HomeMy WebLinkAboutAgenda Packet - January 27, 2014 - CC 0 lit-.,;,. __yApi,,!,,,,--
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NOTICE AND CALL OF A SPECIAL MEETING
OF THE CITY COUNCIL OF THE CITY OF AZUSA
TO THE MEMBERS OF THE CITY COUNCIL OF THE CITY OF AZUSA:
NOTICE IS HEREBY GIVEN that a Special Meeting of the City Council of the City of Azusa is hereby
called to be held MONDAY, JANUARY 27, 2014, immediately following the Utility Board Meeting which
begins at 6:30 p.m. at the Azusa Light and Water Conference Room located at 729 N. Azusa Avenue, Azusa,
California.
Said Special Meeting shall be for discussing, hearing and taking action on the items listed below:
AGENDA
A. PRELIMINARY BUSINESS
• Call to Order
• Roll Call
B. PUBLIC COMMENT—Limited to items listed on this Special Meeting Notice.
Each person or representative of a group shall be allowed to speak without interruption for up to five (5)
continuous minutes, subject to compliance with applicable meeting rules, on items listed on this agenda only.
Questions to the speaker or responses to the speaker's questions or comments shall be handled after the
speaker has completed his/her comments.
C. AGENDA ITEM
1. A RESOLUTION RATIFYING A PROCLAMATION OF LOCAL EMERGENCY DURING THE
COLBY FIRE INCIDENT.
RECOMMENDED ACTION:
Adopt Resolution No. 14-05, supporting the ratification of a proclamation of a local emergency by the
Director of Emergency Services (City Manager).
1/27/2014 1
2. Colby Fire After Action Report by Azusa Police Chief Sam Gonzalez, and Los Angeles County Fire Chief
Steve Martin and staff.
D. REPORTS, UPDATES,AND ANNOUNCEMENTS FROM STAFF/COUNCIL
1. Mayor Rocha: Discussion of agenda-setting for future joint City Council/Azusa Unified School Board
meeting.
E. CONSENT CALENDAR
The Consent Calendar adopting the printed recommended actions will be enacted with one vote. If
Councilmembers or Staff wish to address any item on the Consent Calendar individually, it will be considered
under SPECIAL CALL ITEMS.
1. RETAINER AGREEMENT FOR SPECIAL COUNSEL LEGAL SERVICES FOR USE OF
FORCE INCIDENT.
RECOMMENDED ACTION:
Approve the Retainer Agreement for special counsel legal services from Manning & Kass, Ellrod,
Ramirez, Trester LLP that are anticipated to arise from a use of force incident that occurred on December
31, 2013 in an amount not to exceed$75,000 without written approval of the City Council.
F. CLOSED SESSION
1. CONFERENCE WITH LABOR NEGOTIATOR Pursuant to California Government Code, Section
54957.6
City Negotiators: City Manager Makshanoff
Organizations: CAPP (Civilian Association of Police Personnel).
G. ADJOURNMENT
1. Adjourn
In compliance with Government Code Section 54957.5, agenda materials are available for inspection by
members of the public at the following locations: Azusa City Clerk's Office - 213 E. Foothill Boulevard,
Azusa City Library - 729 N. Dalton Avenue, and Azusa Police Department Lobby - 725 N. Alameda,
Azusa, California.
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in a
city meeting,please contact the City Clerk at 626-812-5229. Notification three (3) working days prior to
the meeting when special services are needed will assist staff in assuring that reasonable arrangements
can be made to provide access to the meeting.
1/27/2014 2
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ZUS
DECLARATION OF POSTING CITY COUNCIL, REDEVELOPMENT
AGENCY, PUBLIC FINANCING AUTHORITY AND INDUSTRIAL
DEVELOPMENT AUTHORITY AGENDA
I, 0‘1nIVl' 0\ declare that:
I am an employee of the City of Azusa.
On'J 'j \f I posted copies of the Agenda, as stated above for the meeting of
//1�VVIY 11-0 4- , in the City Clerk's Office, 213 E. Foothill Blvd.; the lobby of the
Police Department, 725 N. Alameda Ave.; the Civic Auditorium, 213 E. Foothill Blvd.; the City
Library, 729 N. Dalton Ave.; and the City's Web Page www.ci.azusa.ca.us. A true, correct and
complete copy of the agenda which I posted is attached hereto.
I completed posting of the agendas as described in Paragraph two, at ,10on
the date of posting.
The lobby of the Police Department and access to the agenda posted therein is available to
members of the public 24 hours per day and 7 days per week, including all weekends and
holidays, and at the Azusa City Library reference desk during their normal business ours.
The foregoing is within my personal knowledge and if called as a witness in a court of law, I
could testify competently thereto.
I declare under penalty of perjury that the foregoing is true and correct.
EXECUTED 11/IYMYVa 1i1)i 1 , at Azusa, California.
_ 1 , a
STAFF' ' flat
CITY CLERK'S OFFICE
CITY OF AZUSA
APPROVED
COUNCIL MEETING
Date, 1111114- `
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1.4ZUSiV
AGENDA ITEM
C-1
TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS
FROM: JAMES MAKSHANOFF, CITY MANAGER
DATE: JANUARY 27, 2014
SUBJECT: A RESOLUTION RATIFYING A PROCLAMATION OF LOCAL EMERGENCY DURING
THE COLBY FIRE INCIDENT
RECOMMENDATION
It is recommended that the City Council approve a resolution supporting the ratification of a
proclamation of a local emergency by the Director of Emergency Services (City Manager).
BACKGROUND
At approximately 6 AM, January 16, 2014 a fire broke out in the foothills above the City of Glendora.
The fire fueled by dry brush and exacerbated by high winds and drought conditions rapidly spread
across the foothills to Azusa. The fire burned over 1,900 acres and needed over 1,300 fire personnel and
an additional 140 police personnel to combat the fire. Approximately 2,000 residents were evacuated
from over 850 homes in Azusa.
The Director of Emergency Services proclaimed a local emergency on Wednesday, January 22, 2014 in
order to protect the City, residents and business. This proclamation now needs to ratified by the City
Council to become effective. This proclamation will help to insure that if funds become available from
the Federal and State governments to recoup costs associated with fighting the fire, the City and its
residents and businesses are protected. In addition, upon issuing the proclamation, City employees who
may have been called to respond and provide services are provided with additional immunity from
liability under California law.
FISCAL IMPACT
There is no fiscal impact associated with the fire yet as staff are still working to determine those costs.
Attachment: Proclamation of Local Emergency
Resolution
RESOLUTION NO. 14-05
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA,
CALIFORNIA PROCLAIMING THE EXISTENCE OF A LOCAL
EMERGENCY.
WHEREAS, section 26-4 of the Azusa Municipal Code empowers the City Council to
proclaim a local emergency when the City of Azusa is affected or likely to be affected by a
public calamity; and
WHEREAS, the City Council has been requested by the Director of Emergency Services
of the City to proclaim the existence of a local emergency therein; and
WHEREAS, conditions of extreme peril to the safety of persons and property have
arisen within the City of Azusa caused by the Colby Fire commencing on or about 6:00 a.m. on
the 16th of January, 2014; and
WHEREAS, the conditions of extreme peril warrant and necessitate the proclamation of
the existence of a local emergency; and
WHEREAS, over 1,952 acres were burned during the Colby Fire in Azusa and
Glendora; and
WHEREAS, over 1,300 fire personnel from around Southern California were used to
fight the Colby Fire; and
WHEREAS, over 138 police personnel were used during the Colby Fire incident; and
WHEREAS, over 850 homes were evacuated in response to the Colby Fire; and
WHEREAS, approximately 2,000 residents were evacuated during the Colby Fire.
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Azusa
that it hereby proclaims that a local emergency now exists throughout the City.
BE IT FURTHER RESOLVED that during the existence of said local emergency, the
powers, functions, and duties of the Director of Emergency Services and the Emergency
Organization of this City shall be those prescribed by state law, ordinances, and resolutions of
this City and by the City of Azusa Emergency Plan.
BE IT FURTHER RESOLVED that the local emergency shall be deemed to continue
to exist until its termination is proclaimed by the City Council of the City of Azusa.
PASSED, APPROVED, and ADOPTED this 27th day of January, 2014.
�:
Josh Romero Rocha
Mayor
ATTEST:
fey 4r--nce Cornejo, r. g
City Clerk
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) ss.
CITY OF AZUSA )
I HEREBY CERTIFY that the foregoing Resolution No.14-05 was duly adopted by the
City Council of the City of Azusa at a special meeting thereof, held on the 27th day of January,
2014, by the following vote of Council:
AYES: COUNCILMEMBERS: GONZALES, CARRILLO, ALVAREZ, ROCHA
NOES: COUNCILMEMBERS: NONE
ABSENT: COUNCILMEMBERS: MACIAS
/ff -y '•nce Cornejo r.
77
City Clerk
APPROVED AS TO FORM:
Mai-co A. Marti ez
Best Best & ' ger LL
City Attorney
OF.1-441"4L
The Canyon City—Gateway to the American Dream AZUSA
PROCLAMATION OF THE EXISTENCE OF A LOCAL EMERGENCY
WHEREAS, section 26-3 of the Azusa Municipal Code empowers the Director of
Emergency Services to proclaim the existence of threatened existence of a local
emergency when the City is affected or likely to be affected by a public calamity and the
City Council is not in session; and
WHEREAS, the City Manager, as Director of Emergency Services of the City of
Azusa, does hereby find that:
1. Conditions of extreme peril to the safety of persons and property have arisen
within the City of Azusa, caused by Colby Fire (fire) commencing on or about 6:00 a.m.
on the day of January 16, 2014 and
2. That the City Council of the City of Azusa is not in session and cannot
immediately be called into session.
NOW, THEREFORE, IT IS HEREBY PROCLAIMED that a local emergency now
exists throughout the City: and
IT FURTHER PROCLAIMED AND ORDERED that during the existence of said
local emergency the powers functions, and duties of the emergency organization of this
City shall be those prescribed by state law ordinances, and resolutions of this City, and
by the City of Azusa Emergency Plan.
January 22, 2014, 7:00 A.M.
Date and Time am- 7shanoff
Director o Services
Azusa Police Department
Chief Sam Gonzalez
Captain John Momot
Officer Mike Bires
January 27, 2014
Colby Fire After Action Report
January 16, 2014 through January 18, 2014
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Synopsis
Wildfires know no boundaries, as the cities of
Azusa and Glendora experienced during the
Colby Fire in January of 2014. Every person
in the City of Azusa was impacted in some
manner by this fire. Whether it be the fire
itself, evacuations, congested traffic, or
smoke and ash, we were all affected.
The people of Azusa, along with all first
responders and emergency management
personnel, should be commended for the
incredible, compassionate, and organized
response to the Colby Fire. No civilian or
emergency personnel lives were lost during
this fire. While there was significant property
damage, amounting to 6 homes destroyed, 7
homes damaged, 10 out-buildings destroyed
and 1 out-building damaged in Glendora, and over 1,952 acres burned, at a cost of$6,990,025
to fight the fire, hundreds of homes were saved by the heroic and humble actions of the Los
Angeles County Fire Department, U.S. Forest Service, CAL FIRE,Azusa Police Department,
and all the assisting law enforcement agencies and fire departments.
Incident Overview
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At approximately 6:00 AM on January
16, 2014, in the Colby Canyon area
about 11.90 miles north of the City of
Glendora, a fire was set, possibly
accidentally, by three male adults
(Clifford Henry 22 of Glendora, Steven
Aguirre 21, and Jonathan Jarrell 23,
both transients). These subjects had
been camping along Colby Trail with
an illegal campfire, when embers from
the campfire ignited the hillside. The
trio fled the scene and were arrested
traveling out of the canyon by a
Glendora Police Department officer.
Currently, the three are being
prosecuted federally;the U.S.
Attorney's Office has filed charges (unlawfully causing a fire of a structure or federal land)
against the three men.
In the days preceding the fire, the United States National Weather Service had issued a"Red
Flag Warning"for the Los Angeles area.A warning of this type informs the community as well as
fire fighting and emergency personnel that weather conditions are ideal for wild land fire ignition
and quick propagation of terrain. The Santa Ana winds accompanying a Red Flag warning are a
combination of wind, heat and dryness, which turns chaparral into explosive fuel.
The initial response by the Los Angeles County Fire Department included 27 engines, 9 camp
crews, 5 Firehawk helicopters, 5 air tankers, and 2"Super Scoopers"airplanes.As the fire
quickly grew in size aided by an easterly breeze,
the Glendora Police Department contacted us
and requested assistance with evacuations in
their city.
Approximately one hour after the start of the fire,
emergency personnel reported the fire had
crossed a ridge line bordering Glendora and
Azusa, and that the fire would soon be
threatening homes in the foothill communities of
Azusa.
A total of 1300 firefighting personnel and 138 law 461161.
enforcement officers responded to this incident,
and performed emergency duties.
Activation Of The EOC •
The Azusa Emergency Operations Center was
activated and staffed with members of the Azusa
Police Department EOC staff, the Azusa Amateur
Radio Communications (AACES) staff, and the
3
lIlnewly formed Social Media Team, within the first hour of the fire
encroaching into the City of Azusa.
Azusa PD's Social Media Program
The department launched the social media program on January
1, 2014. The purpose of the social media program is to
communicate more effectively with the residents, business
owners and visitors of the City of Azusa, on a platform more
consistent with what the majority of people use today - social
media.
The social media program consists of the social media channels
of Facebook, Twitter, YouTube, Flickr, Instagram, Pinterest, SmugMug and Nixie.At the center
of the program is a custom website, designed and developed based on today's preferred styling.
The original intention of the program was to monitor and pilot the program for a few months, so
as to evaluate and address any issues, whether good or bad, with the program. This changed
on the morning of the fire, as the social media team immediately found the entire program would
be tested.
Formation Of The SGVLESM
Group
The day prior to the Colby Fire, the f
department's social media team met
with approximately 40 other law
,11" ' k _.....
enforcement officers from 20 different
agencies, to form the San Gabriel '
Valley Law Enforcement Social Media e
Group. The emphasis of the group
was not just on training and
collaboration, but on how agencies
can work together to assist each other , mer ` y7
on social media, during emergencies.
At the very beginning of this fire, social
media mutual aid, or"e-Mutual Aid,"
was used, as explained below.
Emergency Notifications - Nixie
Captain Frank Chavez called Senior Officer Mike Bires, who is the Social Media Team's
manager, at about 6:45 AM, and requested he send a Nixie notification advising residents that
the Garcia Trail had been closed due to the fire, and to remain away from the area.
Nixie is a mass emergency notification system, which is capable of sending out large quantities
of SMS text and email messages, as well as Facebook and Twitter messages, from a verified
governmental entity. It's popularity is soaring, as there are only 3 agencies in Los Angeles
County who have yet to retain the service.
4
Since Officer Bires was still driving to the city, he called on a fellow
social media manager, Sergeant Tom LeVeque, of the Arcadia Police
. Department. Sgt. LeVeque and Officer Bires have helped each other in
the past, and are trusted members of the law enforcement social
media community.
G_.
At Officer Bires'request, Sgt. LeVeque logged into both the Nixle and
HootSuite accounts used by the AZPD, and sent the message. As
Pt Anna Pollee Deparnnent Officer Bires was getting closer to the city, Captain Chavez called
enecualion Orders For Mountain
Corn WM On Lifted must again and requested evacuation notifications be issued to all
residences north of Sierra Madre Avenue, and east of Azusa Avenue.
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°n'Y^°"°°nn"""°°° Sergeant LeVeque distributed a high-priority"Alert" message to the
residents of Azusa, informing those in the affected area to evacuate
immediately.
Officer Bires took over the department's social media channels at
about 8:40 AM. A second evacuation order was subsequently issued
for the Mountain Cove area of Azusa, which had been excluded during
the first evacuation order. The situation had worsened, so an "Alert" message was sent to those
residents as well.
During the entire course of this fire, a total of 5,991 emails and 9,380 text messages were sent
by only having to issue 20 Nixle messages.These messages went out to over 400 Nixle
subscribers, 900 Twitter Followers and 200 Facebook Fans. Those fan and follower numbers
would grow incredibly during the next few days.
Evacuation Center Established
Memorial Park in Azusa was set up as
an evacuation center in anticipation for
voluntary and mandatory evacuations.
On the first day of the fire, 13
displaced residents sought shelter at _ a
the center throughout the day.
Animal Services f
Los Angeles County Humane also111111%1"6411r.
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provided an air-conditioned trailer of ;>�s .
kennels for displaced animals. _ _
Humane received and sheltered 3
dogs and 2 cats during the first day of
the fire. Animal shelter services were
also provided by the Pasadena Humane Society.
For horses, shelter was provided at the Los Angeles County Fairplex in Pomona.
5
Transfer Of Locations
At 9:00 PM, the Memorial Park Shelter was
closed at the request of the American Red ^.�
Cross (ARC). The ARC had established a
complete shelter (food, sleeping, and
humane services) at Glendora High
School, in the City of Glendora. They
asked that we refer anyone with sheltering
needs to go to the high school, which we
did. Our social media team announced .G r px r
through the various social media channels
about the new shelter location. Prior to the
closing of the Memorial Park shelter, all
displaced residents had made other arrangements for their care.
Mandatory Evacuations Ordered
As the fire continued to spread west along the foothills, the Evacuation Warning Siren located in
Azusa canyon was activated, to give the foothill community residents notification that an
emergency was occurring and evacuations were possible.
At 9:00 AM the Azusa EOC was advised that the fire department was setting up a staging area
at Azusa and Sierra Madre, and that Highway 39 was now closed. The fire department advised
mandatory evacuations were now in place for all residencesnorth of Sierra Madre Boulevard,
and east of Azusa Avenue, to include the
Mountain Cove community.
An "Area-D" Mutual Aid Request was ~�
completed, and law enforcement officers from
surrounding agencies responded to the City of
Azusa. With the help of these officers,AZPD M
officers evacuated approximately 870 homes,
containing about 2000 residents. •QMM .40
CENT"
Contributing to the success of the evacuation
was the department's Social Media Team.
Through the use of the various social media
platforms and Nixie, evacuation warnings were
issued, as described above.
During and after the evacuations, residents
and media were able to ask questions
pertaining to the fire directly to the EOC,
through the use of these social media
channels. Unprecedented was the fact the
answers to these questions were answered
almost immediately. This allowed people to
remain calm and obtain the information they Ammingumus
felt was necessary to have. Most notable to
the use of social media in this crisis was the
6
dramatic reduction in telephone calls placed to the Azusa Police Department Communication's
Center.
The Command Post Is Established
As the evacuations were being completed, the department established a Command Post (CP)
at the Army National Guard Armory at 1351 W. Sierra Madre Avenue. The purpose of the CP
was to properly control and direct the law enforcement activities for this incident.
Evacuation Area Posts
Law enforcement officers from the Area D departments who had arrived in the city to assist us
needed to be accounted for, assigned and directed to 10 Evacuation Area Posts (EAP). These
EAP's were identified as choke points which would allow us to safely protect the evacuated
areas with the least amount of officers.
From Thursday, January 16th at 10:00 AM to Friday, January 17th at about 4:00 PM, 18 officers
were assigned to protect the evacuated areas and manage street closures.
An additional 8 officers were assigned
to roving patrols and relieving of Azusa Police Department
officers assigned to the EAP's. jar d'v ie
An Azusa Police Department sergeant overlooks the fire
For the Mountain Cove community, 12
approaching a road at 6:30 PM.
police officers remained in that area
between Friday at 4 PM to Saturday,
January 18th, at 6 PM, as the
evacuations remained in effect during -�
that time period. These officers eh-
provided patrols and protection, as
well as management of the street
closures.
Accommodating Evacuees With
Retrieving Items4011.10.0,
During the second and third days of
the evacuation, the department
reached out to the evacuated
residents through the social media
channels, and coordinated numerous
escorts of residents to their homes to
retrieve medications and essential
items.
This effort was spread even further, when the news media broadcasted the information through
their social media channels, and on-air broadcasts.
7
Prolonged Community Engagement
As the firefighters were completing their mission of battling the fire, and law enforcement was
maintaining security and traffic control, it was imperative the department reach out to the
community and provide a source of not only information, but reassurance. Prior to the
development of the social media program, this capability did not exist.
Recognizing that every person has a preference when it comes to where, when and how they
receive their news and information, the social media team utilized a combination of channels to
create a personal and social, yet blanketed approach, to reaching the entire community.
Facebook
The department's Facebook page communicated with fans, by posting the Nixle messages, as
well as pictures and brief stories which did not warrant a full article posting on the department's
website, yet needed more space than the allotted 140 characters on Twitter. These messages,
coupled with the integrated Nixle messages, and the popularity of Facebook in general, caused
the department's fan base and popularity to soar.
To lift spirits and recognize the community's goodwill, regardless of whether from Glendora or
Azusa, the team posted encouraging photos, stories and videos. From young teenagers
donating food to the dispatchers, to an 8th grade student who wanted to raise money to help his
teacher rebuild her house lost in the fire, Facebook allowed us to share this with the community.
The following graphs show the increase in Fans, and the overall reach of our messages.
o AZPD Facebook Page"Likes" ■ People Reached
420 • 4000
•
315 • 3000 Y, � ��
210 2000
105 1000
0 0
Jan 10 Jan 12 Jan 14 Jan16 Jan18 Jan 10 Jan 12 Jan 14 Jan 16 Jan 18
Twitter
The department utilized it's Twitter page as the primary form of communication with the public.
This was based on the amount of activity flowing on Twitter during this incident, and the
simplicity of referring someone to our Twitter page by simply saying "@AzusaPD."
There were 191 Twitter messages sent by the department. Some of these messages were
generated by the Nixle messages, as well as messages from Facebook.
In using Twitter, the department reached a large amount of people, as indicative of the graphs
below. Due to the quality and frequency of information we were publishing on Twitter, several
8
news organizations actually showed our Twitter messages on the bottom of their newscast, in
the ticker area.
0 Twitter Followers a Tweets
1600 • 600
•
•
1200 450 ••
• •
800 • 300
400 • 150
0 0
Jan 1 Jan 7 Jan15 Jan 19 Jan 15 Jan 16 Jan 17 Jan 18
YouTube
We experienced the anxiety displaced
residents had with wanting to return to Azusa Police Department,I;.;:E,;a link
their residences. Unfortunately, there a-i.iary 17
was fire still burning near their
residences, which prevented us from This isn't the best quality but we wanted to give residents
lifting the evacuation orders. an idea why the area is dosed and evacuations are in force.
There are failing,hot rocks,landing on the side of the road
and the road itself.There is also active fires still on the side
To ease people's fears, we created of the mountain.
quick videos showing the area near the
displaced resident's homes, and the Azusa PD social Media Team Recon
fact that firefighters were still fighting ww'h yc.atube tor,
the fire, as law enforcement continued Th 5 neo has pen mace Tor the
to protect their properties. Once we residents w o rave beer a,splated
by the Colby fr•e Part of toe AZPD
posted these videos, we saw a Soca Nea a'ream wcrt out,-to the
decrease in the amount of questions
asked by residents in regards to take Comment Share D 1
returning home.
Mynan Rangel,Tam,Hubbert Patlogar and 17 others like this.
We later discovered the video was W'nte a comment
ranked the#1 link we had postedIN Richard Agnew Keep up the great work,thank you.
during the incident on Twitter, with it Like•Reply [i 1 lao,.ary 17 at 4 42pr-
getting 157 clicks. In checking the
video's views directly on YouTube, we
discovered the first"recon"video had
been watched 706 times, and the
second one was watched 135 times.
9
The EOC's Eyes - Photographs
We wanted to see photographs of what
was happening on the fire line, as well as
we wanted photo documentation of the
incident. Being in an Emergency
Operations Center glued to television and
� , � computer screens did not allow us to see
" '` - the firefighting effort, traffic and pedestrian
congestions, and evacuated
neighborhoods.
The social media team used it's SmugMug
account and requested the public upload
photos to the specially created website of
photos.azusapd.orq.
We received over 40 photographs of the
firefighting effort, which showed us where
the impacted areas were.
We posted photographs on the department's Flickr page for the residents to view as well.
AzusaPD.org - The Nucleus of The AZPD
Our new website served as the face of the Azusa Police Department to the world who was
tuning into the fire. With an innovative design and layout, we were able to attract and captivate a
large amount of visitors, as depicted in the data below.
Website Traffic
We found our website traffic was averaging between 70 and 224 visits a day, between January
1 and the morning of January 16th.
On the first day of the fire (Jan 16), the website skyrocketed to 2371 visits, and on the second
day, we had 2,595 visits to the website. On the third day, we had 1581 visits.
■ Website Visits
Jan 1 - 15
Jan 16
Jan 17
Jan 18
10 0 750 1500 2250 3000
During this incident, our website was visited
6,753 times, with 3,330 of those visitors
returning for more visits.
There have been a total of 33,940 pages
viewed which indicates our website was "If your website can make it past the
accessed frequently. first 10 second judgement period, you
are likely to get someone to look around
Average Time Spent a bit. That being said, there is still a
The average duration of a visit lasted 4:02 higher probability of bouncing within the
seconds.This figure is important, as it is a 10-20 second time frame as you can
testament the website is outperforming the"Wei see above. It's really only after people
Bull"formula. have stuck around for more than 20
Email Newsletters seconds that their probability of leaving
We recognized not everyone uses social media,
the web page stabilizes."
and many people still rely on email for news - Chris Phelan of Evergage
and information. Through our email newsletter,
we were able to send out newsletters with
information, as well as gain 33 new subscribers
during this incident.
News And Press Relations
During this incident, members of the department
provided press interviews with local and national
television, radio and print news organizations.
Press releases were given by Captain Frank
Chavez, Lieutenant Paul Dennis, and Senior
Officer Mike Bires.
Due to the popularity and usefulness of the
social media program, we found the media was
extremely cooperative and commending of our
department. In fact, it was mentioned by media
eonnel at e w and els
1ja
updates comingthfrom of the departmentineswere
excellentpersand very much appreciated
i
A
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Air Quality
During this incident, we issued information to the Azusa Police Department
•
public from the South Coast Air Quality
Management District on helpful breathing tips, We know the air can be unhealthy and not fun to breath
especially for children and seniors. We also after a fire.We have flyers on our website with helpful tips
published these items on our website for future use for everyone,including children and seniors.Visit
https //azusapd.org/disasters/health-and-safety-
as well. documents to view and download now!
Wild Animals
; _iM_•
We also issued information to residents about wild
animals and to be alert to their presence, as well as
tips for keeping them from their yards.`'
Tip . ;t
Potential Future Problems
With a fire of this magnitude burning away the
brush above homes and roadways, the potential for ,,
landslides and mudslides is a concern. The
following immediate actions are being taken to help ' " .� Ao<
mitigate these issues: ; '.
4
• Chet Anderson is Azusa's designee for
Citywide watershed protection.
• During the next five years, the Colby Fire
has increased the potential of possible �4� _4_
sediment runoff from the burned hillsides
during rainstorms.
• Los Angeles County Public Works (LACPW)
personnel are currently touring Azusa to
determine what measures are needed to
protect residents from potential debris flow
associated with the Colby Fire.
• LACPW will provide the City and residents with recommended measures to mitigate
potential damage from these debris flows.
• Starting next week, Los Angeles County crews will be clearing debris from debris basins
in Azusa to anticipate increased flows.
• A copy of the Homeowners Guide to Mudflow Protection and other useful information is
available on this website: http://dpw.lacounty.gov/wrd/Fire/
• Hudson Minshew from the USDA Natural Resources Conservation Service (NRCS) will
brief the City on the Emergency Watershed Protection Program (EWP). A meeting was
held on Thursday, January 23.
• The EWP is a cost-share program that offers 75% of the costs to cities to install
protection measures following a natural disaster.
• The protection measures could include the installation of k-rails to help divert possible
debris flows.
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Operational Period Breakdown
The following breakdown indicates officers and departments assigned to specific shifts:
• Azusa • Irwindale Covina • Claremont • CHP • LASD
LASD
5
CHP Thursday,
3 January 16, 2014
Claremont 7 AM to 6 PM
2
Azusa
• ° 22
Irwindale
5
• Arcadia • Azusa Baldwin Park • Covina • La Verne
• Monrovia • Sierra Madre • West Covina
Arcadia
West Covina 3
6
Azusa
7
Thursday, January
16, 2014 at 6 PM to Sierra Madre
Friday, January 17, 6
2014 at6AM owl ri
3
Monrovia Covina
4 La Verne 3
3
13
Operational Period Breakdown (Continued)
• Arcadia • Azusa Covina • Irwindale • La Verne
• Sierra Madre • West Covina
West Covina Arcadia
4 4
Sierra Madre
Friday, January 17, 3
2014 at6AMto6PM
La Verne
1 Azusa
8
Irwindale
3
Covina
3
• Arcadia • Azusa Irwindale • LASD • La Verne
• Pomona • West Covina
West Covina Arcadia
4 3
Friday, January 17,
2014at6PMto
Pomona Saturday, January 18
2 at6AM
La Verne
1
LASD Azusa
2 10
Irwindale
2
14
Operational Period Breakdown (Continued)
• Azusa • Irwindale *. LASD
Saturday, January 18 Azusa
6AM - 6 PM 6
Irwindale
3
Azusa Police Department Personnel Costs
Police Officers Straight Time: Numbers Pending
Police Officers Hours (Overtime): $35,389.00
(463.75 hours X Step 6 O.T. Rate)
Fire Department Personnel Costs
Costs Amount
Aircraft $920,399
Crews $2,017,860
Equipment $2,684,539
Personnel $714,101
Camp Support $442,356
Supplies $210,770
Total $6,990,025
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Identified Equipment Needs
After reviewing this incident, we found the EOC would benefit with the additional improvements:
t#em t+ty purpose
Additional computer monitors for 4 Allow for monitoring of multiple
social media team critical software components
Additional computer peripherals TBD Use for operations/social media
(keyboards, trackpads, batteries) team
Additional MacBook Air computer 1 For use by social media team
Updated large screen television TBD For monitoring of news media,
social media components,video
feeds
Portable desktop radio 1 Communication needs
Pre-approved meal vendor list N/A Providing meals to emergency
personnel
Additional Laptops 3 Update EOC equipment
This concludes the Colby Fire After Action Report.All information contained in this report is
deemed accurate as of 01/27/2014. Any questions, comments or concerns may be addressed
to Chief Sam Gonzalez.
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