The URL can be used to link to this page

Home My WebLink AboutAgenda Packet - April 27, 2015 - CC 127 it; 401110- AZUSA NOTICE AND CALL OF A SPECIAL MEETING OF THE CITY COUNCIL OF THE CITY OF AZUSA TO THE MEMBERS OF THE CITY COUNCIL OF THE CITY OF AZUSA: NOTICE IS HEREBY GIVEN that a Special Meeting of the City Council is hereby called to be held MONDAY, APRIL 27, 2015, immediately following the Utility Board Meeting, which begins at 6:30 p.m. in the Azusa Light and Water Conference Room located at 729 N. Azusa Avenue, Azusa, California. Said Special Meeting shall be for discussing, hearing and taking action on the items listed below: AGENDA A. PRELIMINARY BUSINESS 1. Call to Order 2. Roll Call B. PUBLIC COMMENT—Limited to items listed on this Special Meeting Notice. Each person or representative of a group shall be allowed to speak without interruption for up to five (5) continuous minutes, subject to compliance with applicable meeting rules, on items listed on this agenda only. Questions to the speaker or responses to the speaker's questions or comments shall be handled after the speaker has completed his/her comments. C. GOAL SETTING WORKSHOP Review and Discuss City Council Goals and Priorities for Fiscal Year 2015-16 1. Why Do Goal Setting? 2. Goal Setting Process 3. Department Accomplishments and Overview of Key Projects 4. Discussion of City Council Goals and Priority Ranking 5. Next Steps D. ADJOURNMENT In compliance with the Americans with Disabilities Act, if you need special assistance to participate in a city meeting,please contact the City Clerk at 626-812-5229. Notification three (3) working days prior to the meeting when special services are needed will assist staff in assuring that reasonable arrangements can be made to provide access to the meeting. 04/27/2015 1 I HEREBY CERTIFY that I received a copy of the attached "NOTICE OF A SPECIAL MEETING" of the Azusa City Council to be held on MONDAY, April 27, 2015, immediately following the Utility Board Meeting which begins AT 6:30 P.M. in the Azusa Light and Water Conference Room, located at 729 N. Azusa Ave., Azusa, CA 91702. NAME DATE & TIME DELIVERED BY / 0411 /(44' 4 1-4-(0?-3 249/ OSEPH ROMERO ROCHA, MAYOR a - 746tc EDWARD J. AINAREZ, CO CILMEMBER (( 1, ANGEL A. CARRILLO, COUNCIL BER .� ;- ;, / i ( I ( URIEL EDWARD MACIAS, COUNCILMEMBER ROBE GO ALE , COUNCILMEMBER Is/JUANA HERNANDEZ ASSISTANT/DEPUTY CLERK klk lin Br Recreation & Family Services Department Memorandum To: Troy Butzlaff, City Manager From: Joe Jacobs, Director of Recreation & Family Services Subject: Major Accomplishments in Last 12 Months Date: April 27, 2015 • Major Accomplishments in Last 12 Months 1. Celebrated 20 Year Anniversary of the Azusa Aquatic Center at Slauson Park and the 65 Year Anniversary of Memorial Park 2. With the assistance of L&W Public Benefit Fund, completed Senior Center LED Lighting Enhancement Project$33,000 3. With the assistance of Economic and Community Development, procured a $289,000 grant from Gloria Molina's Office. Grant funded the following completed projects in the past 12 months. a. Replacement of Playground Surfacing at Pioneer, Veteran's Freedom and Memorial Park b. Northside Park Walking Path c. Re-plastering of Large Pool d. Restroom Replacement at Zacatecas Park 4. Tree City USA Designation for the 12th Consecutive Year 5. Department generated over $75,000 in revenue to augment Department Programs and CIP Projects in an effort to benefit Azusa residents without impact to the General Fund. These include: a. Kids Come First Golf $27,000 b. MPK Gym Ad $30,000 c. Picnic Shelter Rentals $19,000 15-027 "Creating a Lifetime of Memories for the Entire Family" (3/24/2015LJoe Jacobs 15 017 docx Pa.e1 U Recreation & Family Services Department Memorandum To: Troy Butzlaff, City Manager From: Joe Jacobs, Director of Recreation & Family Services Subject: (Partial) Project List FY 2015-16 (as directed at 3/18/15 Leadership Meeting) Date: March 24, 2015 1. Fencing Project at Gladstone Park$191,000 Description of Improvements: The project would consist of the demolition and replacement of fencing at ball field at Gladstone Park, as well as installation of "Driving Range Height" netting on first base side adjacent to Russell Street in an effort to further combat foul balls. Justification or Significance of Improvement: Replacement of obsolete fencing at Gladstone Park and construction of"Driving Range" netting to combat foul ball issue on 1St base side. 2. HVAC Replacement at Senior Center $250,000 Description of Improvements: Replace current HVAC System at Azusa Senior Center. Justification or Significance of Improvement: of Replace obsolete system with state of the art energy efficient system. 3. Ficus Removal/Palm Tree Install $163,000 Description of Improvements: Demo current Ficus Trees and replant with (8) Palms and add adjacent concrete flat work. Justification or Significance of Improvement: Tree is not appropriate for space and as a result is a maintenance nightmare and a city liability. 4. Synthetic Turf/Median Island Pilot Program $49,000 Description of Improvements: Changeout existing Median Island (turf/irrigation) with Synthetic Turf Program. Justification or Significance of Improvement: Experiment on Median Island (turf/irrigation) with Synthetic Turf Program as a pilot program designed to curb water use and defray long-term maintenance costs. (3/24/2,018 Joe Jacobs 15 017 docx Pa•e 5. Exercise Equipment at Northside Park$25,000 Description of Improvements: This project will consist of the installation of interactive cardio fitness equipment and pad on south end of Northside Park. Justification or Significance of Improvement: Funded by Kids Come First proceeds,the equipment will complement new walking path at Northside Park. 15-017 "Creating a Lifetime of Memories for the Entire Family" DEPARTMENT TOP PRIORITIES FINANCE Light&Water • Complete CAFR and other entities'finacial • San Juan Power Plant divestiture report in a timely manner to meet • Phase III Drought Program Management reporting deadlines • Electric/Water Utility Grid Modernization • Complete and implement financial system (AMI) Proposals upgrade • Athens Refuse Contract—Long-term • Scan Account Payables,Cash Receipts and Options Payroll documents to produce an efficient • Water Supply Sufficiency/Reliability document retrieval system Strategic Options • Eliminate Iron Mountain storage costs by destroying eligible documents and transfer of permanent documents to Finance's storage container • Create written Finance department policies and procedures 1 DEPARTMENT TOP PRIORITIES LIBRARY Public Works • One Book One Azusa • Foothill Blvd &Alosta Intersection • Bookmobile Improvements • Grassroots ESL • Alosta Avenue Street Improvements • Ongoing Programs • Tenth Street Improvements Storytime • Sierra Madre Avenue Street Improvements Computer classes for adults • City Hall Restroom Improvements Summer Reading program • Upgrade/Update existing Library Facility 2 DEPARTMENT TOPPRIORITIES ECONOMIC AND COMMUNITY DEV. HUMAN RESOURCES • TOD SPECIFIC PLAN • Development of Administrative Policy • HILTON HOTEL PROJECT Manual • LONG RANGE PROPERTY MANAGEMENT • Development of Employee Recognition • SOUTHEAS CORNER OF FOOTHILL AND Policy AZUSA • Reduce the City's financial liability for • East Side of Azusa—A-2 employment retirement and medical benefits POLICE DEPARTMENT RECREATION AND FAMILY SERVICES • Form a non-profit Police Foundation • Fencing project at Gladstone Park • Implement Body Worn Cameras • HVAC replacement at Senior Center • Complete police reports on-line for certain • Remove ficus trees and plant a palms crimes • Synthetic Turf/Median Island pilot • Establish a homeless liaison officer program position • Exercise Equipment at Northside Park • Develop a CERT program with Area D 3