HomeMy WebLinkAboutAgenda Packet - February 2, 2015 - CC APPROVED
COUNCIL MEETING
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ZUSA
CONSENT ITEM
D-3
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: THERESA ST. PETER, INTERIM DIRECTOR OF HUMAN RESOURCES &RISK MANAGEMENT
VIA: DON PENMAN, INTERIM CITY MANAGER
DATE: FEBRUARY 2, 2015
SUBJECT: HUMAN RESOURCES ACTION ITEMS
RECOMMENDATION
It is recommended that the City Council approve the following Personnel Action Requests in accordance with the City of
Azusa Civil Service Rules and applicable Memorandum of Understanding(s).
BACKGROUND
On January 27, 2015, the Personnel Board confirmed the following Department Head recommendations regarding the
following Personnel Action requests.
A. MERIT INCREASE AND/OR REGULAR APPOINTMENT:
DEPARTMENT NAME CLASSIFICATION ACTION/EFF DATE RANGE/STET'"
BASE MO SALARY
PD Thomas Avila Police Corporal Reg. Appt 6106/6
1/19/2015 $7,983.97
PD Jonathan Rush Police Officer Reg. Appt 6101/5
12/3/2014 $7,241.69
PD Samantha Sloniker Police Officer Reg. Appt 6101/2
12/20/2014 $6,063.92
B. FLEXIBLE STAFFING PROMOTION: The following flexible staffing promotional appointments have been
requested by Department Head(s)pursuant to the Rules of the Civil Service System.
DEPARTMENT NAME CLASSIFICATION EFFECTIVE RANGE/STEP
FROM/TO DATE BASE MO.
SALARY
UTL Julio Picazo From: Water Distribution Worker II 1-12-15 5250/4
To: Water Distribution Worker III $5,708.20
PD Rosa Sok From: Police Records Specialist II 3-15-14 9160/4
To: Police Records Specialist III $4,179.99
PD Maria Veronica From: Police Records Specialist I 4-18-14 9150/4
Vega To: Police Records Specialist II $3803.02
FISCAL IMPACT
There is no fiscal impact, as positions listed are funded in approved department budgets.
Date Adopted:
Class Code:
CITY OF AZUSA
POLICE RECORDS SUPERVISOR
DEFINITION
Under limited direction, plans and coordinates the operations of the Police Records Division
including the development, maintenance, retention, transition, and retrieval of Police Department
records; provides general direction to Records Division staff; performs related duties as required.
CLASS CHARACTERISTICS
The Police Records Supervisor reports to the Police Administrative Services Manager and is
responsible for directing and coordinating a variety of technical and clerical law enforcement
support duties. The classification is distinguished from the Police Records Specialist I and II
classes by a more advanced knowledge of pertinent laws, codes, ordinances, and regulations, the
performance of the more difficult and complex Records Division assignments, and the
responsibility for providing supervision and guidance to Records Division staff.
ESSENTIAL FUNCTIONS
These functions may not be present in all positions in this class. When a position is to be filled,
the essential functions will be noted in the announcement of position availability.
Supervise the Records Division.
Provides leadership and guidance to records personnel to ensure compliance with established
policies and procedures; oversees work procedures and methods; performs or assists with the
most complex, difficult or sensitive issues.
Trains new personnel and provides ongoing training to police records personnel and prepares
performance evaluations.
Coordinates, the organization, staffing, and operational responsibilities for the Records Division;
develops deployment schedules for personnel assigned to the Division.
Oversees the process for discovery and subpoena duces tecums from district attorneys and
defense attorneys.
Compiles statistical data and prepares reports and conducts records audits.
Ensures adequate inventory of records supplies and equipment; requests equipment maintenance
and/or repairs as necessary.
Develops, implements and updates the Records Department procedure and training manuals.
Attends training classes to remain current on general supervision techniques, public records
release laws, police record keeping, and records management activities.
Page 3 of 5
CITY OF AZUSA, POLICE RECORDS SPECIALIST I, II, III (continued)
QUALIFICATIONS GUIDELINES
Education and/or Experience
Any combination of education and/or experience that has provided the knowledge, skills, and
abilities necessary for satisfactory job performance. Example combinations include equivalent
to graduation from high school and four years of recent, increasingly responsible journey level
experience in records management, data processing or clerical administration.
Knowledge and Skill Levels
Considerable knowledge of the principles and practices of public administration; records
management„ computerized systems used in municipal law enforcement agencies; laws, codes,
regulations, and policies relating to the control of police records; general office procedures;
methods and techniques of supervision; ability to maintain all records in compliance with state
and federal guidelines.
Ability Level
Ability to communicate clearly and concisely, both orally and in writing; prepare reports and
keep accurate records; choose among alternatives to resolve problems; perform routine clerical
work; communicate effectively with a variety of personnel and establish/maintain effective
working relationships; explain and apply policies and procedures; interpret and apply laws (i.e.
Public Records Act), rules, regulations; procedures and policies; understand and follow verbal
and written directions; work independently; perform mathematical computations including
adding, subtracting, multiplying and dividing accurately; operate a computer and use a variety
of computer software; learn office methods and procedures; type and transcribe dictation; use
correct English grammar, punctuation and spelling; alphabetize or numerically/chronologically
sort materials; maintain records and perform specific program activities; train individuals or
small groups of people; applying good customer service practices and techniques; demonstrate
leadership ability in providing positive and appropriate customer contacts and in continuing
development of customer services.
Page 5 of 5
Participates in the development of records-related goals, objectives, policies and procedures.
Transcribes, types and otherwise processes a wide variety of police records, reports, and
materials, including arrest reports, warrants, citations, crime and traffic reports, fingerprint cards,
and vehicle storage and impound forms; operates a variety of automated systems to create or
revise computer files.
Assists department personnel and the public in person and by phone; releases requested reports
and related information to the public or to outside agencies in accordance with established
regulations; provides general information regarding department policies, procedures, and
regulations.
Assembles, codes, records, and summarizes a variety of police record data including data on
serious crime offenses, stolen vehicles, crime reports, and related records; compiles, computes,
and prepares City statistics on a monthly basis.
Assists the Police Administrative Services Manager in the response to requests for police records
and public records in accordance with departmental procedures, the Public Records Act, and
laws and codes that regulate the release of information.
Assists in providing quality assurance controls and monitoring for various computer data entry
and retrieval system.
Page 4 of 5
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AZUSA.
DECLARATION OF POSTING CITY COUNCIL,
SUCCESSOR AGENCY TO THE FORMER REDEVELOPMENT AGENCY,
AND PUBLIC FINANCING AUTHORITY AGENDA
I, 'AVAC S\t1 Z declare that:
I am an employee of the City of Azusa.
On \\7i,°\\` I posted copies of the Agenda, as stated above for
the meetingof 2\ Z\
, in the City Clerk's Office, 213 E. Foothill Blvd.;
the lobby of the Police Department, 725 N. Alameda Ave.; the Civic Auditorium, 213 E. Foothill
Blvd.; the City Library, 729 N. Dalton Ave.; and the and the City's Web Page
www.ci.azusa.ca.us. A true, correct and complete copy of the agenda which I posted is attached
hereto.
I completed posting of the agendas as described in Paragraph two, at .1j 4 7'✓\ on
the date of posting.
Access to the agenda posted in the lobby of the Police Department and the Azusa City Library
reference desk is available to members of the public during their normal business hours.
The foregoing is within my personal knowledge and if called as a witness in a court of law, I
could testify competently thereto.
I declare under penalty of perjury that the forgoing is true and correct.
EXECUTED i-Ll ( ! I , at Azusa, California.
. i
ifs
STAFF MEMBER
CITY CLERK'S OFFICE
CITY OF AZUSA