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NOTICE AND CALL OF A SPECIAL MEETING
OF THE CITY COUNCIL OF THE CITY OF AZUSA
TO THE MEMBERS OF THE CITY COUNCIL OF THE CITY OF AZUSA:
NOTICE IS HEREBY GIVEN that a Special Meeting of the City Council of the City of Azusa is hereby
called to be held MONDAY, JUNE 24, 2013 immediately following the Utility Board which begins at 6:30
p.m. at the Azusa Light and Water Conference Room located at 729 N. Azusa Avenue, Azusa, California.
Said Special Meeting shall be for discussing, hearing and taking action on the items listed below:
AGENDA
A. PRELIMINARY BUSINESS
• Call to Order
• Roll Call
B. PUBLIC COMMENT—Limited to items listed on this Special Meeting Notice.
C. REPORTS,UPDATES,AND ANNOUNCEMENTS FROM STAFF/COUNCIL
1. Presentation from staff on a proposed Intermodal Parking Facility Project (Project) and its related
entitlements, and to provide information about the Project and its relationship to possible Transit
Oriented Developments (TOD). No action will be taken by the City Council as the public hearing for
this matter has been scheduled for July 1, 2013.
D. AGENDA ITEM
1. BLANKET PURCHASE ORDERS OVER$10,000 FY 2013-14 (CITY & SUCCESSOR AGENCY).
RECOMMENDED ACTION:
In accordance with Sections 2-523 and 2-524, under Article VII, Bidding and Contracting, of the Azusa
Municipal Code, approve the issuance of Blanket Purchase Orders detailed on the attached schedule, in an
amount of$10,000 or more.
E. ADJOURNMENT
1. Adjourn
In compliance with Government Code Section 54957.5, agenda materials are available for inspection by
members of the public at the following locations: Azusa City Clerk's Office - 213 E. Foothill Boulevard,
Azusa City Library - 729 N. Dalton Avenue, and Azusa Police Department Lobby - 725 N. Alameda,
Azusa, California. In compliance with the Americans with Disabilities Act, if you need special assistance
to participate in a city meeting, please contact the City Clerk at 626-812-5229. Notification three (3)
working days prior to the meeting when special services are needed will assist staff in assuring that
reasonable arrangements can be made to provide access to the meeting.
2
I HEREBY CERTIFY that a true copy of the attached "NOTICE OF A SPECIAL
MEETING" of the Azusa City Council to be held on MONDAY, June 24, 2013, immediately
following the Utility Board Meeting to be held at 6:30 p.m., at the Azusa Light and Water, 729
N. Azusa Ave., Azusa, California, was deliver and received.
NAME DATE & TIME DELIVERED BY
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R. ROCHA
41-4
,e.,:eire17 177/47EDWARD J. A AREZ
.,_,c.far,
ANGEL CARRILLO
(61/1 A-c-Ti ve, c-k-f--1).., /I -
URIEL MACIAS
ROBER GONZA ES
/s/JUANA HERNANDEZ
DEPUTY/ASSISTANT CLERK
APPROVED W i C- s-S
Date //a-Li/a-D i3 o F
777.27!-" ItiFoutz,
ZUS
AGENDA ITEM
D-1
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: SUSAN PARAGAS, DIRECTOR OF FINANCE
VIA: JAMES MAKSHANOFF, CITY MANAGER
DATE: JUNE 24, 2013
SUBJECT: BLANKET PURCHASE ORDERS OVER $10,000 FY 2013-14
(CITY& SUCCESSOR AGENCY)
RECOMMENDATION
It is recommended that in accordance with Sections 2-523 and 2-524, under Article VII, Bidding
and Contracting, of the Azusa Municipal Code, Council approve the issuance of Blanket
Purchase Orders detailed on the attached schedule, in an amount of$10,000 or more.
BACKGROUND
Each year at this time, City Council approves Blanket Purchase Orders ("BPOs") that are in the
amount of$10,000 or more, for the upcoming fiscal year. The purchase orders are good for one
year, expiring on June 30, 2014. The amounts listed on the BPOs are estimates only, and will
have no impact the 2013-14 budgets until they are actually used.
Additionally, with the exception of BPOs identified as a"Contractual Obligation" or"POWER
RESOURCES/PURCHASE OF ELECTRICITY", most individual charges against these BPOs
are well below any formal bid threshold. For individual purchases of more than $2,000, normal
bidding and contracting procedures as outlined in Article VII of the Azusa Municipal Code will
be strictly enforced.
FISCAL IMPACT
Monies for these Blanket Purchase Orders have been budgeted for FY 2013-14 by their
respective departments. L W C -1-Q444-5, ri•,e v4.ovel
- 6 k ovv (?S z)
Prepared by:Tony Garcia,Buyer
Attachment:FY 2013-14 Blanket POs List — SV per j 0„l O r4t1 SOt 1.C-T1,644 '14 V p (1 2.
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CITY OF AZUSA
BLANKET & CONTRACT PURCHASE ORDERS FOR $10,000 OR MORE
FISCAL 2013-14
ANNUAL EST. DIV/DEPT. RECOMMENDED VENDOR: JUSTIFICATION FOR BPO
$ 10,000 Information Tech. Civic Plus No Competitive Market/Sole Source
$ 10,000 Light&Water Altec Industries Inc.* Proprietary Vendor
$ 10,000 Light&Water Banning, City or Power Resources/Purchase Of Electricity
$ 10,000 Light&Water Barclays Bank PLC.* Power Resources/Purchase Of Electricity
$ 10,000 Light&Water Burlington Safety Labs.* Sole Source/Rubber Glove
$ 10,000 Light&Water Calpine Energy* Power Resources/Purchase Of Electricity
$ 10,000 Light&Water Conoco Phillips* Power Resources/Purchase Of Electricity
$ 10,000 Light&Water Constellation Energy Commodies Group* Power Resources/Purchase Of Electricity
$ 10,000 Light&Water Fulbright Jaworski* Contractual Obligation
$ 10,000 Public Works So. Calif. Edison Company* Sole Source/City Electricity
$ 11,000 Light&Water Open Access Technology International* Power Resources/Purchase Of Electricity
$ 12,000 Light&Water Haaker Equipment Co.* No Competitive Market/Sole Source
$ 12,000 Light&Water Inland Desert Security&Communications* No Competitive Market/Sole Source
$ 12,000 Police Dept. American Mobile Wash* Lowest Bidder Of Record
$ 12,500 Light&Water Y Tire Sales* State Contract Pricing
$ 13,000 Light&Water Home Depot* Us Communities/Purch Co-Op
$ 14,000 Light&Water Cintas* Contractual Obligation
$ 14,000 Police Dept. Turbo Data* Contractual Obligation
$ 15,000 Economic Dev. Best Best&krieger Existing Contract
$ 15,000 Finance Dept. Iron Mountain Storage* Contractual Obligation
$ 15,000 Information Tech. Matrix Imaging No Competitive Market/Sole Source
$ 15,000 Light&Water AT&T* Contractual Obligation
$ 15,000 Light&Water Atlas Copco Compressors LLC* No Competitive Market/Sole Source
$ 15,000 Light&Water Coastline Equipment No Competitive Market/Sole Source
$ 15,000 Police Dept. Manning & Marder* No Competitive Market/Sole Source
$ 15,000 Police Dept. Y Tire Sales* State Contract Pricing
$ 15,000 Public Works Advanced Infrastructure No Competitive Market/Sole Source
$ 15,000 Public Works Labor Ready Replaces LA Works for June& December
$ 15,000 Public Works Simplex Grinnel* Contractual Obligation
$ 17,000 Light&Water First Data Government Solutions LP* Contractual Obligation
$ 18,000 Public Works Teletronix Alarm Systems* Contractual Obligation
$ 18,500 Information Tech. HDL Software No Competitive Market/Sole Source
1 of 5
ANNUAL EST. DIV/DEPT. RECOMMENDED VENDOR: JUSTIFICATION FOR BPO
$ 19,000 Light&Water Midwest Roofing* Contractual Obligation
$ 19,000 Light&Water Ontario Refrigeration* Contractual Obligation
$ 19,000 Light&Water Verizon* Wsca Agreement
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$ 20,000 Light&Water Brithinee Electric No Competitive Market/Sole Source
$ 20,000 Light&Water Performance Meter* No Competitive Market/Sole Source
$ 20,000 Light&Water Western Electricity* Power Resources/Purchase Of Electricity
$ 20,000 Public Works Hi-way Safety* No Competitive Market/Sole Source
$ 20,000 Public Works TMS Restoration* No Competitive Market/Sole Source
$ 20,000 Recreation& Parks Pat's Tire Service Emergency Tire Repairs for Large Equipment
$ 20,840 Light&Water Progreen Building Maintenance* Contractual Obligation
$ 21,000 Light&Water Itron Inc.* Sole Source/Proprietary
$ 21,000 Police Dept. Best, Best, &Kreiger Contractual Obligation
$ 21,000 Police Dept. Liebert, Cassidy,Whitmore* Contractual Obligation
$ 22,000 Information Tech. Charter Communications* No Competitive Market/Sole Source
$ 22,800 Information Tech. Granicus No Competitive Market/Sole Source
$ 24,000 Information Tech. SIRSI No Competitive Market/Sole Source
$ 24,000 Light&Water Marina Landscape Contractual Obligation
$ 24,000 Police Dept. T-Mobile* Contractual Obligation
$ 24,999 Light&Water Hach Company* No Competitive Market/Sole Source
$ 25,000 Economic Dev. United States Postal Service* No Competitive Market/Sole Source
$ 25,000 Information Tech. Computer Discount(CDWG) No Competitive Market/Sole Source
$ 25,000 Light&Water Clinical Lab of San Bernardino* Lowest Bidder Of Record
$ 25,000 Light&Water Hunter Electric* Lowest Bidder
$ 25,000 Light&Water Power Settlements Consulting Power Resources/Purchase Of Electricity
.-$------- ?;nno Light .Water AQ.. yyt,pve_4
$ 25,000 Police Dept. AT&T Mobility Contractual Obligation
$ 25,000 Public Works Voyager* Sole Source
$ 25,000 Transportation Regional TAP Center* No Competitive Market/Sole Source
$ 28,000 Public Works Calif. Dept. of Transportation* No Competitive Market/Sole Source
$ 30,000 Finance Dept. PARS* No Competitive Market/Sole Source
$ 30,000 Information Tech. Verizon Select Services No Competitive Market/Sole Source
$ 30,000 Light&Water Air Resources Board* Power Resources/Purchase Of Electricity
2 of 5
ANNUAL EST. DIV/DEPT. RECOMMENDED VENDOR: JUSTIFICATION FOR BPO
$ 30,000 Light&Water Westerly Meter Service Co.* No Competitive Market/Sole Source
$ 30,000 Public Works L.A. County Dept. of Public Works* No Competitive Market/Sole Source
$ 30,000 Public Works Southeast Concrete 1st Lowest Bidder
$ 30,000 Public Works Spragues Ready Mix 2nd Lowest Bidder
$ 31,800 Police Dept. DSD Contractual Obligation
$ 35,000 Human Resources CCMS-Fees* No Competitive Market/Sole Source
$ 35,000 Information Tech. Verizon Wireless(blackberry)* Westrn Statescontracting Alliance Agreement
$ 45,000 Light&Water Western Area Power Admin.* Power Resources/Purchase Of Electricity
$ 45,000 Transportation Access Services Inc.* No Competitive Market/Sole Source
$ 50,000 Economic Dev. Labor Ready Back Up Labor
$ 50,000 Light&Water Vuncan/Calmat Lowest Bidder
$ 50,000 Light&Water Bonneville Power Administration Power Resources/Purchase of Electricity
$ 50,000 Light&Water BP Energy* Power Resources/Purchase Of Electricity
$ 50,000 Light&Water Dynergy Power Marketing Inc.* Power Resources/Purchase Of Electricity
$ 50,000 Light&Water International Flow Technologies Inc.* No Competitive Market/Sole Source
$ 50,000 Light&Water Preventive Mobile Lowest Bidder
$ 50,000 Public Works Air-Ex Air Conditioning* Contractual Obligation
$ 50,000 Public Works Holiday Rock Lowest Bidder Of Record
$ 50,000 Public Works Home Depot* Us Communities/Purch Co-Op
$ 60,000 Citywide Aramark Uniform Services Appv'D By Council On 3-26-2012
$ 60,000 Information Tech. Avaya* No Competitive Market/Sole Source
$ 60,000 Light&Water R.C. Foster Lowest Bidder
$ 60,000 Public Works So. Cal Gas Company* No Competitive Market/Sole Source
$ 65,000 Police Dept. Enterprise Fleet Management* Continuation Of Existing Contract
$ 66,000 Light&Water SC Fuels Contractual Obligation " �
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$ 74,000 Information Tech. Bi-Tech No Competitive Market/Sole Source
$ 75,000 Light&Water Carus Corporation No Competitive Market/Sole Source
$ 75,000 Light&Water Seimens Water Technologies Corp. No Competitive Market/Sole Source
$ 75,000 Public Works La Works/Human Svc. Consortium* No Competitive Market/Sole Source
$ 80,000 Light&Water San Gabriel River Water Committee No Competitive Market/Sole Source
$ 80,000 Light&Water Systems&Software* No Competitive Market/Sole Source
$ 90,000 Citywide Economy Auto Repair Gives a larger"fleet discount"than any other
repair shop in Azusa for all repairs&maintenance
plus safety inspect every city vehicle brought in
at no extra charge
3 of 5
ANNUAL EST. DIV/DEPT. RECOMMENDED VENDOR: JUSTIFICATION FOR BPO
$ 90,000 Successor Agency Best, Best, &Krieger Contractual Obligation
$ 90,000 Light&Water Civiltec Enginering Inc. Lowest Bidder
$ 96,000 Police Dept. L.A. County Superior Court* No Competitive Market/Sole Source
$ 99,000 Public Works Rebublic Electric/Seimens Energy Contractual Obligation
$ 100,000 Human Resources Warren&Assoc.* No Competitive Market/Sole Source
$ 100,000 Light&Water Brkich Construction Lowest Bidder
$ 100,000 Light&Water Calif. Dept. Water Resources* Power Resources/Purchase Of Electricity
$ 100,000 Light&Water Reliant Energy Svcs.* Power Resources/Purchase Of Electricity
$ 100,000 Light&Water Superior Operating Solutions Lowest Bidder
$ 100,000 Public Works Progreen Building Maintenance* Existing Contract
$ 110,150 Senior Programs Morrison's Food Services* New Contract
$ 115,000 Police Dept. L.A. County Dept.of Animal Control No Competitive Market/Sole Source
,::: . 'vaer * - - - - .. -- -. . - : - . , g. ove_Ci
$ 140,510 Police Dept. All City Management Svcs.* Continuation Of Existing Contract
$ 150,000 Human Resources Manning& Marder* Contractual Obligation
$ 150,000 Light&Water Badger Meter Inc.* No Competitive Market/Sole Source
$ 150,000 Light&Water Burke,Williams, &Sorensen Retainer Services Agreement
$ 150,000 Light&Water Los Angeles Dept. Water Power* Power Resources/Purchase Of Electricity
$ 150,000 Light&Water San Gabriel Basin Water Quality Authority* No Competitive Market/Sole Source
$ 150,000 Light&Water Sterling Water Technologies* No Competitive Market/Sole Source
$ 180,000 Light&Water Pasadena, City of* Power Resources/Purchase Of Electricity
$ 183,000 Light&Water West Coast Arborists* Contractual Obligation
$ 200,000 Citywide SC Fuels Contractual Obligation
$ 200,000 Human Resources Employment Development Dept.* No Competitive Market/Sole Source
$ 200,000 Light&Water Anaheim, City of* Power Resources/Purchase Of Electricity
$ 200,000 Light&Water Basic Chemical* No Competitive Market/Sole Source
$ 200,000 Light&Water General Pump Co., Inc. Lowest Bidder
$ 200,000 Light&Water Infosend* Contractual Obligation
$ 200,000 Recreation& Parks Valley Crest Landscaping Contractual Obligation
$ 217,000 Light&Water Best, Best&Krieger Contractual Obligation
$ 220,000 Light&Water Coburn,Thompson Power Resources/Purchase Of Electricity
$ 234,000 Citywide Best, Best, &Kreiger-RETAINER Contractual Obligation
$ 250,000 Human Resources Best, Best& Krieger* Existing Contract
$ 268,000 Public Works Athen's Disposal Co.* No Competitive Market/Sole Source
$ 300,000 Light&Water Burbank, City of Power Resources/Purchase Of Electricity
$ 300,000 Light&Water Sempra Energy Training* Power Resources/Purchase Of Electricity
$ 300,000 Light&Water Western Water Works Lowest Bidder
4 of 5
ANNUAL EST. DIV/DEPT. RECOMMENDED VENDOR: JUSTIFICATION FOR BPO
$ 350,000 Recreation&Parks West Coast Arborists Contractual Obligation
$ 400,000 Light&Water Public Service Co.of New Mexico* Power Resources/Purchase Of Electricity
$ 491,076 Police Dept. G4S(was Wackenhut Corp.* Continuation Of Existing Contract
$ 500,000 Light&Water Morgan Stanley Capital Corp.* Power Resources/Purchase Of Electricity
$ 500,000 Light&Water Riverside, City of* Power Resources/Purchase Of Electricity
$ 510,000 Light&Water Sager, G.M.* Lowest Bidder Of Record
$ 600,000 Light&Water San Gabriel Valley Municipal Water Dist.* Power Resources/Purchase Of Electricity
$ 800,000 Light&Water EDF Training North America, LLC Approved by UB on 10/22/2012
$ 800,000 Light&Water Glendale, City of Power Resources/Purchase Of Electricity
a er T a nx maging -g.-p—c.c re-c(
$ 1,000,000 Light&Water Salt River Project* Power Resources/Purchase Of Electricity
$ 1,000,000 Light&Water Upper S.G.V. Municipal Water District* No Competitive Market/Sole Source
$ 1,200,000 Light&Water Garnet Energy Corp.* Power Resources/Purchase Of Electricity
$ 1,200,000 Light&Water lberdrola Renewables* Power Resources/Purchase Of Electricity
$ 1,500,000 Light&Water NRG Energy* Power Resources/Purchase Of Electricity
$ 1,750,000 Light&Water Main S.G.V. Watermaster* No Competitive Market/Sole Source
$ 2,270,000 Light&Water Southern California Edison Power Resources/Purchase Of Electricity
$ 2,500,000 Light&Water Citigroup Energy Inc.* Power Resources/Purchase Of Electricity
$ 3,000,000 Light&Water Northern Calif. Power Agency* Power Resources/Purchase Of Electricity
$ 4,000,000 Light&Water APS (Arizona Public Service)* Power Resources/Purchase Of Electricity
$ 4,066,950 Police Dept. LACO Fire Dept.* Continuation Of Existing Contract
$ 5,000,000 Light&Water Shell Trading* Power Resources/Purchase Of Electricity
$ 6,500,000 Light&Water California Independent Systems Operator* No Competitive Market/Sole Source
$ 20,000,000 Light&Water Southern California Public Power Auth. Power Resources/Purchase Of Electricity
5 of 5