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HomeMy WebLinkAboutAgenda Packet - September 4, 2012 - CC FROM : CITRUS COLLEGE PUBLICATIONS PHONE NO. : 626 914 8871 Aug. 21 2012 11:47AM P1 .1.11.11.1111.111.11.1.11111.111.111.1.111.11111.1 AGENDA ITEM rip..ail, w. �Y.,.�:,M: B-1 CC r; ` � '` CITRUS COMMUNITY COLLEGE DISTRICT C,i1�1 J ` ' ' ;�...- � ti !BOARD OF I-R/SrE.FS Mk9A4 '> ;� Mrs.Joanne Montgomery,President Monrovia/Bradbury and portions of Duarte Representative July 31, 2012 Mrs.Susan M.Keith,Vice President Claremont and portions of Pomona.and La Verne Representative Dr,Gary L.Woods,C/erk/Secrceary Azusa and portions of Duarte Representative Azusa City Council Dr.Edward C.Orrell,Member 213 E. Foothill Blvd. Duarte and portions of Amiss,Monrovia,Arcadia,Covina and Azusa, CA 91702 Irwindale Representative Dr.Patricia Rasmussen,Member Glendora and portions of San Dimas Representative Dear Council Members: Mr.Crescencio Calderon,Student Representative Dr.Geraldine M.Perri,Superintendent/President This fall, Citrus.College will hold its seventh annual "Saluting Our Veterans" event. The event will take place on Thursday, November 1, 2012, starting at 11:00 a.m. in the Campus Center Mall. We hope that the City of Azusa will once again serve as a co- sponsor, as you have done in previous years. The program format will be similar to last year. Here are a few of the details: • Gladstone High School Marching Band will be invited to perform the musical prelude. • Veterans from our co-sponsoring cities will be honored. • AMVETS will be invited to present colors. • Dignitaries, city officials and special guests will be seated in reserved seating in the first few rows of the audience, along with the veteran honorees. • We are not requesting certificates. Your sponsorship in previous years of $200 made it possible for the Gladstone High School Marching Band to secure buses to transport their students to Citrus College. This has been a positive learning experience for the band and their participation has always added greatly to the festivities. The City of Glendora and Azusa Pacific University have also been invited to be co- sponsors of this year's event. We are hopeful that the City of Azusa will be able to participate as a co-sponsor as well. As in previous years, the City of Azusa will receive credit in the program and any other event publication. Thank you for your consideration of this request. fi-tLOSincer , d . /id" . v� Q/ y/ L1Z/ /44.i. )14 ? . G raldine M. Perri, P .D. Superintendent/President soon West Foothill Boulevard Glendora, CA 9X741-5699 TEL:62.6.963.0323 www.citrusc o ile ge.a du AGENDA ITEM D-2 -09 AZUSA CONSENT CALENDAR TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: ROBERT NEIUBER, INTERIM DIRECTOR OF HUMAN RESOURCES/PERSONNEL OFFICER VIA: JAMES MAKSHANOFF I Y MANAGER DATE: SEPTEMBER 4, 2012 SUBJECT: HUMAN RESOURCES ACTION ITEMS RECOMMENDATION It is recommended that the City Council approve the following Personnel Action Requests in accordance with the City of Azusa Civil Service Rules and applicable Memorandum of Understanding(s). BACKGROUND On July 24,2012,August 14,2012,and August 28,2012,the Personnel Board confirmed the following Department Head recommendations regarding the following Personnel Action requests. A. MERIT INCREASE AND/OR REGULAR APPOINTMENT: DEPARTMENT NAME CLASSIFICATION ACTION/EFF RANGE/STEP DATE BASE MO SALARY PD Randy Schmidt Police Sergeant Regular Appoint. 3416/5 07/05/2012 $8,997.91 PD Jennifer Martin Community Service Officer- Merit Increase 9170/2 Field 07/09/2012 $4,155.56 PW Hector Gonzalez Engineering Assistant Merit Increase 4186/5 07/11/2012 $5,483.08 UTL Tomas Rivera Customer Service Reg Appt/Merit 5174/2 Representative III Increase $4,276.00 06/05/2012 RFS Eduardo Vasquez Park Maintenance Worker II Regular Appoint. 4163/5 07/30/2012 $4,404.60 UTL Julio Picazo Water Distribution Worker II Merit Increase 5178/4 07/28/2012 $4,885.56 UTL Garrett Conrad Welder/Water Distribution Merit Increase 5190/5 Worker I 07/21/2012 $5,755.39 PD Fernando Police Officer Merit Increase 6101/4 Vasconcelos 08/19/2012 $6,528.64 Apppct . /01/2,611_ B. FLEXIBLE STAFFING PROMOTION:The following flexible staffing promotional appointments have been requested by department head(s)pursuant to the Rules of the Civil Service System. DEPARTMENT NAME CLASSIFICATION EFFECTIVE RANGE/STEP FROM/TO DATE BASE MO. SALARY PW Roberto Nodarse From: Street Maint Worker I 07/14/2012 8163/4 To: Street Maint Worker II $4,286.33 C. NEW APPOINTMENT: The following appointments have been requested by department heads pursuant to the Rules of The Civil Service System. DEPARTMENT NAME CLASSIFICATION EFFECTIVE RANGE/STEP DATE BASE MO. SALARY PW Christopher Street Maintenance Worker I TBD 8153/1 Gutierrez $3,398.81 D. PROMOTION—The following promotion(s)have been requested by the department head pursuant to the Rules of the Civil Service System. DEPARTMENT NAME PROMOTION EFFECTIVE RANGE/STEP FROM/TO DATE BASE MO. SALARY PD Frank Chavez From: Police Lieutenant 09/05/2012 3482/3 To: Police Captain $11,518.56 E. SEPARATION: The following separations are submitted for informational purpses. DEPARTMENT NAME CLASSIFICATION EFFECTIVE DATE ECD Edic Alaverdian Buiding Inspector 07/31/2012 UTL Karen Vanca Assistant Director of 07/31/2012 Customer Care and Solutions LIB James Peek Senior Librarian 08/27/2012 FISCAL IMPACT There is no fiscal impact, as positions listed are funded in approved department budgets. i itt,. ', y. tet, 7kz AZUSAi AGENDA ITEM D-4 TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: MARCENE HAMILTON, CITY TREASURER DATE: SEPTEMBER 4, 2012 SUBJECT: CITY TREASURER'S STATEMENT OF CASH AND INVESTMENT BALANCES FOR THE MONTH OF JUNE 2012 RECOMMENDATION: It is recommended that the Council Members receive, review, and file the City Treasurer's Report for the City of Azusa for the month of June 2012. BACKGROUND: Transmitted herewith is the City Treasurer's Statement of Cash Balances for the City of Azusa for the month of June 2012. City investments are made in accordance with the City's Investment Policy adopted and approved with Resolution No. 05 — C16 dated, November 21, 2011 and Government Code Section 53600 et seq. FISCAL IMPACT: The balances of cash, investments, and projected revenues for the next six months are expected to be sufficient to meet cash disbursement requirements of the City for at least the next six months. The change in total cash in bank and investments from May 31, 2012 to June 30, 2012 is a net decrease of$5,890,080.74. CITY OF AZUSA TREASURER'S REPORT Fiscal Year Comparison Summary June 30, 2012 AGENDA ITEM Prepared by: Marcene Hamilton,Treasurer D-4.1 Account Summary Balances at Fiscal Year End Description June 30,2004 June 30,2005 June 30,2006 June 30,2007 June 30,2008 June 30,2009 June 30,2010 June 30,2011 June 30,2012 WFB-Checking and Sweep $ 3,307,756.78 $ 1,549,252.27 $ 1,867,010.55 $ 1,674,126.11 $ 1,900,059.24 $ 959,143.48 $ 2,637,281.94 $4,777,468.58 $1,325,303.35 Accounts WFB-Section 108 Choice IV Not Established $ 486,551.42 $ 492,073.29 $ 94,856.07 $ 30,808.39 $ 30,820.24 $ 30,855.22 $30,875.82 $30,847.82 Public Fund Account WFB-Certificate of Deposit-ISO $ 2,275,001.22 $ 2,275,001.22 $ 2,438,147.30 $ 2,507,823.26 $ 2,595,799.57 $ 2,643,604.65 $ 2,674,008.81 $2,681,256.29 $500,000.00 Collateral Account WFB-Certificate of Deposit- Not Established $ 100,000.00 $ 99,921.82 $ 106,516.81 $ 114,120.91 $ 117,672.10 $ 117,693.49 $117,351.60 $119,867.44 Covington Trust Account Local Agency Investment Fund $25,238,578.43 $39,272,739.63 $15,830,000.71 $14,862,044.90 $15,928,513.19 $17,830,664.55 $12,907,551.52 $15,163,373.97 $22,721,434.74 (LAIF) WFB-3rd Party Custodial Trust Not Established Not Established Not Established $ 6,627,608.33 $ 6,518,921.22 $ 1,500,083.26 $ 2,525,001.01 $2,518,500.07 $4,004,366.67 Investment Account City of Azusa Certificates of $ - $ $ $ - $ - $ - $ - $900,000.00 $3,000,000.00 Deposits Investments City of Azusa Agency Securities $25,487,371.67 $20,497,291.67 $51,455,635.00 $41,467,695.00 $49,977,140.00 $35,998,500.00 $31,992,650.00 $22,996,250.00 $16,000,000.00 Investments Light&Water Rate Stabilization Certificates of $ - $ - $ - $ - $ - $ - $ - $0.00 $2,150,000.00 Deposits Investments Light&Water Rate Stabilization $ 9,215,000.00 $ 9,215,000.00 $ 9,215,000.00 $ 9,215,000.00 $ 9,215,000.00 $ 9,215,000.00 $ 9,215,000.00 $9,213,500.00 $7,464,375.00 Agency Securities Investments Total Cash in Bank and $65,523,708.10 $73,395,836.21 $81,397,788.67 $76,555,670.48 $86,280,362.52 $68,295,488.28 $62,100,041.99 $58,398,576.33 $57,316,195.02 Investments Interest Earned Not Reported Not Reported Not Reported $ 3,458,951.68 $ 3,401,836.35 $ 2,705,736.96 $ 1,325,415.43 $ 921,894.16 $ 579,279.63 CITY OF AZUSA TREASURER'S REPORT Quarterly Comparison Summary June 30,2012 Prepared by: Marcene Hamilton,Treasurer Account Quarterly Balances Description June 30,2011 September 30,2011 December 31,2011 March 31,2012 June 30,2012 WFB-Checking and Sweep $ 4,777,468.58 $ 1,870,990.44 $ 1,722,149.96 $ 2,065,929.58 $ 1,325,303.35 Accounts WFB-Section 108 Choice IV 30,875.82 $ 30,868.26 $ 30,864.12 $ 30,851.25 $ 30,847.82 Public Fund Account WFB-Certificate of Deposit-ISO $ 2,681,256.29 $ 2,681,295.57 $ 3,181,334.86 $ 2,867,029.39 $ 500,000.00 DACA&Collateral Account WFB-Certificate of Deposit-Covington $ 117,351.60 $ 117,736.75 $ 118,665.31 $ 119,026.78 $ 119,867.44 Trust Account Local Agency Investment Fund $ 15,163,373.97 $ 11,178,474.57 $ 13,691,724.87 $ 23,701,994.59 $ 22,721,434.74 (LAIF) WFB-3rd Party Custodial Trust $ 2,518,500.07 $ 3,009,950.00 $ 4,046,403.68 $ 3,041,667.80 $ 4,004,366.67 Investment Account City of Azusa- Certificates of $ 900,000.00 $ 1,200,000.00 $ 1,500,000.00 $ 2,315,000.00 $ 3,000,000.00 Deposits Investments City of Azusa- Agency Securities $ 22,996,250.00 $ 18,997,250.00 $ 16,998,500.00 $ 15,999,500.00 $ 16,000,000.00 Investments Light&Water Rate Stabilization- Certificates of $ - $ - $ - $ - $ 2,150,000.00 Deposit Investments Light&Water Rate Stabilization- 9,213,500.00 $ 9,215,000.00 $ 9,215,000.00 $ 6,465,000.00 $ 7,464,375.00 Agency Securities Investments Total Cash in Bank and $ 58,398,576.33 $ 48,301,565.59 $ 50,504,642.80 $ 56,605,999.39 -$ 57,316,195.02 Investments CITY OF AZUSA TREASURER'S REPORT Treasury Checking Accounts and Certificates of Deposit June 30, 2012 Held in Wells Fargo Bank Prepared by: Marcene Hamilton, Treasurer Interest or Balance Face Maturity Account Number Amount Date Coupon Description or CUSIP or Rate Market Value Checking Accounts General Checking Account XXX-XXX1244 99,504.00 Stagecoach Sweep Account DDA XXX-XXX1244 1,225,610.23 Worker's Compensation Checking XXXX-XX3279 0.00 Flexible Reimbursement XXXX-XX5036 0.00 Payroll Checking(ZBA account) XXXX-XX1393 0.00 Police Petty Cash Fund XXX-XXX0334 189.12 DACA Account-ISO Collateral XXXX-XX2015 500,000.00 Section 108 0.970% Choice IV-Public Fund Account XXX-XXX2239 30,847.82 200,000 11/14/06 3.060% FHLB 3.060 11/14/06(Matured) 3133X6PD2 0.00 ISO Collateral Account Certificate of Deposit-Closed to Light& 300,000 Every 30 Days 0.050% Water Stabilization Investment Account XXX-XXX1658 0.00 Certificate of Deposit-Closed to General Checking-Transferred to Custodial 1,975,001 04/07/07 3.748% Unvestment Account XXX-XXX2840 0.00 Covington Endowment WFB Advantage Heritage Money Market Fund(rated AAAm/Aaa) WFB XXXX7554 19,110.14 Certificate of Deposit 100,000 06/29/09 1.400% Discover Bank DE Matures 5/12/14 CUSIP 254670D66 100,757.30 TOTALS 1,976,018.61 • CITY OF AZUSA TREASURER'S REPORT TREASURY INVESTMENTS June 30,2012 Prepared by.Marcene Hamilton,Treasurer Market Price Broker Face Amount Description Coupon Matwl'Y Acet/Cmlp Na. Settlement principal• (Changer Market Value.. Rate qle Date Monthly) City of Azusa I.vealmeets-AAA Rated Federal Agency Bands Wachovia Sec 1,001,000 FHLB 1.2500729/14 1.250%. 07/29/14 313370YK8 09/17/10 1,000,000.00 101 728 1,017,280.00 WFB 1,000,000 FFCB 0.73011/21/14 0.730% 11/21/14 31331KT91 1121/11 1,000,000.00 100.133 1,001,330.00 Gilford Sec 1,000,000 FOLD 2.18504/15/15 2.185% 04/15/15 3133730009 04/15/11 1,000,000.00 101.264 1,012,640.00 Gilford Sec 1,000,000 FFCB 102009/28/15 1.020% 09/28/15 31331621,7 0928/11 1,000,000.00 100.146 1,001,460.00 Gilford Sec 1,000,000 FFCB 1.12011/16/15 1.120% 11/16/15 31331KS92 11/16/11 1,000,000.00 100.247 1,002,470.00 Gilford Sec 1,000,000 FFCB 2_.44003/24/16 2.440% 03/24/16 3I331KFK1 0324/11 1,000,000.00 100.476 1,004,760.00 Gilford Sec 1,000,000 FFCB 1.04004/11/16 1.040% 04/11/16 3133EALA4 04/11/12 1,000,010.00 100.398 1,003,980.00 Gilford Sec 1,000,000 FFCB 0.91005/23/16 0 05/23/16 3133EARK6 0523/12 1,000,000.00 99.735 997,350.00 Wachovia Sec 1,000,000 FHLB 2.10106/07/16 2.100% 06/07/16 313374260 06/07/11 1,000,000 00 101.640 1,016,400.00 Alford Sec 1.001,001 FFCB 0.87506/14/16 0875% 06/14/16 3133E00E6 06/14/12 1,000,000.00 99.951 999,510.00 Gilford Sec 1;000,000... FFCB 0.870 0627/16 0.870% 06/27/16 3133EAVX3 06/27/12 1,000;000.00 99.899 998,990.00 Gilford Sec 1,000,000 FFCB 1.070 1024/16 1.070% 10/24/16 3133EAMT2 04/24/12 1,000,000.00 100.171 1,001,710.00 Gilford Sec 1,010,000 FHLB 1.10011/29/16 1.100% 11/29/16 3133785K3 02/29/12 1,000,000.00 100.005 1,00,050.00 Gilford Sec 1,010,001 FFCB 1.26003/01/17 1.260% 03/01/17 3133EAFQ6 03/01/12 1,00,000.00 100.323 1,003,230.01 Gilford Sec 1,000,000 FOLD 1.24005/16/17 1.240% 05/16/17 313379681 05/16/12 1,000,000.00 100.170 1,001,700.01 Higgins 1,000,000. FFCB 1.100 0620/17.. 1.100% 0620/17 3133E6.943. 0620/12 1,000,000.00 99.940 999,40101 TOTALS 16,000,000. 16,000,000.00 16,062,260.00 City of Azusa Investments-Certificates of Deposit•FDIC Insured Wachovia Sec 200,001.00 Beal Bank Nevada Lae Vegas 0.600'. 06/05/13 073705617 06/06/12 200000,01 99,669 199,338,00 Wachovia Sec 100,000.00 GE Money Bank 1.300'/. 10/22/13 36159SUC3 10/21/10 100,000.00 99.858 99,858.01 Wachovia Sec 100,000.00 Metlife Bank,NA 1.300% 10/28/13 591557FH1 10/21/10 100,000.00 99.857 99,857.00 Wachovia Sec 200,000.00 Discover Bank Greenwood DE 1.40% 06/02/14 254670F56 06/13/11 200,000.00 99222 198,444.00 Wachovia Sec 250,000.00 American Express Centurion 1.230% 06/09/14 0258700X6 06/06/11 250,001.00 98.941 247,352.30 Wachovia Sec 200,000.00 Sovereign Bank FSB 0700% 0620/14 84603MZ66 06/20/12 200,000.00 97.924 195,848.00 Wachovia Sec 100,000.00 Ally Bank 1.100% 09/08/14 02005QT32 09/07/11 100,000.00 98.098 98,098.00 Wachovia Sec 200,000.00 BMW Bank of North Arrenca 1.350% 09/23/14 05568PR90 09/23/11 200,000.00 98.591 197,182.00 Wachovia Sec 200,000.00 CIT Bank SLC 1.450% 11/14/14 17204AH43 11/14/11 200,000.00 98.737 197,474.00 Wachovia Sec 200,000.00 Huntington Natmnal.Bank 0.750•/. 12/08/14 4464390L0 06/08/12 200,00000 97.117 194,234.00 Wachovia Sec 200.000.00 Compass Bank Birmingham AL 1.000% 12/29/14 20451PACO 06/29/12 200,00100 97.648 195,296.00 %echovie Sec 100,001.00 Ally Bank LiP 95.000%. 02/08/15 02005QYS6 02/08/12 100,000.00 96.947 96,947,00 Wachovia Sec 250,000.00 GE Capital Financial 1.800% 06/10/15 36160XRX7 06/06/11 250,000.00 98.838 247,095.00 Wachovia Sec 200,000.00 State Bank of India NY 1.230% 0622/15 856284E74 06/22/12 200,000.00 97.404 194,808.00 Wachovia Sec 200,000.00 Barclays Bank of Delaware 1.600% 01/11/16 06740KFSI 01/11/12 200,00000 98.049 196,098.00 Wachovia Sec 200,000.00 Goldman Sachs Group,Inc 1.200%. 03/07/16 38143ALTO 03/07/12 200,000.00 96.634 193,268.00 Wachovia Sec 100,000.00 GE Money Bank 2.000% 10/14/16 36159S2U4 10/14/11 100,000.00 99.175 99,175.00 TOTALS 3,000,000.00 3,000,000.00 2,950,37250 WFB-CITY 1 THIRD PARTY CUSTODIAL TRUSTACCT I 0.070' I N/A I N/A I N/A 1 4,004,366.671... 100.000 4,004,366.67 Light&Water Fund Investments - AAA Rated Federal Agency Bonds WFB 1,000,000.00 FFCB 0.60003/19/15 0.600% 03/19/15 3133EAHR2 03/19/12 1,000,000.00 100.002 1,000,020.00 Higgins Capital 1,215,000.00 FFCB 1.02009/28/15 1.020/. 09/28/15 31331K2L7 0928/11 1,215,000.00 100 146 1,216,773.90 Gilford Sec 1,000,000.00 FFCB 1.00003/08/16 1.000% 03/08/16 3133EAGG7 03/08/12 1,000,000.00 101.367 1,003,670.00 Higgins Capital 1,00,000.00 FFCB 1.37509/26/16 1.375% 09/26/16 31331KZN3 09/26/11 1,000,000.00 100.257 1,002,570.00 Gilford Sec 1,001,00000 FFCB 1.26003/01/17 1-260% 03/01/17 3133EAFQ6 03/01/12 1,000,000.00 100.323 1,003,230.00 Gilford Sec 1250,000.00 FHLB 1.30003/18/17 1.300% 03/15/17 313378E02 03/15/12 1,249,375.00 100.006 1,250,075.00 Higgins Capital 1.000,00000 FHLB 1.375 0426/17 1.375% 04/26/17 313378X08 04/26/12 1,000,000.00 100.238 1,002,380.00 TOTALS 7,145,000.00.... 7,464,375.00 7,478,918.90 Light&Water Fund Investments - Certificates of Deposit•FDIC Insured Wachovia Sec 200,000.00 Beal Bank Nevada las Vegas 0.609% 06/05/13 073705677. 06/06/12 200,0000 99.669 199,338,00 Wachovia Sec 115,000.00 Bank of China NY 0.850%. 02/03/14 06425IIYW0 02/01/12 115,000.00 98.532 113.311.80 Wachovia Sec 200,000.00 Goldman Sachs Group,Inc. 0.850% 02/03/14 38143AJB2 02/01/12 200,000.00 98.532 197,064.00 Wachovia Sec 200,00000 Sovereign Bank FSD. 0.700% 06/20/14 84603MZ66 06/20/12 200000.00 97924 195,848.00 Wachovia Sec 200,000.00 Compass Bank Bmmmoham AL 0.900. 06/30/14 20451PAB2 06/29/12 200000.00 98.282 .190,564.00 Walovi.Sec 200,000.00 Huntington National Bank 0.150% 12/08/14 44643801,0 06/08/12 200,000.00 97.117 194,234.00 Wachovia Sec 2_35,000.00 GE Capital Retail Bank 1050% 04/27/15 36157PCW7 04/27/12 235,000.00 96.990 227,926.50 Wachovia Sec 200,000.00 Discover Bank Greenwood DE 1050% 03/11/15 254671AR1 05/09/12 200,000.00 96.954 193,90800 Wachovia Sec 200,000.00 State Bank oflnd/eNY.. 1.250/. 06/22/15 836264/74 06/22/12 200,000.00 97.404 194,808.00 Wachovia Sec 200,000.00 BMW Bank of NA 1.350% 04/27/16 05568PW45 04/27/12 200,000.00 97.056 194,112.00 Wachovia Sec 200,000.00 GE Capital Financial Inc. 1.250% 05/18/16 36160X087 05/18/12 200,000.00 96.665 193,330.00 TOTALS 2,150100.00 2,150,00000 2,100,44430 WFB L&W THIRD PARTY CUSTODIAL TRUST ACCT 0.070/. N/A N/A N/A .0.00 100.000 0.00 LAIF-CITY I LOCAL AGENCY INVESTMENT..FUND 1 0.358/ I N/A I N/A. I N/A I 23,722434.741 100.000 I 22;721,434.74 TOTAL INVESTMENTS IN FEDERAL AGENCIES,WFB INSTITUTIONAL TRUSTS,nod LAIF 155,340,176.411 1.53,217,35281 INTEREST RECEIVED.FROM INVESTMENTS FISCAL YEAR-TO-DATE(From July 1,2011) 579,279.63. 'The'Principal.column reflects the balance on the last day of the month or the Instance!cost.spent to purchase a security. "The'Market Value'is the current price at which a aecunty can he traded or sold Treasurer Report June 2012 xis 87/2012 6:44 PM CITY OF AZUSA TREASURER'S REPORT INVESTMENT INTEREST EARNINGS Thru June 30,2012 Prepared by: Marcene Hamilton,Treasurer Scheduled Coupon Payment Annual 2011/2012 Interest Face Amount Net Amount Rate Maturity Date Acct/Cusip No. Schedule Interest Interest Received Fiscal Earnings Earnings Year to Date' City of Azusa Investments-AAA Rated Federal Agency Bonds 21,000,000 21,996;250 BONDS CALLED OR MATURED DURING FISCAL YEAR 275,124.72 1,000,000 1,000,000 1.250% 07/29/14 313370YK8 7/29&1/29 12,500.00 12,500.00 12,500.00 1,000,000 1,000,000 0.730% 11/21/14 31331KT91 5/21&11/21 7,300.00 3,650.00 3,650.00 1,000,000 1,000,000 0.875%.. 06/14/16,,, 3133EAUE6 12/14&6/14':'. 8,750.00 000 1,000,000 1,000,000 1100%' 06/20/17..., 3133EAVA3 12/20&6/20.. 11,000.00 ,.,0!00 1,000;000 1,000,000 0.870% 06/27/16 3I33EAVX3 12/27&6/27 8,700.00 0.00 1,000,000 1,000,000 2.185% _ 04/15/15 313373DW9 10/15&4/15 21,850.00 21,850.00 21,850.00 1,000,000 1,000,000 1.020% 09/28/15 31331KZL7 3/28&9/28 10,200.00 5,100.00 5,100.00 1,000,000 1,000,000 1.240% 05/16/17 313379B81 11/16&5/16 12,400.00 0.00 1,000,000 1,000,000 0.910% 05/23/16 3133EARK6 11/23&5/23 9,100.00 0.00 1,000,000 1,000,000 1.120% 11/16/15 31331KS92 5/16&11/16 11,200.00 5,600.00 5,600.00 1,000,000 1,000,000 2.440% _ 03/24/16 31331KFKI 9/24&3/24 24,400.00 24,400.00 24,400.00 1,000,000 1,000,000 1.040% 04/11/16 3133EALA4 10/11&4/11 10,400.00 0.00 1,000,000 1,000,000 2.100% _ 06/07/16 3133742R0 12/7&6/7 21,000.00 21,000.00 21,000.00 1,000,000 1,000,000 1.070% 10/24/16 3133EAMT2 10/24&4/24 10,700.00 0.00 1,000,000 1,000,000 1.100% 11/29/16 3133785K3 5/29&11/29 11,000.00 0.00 2,750.00 1,000,000 1,000,000 1.260% 03/01/17 3133EAFQ6 9/I&3/1 12,600.00 0.00 16,000,000 16,000,000 ACTIVE INVESTMENTS 203,100.00 94,100.00 371,974.72 City of Azusa Investments- Certificates of Deposit-FDIC Insured 100,000.00 100,000.00 1.300% 10/22/13 36159SUC3 10/22&4/22 1,300.00 650.00 1,303.56 100,000.00 100,000.00 1.300% 10/28/13 591557FH1 10/27&4/27 1,300.00 650.00 1,303.56 200,000.00 200,000.00 1.400% 06/02/14 254670F56 12/2&6/2 2,800.00 1,400.00 2,807.68 200,000.00 200,000.00 0.600% 06/05/13 07370S6T7 12/5&6/5 1,200.00 0.00. 200,000.00 :: 200,000.00' 0.750%'' 12/08/14- 446438QL0 12/8&6/8 '' 1,500.,00 - - 0.00. 200,00000` 200,000.00 0.700% 06/20/14 84603M266 12/20&6/20 1,400;00'.' 0.00 200,000.00 200,000.00 1.250%. 06/22/15 856284F74 12/22&.6/22 2,500.00 0.00 200,000.00 200,000.00 1.000% 12/29/14 2045 PACO 12/29&6/29 2,000.00 0.00 250,000.00 250,000.00 1.250% 06/09/14 02587DAX6 12/9&6/9 3,125.00 1,562.50 3,133,56','. 100,000.00 100,000.00 1.100% 09/08/14 02005QTS2 3/8&9/8 1,100.00 550.00 548.49 200,000.00 200,000.00 1.350% 09/23/14 05568PR90 3/23&9/23 2,700.00 1,350.00 1,346.30 200,000.00 200,000.00 1.450% 11/14/14 17284AH43 5/14&11/14 1,446.03 723.02 1,446.03 100,000.00 100,000.00 0.950% 02/08/15 02005QYS6 8/12&2/8 950.00 0.00 250,000.00 250,000.00 1.800% 06/10/15 36160XRX7 12/10&6/10 4,500.00 2,250.00 4,512.32',', 200,000.00 200,000.00 1.600% 01/11/16 06740KFS1 7/11&1/11 3,208.77 0.00 200,000.00 200,000.00 1.200% 03/07/16 38143ALTO 9/7&3/7 2,400.00 0.00 100,000.00 100,000.00 2.000% 10/14/16 36159S2U4 4/14&10/14 1,002.74 501.37 1,002.74 3,000,000.00 3,000,000.00 34,432.54 9,636.89 17,404.24 CITY-Wells Fargo Bank Institutional Third Party Custodial Money Market Account-Liquid Asset 4,004,366.67 0.070% N/A N/A Monthly Per Balance and Rate 2,416.69 Light&Water Fund Investments-AAA Rated Federal Agency Bonds 13,215,000 13,213,500 BONDS CALLED OR MATURED DURING FISCAL YEAR 115,320.00 1,000,000 1,000,000 0.600% 03/19/15 3133EAHR2 9/19&3/19 6,000.00 0.00 1,215,000 1,215,000 1.020% 09/28/15 31331K2L7 3/28&9/28 12,393.00 6,196.50 6,196.50 1,000,000 1,000,000 1.375% 09/26/16 31331KZN3 3/26&9/26 13,750.00 6,875.00 6,875.00 1,000,000 1,000,000 1.260% 03/01/17 3133EAFQ6 9/1&3/1 12,600.00 0.00 1,000,000 1,000,000 1.000% 03/08/17 3133EAGG7 9/8&3/8 10,000.00 0.00 1,250,000 1,249,375 1.300% 03/15/17 313378EG2 9/15&3/15 16,250.00 0.00 1,000,000 1,000,000 1.375% 04/26/17 313378XD8 10/26&4/26 13,750.00 0.00 7,465,000 7,464,375 ACTIVE INVESTMENTS 84,74313,072 128,392 Light&Water Fund Investments- Certificates of Deposit-FDIC Insured 115,000.00 115,000.00 0.850% 02/03/14 0642511YW0 8/1&2/1 977.50 0.00 200,000.00 200,000:00 .0.600% 06/05/13. 07370S6T7 12/5&6/5 1,200.00 `.OAO 200,000,00 200,000.00 0.750% 12/08/14.1 446438QL0 12/8&6/8 1,500:00 Opo 200,000:00 200,000.00 0.700% 06/20/14 84603MZ66 12/20&6/20 1,400:00 0.00 200,000.00 200,000.00 1.250% 06/22/15. 856284E74 12/22&.6/22 2,500.00 ..:0:00 200,000.00 200,000.00 0.900% 06/30/14 20451PAB2 12/30&6/30 1,800.00 0.00 200,000.00 200,000.00 0.850% 02/03/14 38143AJB2 8/1&2/1 1,700.00 0.00 235,000.00 235,000.00 1.050% 04/27/15 36I57PCW7 10/27&4/27 2,467.50 0.00 200,000.00 200,000.00 1.050% 05/11/15 254671AR1 II/11&5/11 2,100.00 0.00 200,000.00 200,000.00 1.350% 04/27/16 05568PW45 10/27&4/27 2,700.00 0.00 200,000.00 200,000.00 1.250% 05/18/16 36160XD87 11/18&5/18 2,500.00 0.00 2,150,000.00 2,150,000.00 20,845.00 [.0:00 0.00 Light&Water Stablization-Wells Fargo Bank Institutional Third Party Custodial Money Market Account-Liquid Asset 0.00 -0.070% N/A N/A Monthly Per Balance and Rate 1,031.71 CITY-Local Agency Investment Fund(LAIF)-Liquid Asset 22,721,434.74 0.358% N/A N/A Quarterly Per Balance and Rate 58,060;77 Ia Fiscal Year:July 1-June 30 TOTAL INTEREST EARNED YTD 579,279.631 • 4 . 4OF * t `. * 4- e. k ..� '44 AZUSIV AGENDA ITEM D-5 TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: MARCENE HAMILTON, CITY TREASURER DATE: SEPTEMBER 4, 2012 SUBJECT: CITY TREASURER'S STATEMENT OF CASH AND INVESTMENT BALANCES FOR THE MONTH OF JULY 2012 RECOMMENDATION: It is recommended that the Council Members receive, review, and file the City Treasurer's Report for the City of Azusa for the month of July 2012. BACKGROUND: Transmitted herewith is the City Treasurer's Statement of Cash Balances for the City of Azusa for the month of July 2012. City investments are made in accordance with the City's Investment Policy adopted and approved with Resolution No. 05 — C16 dated, November 21, 2011 and Government Code Section 53600 et seq. FISCAL IMPACT: The balances of cash, investments, and projected revenues for the next six months are expected to be sufficient to meet cash disbursement requirements of the City for at least the next six months. The change in total cash in bank and investments from July 1, 2012 to July 31, 2012 is a net decrease of$1,284,938.53. d frf' i/zi/Jo /z o k CITY OF AZUSA TREASURER'S REPORT Prepared by: Marcene Hamilton, Treasurer Treasury Checking Accounts and Certificates of Deposit July,31,2012 Held in Wells Fargo Bank AGENDA ITEM D-5.1 Interest or Balance Face Maturity Account Number Amount Date Coupon Description or CUSIP or Rate Market Value Checking Accounts General Checking Account XXX-XXX1244 134,514.00 Stagecoach Sweep Account DDA XXX-XXX1244 1,537,067.49 Worker's Compensation Checking XXXX-XX3279 0.00 Flexible Reimbursement XXXX-XX5036 0.00 Payroll Checking(ZBA account) XXXX-XX1393 0.00 Police Petty Cash Fund XXX-XXX0334 189.12 DACA Account-ISO Collateral XXXX-XX2015 500,000.00 Section 108 0.970% Choice IV-Public Fund Account XXX-XXX2239 30,846.64 Covington Endowment WFB Advantage Heritage Money Market Fund(rated AAAm/Aaa) WFB XXXX7554 19,110.30 100,000 05/12/14 1.400% Certificate of Deposit Discover Bank DE Matures 5/12/14 CUSIP 254670D66 100,833.40 TOTALS WELLS FARGO BANK ACCOUNTS 2,322,560.95 Page 1 CITY OF AZUSA TREASURER'S REPORT Prepared by: Marcene Hamilton,Treasurer July 31,2012 Market Price Interest Received Broker Face Amount Description Coupon Maturity Date Acct/Cusip No. Settlement Principal** (Changes Mark tFiscal Year to Rate Date Monthly) Value*** Date* City of Azusa Investments - Certificates of Deposit-FDIC Insured Wachovia Sec 200,000.00 Beal Bank Nevada Las Vegas 0.600% 06/05/13 07370S6T7 06/06/12 200,000.00 99.539 199,078.00 Wachovia Sec 100,000.00 GE Money Bank 1.300% 10/22/13 36159SUC3 10/21/10 100,000.00 99.876 99,876.00 Wachovia Sec 100,000.00 Metlife Bank,NA 1.300% 10/28/13 591557FH1 10/21/10 100,000.00 99.875 99,875.00 Wachovia Sec 200,000.00 Bank of China New York 0.600% 01/06/14 06425H4T0 07/05/12 200,000.00 98.916 197,832.00 Wachovia Sec 200,000.00 Discover Bank Greenwood DE 1.400% 06/02/14 254670F56 06/15/11 200,000.00 99.611 199,222.00 Wachovia Sec 250,000.00 American Express Centurion 1.250% 06/09/14 02587DAX6 06/06/11 250,000.00 99.343 248,357.50 Wachovia Sec 200,000.00 Sovereign Bank FSB 0.700% 06/20/14 84603MZ66 06/20/12 200,000.00 98.365 196,730.00 Wachovia Sec 100,000.00 Ally Bank 1.100% 09/08/14 02005QTS2 09/07/11 100,000.00 98.585 98,585.00 Wachovia Sec 200,000.00 BMW Bank of North America 1.350% 09/23/14 05568PR90 09/23/11 200,000.00 99.069 198,138.00 Wachovia Sec 200,000.00 CIT Bank SLC 1.450% 11/14/14 17284AH43 11/14/11 200,000.00 99.234 198,468.00 Wachovia Sec 200,000.00 Huntington National Bank 0.750% 12/08/14 446438QL0 06/08/12 200,000.00 97.669 195,338.00 Wachovia Sec 200,000.00 Compass Bank Birmingham AL 1.000% 12/29/14 20451PACO 06/29/12 200,000.00 98.193 196,386.00 Wachovia Sec 100,000.00 Ally Bank UT 95.000% 02/08/15 02005QYS6 02/08/12 100,000.00 97.529 97,529.00 Wachovia Sec 250,000.00 GE Capital Financial 1.800% 06/10/15 36160XRX7 06/06/11 250,000.00 99.436 248,590.00 Wachovia Sec 200,000.00 State Bank of India NY 1.250% 06/22/15 856284F74 06/22/12 200,000.00 98.029 196,058.00 Wachovia Sec 200,000.00 Safra National Bank 0.800% 06/29/15 786580T83 07/28/12 200,000.00 96.782 193,564.00 (140.27) Wachovia Sec 200,000.00 Bank of Hapoalim NY 1.000% 07/24/15 06251AYD6 07/24/12 200,000.00 97.276 194,552.00 Wachovia Sec 200,000.00 Barclays Bank of Delaware 1.600% 01/11/16 06740KFS1 01/11/12 200,000.00 98.756 197,512.00 1,595.62 Wachovia Sec 200,000.00 Merrick Bank South Jordan UT 0.900% 01/25/16 59012YU96 07/25/12 200,000.00 96.516 193,032.00 Wachovia Sec 200,000.00 Goldman Sachs Group,Inc. 1.200% 03/07/16 38143ALTO 03/07/12 200,000.00 97.386 194,772.00 Wachovia Sec 100,000.00 GE Money Bank 2.000% 10/14/16 36159S2U4 10/14/11 100,000.00 100.002 100,002.00 TOTALS 3,800,000.00 3,800,000.00 3,743,496.50 1,455.35 Page 2 CITY OF AZUSA TREASURER'S REPORT Prepared by: Marcene Hamilton,Treasurer July 31,2012 Market Price Market Interest Received Coupon Maturity Settlement Broker Face Amount Description Acct/Cusip No. Principal** (Changes Fiscal Year to Rate Date Date Monthly) Value*** Date* City of Azusa Investments - AAA Rated Federal Agency Bonds 1,000,000 BONDS CALLED OR MATURED DURING FISCAL YEAR 1,558.33 Wachovia Sec 1,000,000 FHLB 1.250 07/29/14 1.250% 07/29/14 313370YK8 09/17/10 1,000,000.00 101.848 1,018,480.00 6,250.00 WFB 1,000,000 FFCB 0.730 11/21/14 0.730% 11/21/14 31331KT91 11/21/11 1,000,000.00 100.123 1,001,230.00 Gilford Sec 1,000,000 FHLB 2.185 04/15/15 2.185% 04/15/15 313373DW9 04/15/11 1,000,000.00 101.162 1,011,620.00 Gilford Sec 1,000,000 FFCB 1.020 09/28/15 1.020% 09/28/15 31331 KZL7 09/28/11 1,000,000.00 100.106 1,001,060.00 Gilford Sec 1,000,000 FFCB 1.12011/16/15 1.120% 11/16/15 31331KS92 11/16/11 1,000,000.00 100.217 1,002,170.00 Gilford Sec 1,000,000 FFCB 2.440 03/24/16 2.440% 03/24/16 31331KFK1 03/24/11 1,000,000.00 100.305 1,003,050.00 Gilford Sec 1,000,000 FFCB 1.04004/11/16 1.040% 04/11/16 3133EALA4 04/11/12 1,000,000.00 100.461 1,004,610.00 Gilford Sec 1,000,000 FFCB 0.910 05/23/16 0.910% 05/23/16 3133EARK6 05/23/12 1,000,000.00 100.187 1,001,870.00, Wachovia Sec 1,000,000 FHLB 2.100 06/07/16 2.100% 06/07/16 3133742R0 06/07/11 1,000,000.00 101.535 1,015,350.00 Gilford Sec 1,000,000 FFCB 0.875 06/14/16 0.875% 06/14/16 3133EAUE6 06/14/12 1,000,000.00 100.306 1,003,060.00 Gilford Sec 1,000,000 FFCB 0.870 06/27/16 0.870% 06/27/16 3133EAVX3 06/27/12 1,000,000.00 100.069 1,000,690.00 Gilford Sec 1,000,000 FHLB 0.830 07/05/16 0.830% 07/05/16 313379SS9 07/05/12 1,000,000.00 100.092 1,000,920.00 Gilford Sec 1,000,000 FFCB 0.710 07/19/16 0.710% 07/19/16 3133EAYQ5 07/23/12 1,000,000.00 99.931 999,310.00 (78.89) Gilford Sec 1,000,000 FFCB 1.070 10/24/16 1.070% 10/24/16 3133EAMT2 04/24/12 1,000,000.00 100.175 1,001,750.00 Gilford Sec 1,000,000 FFCB 1.260 03/01/17 1.260% 03/01/17 3133EAFQ6 03/01/12 1,000,000.00 100.435 1,004,350.00 Gilford Sec 1,000,000 FHLB 1.240 05/16/17 1.240% 05/16/17 313379B81 05/16/12 999,210.00 100.434 1,004,340.00 Higgins 1,000,000 FFCB 1.100 06/20/17 1.100% 06/20/17 3133EAVA3 06/20/12 1,000,000.00 100.394 1,003,940.00 TOTALS 17,000,000 16,999,210.00 17,077,800.00 7,729.44 WFS CITY THIRD PARTY CUSTODIAL TRUST ACCT #REF! N/A N/A N/A 2,200,000.00 100.000 2,200,000.00 125.18 LAIF-CITY LOCAL AGENCY INVESTMENT FUND 0.363% N/A N/A N/A 20,744,535.54 100.000 20,744,535.54 23,100.80 Page 3 CITY OF AZUSA TREASURER'S REPORT Prepared by: Marcene Hamilton, Treasurer July 31, 2012 Market Price Interest Received Broker Face Amount Description Coupon Maturity Acct/Cusip No. Settlement Principal** (Changes Mark*t* Fiscal Year to Rate Date~ Date Monthly)' Value Date* Light&Water Fund Investments - Certificates of Deposit-FDIC Insured Wachovia Sec 200,000.00 Beal Bank Nevada Las Vegas 0.600% 06/05/13 07370S6T7 06/06/12 200,000.00 99.539 199,078.00 Wachovia Sec 115,000.00 Bank of China NY 0.850% 02/03/14 06425HYW0 02/01/12 115,000.00 98.896 113,730.40 Wachovia Sec 200,000.00 Goldman Sachs Group,Inc. 0.850% 02/03/14 38143AJB2 02/01/12 200,000.00 98.896 197,792.00 Wachovia Sec 200,000.00 Safra National Bank 0.800% 06/29/15 786580T83 07/28/12 200,000.00 96.782 193,564.00 (140,27) Wachovia Sec 200,000.00 Bank of Hapoalim NY 1.000% 07/24/15 06251AYD6 07/24/12 200,000.00 97.276 194,552.00 Wachovia Sec 200,000.00 Sovereign Bank FSB 0.700% 06/20/14 84603MZ66 06/20/12 200,000.00 98.365 196,730.00 Wachovia Sec 200,000.00 Compass Bank Birmingham AL 0.900% 06/30/14 20451PAB2 06/29/12 200,000.00 98.713 197,426.00 Wachovia Sec 200,000.00 Huntington National Bank 0.750% 12/08/14 446438QL0 06/08/12 200,000.00 97.669 195,338.00 Wachovia Sec 235,000.00 GE Capital Retail Bank 1.050% 04/27/15 36157PCW7 04/27/12 235,000.00 97.602 229,364.70 Wachovia Sec 200,000.00 Discover Bank Greenwood DE 1.050% 05/11/15 254671AR1 05/09/12 200,000.00 97.572 195,144.00 Wachovia Sec 200,000.00 State Bank of India NY 1.250% 06/22/15 856284F74 06/22/12 200,000.00 98.029 196,058.00 Wachovia Sec 200,000.00 BMW Bank of NA 1.350% 04/27/16 05568PW45 04/27/12 200,000.00 97.823 195,646.00 Wachovia Sec 200,000.00 GE Capital Financial Inc. 1.250% 05/18/16 36160XD87 05/18/12 200,000.00 97.445 194,890.00 TOTALS 2,550,000.00 2,550,000.00 2,499,313.10 (140.27) Page 4 CITY OF AZUSA TREASURER'S REPORT Prepared by: Marcene Hamilton, Treasurer July 31, 2012 Market Price Interest Received Coupon Maturity Settlement Market Broker Face Amount Description Acct/Cusip No. Principal** (Changes Fiscal Year to Rate Date Date Monthly) Value*** Date* Light&Water Fund Investments - AAA Rated Federal Agency Bonds 1,000,000.00 BONDS CALLED OR MATURED DURING FISCAL YEAR 5,958.33 WFB 1,000,000.00 FFCB 0.600 03/19/15 0.600% 03/19/15 3133EAHR2 03/19/12 1,000,000.00 100.004 1,000,040.00 Higgins Capital 1,215,000.00 FFCB 1.020 09/28/15 1.020% 09/28/15 31331KZL7 09/28/11 1,215,000.00 100.106 1,216,287.90 Gilford Sec 1,000,000.00 FFCB 1.000 03/08/16 1.000% 03/08/16 3133EAGG7 03/08/12 1,000,000.00 100.429 1,004,290.00 Higgins Capital 1,000,000.00 FFCB 1.375 09/26/16 1.375% 09/26/16 31331KZN3 09/26/11 1,000,000.00 100.183 1,001,830.00 Gilford Sec 1,000,000.00 FFCB 1.260 03/01/17 1.260% 03/01/17 3133EAFQ6 03/01/12 1,000,000.00 100.435 1,004,350.00 Higgins Capital 1,000,000.00 FHLB 1.375 04/26/17 1.375% 04/26/17 313378XD8 04/26/12 1,000,000.00 100.219 1,002,190.00 TOTALS 6,215,000.00 6,215,000.00 6,228,987.90 5,958.33 WFB-L&W THIRDPARTY CUSTODIAL TRUST ACCT #REF! N/A N/A N/A 1,199,950.00 100.000 1,199,950.00 (16.39) Market Price Market Interest Received CITY OF AZUSA and LIGHT&WATER RATE STABLIZATION Principal** (Changes Value*** Fiscal Year to Monthly) Date* TOTAL INVESTMENTS IN FEDERAL AGENCIES,CD's,WFB INSTITUTIONAL TRUSTS,and LAIF 53,708,695.54 53,694,083.04 38,212.44 *The Interest reflects earnings received from July 1,2012. **The"Principal"column reflects the balance on the last day of the month or the"historical cost"spent to purchase a security. ***The"Market Value" is the current price at which a security can be traded or sold. Page 5 AGENDA ITEM D-8 4 AZUSA CONSENT CALENDAR TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS FROM: ANN GRAF, DIRECTOR OF INFORMATION TECHNOLOGY VIA: JAMES MAKSHANOFFICITY MANAGER DATE: SEPTEMBER 4, 2012 SUBJECT: PURCHASE OF 22 PERSONAL COMPUTERS FROM GOV CONNECTION RECOMMENDATION 1. It is recommended that the City Council waive formal sealed bids in accordance with Azusa Municipal Code Section 2-523 section B, computer software maintenance services. 2. It is recommended that the City Council approve the purchase of 22 PC's and award the purchase to Gov Connection in the amount of$21,380.58. BACKROUND The ongoing Information Technology equipment replacement plan is to address areas with low-end computers, and realign PC replacement with PC life cycle through annual equipment replacement when budget monies are available. Given the total cost of ownership and the rapid obsolescence of the PC's, replacements are initially planned over a 4 year life cycle. By relocating PC's and printers across departments and users as we procure new systems, we have been able to achieve optimal usage of the equipment and extend the life of the PC's to more than 4 years in most cases. Thus on average one fourth of the City PC's, printers and servers need to be replaced annually, budget permitting, to keep performance and reliability to a minimum standard. These 22 PC's are for Light and Water Customer Service division to replace antiquated equipment and to provide the hardware requirements for the new Five9 Cloud Call Center system. Quotes were solicited from 3 vendors: Vendor Annual Payment GovConnection $21,380.58 CDWG $22,011.01 PC Mall Gov $22,273.95 FISCAL IMPACT Funding for this equipment replacement is budgeted in the 2012-2013 Information Technology Department equipment replacement budget in account 4849420007142. AGENDA ITEM D-10 4(:) Q£ r * AZUSA CONSENT CALENDAR TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: TITO HAES, ASSISTANT CITY MANAGER/PUBLIC WORKS DIRECTOR VIA: JAMES MAKSHANOFICITY MANAGER DATE: SEPTEMBER 4, 2012 SUBJECT: AWARD OF CONTRACT—PURCHASE OF FILING CABINETS FOR PLANS AND SEPCIFICATIONS. RECOMMENDATION It is recommended that the City Council award a contract in the amount of$13,966.76 to Office Depot for the purchase of filing cabinets for plans and specifications. BACKGROUND The FY 2012-13 Capital Outlay budgeted funds in the amount of $20,000 for the purchase of filing cabinets for plans and specifications. As allowed by the Azusa Municipal Code, the informal bidding process was used and the results were: 1. Office Depot $13,966.76 2. ARC $14,009.82 3. International Checkout $19,412.98 The lowest bid was Office Depot. FISCAL IMPACT Cost of the drawing file cabinets and related stationary is under the $20,000 budgeted amount. This purchase will be funded using Sewer Fund #34-55-661-000-6563 and Engineering Fund #10-55-651-000-6563. 9/9/z /z AGENDA ITEM D-13 t Ake._, r AZUSA CONSENT CALENDAR TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS FROM: ANN GRAF, DIRECTOR OF INFORMATION TECHNOLOGY VIA: JAMES MAKSHANOFFfITY MANAGER DATE: SEPTEMBER 4, 2012 SUBJECT: UPGRADE OF EXISTING FIBER CONNECTION FOR INTERNET SERVICES RECOMMENDATION 1. It is recommended that the City Council waive formal sealed bids in accordance with Azusa Municipal Code Section 2-523 section D, no competitive market. 2. It is recommended that the City Council approve the bandwidth upgrade and two year agreement with Charter for Internet Services. BACKGROUND The City currently has a 25 MB Fiber connection with Charter Fiber. With the upcoming implementation of several new projects including the Five9 Cloud Call Center for the Customer Service division of Light & Water, it has been determined that an upgrade to the bandwidth is necessary. Charter provides the fiber backbone for the City and the City already has an existing 25 MB fiber link. It is recommended that we upgrade the existing service to 50 MB. The City currently pays $1444 monthly for the 25 MB service; we can double this bandwidth for $2086, an increase of$642 monthly by upgrading the existing service. FISCAL IMPACT Funding for this upgrade for an annual increase of$7,704 has been budgeted in the 2011- 2013 Information Technology Department operating budget in account 48499420006846.