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HomeMy WebLinkAboutAgenda Packet - December 3, 2012 - CC APPROVED SCHEDULED ITEM COUNCIL MEETING C-1 Date, id./3/30/x- f. 050 AZUSA AGENDA ITEM TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: KURT CHRISTIANSEN, ECONOMIC & COMMUNITY DEVELOPMENT DIRECTOR ROBERT NEIUBER, INTERIM HUMAN RESOURCES DIRECTOR VIA: JAMES MAKSHANOFF, CITY MANAGER DATE: DECEMBER 3, 2012 SUBJECT: APPOINTMENT OF RETIREE TO TEMPORARILY FILL A CRITICAL POSITION FOR THE CITY OF AZUSA RECOMMENDATION Appoint Linda Vasquez, January 2, 2013, as a temporary part-time Building Technician and certify that the appointment is necessary to fill a critical position for the City of Azusa in compliance with recent state-wide pension reform laws (AB 340). BACKGROUND The Public Employees Pension Reform Act (PEPRA) (AB 340 Furutani, Chapter 296, Statutes of 2012) makes substantial and wide-ranging changes to the public employee pension laws in California. One of those changes requires retired persons to sit out for at least 180 days before returning to work for an employer in the same retirement system from which they receive a retirement allowance [Govt. Code Sect. 7522.56 (f)]. An exception can be made if the governing body certifies that the nature of the employment and that the appointment is necessary to fill a critically needed position and the 180 days has not yet passed. This also requires governing body approval in a properly noticed public meeting and cannot be placed on a consent calendar [Govt. Code Sect.7522.56 (f)(1)]. This measure also provides that a retiree that accepted a retirement incentive (e.g., Golden Handshake or cash incentive) upon retirement must sit out the 180 days and the exception cannot be used [Govt. Code Sect. 7522.56 (g)]. In order for the Building and Safety Section of Economic and Community Development to keep developments moving forward it is critical that they re-employ Linda Vasquez as a Building Technician. Page 1 of 2 s • This temporary part-time special assignment will allow the Department to have a seamless transition as a new Building Technician is trained so that customer service is maintained and home improvements and developments can continue without any delays. Ms. Vasquez is of normal retirement age and will retire from the city on December 30, 2012. She did not accept a retirement incentive and is therefore eligible for this exception. It is expected that this position will be needed for four to five weeks. FISCAL IMPACT The expected cost of this part-time special assignment is approximately $2230. The Department proposes to utilize Ms. Vasquez for this special assignment for 4 weeks at no more than 80 total hours. Ms. Vasquez is currently at Step 5 in her salary range ($28.21/hr) and the Department will be hiring the new Building Technician at Step 1 (23.42/hr). There will be salary savings for this position of$4800 for the remainder of Fiscal Year 2012/2013, which will offset the cost of the special assignment. Page 2 of 2 APPROVED COUNCIL MEETING OFy Date, (a"3/d0/.Z44."7"` , AzusAl CONSENT ITEM D-7 TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: MARCENE HAMILTON, CITY TREASURER DATE: DECEMBER 3, 2012 SUBJECT: CITY TREASURER'S STATEMENT OF CASH AND INVESTMENT BALANCES FOR THE MONTH OF OCTOBER 2012 RECOMMENDATION: It is recommended that the Council Members receive, review, and file the City Treasurer's Report for the City of Azusa for the month of October 2012. BACKGROUND: Transmitted herewith is the City Treasurer's Statement of Cash Balances for the City of Azusa for the month of October 2012. City investments are made in accordance with the City's Investment Policy adopted and approved with Resolution No. 05 — C16 dated, November 21, 2011 and Government Code Section 53600 et seq. FISCAL IMPACT: The balances of cash, investments, and projected revenues for the next six months are expected to be sufficient to meet cash disbursement requirements of the City for at least the next six months. The change in total cash in bank and investments from October 1, 2012 to October 31, 2012 is a net increase of$1,291,000.68. CITY OF AZUSA TREASURER'S REPORT Prepared by: Marcene Hamilton, Treasurer Treasury Checking Accounts and Certificates of Deposit October 31,2012 Held in Wells Fargo Bank Face Maturity Interest or Balance Account Number Amount Date Coupon Description or Rate or CUSIP Market Value Checking Accounts General Checking Account XXX-XXX1244 137,868.00 Stagecoach Sweep Account DDA XXX-XXX1244 3,383,970.23 Worker's Compensation Checking XXXX-XX3279 0.00 Flexible Reimbursement XXXX-XX5036 0.00 Payroll Checking(ZBA account) XXXX-XX 1393 0.00 Police Petty Cash Fund XXX-XXX0334 189.12 Police Detective Petty Cash Fund XXX-XXX2231 5,000.00 DACA Account-ISO Collateral XXXX-XX2015 500,000.00 Section 108 0.970% Choice IV-Public Fund Account XXX-XXX2239 30,843.99 Covington Endowment WFB Advantage Heritage Money Market Fund(rated AAAm/Aaa) WFB XXXX7554 19,1 10.78 100,000 05/12/14 1.400% Certificate of Deposit Discover Bank DE Matures 5/12/14 CUSIP 254670D66 100,980.90 TOTALS WELLS FARGO BANK ACCOUNTS 4,177,963.02 Page 1 CITY OF AZUSA TREASURER'S REPORT Prepared by: Marcene Hamilton,Treasurer October 31,2012 Market Price Interest Received Coupon Maturity SettlementMarket Broker Face Amount Description Acct/Cusip No. Principal** (Changes Fiscal Year to Rate Date Date Value*** Monthly) Date* City of Azusa Investments - Certificates of Deposit-FDIC Insured CERTIFICATES OF DEPOSIT SOLD OR MATURED DURING FISCAL YEAR 4,715.54 Wachovia Sec 100,000.00 Ally Bank 1.100% 09/08/14 02005QTS2 09/07/11 100,000.00 100.770 100,770.00 554.52 Wachovia Sec 100,000.00 Ally Bank UT 95.000% 02/08/15 02005QYS6 02/08/12 100,000.00 100.347 100,347.00 473.70 Wachovia Sec 250,000.00 American Express Centurion 1.250% 06/09/14 02587DAX6 06/06/11 250,000.00 100.928 252,320.00 Wachovia Sec 200,000.00 Bank Hapoalim NY 1.000% 07/24/15 06251AYD6 07/24/12 200,000.00 99.771 199,542.00 0.00 Wachovia Sec 200,000.00 Bank of China New York 0.600% 01/06/14 06425H4T0 07/05/12 200,000.00 99.950 199,900.00 Wachovia Sec 200,000.00 Barclays Bank of Delaware 1.600% 01/11/16 06740KFS 1 01/11/12 200,000.00 101.375 202,750.00 1,595.62 Wachovia Sec 200,000.00 Beal Bank Nevada Las Vegas 0.600% 06/05/13 07370S6T7 06/06/12 200,000.00 100.085 200,170.00 Wachovia Sec 200,000.00 BMW Bank of North America 1.350% 09/23/14 05568PR90 09/23/11 200,000.00 100.712 201,424.00 1,361.10 Wachovia Sec 200,000.00 CIT Bank SLC 1.450% 11/14/14 17284AH43 11/14/11 200,000.00 100.985 201,970.00 Wachovia Sec 200,000.00 Compass Bank Birmingham AL 1.000% 12/29/14 20451PAC0 06/29/12 200,000.00 99.826 199,652.00 Wachovia Sec 200,000.00 Goldman Sachs Group,Inc. 1.200% 03/07/16 38143ALTO 03/07/12 200,000.00 100.181 200,362.00 1,209.86 Wachovia Sec 200,000.00 Huntington National Bank 0.750% 12/08/14 446438QL0 06/08/12 200,000.00 99.854 199,708.00 Wachovia Sec 200,000.00 Merrick Bank South Jordan UT 0.900% 01/25/16 59012YU96 07/25/12 200,000.00 99.778 199,556.00 453.71 Wachovia Sec 100,000.00 Metlife Bank,NA 1.300% 10/28/13 591557FH1 10/21/10 100,000.00 100.899 100,899.00 651.78 Wachovia Sec 200,000.00 Safra National Bank 0.800% 06/29/15 786580T83 07/28/12 200,000.00 99.813 199,626.00 (140.27) Wachovia Sec 200,000.00 Sallie Mae Bank Murray UT 1.100% 08/10/15 795450NT8 08/08/12 200,000.00 99.743 199,486.00 Wachovia Sec 200,000.00 Sovereign Bank FSB 0.700% 06/20/14 84603MZ66 06/20/12 200,000.00 100.106 200,212.00 Wachovia Sec 200,000.00 State Bank of India NY 1.250% 06/22/15 856284F74 06/22/12 200,000.00 99.928 199,856.00 TOTALS 3,350,000.00 3,350,000.00 3,358,550.00 10,875.56 Page 2 CITY OF AZUSA TREASURER'S REPORT Prepared by: Marcene Hamilton,Treasurer October 31,2012 Market Price Interest Received Coupon Maturity Settlement Market Broker Face Amount Description Acct/Cusip No. Principal** (Changes *** Fiscal Year to Rate Date Date Monthly) Value Date* City of Azusa Investments - AAA Rated Federal Agency Bonds BONDS CALLED OR MATURED DURING FISCAL YEAR 28,458.33 Wachovia Sec 1,000,000 FHLB 1.250 07/29/14 1.250% 07/29/14 313370YK8 09/17/10 1,000,000.00 101.618 1,016,180.00 6,250.00 WFB 1,000,000 FFCB 0.730 11/21/14 0.730% 11/21/14 31331KT91 11/21/11 1,000,000.00 100.027 1,000,270.00 Gilford Sec 1,000,000 FHLB 2.185 04/15/15 2.185% 04/15/15 313373DW9 04/15/11 1,000,000.00 100.803 1,008,030.00 10,925.00 Gilford Sec 1,000,000 FFCB 1.12011/16/15 1.120% 11/16/15 31331KS92 11/16/11 1,000,000.00 100.036 1,000,360.00 Gilford Sec 1,000,000 FFCB 1.040 04/11/16 1.040% 04/11/16 3133EALA4 04/11/12 1,000,000.00 100.349 1,003,490.00 5,200.00 Gilford Sec 1,000,000 FFCB 0.910 05/23/16 0.910% 05/23/16 3133EARK6 05/23/12 1,000,000.00 100.205 1,002,050.00 Gilford Sec 1,000,000 FHLB.085 07/24/17 0.850% 07/24/17 313380W R4 10/24/12 1,000,000.00 99.806 998,060.00 Wachovia Sec 1,000,000 FHLB 2.100 06/07/16 2.100% 06/07/16 3133742R0 06/07/11 1,000,000.00 101.089 1,010,890.00 Gilford Sec 1,000,000 FFCB 0.875 06/14/16 0.875% 06/14/16 3133EAUE6 06/14/12 1,000,000.00 100.293 1,002,930.00 Gilford Sec 1,000,000 FFCB 0.710 07/19/16 0.710% 07/19/16 3133EAYQ5 07/23/12 1,000,000.00 100.091 1,000,910.00 (78.89) Gilford Sec 1,000,000 FFCB 1.260 03/01/17 1.260% 03/01/17 3133EAFQ6 03/01/12 1,000,000.00 100.307 1,003,070.00 6,300.00 Gifford Sec 1,000,000 FHLB 1.240 05/16/17 1.240% 05/16/17 313379681 05/16/12 999,210.00 100.354 1,003,540.00 Higgins 1,000,000 FFCB 1.100 06/20/17 1.100% 06/20/17 3133EAVA3 06/20/12 1,000,000.00 100.388 1,003,880.00 Gilford Sec 1,000,000 FFCB 0.980 09/18/17 0.980% 09/18/17 3133EAX29 09/20/12 1,000,000.00 99.809 998,090.00 (54.44) TOTALS 14,000,000 13,999,210.00 14,051,750.00 57,000.00 WFB-CITY THIRD PARTY CUSTODIAL TRUST ACCT 0.070% N/A N/A N/A 2,000,000.00 100.000 2,000,000.00 548.30 LAIF-CITY LOCAL AGENCY INVESTMENT FUND 0.340% N/A N/A` N/A 20,260,542.26 100.000 20,260,542.26 39,107.52 Page 3 CITY OF AZUSA TREASURER'S REPORT Prepared by: Marcene Hamilton,Treasurer October 31,2012 Market Price Interest Received Coupon Maturity SettlementMarket Broker Face Amount Description Rate Date Acct/Cusip No. Date Principal** (Changes Value*** Fiscal Year to Monthly) Date* Light& Water Fund Investments - Certificates of Deposit-FDIC Insured CERTIFICATES OF DEPOSIT SOLD OR MATURED DURING FISCAL YEAR (6,037.12) Wachovia Sec 245,000.00 Bank Baroda NY 0.550% 10/16/13 060624PQ0 10/16/12 245,000.00 99.967 244,919.15 Wachovia Sec 40,000.00 Bank Hapoalim NY 1.000% 07/24/15 06251AYD6 07/24/12 40,000.00 99.771 39,908.40 127.12 Wachovia Sec 40,000.00 Bank of China NY 0.850% 02/03/14 ,, 06425HYW0 02/01/12 40,000.00 100.454 40,181.60 524.09 Wachovia Sec 40,000.00 Beal Bank Nevada Las Vegas 0.600% 06/05/13 07370S6T7 06/06/12 40,000.00 100.085 40,034.00 205.15 Wachovia Sec 40,000.00 BMW Bank of NA 1.350% 04/27/16 05568PW45 04/27/12 40,000.00 99.877 39,950.80 963.12 Wachovia Sec 40,000.00 Compass Bank Birmingham AL 0.900% 06/30/14 20451PAB2 06/29/12 40,000.00 100.076 40,030.40 213.04 Wachovia Sec 200,000.00 Discover Bank Greenwood DE 1.050% 05/11/15 254671AR1 05/09/12 200,000.00 99.889 199,778.00 Wachovia Sec 240,000.00 Enerbank USA 5.000% 09/14/14 29266NUY1 06/14/12 240,000.00 99.855 239,652.00 65.75 Wachovia Sec 240,000.00 First National Bank of Omaha 0.500% " 01/10/14 332135EZ1 10/10/12 240,000.00 99.792 239,500.80 Wachovia Sec 200,000.00 GE Capital Financial Inc. 1.250% 05/18/16 36160XD87 05/18/12 200,000.00 99.831 199,662.00 Wachovia Sec 235,000.00 GE Capital Retail Bank 1.050% 04/27/15 36157PCW7 04/27/12 235,000.00 99.885 234,729.75 1,237.13 Wachovia Sec 40,000.00 Goldman Sachs Group,Inc. 0.850% 02/03/14 38143AJB2 02/01/12 40,000.00 100.467 40,186.80 925.92 Wachovia Sec 40,000.00 Huntington National Bank 0.750% 12/08/14 446438QL0 06/08/12 40,000.00 99.854 39,941.60 246.58 Wachovia Sec 40,000.00 Safra National Bank 0.800% 06/29/15 786580T83 07/28/12 40,000.00 99.813 39,925.20 52.61 Wachovia Sec 40,000.00 Sovereign Bank FSB 0.700% 06/20/14 84603MZ66 06/20/12 40,000.00 100.106 40,042.40 193.32 Wachovia Sec 40,000.00 State Bank of India NY 1.250% 06/22/15 856284F74 06/22/12 40,000.00 99.928 39,971.20 334.25 TOTALS 1,760,000.00 1,760,000.00 1,758,414.10 (949.04) Page 4 • CITY OF AZUSA TREASURER'S REPORT Prepared by: Marcene Hamilton,Treasurer October 31,2012 Market Price Interest Received Coupon Maturity SettlementMarket Broker Face Amount Description Acct/Cusip No. Principal** (Changes *** Fiscal Year to Rate Date Date Monthly) Value Date* Light&Water Fund Investments AAA Rated Federal Agency Bonds BONDS CALLED OR MATURED DURING FISCAL YEAR 28,788.16 Gilford Sec 1,000,000.00 FHLB 0.720 08/08/16 0.720% 08/08/16 3133805K9 08/08/12 999,500.00 99.849 998,490.00 Gilford Sec 1,000,000.00 FFCB 0.820 07/11/17 0.820% 07/11/17 3133EA4H8 10/12/12 999,000.00 99.610 996,100.00 (22.78) WFB 1,000,000.00 FFCB 0.620 10/24/16 0.620% 10/24/16 3133EA5V6 10/24/12 1,000,000.00 99.897 998,970.00 Gilford Sec 1,000,000.00 FFCB 0.980 09/18/17 0.980% 09/18/17 3133EAX29 09/18/12 1,000,000.00 99.809 998,090.00 WFB 1,000,000.00 FFCB 0.690 09/26/16 0.690% 09/26/16 3133EAZ76 09/26/12 1,000,000.00 100.090 1,000,900.00 Gilford Sec 1,000,000.00 FFCB 1.000 03/08/16 1.000% 03/08/16 3133EAGG7 03/08/12 1,000,000.00 100.293 1,002,930.00 5,000.00 Gilford Sec 1,000,000.00 FFCB 1.260 03/01/17 1.260% 03/01/17 3133EAFQ6 03/01/12 1,000,000.00 100.307 1,003,070.00 6,300.00 TOTALS 7,000,000.00 6,998,500.00' 6,998,550.00 40,065.38 WFB-L&W THIRD PARTY CUSTODIAL TRUST ACCT 0.070% N/A N/A N/A 1,000,000.00 100.000 1,000,000.00 62.51 Market Price Market Interest Received CITY OF AZUSA and LIGHT&WATER RATE STABLIZATION Principal** (Changes Fiscal Year to Monthly) Value*** Date* TOTAL INVESTMENTS IN FEDERAL AGENCIES,CD's,WFB INSTITUTIONAL TRUSTS,and LAIF 49,368,252.26 49,427,806.36 146,710.23 *The Interest reflects earnings received from July 1,2012. **The"Principal"column reflects the balance on the last day of the month or the"historical cost"spent to purchase a security. ***The"Market Value" is the current price at which a security can be traded or sold. Page 5 APPROVED AGENDA ITEM COUNCIL MEETING D-8 Dom, /d../.3/?-o IoZ. 4 v,,..a._ __. ,..�,a t u_.u, �.�� fi i�L,�,`....vis, 1:Q to f 'AZUSAr CONSENT CALENDAR TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: ROBERT NEIUBER, INTERIM DIRECTOR OF HUMAN RESOURCES/PERSONNEL OFFICER VIA: JAMES MAKSHANOFF, CITY MANAGER DATE: DECEMBER 3, 2012 SUBJECT: HUMAN RESOURCES ACTION ITEMS RECOMMENDATION It is recommended that the City Council approve the following Personnel Action Requests in accordance with the City of Azusa Civil Service Rules and applicable Memorandum of Understanding(s). BACKGROUND On November 27,2012 the Personnel Board confirmed the following Department Head recommendations regarding the following Personnel Action requests. A. MERIT INCREASE AND/OR REGULAR APPOINTMENT: DEPARTMENT NAME CLASSIFICATION ACTION/EFF RANGE/STEP DATE BASE MO SALARY UTL Gilbert Espinoza Customer Service Merit 5174/4 Representative III Increase/Regular $4,700.32 Appointment 11/24/2012 B. FLEXIBLE STAFFING PROMOTION:The following flexible staffing promotional appointments have been requested by department head(s) pursuant to the Rules of the Civil Service System. DEPARTMENT NAME CLASSIFICATION EFFECTIVE RANGE/STEP FROM/TO DATE BASE MO. SALARY UTL Manuel Sencion From: Customer Service Rep I 12/04/2012 5164/4 To: Customer Service Rep II $4,071.34 C. RECLASSIFICATION—The following reclassification has been requested by the department head and are being made in accordance with the City of Azusa Rules of the Civil Service System, DEPARTMENT NAME CLASSIFICATION EFFECTIVE RANGE/STEP FROM/TO DATE BASE MO. SALARY PD Ericka Ceccia From: Administrative 12/04/2012 4192/4 Technician $5,540.95 To: Administrative Analyst CC Juana Hernandez From: Administrative 12/04/2012 3245/3 Technician $5,206.02 To: Assistant City Clerk HR Noel Carpenter From: Human Resources 12/04/2012 4192/3 Technician $5,287.14 To: HR/Risk Management Analyst FISCAL IMPACT There is no fiscal impact, as positions listed are funded in approved department budgets.