HomeMy WebLinkAboutAgenda Packet - November 24, 2014 -CC 4- Ft?citk
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NOTICE AND CALL OF A SPECIAL MEETING AND
AN ADJOURNED MEETING
OF THE CITY COUNCIL OF THE CITY OF AZUSA
TO THE MEMBERS OF THE CITY COUNCIL OF THE CITY OF AZUSA:
NOTICE IS HEREBY GIVEN that a Special/Adjourned Meeting of the City Council is hereby called to be
held MONDAY, NOVEMBER 24, 2014, immediately following the Regular Utility Board Meeting which
begins at 6:30 p.m. at the Azusa Light and Water Conference Room located at 729 N. Azusa Avenue, Azusa,
California.
Said Special/Adjourned Meeting shall be for discussing, hearing and taking action on the items listed below:
AGENDA
A. PRELIMINARY BUSINESS
• Call to Order
• Roll Call
B. PUBLIC COMMENT—Limited to items listed on this Special Meeting Notice.
Each person or representative of a group shall be allowed to speak without interruption for up to five (5)
continuous minutes, subject to compliance with applicable meeting rules, on items listed on this agenda only.
Questions to the speaker or responses to the speaker's questions or comments shall be handled after the speaker
has completed his/her comments.
C. SCHEDULED ITEMS
1. APPROVAL OF $4 MILLION LOAN FROM THE WATER FUND TO THE GENERAL FUND
AND BUDGET AMENDMENT FOR FUND TRANSFER TO THE LIABILITY FUND.
RECOMMENDED ACTION:
Adopt two Resolutions No. 14-C81 approving an agreement with the Water Fund to loan funds of $4
million to the General Fund to resolve its cash reserve deficit, and No. 14-C82 approving the budget
amendment of $700,000 to transfer funds from the General Fund to the Liability (Risk Management)
Fund; and authorize execution of the necessary documents by the Interim City Manager.
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D. ADJOURNED CLOSED SESSION (This item was declared adjourned at the Regular Meeting of
November 17, 2014)
1. PUBLIC EMPLOYEE APPOINTMENT Pursuant to California Government Code. Section 54957.
Title: City Manager
E. ADJOURNMENT
1. Adjourn
In compliance with Government Code Section 54957.5, agenda materials are available for inspection by
members of the public at the following locations: Azusa City Clerk's Office - 213 E. Foothill Boulevard,
Azusa City Library - 729 N. Dalton Avenue, and Azusa Police Department Lobby - 725 N. Alameda,
Azusa, California.
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in a
city meeting,please contact the City Clerk at 626-812-5229. Notification three (3) working days prior to
the meeting when special services are needed will assist staff in assuring that reasonable arrangements
can be made to provide access to the meeting.
11/24/2014 2
APPROVED
Date " \i410— D-5
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AZ USA
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CONSENT CALENDAR
TO: HONORABLE CHAIRPERSON AND MEMBERS OF THE AZUSA UTILITY
BOARD
FROM: GEORGE F. MORROW,DIRECTOR OF UTILITIES
DATE: NOVEMBER 24, 2014
SUBJECT: PROFESSIONAL SERVICES AGREEMENT WITH SUSTAINABLE
ENVIRONMENTAL MANAGEMENT COMPANY (SEMCO) D.B.A. HULS
ENVIRONMENTAL MANAGEMENT, LLC FOR ADMINISTRATION OF
OIL PAYMENT PROGRAM
RECOMMENDATION
It is recommended that the Utility Board waive formal Request for Qualifications (RFQ) and
award a three-year professional services agreement to Sustainable Environmental Management
Company (SEMCO) d.b.a. Huls Environmental Management, LLC for the administration of used
oil recycling payment program in amount of$19,140.
BACKGROUND
The City of Azusa maintains a year-round used oil recycling program which is funded by a used
oil recycling block grant from the California Department of Resources Recycling and Recovery
(CalRecycle). The program being operated in Azusa consists of the City supplying used oil drain
pans to participating used oil collection centers, which currently includes Dick's Auto Supply,
Valero's Gas Station, Jiffy Lube, O'Reilly Auto Parts, and Y Tires, and advertising to promote
drop off of used oil at these centers.
Huls Environmental Management, LLC has provided assistance in administering the used oil
block grant since February 2001. Its contract expired on August 16, 2014. Huls has been
promoting used oil recycling at five collection centers in Azusa mainly by supplying them with
used oil drain pans purchased by the City under this program. The centers provide the drain pans
free to residents to promote recycling of motor oil. Huls tracks the number of drain pans given
away each month and orders more drain pans when the centers' inventories run low. Huls also
tracks the gallons of oil and used filters dropped off at the centers each month, and develops
components of the report that must be submitted to CalRecycle on an annual basis.
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SEMCO PSA
November 24,2014
Page 2
Staff considers Huls Environmental services unique and sole provider. There are very few
consultants that offer this type of service and since the City only receives a small grant from the
State to afford the services of larger companies, staff recommends waiving formal Request for
Qualifications and awarding a three-year agreement to Huls Environmental, with two optional
one-year extensions, due to its proven services provided in the past and guaranteed no increase in
the contract amount for the next three years. Huls contract from August 2011-2014 was$19,140.
Of this amount, $14,932 was billed for the last three years or $4,977.50 per fiscal year, 22%
lower than the annual billing limit under the contract.
FISCAL IMPACT
The City receives about $13,000 oil payment funding annually from CalRecycle and these funds
will be used to pay for Huls Environmental services and other related program activities.
Prepared by: Liza Cawte, Sr. Administrative Technician
Reviewed by: Talika M. Johnson, Utilities Administrative and Financial Services Manager
Attachments: SEMCO Proposal and Professional Services Agreement
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Sustainable Environmental Management Co.
SEMCO
November 13, 2014
Talika M. Johnson
Utilities Administrative and Financial Services Manager
Azusa Light&Water
729 North Azusa Avenue
Azusa, CA 91702
SUBJECT: CONSULTING SERVICES PROPOSAL—
USED MOTOR OIL RECYCLING PROGRAM, NOV 2014 TO NOV 2017
Dear Ms. Johnson,
Huls Environmental Management, LLC (d.b.a. Sustainable Environmental Management Co.) is
pleased to present this technical and cost proposal to the City of Azusa (City)for consideration.
SEMCO is currently under contract to manage and implement the City's used motor oil recycling
program. Our existing contract will expire upon budget depletion. As detailed in this letter,
SEMCO proposes to continue administration of the City's used motor oil recycling program for
the next three years, ending November 2017.
Provided below is a summary of our proposed tasks, as well as our proposed budget. Our
intent is to create a well rounded recycling program that seeks to target every sector of the
Azusa community. As always, all grant programming will be implemented in accordance with
CalRecycle guidelines.
PROPOSED TASKS > To be accomplished annually.
I. Education&Public Awareness
• Advertisements — City publications are highly effective in getting program specific
information to residents. For this reason, SEMCO will arrange for the publication of at least
one article per year in the Azusa Tomorrow Newsletter. The information will promote proper
disposal of used motor oil as well as the container distribution program. We will develop the
article and submit it to the City for review and approval, before publication. To saturate the
community with additional public education, advertisements will also be placed in one or
more community newspapers, such as the Azusa Highlander, the Azusa Beacon, and the
San Gabriel Valley Examiner.
• Distribution of Public Education Materials — In the past, the City's certified collection
centers have functioned as distribution points for giveaways and literature. This targeted
approach will allow the City to provide used oil recycling information directly to do-it-
yourselfers in the community. SEMCO proposes to utilize the collection centers as
distribution points at least once each year. Items to be distributed by the centers may
include shop towels, funnels, filter wrenches, fact sheets, and LA County HHW Roundup
flyers. Items already in inventory will be distributed. Additional items may be selected and
purchased in collaboration with the City and with collection center staff. Only items pre-
approved by CalRecycle will be considered. SEMCO will prepare and deliver the items to
626 i 332 7514 p c,. box 4519
62b i 496 2806 corrna.ca 91723 .,:a sustainable-env.com
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the collection centers along with distribution instructions. If desired by the City, the library,
recreation center and city hall may also serve as distribution points.
• Mailer—As an effective way of delivering the used oil message to every residence in the
City, SEMCO proposes the production of an annual mailer. This can be a stand alone
mailer, an insert in the water/electric bill, or an insert in the residential trash bill. The mailer
will provide information on the certified collection centers, the container distribution program,
and proper disposal of hazardous waste. The mailer will be bilingual, and will be printed on
recycled paper. All associated costs will be borne by the used oil grant.
• Partnership with Auto Shop Classes — Any high school auto shop class is comprised
entirely of young do-it-yourselfers with a distinct interest in auto mechanics. Students
enrolled in such classes perform routine auto maintenance in class and likely at home.
SEMCO proposes to capture this target audience by working directly with any auto shop
classes that may exist in the City. We will first contact the local public high school to see if
such classes exist. Second, we will work together with the instructor(s) to arrange
classroom presentations, or the distribution of CalRecycle curriculum, drain containers, shop
towels, funnels,fact sheets, etc.
• Transit Shelter Ads—SEMCO proposes the production and display of advertisements in
select bus shelters throughout the City. This will give the used oil program high visibility
among public transit passengers and motorists. We can either utilize artwork available
through CalRecycle, or create customized posters. SEMCO will develop the posters
according to the required specifications, and obtain City approval. Clear Channel Outdoor
Inc. (the firm responsible for managing the City's bus shelters) will handle printing and
installation of the posters. This can be done once per year, for a specified number of
weeks.
II. Collection Centers
• Container Distribution — SEMCO assisted the City in initiating a container distribution
program in 2001. Since then, each of the City's collection centers distributes drain
containers to residents in need on an ongoing basis. We will continue to contact all five
centers monthly and record the number of containers distributed, the amount of oil collected,
and the number of filters collected. The container manufacturer, GEO Plastics, will store the
City's supply of containers in their local facility. We will coordinate the shipment of additional
containers to the individual centers as their supply is depleted.
• Site Visits - SEMCO will perform the annual certified center site visits as required by
CalRecycle. A site visit checklist will be completed and filed for each center. Additionally,
technical assistance with re-certification, reimbursement claims, after hour drop-off, signage,
etc. will be provided to the centers as needed.
III. Curbside Collection
• Curbside Collection Day —To provide residents with an additional option for the proper
disposal of used motor oil and filters, SEMCO has recently explored the idea of a
curbside collection day. On a designated day, likely in the early summer, residents
would be permitted to leave used motor oil, used filters, and other auto related waste on
their door step for pickup. The pickups would be performed by At Your Door Special
Collection, a certified hazardous waste handler. The intent is to create a convenient
option for the proper disposal of select items, mainly for the benefit of residents that are
unable to transport hazardous materials to a drop-off location. The curbside program
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will be available to all residents, however it is intended for members of the community
that do not have convenient access to a vehicle, or cannot safely transport their own
materials to a collection center/hazardous waste roundup. If desired by the City,
household batteries and sharps can also be picked up by At Your Door on the
designated curbside collection day, however the used oil grant would not fund the
associated cost. The used oil grant will fund $82 per participating household (equal to
91% of the cost), and any remaining costs would be borne by another City budget. A
curbside collection day can be held annually, and advertised well in advance city-wide.
IV. Grant Management and Reporting
• Quarterly Progress Reports—SEMCO will prepare and submit quarterly progress reports
to the City. The progress reports will provide a summary of tasks accomplished during the
quarter, as well as a record of drain containers distributed, and oil and filter collection per
center.
• Annual Grant Report — SEMCO will complete the City's annual report package for
submittal to CalRecycle by its annual due date of August 15.
PROPOSED BUDGET >Annual.
Our annual consultant cost to perform the tasks described is presented below. Our cost
remains the same as in our existing contract. Our not-to-exceed cost is$6,380 per year.
I. Education & Public Awareness 24 hours @ $110/hour $2,640
II. Collection Centers 15 hours @$110/hour $1,650
III. Curbside Collection 8 hours @ $110/hour $ 880
IV. Grant Management and Reporting 11 hours A $110/hour $1,210
Total, Per Year $6,380
Please note that any project costs, including advertisements and the cost of giveaways, is in
addition to our consultant cost, and is to be paid directly to the respective vendors.
We hope that this proposal meets with your approval, and we look forward to a continued
relationship with the City of Azusa. If you have any questions regarding this proposal, or if you
require additional information, please feel free to contact me at 626-332-7514.
Sincerely,
Sandy Costandi
Managing Director
Sustainable Environmental Management Co.
Page 3
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CITY OF AZUSA
PROFESSIONAL SERVICES AGREEMENT
1. PARTIES AND DATE.
This Agreement is made and entered into this 24th day of November, 2014 by and between
the City of Azusa, a municipal organization organized under the laws of the State of California
with its principal place of business at 213 East Foothill Blvd., Azusa, CA 91702 ("City")
and Sustainable Environmental Management Company d.b.a.
Huls Environmental Management, LLC, a California Corporation, with its principal place of
business at 1074 Parkview Drive #105, Covina, California 91724 ("Consultant"). City and
Consultant are sometimes individually referred to as Party and collectively as Parties.
2. RECITALS.
2.1 Consultant.
Consultant desires to perform and assume responsibility for the provision of certain
professional services required by the City on the terms and conditions set forth in this Agreement.
Consultant represents that it is experienced in providing used oil recycling services to public clients,
is licensed in the State of California,and is familiar with the plans of City.
2.2 Project.
City desires to engage Consultant to render such services for the Used Oil Block Grant
project(Project)as set forth in this Agreement.
3. TERMS.
3.1 Scope of Services and Term.
3.1.1 General Scope of Services. Consultant promises and agrees to furnish to the
City all labor,materials,tools,equipment,services,and incidental and customary work necessary to
fully and adequately supply the professional consulting services necessary for the Project
("Services"). The Services are more particularly described in Exhibit "A" attached hereto and
incorporated herein by reference. All Services shall be subject to,and performed in accordance with,
this Agreement,the exhibits attached hereto and incorporated herein by reference,and all applicable
local,state and federal laws, rules and regulations.
3.1.2 Term. The term of this Agreement shall be from the date first set forth herein
to November 24. 2017 unless earlier terminated as provided herein. Consultant shall complete
the Services within the term of this Agreement, and shall meet any other established schedules
and deadlines.
RVPUBWGS1544364 1
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CITY OF AZUSA
PROFESSIONAL SERVICES AGREEMENT
1. PARTIES AND DATE.
This Agreement is made and entered into this 24th day of November, 2014 by and between
the City of Azusa, a municipal organization organized under the laws of the State of California
with its principal place of business at 213 East Foothill Blvd., Azusa, CA 91702 ("City")
and Sustainable Environmental Management Company d.b .a.
Huls Environmental Management, LLC, a California Corporation, with its principal place of
business at P.O. Box 4519, Covina, California 91723 ("Consultant"). City and Consultant are
sometimes individually referred to as Party and collectively as Parties.
2. RECITALS.
2.1 Consultant.
Consultant desires to perform and assume responsibility for the provision of certain
professional services required by the City on the terms and conditions set forth in this Agreement.
Consultant represents that it is experienced in providing used oil recycling services to public clients,
is licensed in the State of California, and is familiar with the plans of City.
2.2 Project.
City desires to engage Consultant to render such services for the Used Oil Block Grant
project (Project) as set forth in this Agreement.
3. TERMS.
3.1 Scope of Services and Term.
3.1.1 General Scope of Services. Consultant promises and agrees to furnish to the
City all labor,materials,tools,equipment, services,and incidental and customary work necessary to
fully and adequately supply the professional consulting services necessary for the Project
("Services"). The Services are more particularly described in Exhibit "A" attached hereto and
incorporated herein by reference. All Services shall be subject to,and performed in accordance with,
this Agreement,the exhibits attached hereto and incorporated herein by reference,and all applicable
local, state and federal laws,rules and regulations.
3.1.2 Term. The term of this Agreement shall be from the date first set forth herein
to November 24. 2017, unless earlier terminated as provided herein. Consultant shall complete
the Services within the term of this Agreement, and shall meet any other established schedules
and deadlines.
RVPUB\NGS\544364 '�
3.2 Responsibilities of Consultant.
3.2.1 Control and Payment of Subordinates; Independent Contractor. The Services
shall be performed by Consultant or under its supervision. Consultant will determine the means,
methods and details of performing the Services subject to the requirements of this Agreement. City
retains Consultant on an independent contractor basis and not as an employee. Consultant retains the
right to perform similar or different services for others during the term of this Agreement. Any
additional personnel performing the Services under this Agreement on behalf of Consultant shall also
not be employees of City and shall at all times be under Consultant's exclusive direction and control.
Consultant shall pay all wages, salaries, and other amounts due such personnel in connection with
their performance of Services under this Agreement and as required by law. Consultant shall be
responsible for all reports and obligations respecting such additional personnel, including, but not
limited to: social security taxes, income tax withholding, unemployment insurance, disability
insurance, and workers' compensation insurance.
3.2.2 Schedule of Services. Consultant shall perform the Services expeditiously,
within the term of this Agreement, and in accordance with the Schedule of Services set forth in
Exhibit "B" attached hereto and incorporated herein by reference. Consultant represents that it has
the professional and technical personnel required to perform the Services in conformance with such
conditions. In order to facilitate Consultant's conformance with the Schedule, City shall respond to
Consultant's submittals in a timely manner. Upon request of City,Consultant shall provide a more
detailed schedule of anticipated performance to meet the Schedule of Services.
3.2.3 Conformance to Applicable Requirements. All work prepared by Consultant
shall be subject to the approval of City.
3.2.4 Substitution of Key Personnel. Consultant has represented to City that certain
key personnel will perform and coordinate the Services under this Agreement. Should one or more
of such personnel become unavailable, Consultant may substitute other personnel of at least equal
competence upon written approval of City. In the event that City and Consultant cannot agree as to
the substitution of key personnel, City shall be entitled to terminate this Agreement for cause. As
discussed below,any personnel who fail or refuse to perform the Services in a manner acceptable to
the City, or who are determined by the City to be uncooperative, incompetent, a threat to the
adequate or timely completion of the Project or a threat to the safety of persons or property,shall be
promptly removed from the Project by the Consultant at the request of the City. The key personnel
for performance of this Agreement are as follows: Ms. Sandy Costandi, Managing Director,
andAmelia Liman, Senior Associate Consultant.
3.2.5 City's Representative. The City hereby designates Talika M. Johnson,
Utilities Administrative and Financial Services Manager, or her designee, to act as its
representative for the performance of this Agreement (City's Representative). City's
Representative shall have the power to act on
RVPU BW GS\544364 2
behalf of the City for all purposes under this Contract. Consultant shall not accept direction or
orders from any person other than the City's Representative or his or her designee.
3.2.6 Consultant's Representative. Consultant hereby designates Sandy Costandi,
Managing Director, or her designee, to act as its representative for the performance of this
Agreement(Consultant's Representative). Consultant's Representative shall have full authority to
represent and act on behalf of the Consultant for all purposes under this Agreement. The
Consultant's Representative shall supervise and direct the Services,using her best skill and attention,
and shall be responsible for all means,methods, techniques, sequences and procedures and for the
satisfactory coordination of all portions of the Services under this Agreement.
3.2.7 Coordination of Services. Consultant agrees to work closely with City staff in
the performance of Services and shall be available to City's staff, consultants and other staff at all
reasonable times.
3.2.8 Standard of Care; Performance of Employees. Consultant shall perform all
Services under this Agreement in a skillful and competent manner, consistent with the standards
generally recognized as being employed by professionals in the same discipline in the State of
California. Consultant represents and maintains that it is skilled in the professional calling necessary
to perform the Services. Consultant warrants that all employees and subcontractors shall have
sufficient skill and experience to perform the Services assigned to them. Finally, Consultant
represents that it, its employees and subcontractors have all licenses, permits, qualifications and
approvals of whatever nature that are legally required to perform the Services, including a City
Business License, and that such licenses and approvals shall be maintained throughout the term of
this Agreement. As provided for in the indemnification provisions of this Agreement, Consultant
shall perform, at its own cost and expense and without reimbursement from the City, any services
necessary to correct errors or omissions which are caused by the Consultant's failure to comply with
the standard of care provided for herein. Any employee of the Consultant or its sub-consultants who
is determined by the City to be uncooperative, incompetent, a threat to the adequate or timely
completion of the Project,a threat to the safety of persons or property,or any employee who fails or
refuses to perform the Services in a manner acceptable to the City,shall be promptly removed from
the Project by the Consultant and shall not be re-employed to perform any of the Services or to work
on the Project.
3.2.9 Laws, Regulations and State Requirements.
3.2.9.1 Laws and Regulations. Consultant shall keep itself fully
informed of and in compliance with all local, state and federal laws, rules and regulations in any
manner affecting the performance of the Project or the Services, including all Cal/OSHA
requirements,and shall give all notices required by law. Consultant shall be liable for all violations
of such laws and regulations in connection with Services. If the Consultant performs any work
knowing it to be contrary to such laws,rules and regulations and without giving written notice to the
City,Consultant shall be solely responsible for all costs arising therefrom. Consultant shall defend,
RV PUB\NGS\544364 3
indemnify and hold City, its officials, directors, officers, employees and agents free and harmless,
pursuant to the indemnification provisions of this Agreement, from any claim or liability arising out
of any failure or alleged failure to comply with such laws, rules or regulations.
3.2.9.2 Agreement between the City and the California
Department of Resources Recycling and Recovery. Consultant agrees to comply with all the
requirements set forth by the California Department of Resources Recycling and Recovery for
administration of the California Used Oil Payment Program, including any changes in these
requirements during the term of this Agreement.
3.2.10 Insurance.
3.2.10.1 Time for Compliance. Consultant shall not commence Work
under this Agreement until it has provided evidence satisfactory to the City that it has secured all
insurance required under this section. In addition, Consultant shall not allow any subcontractor to
commence work on any subcontract until it has provided evidence satisfactory to the City that the
subcontractor has secured all insurance required under this section.
3.2.10.2 Minimum Requirements. Consultant shall, at its expense,
procure and maintain for the duration of the Agreement insurance against claims for injuries to
persons or damages to property which may arise from or in connection with the performance of the
Agreement by the Consultant, its agents,representatives, employees or subcontractors. Consultant
shall also require all of its subcontractors to procure and maintain the same insurance for the duration
of the Agreement. Such insurance shall meet at least the following minimum levels of coverage:
(A) Minimum Scope of Insurance. Coverage shall be at
least as broad as the latest version of the following: (1) General Liability: Insurance Services Office
Commercial General Liability coverage (occurrence form CG 0001); (2) Automobile Liability:
Insurance Services Office Business Auto Coverage form number CA 0001, code 1 (any auto); and
(3) Workers'Compensation and Employer's Liability:Workers' Compensation insurance as required
by the State of California and Employer's Liability Insurance.
(B) Minimum Limits of Insurance. Consultant shall
maintain limits no less than: (1) General Liability: $1,000,000 per occurrence for bodily injury,
personal injury and property damage. If Commercial General Liability Insurance or other form with
general aggregate limit is used, either the general aggregate limit shall apply separately to this
Agreement/location or the general aggregate limit shall be twice the required occurrence limit; (2)
Automobile Liability: $1,000,000 per accident for bodily injury and property damage; and (3)
Workers'Compensation and Employer's Liability:Workers'Compensation limits as required by the
Labor Code of the State of California. Employer's Liability limits of$1,000,000 per accident for
bodily injury or disease.
3.2.10.3 Professional Liability. Consultant shall procure and maintain,
and require its sub-consultants to procure and maintain, for a period of five (5) years following
RVPUB\NGS\544364 4
completion of the Project, errors and omissions liability insurance appropriate to their profession.
Such insurance shall be in an amount not less than $1,000,000 per claim, and shall be endorsed to
include contractual liability.
3.2.10.4 Insurance Endorsements. The insurance policies shall contain
the following provisions, or Consultant shall provide endorsements on forms supplied or approved
by the City to add the following provisions to the insurance policies:
(A) General Liability. The general liability policy shall be
endorsed to state that: (1)the City,its directors,officials,officers,employees,agents and volunteers
shall be covered as additional insured with respect to the Work or operations performed by or on
behalf of the Consultant,including materials,parts or equipment furnished in connection with such
work; and (2) the insurance coverage shall be primary insurance as respects the City, its directors,
officials,officers,employees,agents and volunteers,or if excess, shall stand in an unbroken chain of
coverage excess of the Consultant's scheduled underlying coverage. Any insurance or self-insurance
maintained by the City, its directors, officials, officers, employees, agents and volunteers shall be
excess of the Consultant's insurance and shall not be called upon to contribute with it in any way.
(B) Automobile Liability. The automobile liability policy
shall be endorsed to state that: (1) the City, its directors, officials, officers, employees, agents and
volunteers shall be covered as additional insureds with respect to the ownership, operation,
maintenance, use, loading or unloading of any auto owned, leased, hired or borrowed by the
Consultant or for which the Consultant is responsible; and (2) the insurance coverage shall be
primary insurance as respects the City, its directors, officials, officers, employees, agents and
volunteers, or if excess, shall stand in an unbroken chain of coverage excess of the Consultant=s
scheduled underlying coverage. Any insurance or self-insurance maintained by the City, its
directors, officials, officers, employees, agents and volunteers shall be excess of the Consultant=s
insurance and shall not be called upon to contribute with it in any way.
(C) Workers' Compensation and Employers Liability
Coverage. The insurer shall agree to waive all rights of subrogation against the City, its directors,
officials,officers, employees, agents and volunteers for losses paid under the terms of the insurance
policy which arise from work performed by the Consultant.
(D) All Coverages. Each insurance policy required by this
Agreement shall be endorsed to state that: (A)coverage shall not be suspended,voided,reduced or
canceled except after thirty(30)days prior written notice by certified mail,return receipt requested,
has been given to the City; and (B) any failure to comply with reporting or other provisions of the
policies, including breaches of warranties, shall not affect coverage provided to the City, its
directors, officials, officers, employees, agents and volunteers.
3.2.10.5 Separation of Insureds;No Special Limitations. All insurance
required by this Section shall contain standard separation of insureds provisions. In addition, such
R V PUB\NGS\544364 5
insurance shall not contain any special limitations on the scope of protection afforded to the City,its
directors, officials, officers, employees, agents and volunteers.
3.2.10.6 Deductibles and Self-Insurance Retentions. Any deductibles or
self-insured retentions must be declared to and approved by the City. Consultant shall guarantee
that, at the option of the City, either: (1) the insurer shall reduce or eliminate such deductibles or
self-insured retentions as respects the City, its directors, officials, officers, employees, agents and
volunteers; or (2) the Consultant shall procure a bond guaranteeing payment of losses and related
investigation costs, claims and administrative and defense expenses.
3.2.10.7 Acceptability of Insurers. Insurance is to be placed with
insurers with a current A.M. Best's rating no less than A:VIII,licensed to do business in California,
and satisfactory to the City.
3.2.10.8 Verification of Coverage. Consultant shall furnish City with
original certificates of insurance and endorsements effecting coverage required by this Agreement on
forms satisfactory to the City. The certificates and endorsements for each insurance policy shall be
signed by a person authorized by that insurer to bind coverage on its behalf, and shall be on forms
provided by the City if requested. All certificates and endorsements must be received and approved
by the City before work commences. The City reserves the right to require complete,certified copies
of all required insurance policies, at any time.
3.2.11 Safety. Consultant shall execute and maintain its work so as to avoid injury or
damage to any person or property. In carrying out its Services,the Consultant shall at all times be in
compliance with all applicable local,state and federal laws,rules and regulations,and shall exercise
all necessary precautions for the safety of employees appropriate to the nature of the work and the
conditions under which the work is to be performed. Safety precautions as applicable shall include,
but shall not be limited to: (A) adequate life protection and life saving equipment and procedures;
(B)instructions in accident prevention for all employees and subcontractors,such as safe walkways,
scaffolds, fall protection ladders, bridges, gang planks, confined space procedures, trenching and
shoring, equipment and other safety devices, equipment and wearing apparel as are necessary or
lawfully required to prevent accidents or injuries; and (C) adequate facilities for the proper
inspection and maintenance of all safety measures.
3.3 Fees and Payments.
3.3.1 Compensation. Consultant shall receive compensation,including authorized
reimbursements, for all Services rendered under this Agreement at the rates set forth in Exhibit "C"
attached hereto and incorporated herein by reference. The total compensation shall not exceed
Nineteen Thousand, One Hundred Forty Dollars ($19,140) without written approval of City's
City Manager or Assistant to the Director of Utilities. Extra Work maybe authorized, as described
below, and if authorized,will be compensated at the rates and manner set forth in this Agreement.
RVPUB\NGS\544364 6
3.3.2 Payment of Compensation. Consultant shall submit to City a monthly
itemized statement which indicates work completed and hours of Services rendered by Consultant.
The statement shall describe the amount of Services and supplies provided since the initial
commencement date,or since the start of the subsequent billing periods,as appropriate,through the
date of the statement. City shall, within 45 days of receiving such statement, review the statement
and pay all approved charges thereon.
3.3.3 Reimbursement for Expenses. Consultant shall not be reimbursed for any
expenses unless authorized in writing by City.
3.3.4 Extra Work. At anytime during the term of this Agreement,City may request
that Consultant perform Extra Work. As used herein, "Extra Work" means any work which is
determined by City to be necessary for the proper completion of the Project,but which the parties did
not reasonably anticipate would be necessary at the execution of this Agreement. Consultant shall
not perform, nor be compensated for, Extra Work without written authorization from City's
Representative.
3.4 Accounting Records.
3.4.1 Maintenance and Inspection. Consultant shall maintain complete and accurate
records with respect to all costs and expenses incurred under this Agreement. All such records shall
be clearly identifiable. Consultant shall allow a representative of City during normal business hours
to examine, audit, and make transcripts or copies of such records and any other documents created
pursuant to this Agreement. Consultant shall allow inspection of all work, data, documents,
proceedings, and activities related to the Agreement for a period of three (3) years from the date of
final payment under this Agreement.
3.5 General Provisions.
3.5.1 Termination of Agreement.
3.5.1.1 Grounds for Termination. City may, by written notice to
Consultant, terminate the whole or any part of this Agreement at any time and without cause by
giving written notice to Consultant of such termination, and specifying the effective date thereof,at
least seven (7) days before the effective date of such termination. Upon termination, Consultant
shall be compensated only for those services which have been adequately rendered to City, and
Consultant shall be entitled to no further compensation. Consultant may not terminate this
Agreement except for cause.
3.5.1.2 Effect of Termination. If this Agreement is terminated as
provided herein, City may require Consultant to provide all finished or unfinished Documents and
Data and other information of any kind prepared by Consultant in connection with the performance
of Services under this Agreement. Consultant shall be required to provide such document and other
RV PUB\NGS\544364 7
information within fifteen (15) days of the request.
3.5.1.3 Additional Services. In the event this Agreement is terminated
in whole or in part as provided herein, City may procure,upon such terms and in such manner as it
may determine appropriate, services similar to those terminated.
3.5.2 Delivery of Notices. All notices permitted or required under this Agreement
shall be given to the respective parties at the following address, or at such other address as the
respective parties may provide in writing for this purpose:
Consultant:
Sandy Costandi, Managing
Director Sustainable Environmental
Management Co.
P.O. Box #4519
Covina, CA 91723-4519
City: Telephone (626) 332-7514
Talika M. Johnson, Utilities Administrative&
Financial Services Manager
City of Azusa-Light &Water
P.O. Box 9500
Azusa, CA 91702-9500
Telephone(626) 812-5174
Such notice shall be deemed made when personally delivered or when mailed,
forty-eight(48)hours after deposit in the U.S. Mail,first class postage prepaid and addressed to the
party at its applicable address. Actual notice shall be deemed adequate notice on the date actual
notice occurred, regardless of the method of service.
3.5.3 Ownership of Materials and Confidentiality.
3.5.3.1 Documents &Data; Licensing of Intellectual Property. This
Agreement creates a non-exclusive and perpetual license for City to copy, use, modify, reuse, or
sublicense any and all copyrights, designs, and other intellectual property embodied in plans,
specifications,studies,drawings, estimates, and other documents or works of authorship fixed in any
tangible medium of expression,including but not limited to,physical drawings or data magnetically
or otherwise recorded on computer diskettes, which are prepared or caused to be prepared by
Consultant under this Agreement(Documents&Data). Consultant shall require all subcontractors to
agree in writing that City is granted a non-exclusive and perpetual license for any Documents&Data
the subcontractor prepares under this Agreement. Consultant represents and warrants that Consultant
has the legal right to license any and all Documents & Data. Consultant makes no such
representation and warranty in regard to Documents & Data which were prepared by design
professionals other than Consultant or provided to Consultant by the City. City shall not be limited
in any way in its use of the Documents and Data at any time,provided that any such use not within
RVPUB\NGS\544364 8
the purposes intended by this Agreement shall be at City's sole risk.
3.5.3.2 Confidentiality. All ideas, memoranda, specifications,plans,
procedures, drawings, descriptions, computer program data,input record data, written information,
and other Documents and Data either created by or provided to Consultant in connection with the
performance of this Agreement shall be held confidential by Consultant. Such materials shall not,
without the prior written consent of City, be used by Consultant for any purposes other than the
performance of the Services. Nor shall such materials be disclosed to any person or entity not
connected with the performance of the Services or the Project. Nothing furnished to Consultant
which is otherwise known to Consultant or is generally known,or has become known,to the related
industry shall be deemed confidential. Consultant shall not use City's name or insignia,photographs
of the Project,or any publicity pertaining to the Services or the Project in any magazine,trade paper,
newspaper,television or radio production or other similar medium without the prior written consent
of City.
3.5.4 Cooperation;Further Acts. The Parties shall fully cooperate with one another,
and shall take any additional acts or sign any additional documents as may be necessary,appropriate
or convenient to attain the purposes of this Agreement.
3.5.5 Attorney's Fees. If either party commences an action against the other party,
either legal, administrative or otherwise, arising out of or in connection with this Agreement, the
prevailing party in such litigation shall be entitled to have and recover from the losing party reason-
able attorney's fees and all other costs of such action.
3.5.6 Indemnification. Consultant shall defend, indemnify and hold the City, its
officials, officers, employees, volunteers and agents free and harmless from any and all claims,
demands, causes of action, costs, expenses, liability, loss, damage or injury, in law or equity, to
property or persons,including wrongful death,in any manner arising out of or incident to any alleged
acts, omissions or willful misconduct of Consultant, its officials, officers, employees, agents,
consultants and contractors arising out of or in connection with the performance of the Services,the
Project or this Agreement, including without limitation the payment of all consequential damages
and attorneys fees and other related costs and expenses. Consultant shall defend, at Consultant=s
own cost, expense and risk, any and all such aforesaid suits, actions or other legal proceedings of
every kind that may be brought or instituted against City,its directors,officials,officers,employees,
agents or volunteers. Consultant shall pay and satisfy any judgment, award or decree that may be
rendered against City or its directors,officials,officers,employees,agents or volunteers,in any such
suit, action or other legal proceeding. Consultant shall reimburse City and its directors, officials,
officers, employees, agents and/or volunteers, for any and all legal expenses and costs incurred by
each of them in connection therewith or in enforcing the indemnity herein provided. Consultant=s
obligation to indemnify shall not be restricted to insurance proceeds,if any,received by the City,its
directors, officials officers, employees, agents or volunteers.
3.5.7 Entire Agreement. This Agreement contains the entire Agreement of the
RVPUB\NGS\544364 9
parties with respect to the subject matter hereof, and supersedes all prior negotiations,
understandings or agreements. This Agreement may only be modified by a writing signed by both
parties.
3.5.8 Governing Law. This Agreement shall be governed by the laws of the State of
California. Venue shall be in Los Angeles County.
3.5.9 Time of Essence. Time is of the essence for each and every provision of this
Agreement.
3.5.10 City's Right to Employ Other Consultants. City reserves right to employ other
consultants in connection with this Project.
3.5.11 Successors and Assigns. This Agreement shall be binding on the successors
and assigns of the parties.
3.5.12 Assignment or Transfer. Consultant shall not assign,hypothecate,or transfer,
either directly or by operation of law,this Agreement or any interest herein without the prior written
consent of the City. Any attempt to do so shall be null and void,and any assignees,hypothecates or
transferees shall acquire no right or interest by reason of such attempted assignment,hypothecation
or transfer.
3.5.13 Construction; References; Captions. Since the Parties or their agents have
participated fully in the preparation of this Agreement, the language of this Agreement shall be
construed simply, according to its fair meaning, and not strictly for or against any Party. Any term
referencing time,days or period for performance shall be deemed calendar days and not work days.
All references to Consultant include all personnel, employees, agents, and subcontractors of
Consultant, except as otherwise specified in this Agreement. All references to City include its
elected officials, officers, employees, agents, and volunteers except as otherwise specified in this
Agreement. The captions of the various articles and paragraphs are for convenience and ease of
reference only, and do not define, limit, augment, or describe the scope, content, or intent of this
Agreement.
3.5.14 Amendment; Modification. No supplement,modification,or amendment of
this Agreement shall be binding unless executed in writing and signed by both Parties.
3.5.15 Waiver. No waiver of any default shall constitute a waiver of any other
default or breach,whether of the same or other covenant or condition. No waiver,benefit,privilege,
or service voluntarily given or performed by a Party shall give the other Party any contractual rights
by custom, estoppel, or otherwise.
3.5.16 No Third Party Beneficiaries. There are no intended third party beneficiaries
of any right or obligation assumed by the Parties.
RV PU BW GS\544364 1 0
3.5.17 Invalidity; Severability. If any portion of this Agreement is declared invalid,
illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining provisions
shall continue in full force and effect.
3.5.18 Prohibited Interests. Consultant maintains and warrants that it has not
employed nor retained any company or person, other than a bona fide employee working solely for
Consultant,to solicit or secure this Agreement. Further,Consultant warrants that it has not paid nor
has it agreed to pay any company or person, other than a bona fide employee working solely for
Consultant, any fee, commission, percentage,brokerage fee, gift or other consideration contingent
upon or resulting from the award or making of this Agreement. For breach or violation of this
warranty, City shall have the right to rescind this Agreement without liability. For the term of this
Agreement,no member,officer or employee of City,during the term of his or her service with City,
shall have any direct interest in this Agreement,or obtain any present or anticipated material benefit
arising therefrom.
3.5.19 Equal Opportunity Employment. Consultant represents that it is an equal
opportunity employer and it shall not discriminate against any subcontractor, employee or applicant
for employment because of race,religion,color,national origin,handicap,ancestry,sex or age. Such
non-discrimination shall include, but not be limited to, all activities related to initial employment,
upgrading, demotion, transfer, recruitment or recruitment advertising, layoff or termination.
Consultant shall also comply with all relevant provisions of City's Minority Business Enterprise
program, Affirmative Action Plan or other related programs or guidelines currently in effect or
hereinafter enacted.
3.5.20 Labor Certification. By its signature hereunder,Consultant certifies that it is
aware of the provisions of Section 3700 of the California Labor Code which require every employer
to be insured against liability for Worker's Compensation or to undertake self-insurance in
accordance with the provisions of that Code, and agrees to comply with such provisions before
commencing the performance of the Services.
3.5.21 Authority to Enter Agreement. Consultant has all requisite power and
authority to conduct its business and to execute, deliver, and perform the Agreement. Each Party
warrants that the individuals who have signed this Agreement have the legal power, right, and
authority to make this Agreement and bind each respective Party.
3.5.22 Counterparts. This Agreement maybe signed in counterparts,each of which
shall constitute an original.
3.6 Subcontracting.
3.6.1 Prior Approval Required. Consultant shall not subcontract any portion of the
work required by this Agreement,except as expressly stated herein,without prior written approval of
RVPUB\NGS\544364 11
City. Subcontracts,if any,shall contain a provision making them subject to all provisions
stipulated in this Agreement.
CITY OF AZUSA SUSTAINABLE
ENVIRONMENTAL
MANAGEMENT, CO.
By: geh^ A By:
oseph Romero Rocha Sandy//ir
standi
Mayor Managing Director
Attest:
eeyenceCo 'ejo/r.
City Clerk
Approved as to Form:
Best Beat& Krieger LLP
City Attorney
Sustainable Environmental Management Co.
SEMCO
November 13, 2014
Talika M. Johnson
Utilities Administrative and Financial Services Manager
Azusa Light &Water
729 North Azusa Avenue
Azusa, CA 91702
SUBJECT: CONSULTING SERVICES PROPOSAL—
USED MOTOR OIL RECYCLING PROGRAM, NOV 2014 TO NOV 2017
Dear Ms. Johnson,
Huls Environmental Management, LLC (d.b.a. Sustainable Environmental Management Co.) is
pleased to present this technical and cost proposal to the City of Azusa (City) for consideration.
SEMCO is currently under contract to manage and implement the City's used motor oil recycling
program. Our existing contract will expire upon budget depletion. As detailed in this letter,
SEMCO proposes to continue administration of the City's used motor oil recycling program for
the next three years, ending November 2017.
Provided below is a summary of our proposed tasks, as well as our proposed budget. Our
intent is to create a well rounded recycling program that seeks to target every sector of the
Azusa community. As always, all grant programming will be implemented in accordance with
CalRecycle guidelines.
PROPOSED TASKS > To be accomplished annually.
I. Education &Public Awareness
• Advertisements — City publications are highly effective in getting program specific
information to residents. For this reason, SEMCO will arrange for the publication of at least
one article per year in the Azusa Tomorrow Newsletter. The information will promote proper
disposal of used motor oil as well as the container distribution program. We will develop the
article and submit it to the City for review and approval, before publication. To saturate the
community with additional public education, advertisements will also be placed in one or
more community newspapers, such as the Azusa Highlander, the Azusa Beacon, and the
San Gabriel Valley Examiner.
• Distribution of Public Education Materials — In the past, the City's certified collection
centers have functioned as distribution points for giveaways and literature. This targeted
approach will allow the City to provide used oil recycling information directly to do-it-
yourselfers in the community. SEMCO proposes to utilize the collection centers as
distribution points at least once each year. Items to be distributed by the centers may
include shop towels, funnels, filter wrenches, fact sheets, and LA County HHW Roundup
flyers. Items already in inventory will be distributed. Additional items may be selected and
purchased in collaboration with the City and with collection center staff. Only items pre-
approved by CalRecycle will be considered. SEMCO will prepare and deliver the items to
P,IONE 626/ 332 7514 p.o. box 4519
FA/ 626/498 2806 covina.ca 91723 web. sustainable-env.com
the collection centers along with distribution instructions. If desired by the City, the library,
recreation center and city hall may also serve as distribution points.
• Mailer—As an effective way of delivering the used oil message to every residence in the
City, SEMCO proposes the production of an annual mailer. This can be a stand alone
mailer, an insert in the water/electric bill, or an insert in the residential trash bill. The mailer
will provide information on the certified collection centers, the container distribution program,
and proper disposal of hazardous waste. The mailer will be bilingual, and will be printed on
recycled paper. All associated costs will be borne by the used oil grant.
• Partnership with Auto Shop Classes — Any high school auto shop class is comprised
entirely of young do-it-yourselfers with a distinct interest in auto mechanics. Students
enrolled in such classes perform routine auto maintenance in class and likely at home.
SEMCO proposes to capture this target audience by working directly with any auto shop
classes that may exist in the City. We will first contact the local public high school to see if
such classes exist. Second, we will work together with the instructor(s) to arrange
classroom presentations, or the distribution of CalRecycle curriculum, drain containers, shop
towels, funnels,fact sheets, etc.
• Transit Shelter Ads—SEMCO proposes the production and display of advertisements in
select bus shelters throughout the City. This will give the used oil program high visibility
among public transit passengers and motorists. We can either utilize artwork available
through CalRecycle, or create customized posters. SEMCO will develop the posters
according to the required specifications, and obtain City approval. Clear Channel Outdoor
Inc. (the firm responsible for managing the City's bus shelters) will handle printing and
installation of the posters. This can be done once per year, for a specified number of
weeks.
II. Collection Centers
• Container Distribution — SEMCO assisted the City in initiating a container distribution
program in 2001. Since then, each of the City's collection centers distributes drain
containers to residents in need on an ongoing basis. We will continue to contact all five
centers monthly and record the number of containers distributed, the amount of oil collected,
and the number of filters collected. The container manufacturer, GEO Plastics, will store the
City's supply of containers in their local facility. We will coordinate the shipment of additional
containers to the individual centers as their supply is depleted.
• Site Visits — SEMCO will perform the annual certified center site visits as required by
CalRecycle. A site visit checklist will be completed and filed for each center. Additionally,
technical assistance with re-certification, reimbursement claims, after hour drop-off, signage,
etc.will be provided to the centers as needed.
Ill. Curbside Collection
• Curbside Collection Day — To provide residents with an additional option for the proper
disposal of used motor oil and filters, SEMCO has recently explored the idea of a
curbside collection day. On a designated day, likely in the early summer, residents
would be permitted to leave used motor oil, used filters, and other auto related waste on
their door step for pickup. The pickups would be performed by At Your Door Special
Collection, a certified hazardous waste handler. The intent is to create a convenient
option for the proper disposal of select items, mainly for the benefit of residents that are
unable to transport hazardous materials to a drop-off location. The curbside program
Page 2
will be available to all residents, however it is intended for members of the community
that do not have convenient access to a vehicle, or cannot safely transport their own
materials to a collection center/hazardous waste roundup. If desired by the City,
household batteries and sharps can also be picked up by At Your Door on the
designated curbside collection day, however the used oil grant would not fund the
associated cost. The used oil grant will fund $82 per participating household (equal to
91% of the cost), and any remaining costs would be borne by another City budget. A
curbside collection day can be held annually, and advertised well in advance city-wide.
IV. Grant Management and Reporting
• Quarterly Progress Reports—SEMCO will prepare and submit quarterly progress reports
to the City. The progress reports will provide a summary of tasks accomplished during the
quarter, as well as a record of drain containers distributed, and oil and filter collection per
center.
• Annual Grant Report — SEMCO will complete the City's annual report package for
submittal to CalRecycle by its annual due date of August 15.
PROPOSED BUDGET >Annual.
Our annual consultant cost to perform the tasks described is presented below. Our cost
remains the same as in our existing contract. Our not-to-exceed cost is$6,380 per year.
I. Education& Public Awareness 24 hours @ $110/hour $2,640
II. Collection Centers 15 hours @ $110/hour $1,650
III. Curbside Collection 8 hours @ $110/hour $ 880
IV. Grant Management and Reporting 11 hours @ $110/hour $1,210
Total, Per Year $6,380
Please note that any project costs, including advertisements and the cost of giveaways, is in
addition to our consultant cost, and is to be paid directly to the respective vendors.
We hope that this proposal meets with your approval, and we look forward to a continued
relationship with the City of Azusa. If you have any questions regarding this proposal, or if you
require additional information, please feel free to contact me at 626-332-7514.
Sincerely,
Sandy Costandi
Managing Director
Sustainable Environmental Management Co.
Page 3
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tis
DECLARATION OF POSTING CITY COUNCIL,
SUCCESSOR AGENCY TO THE FORMER REDEVELOPMENT AGENCY,
AND PUBLIC FINANCING AUTHORITY AGENDA
declare that:
I am an employee of the City of Azusa.
On ///?.o/ii' I posted copies of the Agenda, as stated above for
the meeting of ///24//f . , in the City Clerk's Office, 213 E. Foothill Blvd.;
the lobby of the Police Department, 725 N. Alameda Ave.; the Civic Auditorium, 213 E. Foothill
Blvd.; the City Library, 729 N. Dalton Ave.; and the and the City's Web Page
www.ci.azusa.ca.us. A true, correct and complete copy of the agenda which I posted is attached
hereto.
I completed posting of the agendas as described in Paragraph two, at ,7 on
the date of posting.
Access to the agenda posted in the lobby of the Police Department and the Azusa City Library
reference desk is available to members of the public during their normal business hours.
The foregoing is within my personal knowledge and if called as a witness in a court of law, I
could testify competently thereto.
I declare under penalty of perjury that the forgoing is true and correct.
EXECUTED ///?-0// , at Azusa, California.
STAFF V MBER
CITY CLERK'S OFFICE
CITY OF AZUSA
01
•
*a ..:. vt\
DECLARATION OF POSTING CITY COUNCIL,
SUCCESSOR AGENCY TO THE FORMER REDEVELOPMENT AGENCY,
AND PUBLIC FINANCING AUTHORITY AGENDA
I, 1^Y YY.1 � Z declare that:
I am an employee of the City of Azusa.
On L\ih\r;!f Y -( °y L d I posted copies of the Agenda, as stated above for
the meeting of ttv yyi. Y 'A 4 ,2(� tA, , in the City Clerk's Office, 213 E. Foothill Blvd.;
the lobby of the Police Department, 725 N. Alameda Ave.; the Civic Auditorium, 213 E. Foothill
Blvd.; the City Library, 729 N. Dalton Ave.; and the and the City's Web Page
www.ci.azusa.ca.us. A true, correct and complete copy of the agenda which I posted is attached
hereto.
I completed posting of the agendas as described in Paragraph two, at . C C I on
the date of posting.
Access to the agenda posted in the lobby of the Police Department and the Azusa City Library
reference desk is available to members of the public during their normal business hours.
The foregoing is within my personal knowledge and if called as a witness in a court of law, I
could testify competently thereto.
I declare under penalty of perjury that the forgoing is true and correct.
EXECUTED I � '" 1'J- �( 'a- U 1 - V , at Azusa, California.
r
STAFF MEMB
CITY CLERK' OFF
CITY OF AZUSA
I HEREBY CERTIFY that I received a copy of the attached "NOTICE OF A SPECIAL
MEETING" of the Azusa City Council to be held on MONDAY, NOVEMBER 24, 2014,
following the Utility Board Meeting which began at 6:30 P.M. in the Azusa Light and Water
Conference Room, 729 N. Azusa Ave., Azusa.
NAME DATE & TIME DELIVERED BY
S. 66,cs tz
ie fd+c/t ll4/til c( 3:)e) -Yvi) A - re 2
OSE R. ROCHA, MAYOR
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ROB' 'T' G i Z: S, MAYOR PRO-TEM
A ,t.,G-7-L91—
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—
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ANGEL CARRILLO, COUNCIL MEMBER
S _ /6.-a..0-'t sT --
(-1 / L ((/2o/Le/ ( 3� _ ',)� /4_ -zu;,_/P. zUMACIAS, COUNCILMEMBER
S - bee--e-t_77 s%z--
fil a/LA,( 3,'3d - I A c.. c. ,-,e
EDWARD J. ALVAREZ, COUNCILMEMBER
/s/JUANA HERNANDEZ
ASSISTANT/DEPUTY CLERK