HomeMy WebLinkAboutAgenda Packet - March 25, 2013 - CC Special NtYr FP
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NOTICE AND CALL OF A SPECIAL MEETING
OF THE CITY COUNCIL OF THE CITY OF AZUSA
TO THE MEMBERS OF THE CITY COUNCIL OF THE CITY OF AZUSA:
NOTICE IS HEREBY GIVEN that a Special Meeting of the City Council of the City of Azusa is hereby called
to be held MONDAY, MARCH 25, 2013 immediately following the Utility Board Meeting which begins at 6:30
p.m. at the Azusa Light and Water Conference Room located at 729 N. Azusa Avenue, Azusa, California.
Said Special Meeting shall be for discussing,hearing and taking action on the items listed below:
AGENDA
A. PRELIMINARY BUSINESS
•Call to Order
•Roll Call
B. PUBLIC COMMENT—Limited to items listed on this Special Meeting Notice.
C. CITY AGENDA ITEM
1. FISCAL YEAR 2012-13 GENERAL FUND MID-YEAR BUDGET REVIEW AND
ADJUSTMENTS:
RECOMMENDED ACTION:
After staff provides a presentation with an update of the City's FY 2012-13 General Fund fiscal condition
in preparation for the upcoming budget process, approve Resolution No. 13-C20 adopting the amendments
to the General Fund FY 2012-13 operating budget.
D. ADJOURNMENT
1. Adjourn
In compliance with Government Code Section 54957.5, agenda•materials are available for inspection by members of the
public at the following locations: Azusa City Clerk's Office - 213 E. Foothill Boulevard, Azusa City Library - 729 N.
Dalton Avenue, and Azusa Police Department Lobby - 725 N. Alameda, Azusa, California. In compliance with the
Americans with Disabilities Act, if you need special assistance to participate in a city meeting,please contact the City
Clerk at 626-812-5229. Notification three (3) working days prior to the meeting when special services are needed will
assist staff in assuring that reasonable arrangements can be made to provide access to the meeting.
2
•
I HEREBY CERTIFY that a true copy of the attached "NOTICE OF SPECIAL MEETING"
of the Azusa City Council to be held on MONDAY, MARCH 25, 2013, to be held right after
the Utility Board Meeting which starts at 6:30 p.m., at the Azusa Light & Water Conference
Room located at 729 N. Azusa Ave., Azusa, California, was deliver and received.
NAME DATE & TIME DELIVERED BY
lod re'A-( 4
/JOSEPH R. ROCHA
MerA4-fl
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EDWARD J. A AREZ
d\- •(--'( 1-C-c- c-Z6/r
ANGEL CARRILLO
7x,/ '�__Z .---/
URIEL MACI
Adrc
-ROBERT C•NZALES
/s/JUANA HERNANDEZ
ASSISTANT CLERK
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AZUSS
AGENDA ITEM
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TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: SUSAN PARAGAS, DIRECTOR OF FINANCE
VIA: JAMES W. MAKSHANOFF, CITY MANAGER
DATE: MARCH 25, 2013
SUBJECT: FISCAL YEAR 2012-13 GENERAL FUND MID-YEAR BUDGET REVIEW
AND ADJUSTMENTS
RECOMMENDATION
Staff will be providing a presentation at the meeting in order to provide Council with an update
of the City's FY 2012-13 General Fund fiscal condition in preparation for the upcoming budget
process. It is recommended that Council approve the attached Resolution of the amendments to
the General Fund FY 2012-13 operating budget.
BACKGROUND
The FY 2012-13 Budget was adopted in June 2012 with an operating surplus of $11,120.
Subsequently, revisions to the budget were made, including adjustments due to the concessions
of the City employees that increased the total surplus to $490,800. Since this time, however,
events have occurred which impact the current surplus. The proposed mid-year adjustments will
reduce the General Fund's FY 2012-13 surplus to $175,260.
The presentation of the mid-year review is to identify and explain these impacts to the Council
and to seek direction with respect to both the remainder of the current fiscal year and the
preparation of the budget for the upcoming year.
Based upon the direction received from Council at the workshop, staff will prepare necessary
actions to implement any changes and provide them to Council for approval.
Honorable Mayor and Members of the Council
Page 2
FISCAL IMPACT
The recommended action results in a reduction of $315,540 to the General Fund's current
projected FY 2012-13 surplus and is summarized by a revenue budget reduction of$321,470 and
an reduction in appropriations/expenditures of $5,930. The budget adjustments result in a
projected $175,260 surplus to the FY 2012-13 General Fund budget.
Attachment:Resolution-"Approve and Adopt FY 2012-13 Mid-Year General Fund Budget Adjustments"
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA APPROVING
AND ADOPTING THE MID-YEAR BUDGET ADJUSTMENTS FOR THE CITY OF
AZUSA
WHEREAS, on June 18, 2012, City Council of the City of Azusa adopted the General Fund
FY 2012-13 Operating and Capital Budget; and
WHEREAS,on March 25,2013,City Council met and reviewed the mid-year financial status
of the General Fund and considered staffs recommendation on the budget amendments.
NOW, THEREFORE, BE IT RESOLVED, THE CITY COUNCIL OF THE CITY OF
AZUSA DOES APPROVE AND ADOPT THE FOLLOWING FY 2012-13 GENERAL FUND
ADJUSTMENTS:
SECTION 1.
FY 2012-13 General Fund Budget Adjustments
Revenues
Property Tax-In-Lieu of VLF $ 66,000
Property Tax-Penalty and Interest ($ 25,000)
Property Tax-Redemption ($ 80,000)
Taxes-Transient Occupancy $ 20,000
Franchise-Landfill ($ 50,000)
Permits-Building $ 70,000
Permits-Electric $ 15,000
Permits-Excavation $ 10,000
Interest Income ($170,000)
Reimbursements-Successor Agency ($155,000)
Fees-Other ($ 22,470)
Total Revenue Adjustments ($321,470)
Appropriation/Expenditures
Salaries and Benefits ($161,490)
Vacation Pay-Off $149,880
Sick Leave Pay-Off $211,975
Retiree Health Premium Reimbursements $120,975
Utilities $100,000
Human Services ($ 78,000)
Fuel & Oil ($ 25,000)
Advertising Expense ($ 15,000)
Claims Expense-Unemployment ($210,600)
Property Tax Administration Fees ($ 82,670)
Fee Collection Expense ($ 16,000)
Total Appropriation Adjustments ($ 5,930)
SECTION 2. The City Clerk shall certify as to the adoption of this resolution.
ADOPTED AND APPROVED this 25th day of March, 2013.
MAYOR
I HEREBY CERTIFY that the foregoing Resolution No. was duly adopted by the City
Council of the City of Azusa at a meeting thereof, held on the 25th day of March, 2013, by the following
vote of the Council:
AYES : COUNCIL MEMBERS:
NOES : COUNCIL MEMBERS:
ABSTAIN : COUNCIL MEMBERS:
ABSENT : COUNCIL MEMBERS:
CITY CLERK
4441111.
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AZUSA
NOTICE AND CALL OF A SPECIAL MEETING
OF THE CITY COUNCIL OF THE CITY OF AZUSA
TO THE MEMBERS OF THE CITY COUNCIL OF THE CITY OF AZUSA:
NOTICE IS HEREBY GIVEN that a Special Meeting of the City Council of the City of Azusa is hereby called
to be held MONDAY, MARCH 25, 2013 immediately following the Utility Board Meeting which begins at 6:30
p.m. at the Azusa Light and Water Conference Room located at 729 N. Azusa Avenue, Azusa, California.
Said Special Meeting shall be for discussing, hearing and taking action on the items listed below:
AGENDA
A. PRELIMINARY BUSINESS
•Call to Order
•Roll Call
B. PUBLIC COMMENT—Limited to items listed on this Special Meeting Notice.
C. CITY AGENDA ITEM
1. FISCAL YEAR 2012-13 GENERAL FUND MID-YEAR BUDGET REVIEW AND
ADJUSTMENTS:
RECOMMENDED ACTION:
After staff provides a presentation with an update of the City's FY 2012-13 General Fund fiscal condition
in preparation for the upcoming budget process, approve Resolution No. 13-C20 adopting the amendments
to the General Fund FY 2012-13 operating budget.
D. ADJOURNMENT
1. Adjourn
In compliance with Government Code Section 54957.5, agenda materials are available for inspection by members of the
public at the following locations: Azusa City Clerk's Office - 213 E. Foothill Boulevard, Azusa City Library - 729 N.
Dalton Avenue, and Azusa Police Department Lobby - 725 N. Alameda, Azusa, California. In compliance with the
Americans with Disabilities Act, if you need special assistance to participate in a city meeting,please contact the City
Clerk at 626-812-5229. Notification three (3) working days prior to the meeting when special services are needed will
assist staff in assuring that reasonable arrangements can be made to provide access to the meeting.
2
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; d _ Year Overview
• InfluencingFactors
• Review of FY 2012- 13 General Fund balance
• Economic Indicators
• ContinuingConservative Fiscal Practices
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Influencing
• Slight Recovery from Previous Revenue Decline
• Development Activity in Rosedale
• Regional Unemployment ( 11 . 1 %-December2Ol2)
• Personnel Costs ✓
• Operating Costs /
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General Fund FY 2012- 13 Balance-Current
Adopted Net Adjusted
Budget Revisions Budget
FY 12-13 Estimated Revenues 32,653,465 100,000 32,753,465
Transfers In 1,432,970 52,150 1,485,120
Total FY 12-13 Sources 34,086,435 152,150 34,238,585
FY 12-13 Estimated Expenses 29,639,510 (327,530) 29,311,980
Transfers Out 4,435,805 0 4,435,805
Total FY 12-13 Uses 34,075,315 (327,530) 33,747,785
FY 12-13 Surplus/(Deficit) 11,120 479,680 490,800
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Revenue Issues
• Property Taxes
• Sales Tax
• Utility Related Revenues
• Business License Taxes
• Building Permits
• Interest Income
• Other- Successor Agency Allocation
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General Fund Mid -Year Adjustment
Proposed Revenue Adjustments:
•Property Tax-In-Lieu of VLF $66,000
•Property Tax-Penalty & Interest ($25,000)
•Property Tax-Redemption ($80,000)
•Taxes-Transient Occupancy $20,000
•Franchise-Landfill ($50,000)
•Permits-Building $70,000
•Perm its-Electric $15,000
•Perm its-Excavation $10,000
•Interest Income ($170,000)
•Reimbursements-Successor Agency ($155,000)
•Fees-Other ($22,470)
Total Proposed Revenue Adj. ($321 ,470) ,1
yr
xpenditure Issu
• Personnel Costs
• Retiree Health Premiums
• Pay-Outs
• Unemployment
• Frozen and Eliminated Positions
• Operating Costs
• Utilities
• Humane Services Contract
• Fuel and Oil
• Advertising Expense
• Property Tax Administration Fees 0( 44>
• Fee Collection Expense U�'' � '
General Fund Mid-Year Adjustment (continued)
Proposed Expenditure Adjustments:
•Salaries and Benefits ($161 ,490)
•Vacation Pay-Off $149,880
•Sick Leave Pay-Off $211 ,975
•Retiree Health Premium Reimb $120,975
•Utilities-Other $100,000
•Humane Services ($78,000)
•Fuel & Oil ($25,000)
•Advertising Expense ($15,000)
•Claims Expense-Unemployment ($210,600)
*Property Tax Admin. Fees ($82,670)
•Fee Collection Expense ($16,000)
Total Proposed Expenditure Adj. ($5,930)
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General Fund Mid-Year ProposedAdjustment
Adjusted Mid-Year Revised
Budget Revisions Estimate
FY 12-13 Estimated Revenues 32,753,465 (321 ,470) 32,431 ,995
Transfers In
1 ,485,120 - 1 ,485,120
Total FY 12-13 Sources 34,238,585 (321 ,470) 33,917,115
FY 12-13 Estimated Expenses 29,311 ,980 (5,930) 29,306,050
Transfers Out 4,435,805 - 4,435,805
Total FY 12-13 Uses 33,747,785 (5,930) 33,741 ,855
FY 12-13 Surplus/(Deficit) 490,800 (315,540) 175,260
, >>
175,260
FY 12-13 Endin • Estimated Balance F,Y '
Preliminary
• Match General Fund Costs to Revenues
• No New Program Expenditures
• Freeze Non-Critical General Fund Positions
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Economic Indicators
• Annual inflation rate through February 2013 for the LA Area is
2.2%
• Interest rates remain at historic lows (LAIF rate at 0.286% for
February 2013)
• Regional Unemployment Remains High ( 11 . 1 % for December of
2012 as reported by EDD)
• 129 Homes Sold in Rosedale Development - July to Dec. 2012
• 111 Home Sales Projected - Jan. to June 2013
• Slow Revenue Growth
• Housing Prices Stabilizing (Up 3.8% quarter over quarter per
Zillow.Com)
• Sales Tax
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Budget P
• Prepare an easily understood working budget
document that will be consistent from year to
year and a reference document during the
year.
• Match operating revenues with operating
expenses.
• Maintenance of essential services
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Fy 2013- 14
• Preserving City Services
• Employee Negotiations
• PERS Rate Increases
• Current Employee Contract Obligations
• Impacts on the City from State Actions
• Fire Service Contract Increase
• Waste Management-Materials Recovery Facility
• Vulcan-Mining
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2013- 14
• February 28 Budget materials distributed to Departments
• March 14 Final date for Personnel Request Submittals
• April 4 Departmental Budget requests returned to Finance
• April 15 to Budget meetings with Departments & City Manager
May 2
• May 13 Preliminary Budget balanced by City Manager
• May 28 City Council Budget Study Session (tentative date)
• June 17 Final Budget adopted by City Council
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