any new mandates. RESOLVED FURTHER, that the City Clerk shall send copies of this resolution to the Governor, our state senator(s), our state assembly member(s) and the League of California Cities. ADOPTED this 1St day of June, 2009. PASSED AND ADOPTED this 1st day of June, 2009.C�!� SEPH R.ROCHA,MAYOR J I HEREBY CERTIFY that the foregoing Resolution No. 09-C42 was duly adopted by the City Council of the City of Azusa at a regular meeting thereof held on the 1st day of June, • 2009,by the following vote of the Council: AYES: COUNCIL MEMBERS: GONZALES, CARRILLO, MACIAS, HANKS, ROCHA NOES: OUNCIL MEMBERS: NONE ABSTAIN: COUNCIL MEMBERS: NONE ABSENT- COUNCIL MEMBERS: ► ONE i VERA MENDOZA,CITY CLERK 6 AZUSA JOINT CITY/AGENCY AGENDA ITEM TO: HONORABLE MAYOR/CHAIRPERSON AND COUNCILMEMBERS/MEMBERS OF THE AGENCY BOARD FROM: KURT CHRISTIANSEN, ECONOMIC & COMMUNITY DEVELOPMENT DIRECTOR VIA: F.M. DELACH, EXECUTIVE DIRECTOR,flk O DATE: JUNE 1, 2009 SUBJECT: PROPOSED CITY AND REDEVELOPMENT AGENCY-WIDE POLICY REGARDING THE LEASING OF CITY AND REDEVELOPMENT AGENCY OWNED PROPERTY FOR RETAIL SALES EVENTS RECOMMENDATION It is recommended that the Agency Board ("Agency") and the City Council ("City Council") of the City of Azusa establish a policy regarding the leasing of City and Redevelopment Agency owned property for retail sales events that allow entities affiliated with the City, service organizations that do not own property, and groups providing proceeds directly to projects with in the City to lease property from the City for retail sales. BACKGROUND At the May 4, 2009, City Council meeting, staff was directed to prepare a city-wide policy for retail sales events on city owned property using a hybrid of options. With the proliferation of various temporary sales events (sidewalk sales, parking lot sales, fireworks stand sales, etc.), staff had proposed options that permitted (1) no sales of any type on city-owned property at non city-sponsored events; (2) sales allowed for City affiliated partners with Council approval; (3) sales for events where proceeds go to City projects; and(4) sales by any organization(with Council approval). DISCUSSION Based on the direction at the May 4, 2009, meeting, staff is proposing a hybrid option for the Council to consider allowing the City to lease property for retail sales events to: • Entities affiliated with the City (AYP, Sister City, etc.) • Service organizations that do not own property(Rotary, Kiwanis, etc.), and • Groups that provide proceeds directly to projects located in the City (e.g. Veterans Mem rial, Downtown Business Association, etc.). - The Honorable Mayor and City Council Re: Policy regarding the leasing of City owned property for retail sales events June 1,2009 Page 2 of 2 , In these situations, City Council approval would not be required and authority to enter into a lease agreement would be delegated to the City Manager. Organizations that do not fall under these requirements would, however, still be able to petition the City Council for the ability to lease City owned property. FISCAL IMPACT There is no cost associated with this action. Future leasing of City owned land will result in lease revenue as well as permit application fees to pay for the cost of City required review. W:\AGENDA\06-01-09\Lease of City Owned Property Staff Report.doc