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Home My WebLink AboutAgenda Packet - January 26, 2015 - CC Special mow.—47.— -"' F -- _. -` - _ r; i I-, . r :rk s75C 1 ... NOTICE AND CALL OF A SPECIAL MEETING OF THE CITY COUNCIL OF THE CITY OF AZUSA TO THE MEMBERS OF THE CITY COUNCIL OF THE CITY OF AZUSA: NOTICE IS HEREBY GIVEN that a Special Meeting of the City Council is hereby called to he held MONDAY, JANUARY 26, 2015, immediately following the Regular Utility Board Meeting which begins at 6:30 p.m. at the Azusa Light and Water Conference Room located at 729 N. Azusa Avenue, Azusa, California. Said Special Meeting shall be for discussing, hearing and taking action on the items listed below: AGENDA A. PRELIMINARY BUSINESS • Call to Order • Roll Call B. PUBLIC COMMENT—Limited to items listed on this Special Meeting Notice. Each person or representative of a group shall be allowed to speak without interruption.for up to five (5) continuous minutes, subject to compliance with applicable meeting rules, on items listed on this agenda only. Questions to the speaker or responses to the speaker's questions or comments shall be handled after the speaker has completed his/her comments. C. REPORTS, UPDATES, AND ANNOUNCEMENTS FROM STAFF/COUNCIL 1. Request from the San Gabriel Valley League of Women Voters to waive the fees for the use of the Auditorium to conduct a City Candidate's Forum on February 3, 2015, at 6:30 p.m. 01/26/2015 1 D. SCHEDULED ITEMS I. Community Development Director to provide an update on the Transit ansit Orientedi Dev elop;^�aent (TOD, Specific Plan. P.RM Design Group will be presenting the, current status on the Specific Pier and ne. steps. Key concepts will be discussed concerning San Gabriel Avenue Character, Alameda Avenue Plaza. Building Heights. and Parking Strategies in the TOD Specific Plan Area. E. ADJOURNMENT 1. Adjourn In compliance with Government Code Section 54957.5, agenda materials are available for inspection by members of the public at the following locations: Azusa City Clerk's Office - 213 E. Foothill Boulevard, Azusa City Library - 729 N. Dalton Avenue, and Azusa Police Department Lobby - 725 N. Alameda, Azusa, California. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in a city meeting,please contact the City Clerk at 626-812-5229. Notification three (3) working days prior to the meeting when special services are needed will assist staff in assuring that reasonable arrangements can be made to provide access to the meeting. 01/26/2015 2 OF s _ r ' �-n 'AZUSA DECLARATION OF POSTING CITY COUNCIL, SUCCESSOR AGENCY TO THE FORMER REDEVELOPMENT AGENCY, AND PUBLIC FINANCING AUTHORITY AGENDA I, PrV\ANk\t, i "' LZ declare that: I am an employee of the City of Azusa. On I 22 I I posted copies of the Agenda, as stated above for the meeting of \ 2 , in the City Clerk's Office, 213 E. Foothill Blvd.; the lobby of the Police Department, 725 N. Alameda Ave.; the Civic Auditorium, 213 E. Foothill Blvd.; the City Library, 729 N. Dalton Ave.; and the and the City's Web Page www.ci.azusa.ca.us. A true, correct and complete copy of the agenda which I posted is attached hereto. I completed posting of the agendas as described in Paragraph two, at 1. 0 ?vY\. on the date of posting. Access to the agenda posted in the lobby of the Police Department and the Azusa City Library reference desk is available to members of the public during their normal business hours. The foregoing is within my personal knowledge and if called as a witness in a court of law, I could testify competently thereto. I declare under penalty of perjury that the forgoing is true and correct. EXECUTED \ Z7i i , at Azusa, California. I _ STAFF ME B CITY CLERK'S OFFICE CITY OF AZUSA , I 1"671 ►s I HEREBY CERTIFY that I received a copy of the attached "NOTICE OF A SPECIAL MEETING" of the Azusa City Council to be held on MONDAY, JANUARY 26, 2015, following the Utility Board Meeting which begins at 6:30 P.M. in the Azusa Light and Water Conference Room located at 729 North Azusa Avenue, Azusa, California. • NAME DATE & TIME DELIVERED BY 4-4( /4 71 2_4) tiauf/ST - O I R. ROCHA, MAYORVea-c‘—lis "' AVe !f. l/Z / 11 OBE'T G SNZ• ES, MAYOR PRO-TEM Gvwt / /Z Z/ZoI ANGEL A ILLO, COUNCIL MEMBER /l z720/ URIEL M CIAS, COUNCILMEMBER //Z "L�Zar t(J� EDWARD J. ALVAREZ, COUNCILMEMBER /s/JUANA HERNANDEZ ASSISTANT/DEPUTY CLERK APPROVED COUNCILMEEIING Date, — `1 ' S ec & ( 2e77lc U AZUSA INFORMATION ITEM C-1 TO: MAYOR AND COUNCILMEMBERS FROM: JEFFREY LAWRENCE CORNEJO, JR., CITY CLERK VIA: DONALD PENMAN, INTERIM CITY MANAGER DATE: JANUARY 26, 2015 SUBJECT: REQUEST TO WAIVE FEES FOR THE USE OF THE AZUSA AUDITORIUM BACKGROUND: On January 20,2015,the East San Gabriel Valley League of Women Voters(League)submitted an application for the use of the auditorium on February 3,2015,from 6:30 p.m.to 9:00 p.m. in order to conduct a Candidate's Forum for the candidates who are on the ballot of the General Municipal Election of March 3, 2015. The League requested that all fees associated with the use of the auditorium be waived. Per the City's Resolution of Fees and Charges, the cost per hour after 4:00 p.m. is $106.00, plus an additional $51.00 per event to non-resident groups.They also requested that the event be recorded; the City has a contract with Charter Communications to record the Council Meetings for a cost of $125.00 per meeting. Per the auditorium policy, only the Council can waive these fees. FISCAL IMPACT: The fees requested to be waived totals $441.00. CITY OF AZUSA AUDITORIUlv�-l�l i`t CL A.. '''''fe1;111S-'-Ai '_ In accordance with Resolution No. 14-C41, the charge for the use of the Civic `4` -Y�� >1 Auditorium will be: $53.00/hr. during City's normal business hours; q,� L' $106.00/hr. after 4:00 pm weekdays, all day weekends or holidays; an \61ii o additional $51.00 per event will be charged for non-resident groups (25% t discount for Azusa-based non-profit organizations). The capacity of the auditorium is 250. A custodian will be on site for all events with the exception of city sponsored events. ORGANIZATION: `‘ i cy f— t dk*\ .z�s N 0 3 - Date requested: Aa f vim. e ours requested: From `1:DC>it,A, To 0, 9,44 Custodian Needed: YES NO -A, Requirements (Other than opening doors and locking after use) — ' . ,e.,,-AS t 00 () ./i, C `..6 0 P IA 1)0(} '5 (:)fe ,,,;:t L': 3° P Type of Event: ---- Lcu Ai.At E6.4- 1‘A. Contact Person: Phone _ Address: City: _ ids t_ Zip...IL)" M to: Name: WIIIIIINI Mill - Address: City: Zip Code: Applicant's Signature: IMIllir Title: ortiL 641/4.1 1/4.1 C.:-e- Z\,11 -- I Office Use Only: Date used. _ Hours used: Charges: - $ _ $ ($_ ) Charges:Total Hours(—)25%discount if applicable, (+) $51.00 if applicable GRAND TOTAL Custodian time: ending Approved by: Name Signature: PRINT SIGN Custodian Paid _ Requested Check from Finance Billed _ Received cir � GENERAL STATEMENT OF POLICY REGARDING USE OF AZUSA � } AUDITORIUM BY NON - GOVERMENTAL GROUPS AND k 1v7-1:L/ ORGANIZATIONS. 6EC cv . This policy statement is intended to provide general regulations applicable to usage of the Azusa Auditorium. City related activities and functions have priority over usage by any other group activity or function. GROUP AND EVENT LIMITATIONS: 1. Local Political groups and organizations are eligible. 2, Religious services and events are eligible. 3. Organizations advocating the violent overthrow of the government of the United States are ineligible. 4, Individuals are ineligible. 5. Any sound shall be audible only within the area being used. 6. Alcoholic beverages or drugs are not permitted. 7. No event may extend beyond 10:00 p.m. 8. Commercial organizations intending meeting for profit making activities are ineligible. 9. Non—profit organizations, not otherwise listed above, are eligible providing they meet the following criteria: Proof of non-.profit status is submitted with application. Acceptable proof in non — profit status is recognized by the Secretary of State, or if sufficient information, in the case of small, local, informal organizations, is provided for the appropriate city official to use in determining validity. 10. As part of criteria, all groups and organizations must be determined to be organized for cultural, educational or civic in nature. 11. Fees will be charged by the city for appropriate custodial and utility costs. 12. In no case shall using groups allow its activities to disturb public peace, morals, or welfare. 13. All activities shall be confined to the areas being used. 14. Admission fees or charges are not permitted. 15. Exceptions to any of the above general regulations must be with the consent of the City Council.