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Agenda Packet - June 15, 2015 - CC
APPROVED COUNCIL MEETING Date, 4/ 115- Q;.4,414140,%,* I-- AZUSA CONSENT ITEM E-3 TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: AMELIA AYALA,DIRECTOR OF HUMAN RESOURCES &RISK MANAGEMENT VIA: TROY BUTZLAFF, ICMA-CM, CITY MANAGER DATE: JUNE 15, 2015 SUBJECT: HUMAN RESOURCES ACTION ITEMS RECOMMENDATION It is recommended that the City Council approve the following Personnel Action Requests in accordance with the City of Azusa Civil Service Rules and applicable Memorandum of Understanding(s). BACKGROUND On June 9,2015,the Personnel Board confirmed the following Department Head(s)recommendation regarding the following Personnel Action request(s). A. MERIT INCREASE AND/OR REGULAR APPOINTMENT: DEPARTMENT NAME CLASSIFICATION ACTION/EFF DATE RANGE/STEP BASE MONTHLY SALARY PW Tracy"Nikki" Senior Management Merit Increase/Reg. Appt. 3306/2 Miller Analyst 5/17/2015 $5,345.93 FISCAL IMPACT There is no fiscal impact, as positions listed are funded in approved department budgets. APPROVED COUNCIL MEETING Date, u j 11 I 5- efiav — Ntil zUS . CONSENT ITEM E-4 TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL VIA: TROY L. BUTZLAFF, ICMA-CM, CITY MANAGER FROM: SAMUEL GONZALEZ, CHIEF OF POLICE DATE: JUNE 15, 2015 SUBJECT: CONSIDERATION TO PARTICIPATE IN THE UNITED STATES DEPARTMENT OF VETERANS AFFAIRS,NON-PAID WORK EXPERIENCE (NPWE) INTERNSHIP PROGRAM SUMMARY The United States Department of Veterans Affairs, Non-Paid Work Experience (NPWE) program provides eligible Veterans and Servicemembers the opportunity to obtain on-the-job training and practical job experience. The program is sponsored by the federal government, and provides much needed work experience to disabled Veterans, while simultaneously supplying government agencies with the extra help they need. The Police Department wants to participate in the NPWE program and have eligible Servicemembers work in the Department's Records and Communications Divisions. This action approves an agreement with the United States Department of Veterans Affairs to enable the City to participate in the NPWE Program. RECOMMENDATION It is recommended that the City Council take the following actions: 1) Approve an agreement with the United States Department of Veterans Affairs for the provision of non-paid work experience; 2) Authorize the Mayor to execute the agreement, in a format acceptable to the City Attorney, on behalf of the City; and 3) Allow the Chief of Police or his designee, to oversee and facilitate the NPWE program, and to serve as the Certifying Authority for the purpose for complying with the terms of the agreement. June 15, 2015 Page Two DISCUSSION The Department of Veterans Affairs Non-Paid Work Experience (NPWE) program provides eligible Veterans and Servicemembers the opportunity to obtain training and practical job experience concurrently. The program is ideal for Veterans or Servicemembers who have a clearly established career goal, and who learn easily in a hands-on environment. It is well suited for Veterans or Servicemembers who are having difficulties obtaining employment due to lack of work experience. The NPWE program may only be established in federal, state, or local (e.g. city, town, school district) government agencies. The Police Department's Records and Communications Divisions have been the beneficiaries of many technological advances, intended to improve efficiency. Unfortunately, neither division is immune from staffing issues that arise from excused absences such as vacations, illness, or injury. Moreover, both divisions have experienced significant increases in requests for services and public information (e.g., discovery motions, Public Records Act requests, and to facilitate County processes such as subpoena service and tracking). The Police Department identified the NPWE as a viable staffing solution. The citizens of Azusa would benefit from additional staff in the Police Department's Records and Dispatch Divisions in order to improve the customer service experience, and increase efficiency. Improving workflow without increasing staffing levels has been a continuous challenge for many police administrators. The employer may hire the Veteran or Servicemember at any point during the NPWE; however, participants are expected to continue to search for work and collaborate with employment services while participating in the program. The NPWE program is designed to provide the Veteran with exposure to the full scope of duties that would be required of any employee in that position. Moreover, while supplementing existing Police Department personnel, the program provides an invaluable opportunity for members of our armed services to gain critically needed skills to compete in the job market. Below are some of the program's highlights: • The employer interviews the Veteran or Servicemember prior to the NPWE; • The employer incurs no cost; • The NPWE participant does not count toward the number of full-time employees (FTE); • VA refers qualified Veterans or Servicemembers to the employer; • Employer has the VA support during the NPWE to assist with Veteran or Servicemember training related needs; • The employer does not pay a salary to the Veteran. The VA provides a monthly subsistence allowance paid directly to the Veteran; and • Both the employer and the Veteran have an opportunity to assess compatibility if a permanent position becomes available. The following is a small sampling of the many government agencies currently participating in the NPWE: • Los Angeles County • Los Angeles Metro June 15, 2015 Page Two • Santa Monica Police Department • California State Board of Equalization • National Aeronautics and Space Administration (NASA) • California State University Los Angeles • United States Department of Veteran Affairs Police • United States Internal Revenue Service • United States Social Security Administration • United States Customs and Boarder Protection • U.S. Coast Guard Other than being generally responsible for liability, there is no cost to the City of Azusa, and the agreement can be terminated at any time with 15 day notice. The NPWE Agreement has been approved as to form by the City Attorney. FISCAL IMPACT This program will not have an impact on the General Fund. Prepared by: Reviewed and approved: Frank Chavez, Captain Sam Gonzalez, Chief of Police Reviewed and Approved: Troy L. Butzlaff, ICMA-CM City Manager Attachments: 1. Report of Contact (VA Form 119); Statement of Assurance of Compliance with Equal Opportunity Laws (VA Form 27-8206); Designation of Certifying Officials (VA Form 22-8794); Agreement For: On the Job Training Extended to Veterans with Service Connected Disability Participating in Chapter 31 Program (VA FORM 28-1904); Authorization and Certification of Entrance of Reentrance into Rehabilitation and Certification of Status (VA Form 28-1905); Monthly Progress Report (VA Form 28-1905c); and Administrative Services Non-Emergency Call Taker Program Description. 2. Report of Contact (VA Form 119); Statement of Assurance of Compliance with Equal Opportunity Laws (VA Form 27-8206); Designation of Certifying Officials (VA Form 22-8794); Agreement For: On the Job Training Extended to Veterans with Service Connected Disability Participating in Chapter 31 Program (VA FORM 28-1904); Authorization and Certification of Entrance of Reentrance into Rehabilitation and Certification of Status (VA Form 28-1905); Monthly Progress Report (VA Form 28-1905c);and Administrative Services Records Specialist Program Description Attachment 1 NmpAYte) Department of Veterans Affairs REPORT OF CONTACT VA OFFICE IDENTIFICATION NOS.,(C,XC,SS,XSS,V,K,etc.) (NOTE: This form must be filled out in ink or on typewriter, 344/28 XXX-XX- as it becomes a permanent record in veterans'folders.) LAST NAME-FIRST NAME-MIDDLE NAME OF VETERAN(Type or pont) DATE OF CONTACT ADDRESS OF VETERAN TELEPHONE NO.OF VETERAN(Include Area Code) Joseph R. Rocha TYPE OF CONTACT(Check) X PERSONAL TELEPHONE ADDRESS OF PERSON CONTACTED TELEPHONE NO.OF PERSON CONTACTED (Include Area Code) Azusa Police Department, 725 N. Alameda Ave., Azusa, CA 91702 626-812-3209 BRIEF STATEMENT OF INFORMATION REQUESTED AND GIVEN Site Survey: A site visit was conducted, and the following information was obtained. Name of business: Azusa Police Department Address of business: 725 N. Alameda Ave., Azusa, CA 91702 Phone number: 626-812-3209 Contact person: Joseph R. Rocha Title of contact person: City of Azusa Mayor Name of person designated by employer as Certifying Official: Joseph R. Rocha Title of person designated by employer as Certifying Official: City of Azusa Mayor Date of contact: During the visit, the representative from VR&E was provided an extensive tour of the Department. The VR&E representative met with the contact person to discuss training opportunities with the company. Chapter 31 procedures regarding Non-Pay Work Experience were more thoroughly explained to the employer, including the employer's role and responsibilities, reporting progress via VA Form 28-1905c,the Employment Specialists' and Case Manager's role and responsibilities, and the 1905 Authorization and Certification Form. A training outline was developed and the Equal Opportunity Form and Designation of Certifying Officials Forms were completed. DIVISION OR SECTION EXECUTED BY(Signature and title) VR&E DIVISION VA FORM 119 DEPARTMENT OF VETERANS AFFAIRS STATEMENT OF ASSURANCE OF COMPLIANCE WITH EQUAL OPPORTUNITY LAWS City of Azusa Police Department (hereinafter called the"Signatory") (Name of Organization, Institution,or Individual) Joseph R.Rocha, City of Azusa Mayor HEREBY AGREES THAT it will comply with Title VI of the Civil Rights Act of 1964(42 U.S.C.2000d et seq.),Title IX of Education Amendments of 1972, as amended(20 U.S.C. 1681 et seq.),Section 504 of the Rehabilitation Act of 1973(29 U.S.C.794),the Age Discrimination Act of 1075(42 U.S.C.6101 et seq.), and all Federal regulations adopted to carry out such laws. This assurance is directed to the end that no person in the United States shall, on the ground of race, color, national origin (Title VI), handicap (Section 504), sex (Title IX, in education programs and activities only), or age (Age Discrimination Act) be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or activity of the Signatory receiving Federal financial assistance or other benefits under statutes administered by VA (Department of Veterans Affairs), the ED (Department of Education), or any other Federal agency. This assurance applies whether assistance is given directly to the recipient or indirectly through benefits paid to a student,trainee,or other beneficiary because of enrollment or participation in a program of the Signatory. The Signatory HEREBY GIVES ASSURANCE that it will promptly take measures to effect this agreement. If any real property or structure thereon is provided or improved with the aid of Federal financial assistance extended to the Signatory by VA or ED,this assurance shall obligate the Signatory, or in the case of transfer of such property, any transferee, for the period during which the real property or structure is used for a purpose of which the Federal financial assistance is extended or for another purpose involving the provision of similar services or benefits. In all cases,this assurance shall obligate the Signatory for the period during which the Federal financial assistance is extended to any of its programs by VA,ED or any other Federal agency. THIS ASSURANCE is given in consideration of an for the purpose of obtaining Federal financial assistance, including facilities furnished or payments made under sections 104 and 244(1) OF TITLE 38, U.S.C. Also, sections 1713, 1720, 1720A, 1741-1743, 2408, 5902(a)(2), 8131-8137, 8151-8156 (formerly 613, 620, 620A, 641-643, 1008, 34029a)(2), 5031-5037, 5051-5056 respectively) and 38 U.S.C. chapters 30,31,32,35,56,82, and 10 U.S.C. chapter 106. Under the terms of an agreement between VA and Ed, this assurance also includes Federal financial assistance given by ED through programs administered by that agency. Federal financial assistance is understood to include benefits paid directly to the Signatory and/or benefits paid to a beneficiary contingent upon the beneficiary's enrollment in a program or using services offered by the Signatory. The signatory agrees that Federal financial assistance or other benefits will be extended in reliance on the representations and agreements made in this assurance;that VA or ED will withhold financial assistance,facilities,or other benefits to assure compliance with the equal opportunity laws;and that the United States shall have the right to seek judicial enforcement of this assurance. THIS ASSURANCE is binding on the Signatory, its successors, transferees, and assignees for the period during which assistance is provided. The Signatory assures that all contractors, subcontractors, sub grantees, or others with whom it arranges to provide services or benefits to its students or trainees in connection with the Signatory's programs or services are not discriminating against those students or trainees in violation of the above statutes. The person whose signature appears below is authorized to sign this assurance. (Date) Joseph R.Rocha, (Signature of authorized official) City of Azusa Mayor (Title of authorized official) City of Azusa Police Department, 725 N. Alameda Ave. Azusa, CA 91702 (Mailing address) VA FORM 27-8206 DESIGNATION OF CERTIFYING OFFICIALS (S) IMPORTANT: Read instructions on reverse before completing this form. PRIVACY ACT INFORMATION: This report is authorized by law,38 U.S.C. 3684(formerly 1784). While you are not required to respond, payments to veterans and other eligible persons may be delayed or stopped if this form is not completed and returned. The information you submit may be disclosed outside VA only as authorized by law,including the routine uses identified in the VA system of records, 58VA21/22/28, Compensation, Pension, Education and Rehabilitation Records — VA published in the Federal Register. RESPONDENT BURDEN: Public reporting burden for this collection of information is estimated to average 10 minutes per response, including the time for reviewing instructions,searching existing data sources,gathering and maintaining the data needed,and completing and reviewing the collection of information. Send comments regarding this burden estimate or any other aspect of this collection of information,including suggestions for reducing this burden to the VA Clearance Officer(723),810 Vermont Ave.,NW,Washington,DC 20420: and to the Office of Management and Budget,Paperwork Reduction Project(2900-0262),Washington, DC 20503. Do not send requests for benefits to these addresses. PURPOSE: This form is used to provide the name and signatures of those individuals who are authorized to certify enrollment information to the Department of Veterans Affairs. 1. NAME AND ADDRESS OF SCHOOL OR TRAINING ESTABLISHMENT(Include Zip Code) FOR VA USE ONLY PROFIT STATUS TYPE Azusa Police Department 725 N. Alameda Ave. NAME LOCATION Azusa, CA 91702 2A. TELEPHONE NUMBER(S)OF CERTIFYING OFFICIAL(S) 2B.TELEPHONE NO.OF SCHOOL'S AFFAIRS OFFICE(INCLUDE AREA 626-812-3209 CODE) N/A 3. THE FOLLOWING ARE DESIGNATED AS CERTIFYING OFFICIALS OF THIS SCHOOL OR TRAINING ESTABLISHMENT:Capt.Joseph R.Rocha A. OFFICIALS DESIGNATED TO SIGN VA ENROLLMENT CERTIFICATIONS,CERTIFICATIONS OF CHANGE IN STUDENT STATUS, CERTIFICATIONS OF DELIVERY OF ADVANCE PAYMENTS AND EDUCATION LOANS,CERTIFICATIONS OF PURSUIT,ATTENDANCE,FLIGHT TRAINING,ON-THE-JOB OR APPRENTICESHIP TRAINING(as applicable),OTHER CERTIFICATIONS OF ENROLLMENT AND THE SCHOOL PORTION OF EDUCATION LOAN APPLICATIONS,ARE: NO. NAME TITLE SIGNATURE (l) Joseph R. Rocha City of Azusa Mayor (2) (3) (4) B. THE USE OF THE FOLLOWING FACSIMILE(e.g.rubber stamp)SIGNATURES FOR THE OFFICIALS LISTED IN ITEM 3A ABOVE ARE AUTHORIZED. (1) (2) (3) (4) C. FOR POST SECONDARY EDUCATIONAL INSTITUTIONS ONLY—OFFICIALS DESIGNATED TO SIGN THE SCHOOL PORTION OF VA FORM 22-1990T,APPLICATION AND ENROLLMENT CERTIFICATION FOR INDIVIDUALS TUTORIAL ASSISTANCE,ARE: NO. NAME TITLE SIGNATURE (1) (2) N/A N/A N/A (3) 4. REMARKS It is hereby certified that the Department of Veterans Affairs will be notified of any changes in the designation shown on this form as they occur. 5. SIGNATURE AND TITLE OF DESIGNATING OFFICIAL, Joseph R. Rocha ; City of Azusa 6. DATE Mayor PENALTY—The Law provides that whoever makes any statement of a material fact knowing it to be false shall be punished by fine or imprisonment or both. VA FORM 22-8794,Jun 1992 EXISTING STOCK OF VA FORM 22-8794, FEB 1990,WILL BE USED. Department of Veterans Affairs AGREEMENT FOR: ON THE JOB TRAINING EXTENDED TO VETERANS WITH SERVICE CONNECTED DISABILITY PARTICIPATING IN CHAPTER 31 PROGRAM (Chapter 31, Title 38, U.S. Code) RESPONDENT BURDEN: Public reporting for this collection of information is estimated to average 1/4 hour per response,including the time for reviewing instructions,searching existing data sources,gathering and maintaining the data needed,and completing and reviewing the collection of information. Send comments regarding this burden estimate or any other aspect of this collection of information,including suggestions for reducing this burden,to VA Clearance Officer(732),810 Vermont Ave.,NW,Washington, DC 20320;and to the Office of Information and Regulatory Affairs,Office of Management and Budget,Washington, DC 20503. THIS AGREEMENT, entered into as of the , between the City of Azusa Police Department located at 725 N.Alameda Ave.,Azusa,CA 91702(Legal Name of Establishment)City of Azusa Police Department,CA 91702 (Address of Establishment)(hereinafterreferred to as the Establishment)and the Department of Veterans Affairs for the purpose of implementing the provisions of Chapter 31, Title 38, U.S. Code with reference to training on the job of disabled veterans, provides: A. That the Establishment will: 1.Accept, from time to time and within its own discretion in each case, disabled veterans for a course of training on the job which will render each employable in accordance with the provisions of law for the following job objectives: JOB OBJECTIVE LENGTH IN MONTHS See Attached 1 Year 2. Maintain in its file a detailed course of training for each occupation for which training will be made available to veterans. 3 Provide competent instruction to each veteran in accordance with his or her individual training program prepared by the Department of Veterans Affairs in collaboration with the Establishment, subject to such subsequent modifications as may be mutually agreed upon as being necessary to effect the successful rehabilitation of each veteran. 4. Provide close supervision of each veteran while he or she is undergoing training, in order that the employment objective may be reached within the time limits stated in his/her individual training program. 5. Furnish, at the Establishment's expense,to each veteran such books,tools, equipment, and material as are customarily furnished without cost by the Establishment to all other trainees in the same course. 6. Maintain adequate progress reports which will at any time disclose the performance of each veteran in training. 7. Report to the Department of Veterans Affairs Regional Office serving the area in which each veteran is receiving training, in such form and at such times as may be required, information as to the conduct and progress of each veteran in training, and the amount of wages plus any other remunerations paid to him or her by the Establishment. VA FORM 28-1904 Page 1 8. Report immediately to the Regional Office of the Department of Veterans Affairs any situation regarding each veteran in training which indicates the need for attention of the Department of Veterans Affairs. 9. Cooperate with the Department of Veterans Affairs in the carrying out of any supervisory function required for the Department of Veterans Affairs by law and Veterans Affairs regulations. 10. Upon completion of the training, issue to each veteran a signed statement or certificate which will indicate the length and type of training provided, and the fact that he or she has satisfactorily completed his or her individual training program. B. That the Department of Veterans Affairs will: 1. Enter veterans as are eligible and available into those training programs in which the Establishment will accept them. 2. Exercise supervision of the veterans in training to the extent necessary to protect the interest of the Federal Government and the veterans. 3. Furnish to each veteran, at the expense of the Department of Veterans Affairs, such books, tools,equipment, and materials, in addition to any supplied by the Establishment, commonly required by the Establishment to be supplied and personally owned by other trainees, not under the Veterans Affairs jurisdiction, pursuing the same training in the Establishment. 4. Assume the responsibility of keeping the Establishment currently informed of any and all modifications of the law and Veterans Affairs regulations affecting the training program for disabled veterans. 5. Remove from training status any veteran whose personal conduct, lack of application to his or her training, or unsatisfactory quality of work is such as to jeopardize the interest of the veteran,the Establishment, or the Veterans Affairs, provided, however,that when a veteran is being trained under terms of apprentice indenture,the terms of such indenture shall control insofar as such terms are not incompatible with the provision of the law governing the veteran's training, or with the interests or policies of the Department of Veterans Affairs. C. Further,that: 1. Each veteran in training under this Agreement will be under the control and supervision of the Establishment and will be subject to the same rules and regulations governing the conduct of other comparable employees of the Establishment. 2. This Agreement may be terminated by the Establishment or the Department of Veterans Affairs on fifteen (15)days notice. FOR THE ESTABLISHMENT DATE SIGNATURE— Joseph R.Rocha, TITLE City of Azusa Mayor FOR THE DEPARTMENT OF VETERANS AFFAIRS DATE NAME AND LOCATION OF VA REGIONAL OFFICE SIGNATURE OF VOCATIONAL REHABILITATION AND COUNSELING OFFICER Department of Veterans Affairs Regional Office 344/28 11000 Wilshire Blvd, 3rd Floor Los Angeles, CA 90024 VA FORM 28-1904 Page 2 Department of Veterans Affairs AUTHORIZATION AND CERTIFICATION OF ENTRANCE OR REENTRANCE INTO REHABILITATION AND CERTIFICATION OF STATUS NOTE: Before completing this form,read the instructions and other important information on the back. SECTION A-IDENTIFYING DATA 1. NAME AND MAILING ADDRESS OF ENTITLED INDIVIDUAL 2. VA FILE NUMBER XXX-XX- 3. SOCIAL SECURITY NUMBER XXX-XX- SECTION B-AUTHORIZATION TO FACILITYNENDOR 4. NAME OF SERVICES/ASSISTANCE(Include degree type when applicable) Non-Paid Work Experience(NPWE)VSR 5. ENROLLMENT PERIOD 6. IWRP CODE 7. FACILITY CODE 10-4D06-05 8. NAME AND ADDRESS OF FACILITY OR SERVICE 9. SPECIFIC GUIDELINES (Restricted hours;course approved/not PROVIDER (Vendor) approved restricted;bookstore purchases;tutoring approved;etc). Captain Frank Chavez Azusa Police Department 725 N. Alameda Ave. Azusa, CA 91702 10. NAME AND ADDRESS OF CASE MANAGER OR DESIGNEE Department of Veterans Affairs 5901 East 7th Street Building Op126, Rm. Op21, Basement Long Beach, CA 90822 11A. SIGNATURE OF CASE MANAGER 11B. DATE SIGNED SECTION C -CERTIFICATION OF ATTENDANCE 12. I CERTIFY that the individual named in Item 1 began or resumed the program shown in Item 4 on the beginning date for term 1 given in Item 13A. He or she continues to be pursuing or enrolled in that program. Charges for this program are in accordance with our current: (Check one) 0 VA CONTRACT OR AGREEMENT 0 SCHOOL CATALOG 0 OTHER PUBLISHED DOCUMENTS 13. ENROLLMENT DATA D. TYPE AND NUMBER E. TRAINING TIME F. STANDARD CLASS OF HOURS SESSION PER WEEK (S=semester (F=full-time A.TERM B.BEGINNING DATE C.ENDING DATE Q=quarter 31,=%-time (Only if less than the D=deficiency %='%-time term hours certified R=residence L=less than%time) or if the term is of C=clock/shop non-standard length) U=Camegie) 1 C40 hrs per week F Mon-Fri 07:00—04:00 PM 2 3 4 14. LISTING OF SPECIFIC COURSES(In place of this list,you may attach a copy of registration or other documentation) 15A. SIGNATURE AND TITLE OF CERTIFYING OFFICIAL , Captain Joseph R.Rocha, 15B. DATE SIGNED VA FORM 28-1905 MONTHLY PROGRESS REPORT (RECORD OF TRAINING) Veteran: Date: C/SSN#: xxx-xx- Training Month: VA Case Manager: From: Work Site: Azusa Police Department Training Objective: NPWE Attendance: Enter hours present(1-8),E-Excused,U-Unexcused, S-Weekend,or H-Holiday 01 02 03 04 05 06 07 08 09 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 Performance: E-Excellent G-Good "S-Satisfactory U-Unsatisfactory N-Not Ratable GENERAL JOB OBJECTIVES Punctuality Search for folders, file folders Accepts Supervision/Instruction Mail Processing Cooperation with Co-Workers Patient assistance Performs Assigned Duties Scheduling Grooming Compiling data Document processing Other OVERALL PERFORMANCE Comments: Captain Frank Chavez, NPWE Supervisor's Signature Date VA From 28-1905c(local revision) Veterans Program Curriculum—Administrative Services; Non-Emergency Call Taker June 2015 Answer incoming calls, greeting callers, providing information, transferring calls or taking messages as necessary; page individuals to inform them of telephone calls, using paging or interoffice communication equipment; relay or route written or verbal messages. Operate communication systems, such as telephone, switchboard, intercom, two-way radio, or public address; place telephone calls or arrange conference calls as instructed. Contact staff members when necessary, using radio, telephones, or public address system. Perform various data entry or word processing tasks, such as updating phone directories, typing or proofreading documents; record messages, suggesting rewording for clarity or conciseness; answer simple questions about non-emergency business matters Generate basic, non-emergency call logs with time and date, and route them appropriately. Monitor closed circuit television systems to ensure that secure conditions are maintained. Interact With Computers - Use computers and computer systems (including hardware and software), enter data, or process information. Essential Job Functions: Obtain Information - Observe, receive, and otherwise obtain information from all relevant sources. Communicate with Persons Outside Organization - Communicate with people outside the organization, effectively representing the organization to customers, the public, government, and other external sources. This expectation extends to interaction that occurs in person, in writing, or by telephone or e-mail. Communicate with Supervisors or Peers - Provide information to supervisors and co-workers, by telephone, in written form, e-mail, or in person. Establish and Maintain Interpersonal Relationships - Develop constructive and cooperative working relationships with others, and maintain them over time. Document/Record Information - Enter, transcribe, record, store, or maintain information in written or electronic form. Make Decisions and Solve Problems-Analyze information and evaluate results to choose the best solution and solve problems. Organize, Plan, and Prioritize Work - Develop specific goals and plans to prioritize, organize, and accomplish work. Resolve Conflicts and Negotiate with Others- Handle complaints, settle disputes, and resolve grievances and conflicts, or otherwise negotiate with others. Perform Administrative Activities - Perform day-to-day administrative tasks such as maintaining information files and processing paperwork. Attachment 2 tmrti.N. Department of Veterans Affairs REPORT OF CONTACT VA OFFICE IDENTIFICATION NOS.,(C,XC,SS,XSS,V,K,etc.) (NOTE: This form must be filled out in ink or on typewriter, 344/28 XXX-)0- as it becomes a permanent record in veterans'folders.) LAST NAME-FIRST NAME-MIDDLE NAME OF VETERAN(Type or pint) DATE OF CONTACT ADDRESS OF VETERAN TELEPHONE NO.OF VETERAN(Include Area Code) Joseph R. Rocha TYPE OF CONTACT(Check) X PERSONAL TELEPHONE ADDRESS OF PERSON CONTACTED TELEPHONE NO.OF PERSON CONTACTED (Include Area Code) Azusa Police Department, 725 N. Alameda Ave., Azusa,CA 91702 626-812-3209 BRIEF STATEMENT OF INFORMATION REQUESTED AND GIVEN Site Survey: A site visit was conducted, and the following information was obtained. Name of business: Azusa Police Department Address of business: 725 N. Alameda Ave., Azusa, CA 91702 Phone number: 626-812-3209 Contact person: Joseph R. Rocha Title of contact person: City of Azusa Mayor Name of person designated by employer as Certifying Official: Joseph R. Rocha Title of person designated by employer as Certifying Official: City of Azusa Mayor Date of contact: During the visit, the representative from VR&E was provided an extensive tour of the Department. The VR&E representative met with the contact person to discuss training opportunities with the company. Chapter 31 procedures regarding Non-Pay Work Experience were more thoroughly explained to the employer, including the employer's role and responsibilities, reporting progress via VA Form 28-1905c, the Employment Specialists' and Case Manager's role and responsibilities, and the 1905 Authorization and Certification Form. A training outline was developed and the Equal Opportunity Form and Designation of Certifying Officials Forms were completed. DIVISION OR SECTION EXECUTED BY(Signature and title) VR&E DIVISION VA FORM 119 DEPARTMENT OF VETERANS AFFAIRS STATEMENT OF ASSURANCE OF COMPLIANCE WITH EQUAL OPPORTUNITY LAWS City of Azusa Police Department (hereinafter called the"Signatory") (Name of Organization, Institution,or Individual) Joseph R.Rocha, City of Azusa Mayor HEREBY AGREES THAT it will comply with Title VI of the Civil Rights Act of 1964(42 U.S.C.2000d et seq.),Title IX of Education Amendments of 1972, as amended(20 U.S.C. 1681 et seq.),Section 504 of the Rehabilitation Act of 1973(29 U.S.C.794),the Age Discrimination Act of 1075(42 U.S.C.6101 et seq.), and all Federal regulations adopted to carry out such laws. This assurance is directed to the end that no person in the United States shall, on the ground of race, color, national origin (Title VI), handicap (Section 504), sex (Title IX, in education programs and activities only), or age (Age Discrimination Act) be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or activity of the Signatory receiving Federal financial assistance or other benefits under statutes administered by VA (Department of Veterans Affairs), the ED (Department of Education), or any other Federal agency. This assurance applies whether assistance is given directly to the recipient or indirectly through benefits paid to a student,trainee,or other beneficiary because of enrollment or participation in a program of the Signatory. The Signatory HEREBY GIVES ASSURANCE that it will promptly take measures to effect this agreement. If any real property or structure thereon is provided or improved with the aid of Federal financial assistance extended to the Signatory by VA or ED,this assurance shall obligate the Signatory, or in the case of transfer of such property, any transferee, for the period during which the real property or structure is used for a purpose of which the Federal financial assistance is extended or for another purpose involving the provision of similar services or benefits. In all cases,this assurance shall obligate the Signatory for the period during which the Federal financial assistance is extended to any of its programs by VA,ED or any other Federal agency. THIS ASSURANCE is given in consideration of an for the purpose of obtaining Federal financial assistance, including facilities furnished or payments made under sections 104 and 244(1) OF TITLE 38, U.S.C. Also, sections 1713, 1720, 1720A, 1741-1743, 2408, 5902(a)(2), 8131-8137, 8151-8156 (formerly 613, 620, 620A, 641-643, 1008, 34029a)(2), 5031-5037, 5051-5056 respectively) and 38 U.S.C. chapters 30,31,32,35,56,82, and 10 U.S.C. chapter 106. Under the terms of an agreement between VA and Ed,this assurance also includes Federal financial assistance given by ED through programs administered by that agency. Federal financial assistance is understood to include benefits paid directly to the Signatory and/or benefits paid to a beneficiary contingent upon the beneficiary's enrollment in a program or using services offered by the Signatory. The signatory agrees that Federal financial assistance or other benefits will be extended in reliance on the representations and agreements made in this assurance;that VA or ED will withhold financial assistance,facilities,or other benefits to assure compliance with the equal opportunity laws;and that the United States shall have the right to seek judicial enforcement of this assurance. THIS ASSURANCE is binding on the Signatory, its successors, transferees, and assignees for the period during which assistance is provided. The Signatory assures that all contractors, subcontractors,sub grantees, or others with whom it arranges to provide services or benefits to its students or trainees in connection with the Signatory's programs or services are not discriminating against those students or trainees in violation of the above statutes. The person whose signature appears below is authorized to sign this assurance. (Date) Joseph R.Rocha (Signature of authorized official) City of Azusa Mayor (Title of authorized official) City of Azusa Police Department, 725 N. Alameda Ave. Azusa, CA 91702 (Mailing address) VA FORM 27-8206 • Department of Veterans Affairs DESIGNATION OF CERTIFYING OFFICIALS S IMPORTANT: Read instructions on reverse before completing this form. PRIVACY ACT INFORMATION: This report is authorized by law,38 U.S.C. 3684(formerly 1784). While you are not required to respond, payments to veterans and other eligible persons may be delayed or stopped if this form is not completed and returned. The information you submit may be disclosed outside VA only as authorized by law,including the routine uses identified in the VA system of records, 58VA21/22/28, Compensation, Pension, Education and Rehabilitation Records — VA published in the Federal Register. RESPONDENT BURDEN: Public reporting burden for this collection of information is estimated to average 10 minutes per response, including the time for reviewing instructions,searching existing data sources,gathering and maintaining the data needed,and completing and reviewing the collection of information. Send comments regarding this burden estimate or any other aspect of this collection of information,including suggestions for reducing this burden to the VA Clearance Officer(723),810 Vermont Ave.,NW,Washington,DC 20420: and to the Office of Management and Budget,Paperwork Reduction Project(2900-0262),Washington, DC 20503. Do not send requests for benefits to these addresses. PURPOSE: This form is used to provide the name and signatures of those individuals who are authorized to certify enrollment information to the Department of Veterans Affairs. 1. NAME AND ADDRESS OF SCHOOL OR TRAINING ESTABLISHMENT(Include Zip Code) FOR VA USE ONLY PROFIT STATUS TYPE Azusa Police Department 725 N. Alameda Ave. NAME LOCATION Azusa, CA 91702 2A. TELEPHONE NUMBER(S)OF CERTIFYING OFFICIAL(S) 2B.TELEPHONE NO.OF SCHOOL'S AFFAIRS OFFICE(INCLUDE AREA 626-812-3209 CODE) N/A 3. THE FOLLOWING ARE DESIGNATED AS CERTIFYING OFFICIALS OF THIS SCHOOL OR TRAINING ESTABLISHMENT:Capt.Joseph R.Rocha A. OFFICIALS DESIGNATED TO SIGN VA ENROLLMENT CERTIFICATIONS,CERTIFICATIONS OF CHANGE IN STUDENT STATUS, CERTIFICATIONS OF DELIVERY OF ADVANCE PAYMENTS AND EDUCATION LOANS,CERTIFICATIONS OF PURSUIT,ATTENDANCE,FLIGHT TRAINING,ON-THE-JOB OR APPRENTICESHIP TRAINING(as applicable),OTHER CERTIFICATIONS OF ENROLLMENT AND THE SCHOOL PORTION OF EDUCATION LOAN APPLICATIONS,ARE: NO. NAME TITLE SIGNATURE (I) Joseph R. Rocha City of Azusa Mayor (2) (3) (4) B. THE USE OF THE FOLLOWING FACSIMILE(e.g.rubber stamp)SIGNATURES FOR THE OFFICIALS LISTED IN ITEM 3A ABOVE ARE AUTHORIZED. (1) (2) (3) (4) C. FOR POST SECONDARY EDUCATIONAL INSTITUTIONS ONLY—OFFICIALS DESIGNATED TO SIGN THE SCHOOL PORTION OF VA FORM 22-1990T,APPLICATION AND ENROLLMENT CERTIFICATION FOR INDIVIDUALS TUTORIAL ASSISTANCE,ARE: NO. NAME TITLE SIGNATURE (1) (2) N/A N/A N/A (3) 4. REMARKS It is hereby certified that the Department of Veterans Affairs will be notified of any changes in the designation shown on this form as they occur. 5. SIGNATURE AND TITLE OF DESIGNATING OFFICIAL, Joseph R. Rocha ; City of Azusa 6. DATE Mayor PENALTY—The Law provides that whoever makes any statement of a material fact knowing it to be false shall be punished by fine or imprisonment or both. VA FORM 22-8794,Jun 1992 EXISTING STOCK OF VA FORM 22-8794, FEB 1990,WILL BE USED. Department of Veterans Affairs AGREEMENT FOR: ON THE JOB TRAINING EXTENDED TO VETERANS WITH SERVICE CONNECTED DISABILITY PARTICIPATING IN CHAPTER 31 PROGRAM (Chapter 31, Title 38, U.S. Code) RESPONDENT BURDEN: Public reporting for this collection of information is estimated to average 1/4 hour per response,including the time for reviewing instructions,searching existing data sources,gathering and maintaining the data needed,and completing and reviewing the collection of information. Send comments regarding this burden estimate or any other aspect of this collection of information,including suggestions for reducing this burden,to VA Clearance Officer(732),810 Vermont Ave.,NW,Washington, DC 20320;and to the Office of Information and Regulatory Affairs,Office of Management and Budget,Washington, DC 20503. THIS AGREEMENT, entered into as of the , between the City of Azusa Police Department located at 725 N.Alameda Ave.,Azusa,CA 91702(Legal Name of Establishment)City of Azusa Police Department,CA 91702 (Address of Establishment)(hereinafter referred to as the Establishment)and the Department of Veterans Affairs for the purpose of implementing the provisions of Chapter 31,Title 38, U.S. Code with reference to training on the job of disabled veterans, provides: A. That the Establishment will: 1.Accept,from time to time and within its own discretion in each case, disabled veterans for a course of training on the job which will render each employable in accordance with the provisions of law for the following job objectives: JOB OBJECTIVE LENGTH IN MONTHS See Attached 1 Year 2. Maintain in its file a detailed course of training for each occupation for which training will be made available to veterans. 3 Provide competent instruction to each veteran in accordance with his or her individual training program prepared by the Department of Veterans Affairs in collaboration with the Establishment,subject to such subsequent modifications as may be mutually agreed upon as being necessary to effect the successful rehabilitation of each veteran. 4. Provide close supervision of each veteran while he or she is undergoing training, in order that the employment objective may be reached within the time limits stated in his/her individual training program. 5. Furnish, at the Establishment's expense,to each veteran such books,tools, equipment, and material as are customarily furnished without cost by the Establishment to all other trainees in the same course. 6. Maintain adequate progress reports which will at any time disclose the performance of each veteran in training. 7. Report to the Department of Veterans Affairs Regional Office serving the area in which each veteran is receiving training, in such form and at such times as may be required, information as to the conduct and progress of each veteran in training, and the amount of wages plus any other remunerations paid to him or her by the Establishment. VA FORM 28-1904 Page 1 8. Report immediately to the Regional Office of the Department of Veterans Affairs any situation regarding each veteran in training which indicates the need for attention of the Department of Veterans Affairs. 9. Cooperate with the Department of Veterans Affairs in the carrying out of any supervisory function required for the Department of Veterans Affairs by law and Veterans Affairs regulations. 10. Upon completion of the training, issue to each veteran a signed statement or certificate which will indicate the length and type of training provided, and the fact that he or she has satisfactorily completed his or her individual training program. B. That the Department of Veterans Affairs will: 1. Enter veterans as are eligible and available into those training programs in which the Establishment will accept them. 2. Exercise supervision of the veterans in training to the extent necessary to protect the interest of the Federal Government and the veterans. 3. Furnish to each veteran, at the expense of the Department of Veterans Affairs, such books,tools,equipment, and materials, in addition to any supplied by the Establishment, commonly required by the Establishment to be supplied and personally owned by other trainees, not under the Veterans Affairs jurisdiction, pursuing the same training in the Establishment. 4. Assume the responsibility of keeping the Establishment currently informed of any and all modifications of the law and Veterans Affairs regulations affecting the training program for disabled veterans. 5. Remove from training status any veteran whose personal conduct, lack of application to his or her training, or unsatisfactory quality of work is such as to jeopardize the interest of the veteran, the Establishment, or the Veterans Affairs, provided, however,that when a veteran is being trained under terms of apprentice indenture,the terms of such indenture shall control insofar as such terms are not incompatible with the provision of the law governing the veteran's training, or with the interests or policies of the Department of Veterans Affairs. C. Further,that: 1. Each veteran in training under this Agreement will be under the control and supervision of the Establishment and will be subject to the same rules and regulations governing the conduct of other comparable employees of the Establishment. 2. This Agreement may be terminated by the Establishment or the Department of Veterans Affairs on fifteen(15)days notice. FOR THE ESTABLISHMENT DATE SIGNATURE-Joseph R. Rocha TITLE City of Azusa Mayor FOR THE DEPARTMENT OF VETERANS AFFAIRS DATE NAME AND LOCATION OF VA REGIONAL OFFICE SIGNATURE OF VOCATIONAL REHABILITATION AND COUNSELING OFFICER Department of Veterans Affairs Regional Office 344/28 11000 Wilshire Blvd, 3rd Floor Los Angeles, CA 90024 VA FORM 28-1904 Page 2 Departnient of Veterans Affairs AUTHORIZATION AND CERTIFICATION OF ENTRANCE OR REENTRANCE INTO REHABILITATION AND CERTIFICATION OF STATUS NOTE: Before completing this form,read the instructions and other important information on the back. SECTION A-IDENTIFYING DATA 1. NAME AND MAILING ADDRESS OF ENTITLED INDIVIDUAL 2. VA FILE NUMBER XXX-XX- 3. SOCIAL SECURITY NUMBER XXX-XX- SECTION B-AUTHORIZATION TO FACILITYNENDOR 4. NAME OF SERVICES/ASSISTANCE(Include degree type when applicable) Non-Paid Work Experience (NPWE)VSR 5. ENROLLMENT PERIOD 6. IWRP CODE 7. FACILITY CODE 10-4D06-05 8. NAME AND ADDRESS OF FACILITY OR SERVICE 9. SPECIFIC GUIDELINES (Restricted hours;course approved/not PROVIDER (Vendor) approved restricted;bookstore purchases;tutoring approved;etc). Captain Frank Chavez Azusa Police Department 725 N. Alameda Ave. Azusa, CA 91702 10. NAME AND ADDRESS OF CASE MANAGER OR DESIGNEE Department of Veterans Affairs 5901 East 7th Street Building Op126, Rm. Op21, Basement Long Beach, CA 90822 I 1A. SIGNATURE OF CASE MANAGER 11B. DATE SIGNED SECTION C -CERTIFICATION OF ATTENDANCE 12. I CERTIFY that the individual named in Item 1 began or resumed the program shown in Item 4 on the beginning date for term 1 given in Item 13A. He or she continues to be pursuing or enrolled in that program. Charges for this program are in accordance with our current: (Check one) ❑ VA CONTRACT OR AGREEMENT 0 SCHOOL CATALOG 0 OTHER PUBLISHED DOCUMENTS 13. ENROLLMENT DATA D. TYPE AND NUMBER E. TRAINING TIME F. STANDARD CLASS OF HOURS SESSION PER WEEK (S=semester (F=full-time A.TERM B.BEGINNING DATE C.ENDING DATE Q=quarter %=%-time (Only if less than the D=deficiency %=/-time term hours certified R=residence L=less than'/:time) or if the term is of C=clock/shop non-standard length) U=Camegie) 1 C40 hrs per week F Mon-Fri 07:00—04:00 PM 2 3 4 14. LISTING OF SPECIFIC COURSES(In place of this list,you may attach a copy of registration or other documentation) 15A. SIGNATURE AND TITLE OF CERTIFYING OFFICIAL Joseph R.Rocha City of Azusa Mayor 15B. DATE SIGNED VA FORM 28-1905 MONTHLY PROGRESS REPORT (RECORD OF TRAINING) Veteran: Date: C/SSN#: xxx-xx- Training Month: VA Case Manager: From: Work Site: Azusa Police Department Training Objective: NPWE Attendance: Enter hours present(1-8),E-Excused,U-Unexcused, S-Weekend,or H-Holiday 01 02 03 04 05 06 07 08 09 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 Performance: E-Excellent G-Good S-Satisfactory U-Unsatisfactory N-Not Ratable GENERAL JOB OBJECTIVES Punctuality Search for folders, file folders Accepts Supervision/Instruction Mail Processing Cooperation with Co-Workers Patient assistance Performs Assigned Duties Scheduling Grooming Compiling data Document processing Other OVERALL PERFORMANCE Comments: Captain Frank Chavez NPWE Supervisor's Signature Date VA From 28-1905c(local revision) Veterans Program Curriculum—Administrative Services; Records Specialist June 2015 Become familiar with the Azusa Police Department's mission, their organization, roles, and responsibilities. Learn program and projects within the Administrative Services Division. Administrative Services Division June 2015—June 2016 Contribute to the success of the Records Division of the Azusa Police Department, by performing a variety of specialized clerical tasks involving the development maintenance, retention, transition, and retrieval of Police Department records; provide general clerical support to Department staff; perform related duties as required. Under the guidance of the Administrative Services Manager, transcribes, types and otherwise processes a wide variety of police records, reports, and materials, including arrest reports, warrants, citations, crime and traffic reports, fingerprint cards, and vehicle storage and impound forms; operates a variety of automated systems to create or revise computer files. Assists Department personnel and the public in person and by phone; releases requested reports and related information to the public or to outside agencies in accordance with established regulations; provides general information regarding department policies, procedures, and regulations. Operates computer and teletype terminals to enter, modify, and retrieve data such as stolen and recovered property, driver's license and vehicle registration information, warrants, and detective supplements; conducts record checks and researches files for requested information. Sorts, files, copies, and distributes crime reports, traffic reports, citations, and other records as appropriate; performs file searches to locate missing records; issues permits and licenses according to prescribed procedures. May perform a variety of general clerical tasks, including typing correspondence, bulletins, lists, and standard forms; may sort and distribute mail; may prepare simple reports; may post and tabulate numeric data. Responds to, reviews, and processes requests for police records and public records, per department procedures, the Public Records Act, and laws and codes that regulate the release of information. Assists in responding to Subpoena Duces Tecum, and other court processes regarding the release of information. APPROVED COUNCIL MEETING Date, ( 15 I1 c_) FA - WCe i ti's(A `; �'1 kok .:`t .-' qb' gic,P ZUSA CONSENT ITEM E-5 TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: ART VASQUEZ, CITY TREASURER DATE: JUNE 15, 2015 SUBJECT: CITY TREASURER'S STATEMENT OF CASH AND INVESTMENT BALANCES FOR THE MONTH OF APRIL 2015 RECOMMENDATION: It is recommended that the Council Members receive, review, and file the City Treasurer's Report for the City of Azusa for the month of April 2015. BACKGROUND: Transmitted herewith is the City Treasurer's Statement of Cash Balances for the City of Azusa for the month of April 2015. City investments are made in accordance with the City's Investment Policy adopted and approved with Resolution No. 05-C16 dated, February 22, 2005, and Government Code Section 53600 et seq. FISCAL IMPACT: The balances of cash, investments, and projected revenues for the next six months are expected to be sufficient to meet cash disbursement requirements of the City for at least the next six months. The change in total cash in bank and investments (at cost) from March 31, 2015 to April 30, 2015 is a net increase of$2,438,921.25. The change in total cash in bank and investments (at market) from March 31, 2015 to April 30, 2015 is a net increase of$2,419,798.76. CITY OF AZUSA TREASURER'S REPORT Prepared by: Art Vasquez,Treasurer Treasury Checking Accounts and Certificates of Deposit April 30,2015 Held in Wells Fargo Bank Face Maturity oaInterest or Account Number BalaBalance Coupon Description or CUSIP Amount Date Rate Market Value Checking Accounts General Checking Account XXX-XXX1244 96,259.00 Stagecoach Sweep Account DDA XXX-XXX1244 4,151,095.37 Worker's Compensation Checking(ZBA account) XXXX-XX3279 0.00 Payroll Checking(ZBA account) XXXX-XX1393 0.00 Police Detective Petty Cash Fund XXX-XXX2231 3,109.06 Section 108 0.020% Choice IV-Public Fund Account XXX-XXX2239 30,539.23 Covington Endowment WFB Advantage Heritage Money Market Fund(rated AAAm/Aaa) WFB XXXX7554 1,473.02 100,000 05/30/17 1.100% Certificate of Deposit Goldman Sachs Bank Matures 5/30/17 CUSIP 38147JC75 100,078.50 Sewer Bond Fund WFB Advantage Heritage Money Market Fund(rated AAAm/Aaa) WFB XXXX1829 20,356.32 250,000 03/28/17 0.750% Certificate of Deposit Georgia B&T Matures 3/28/17 CUSIP 373128EC7 249,503.75 Philleo TR FBO Azusa WFB Money Market Fund WFB XXXX8700 7,484.83 Investments In Fixed Income.Equities,Real Asset Funds&Other 165,863.09 TOTALS WELLS FARGO BANK ACCOUNTS 4,825,762.17 Page 1 CITY OF AZUSA TREASURER'S REPORT Prepared by: Art Vasquez,Treasurer April 30,2015 Market Price Coupon Maturity SettlementMarket Interest Received Fiscal Broker Face Amount Description Rate Date Acct/Cusip No. Date Principal** (Changes Value*** Year to Date* Monthly) City of Azusa Investments - Certificates of Deposit-FDIC Insured CERTIFICATES OF DEPOSIT SOLD OR MATURED DURING FISCAL YEAR 11,395.52 245,000.00 American Express Bank,FSB 2.050% 07/31/19 02587CAM2 07/31/14 245,000.00 101.063 247,604.35 2,531.89 RBC Dain Rauscher 245,000.00 American Expr Centurion 2.000% 11/28/18 02587DWJ3 11/28/14 245,000.00 101.650 249,042.50 Multi Bank Securities 205,000.00 BMW Bank 2.150% 12/10/19 05580AAZ7 12/10/14 205,000.00 101.517 208,109.85 Higgins/RBC 245,000.00 Bank Baroda New York 1.100% 12/27/16 06062ACV9 12/26/13 245,000.00 100.717 246,756.65 1,351.19 Wachovia Sec 200,000.00 Bank Hapoalim NY 1.000% 07/24/15 06251AYD6 07/24/12 200,000.00 100.213 200,426.00 2,000.00 Wachovia Sec 200,000.00 Barclays Bank of Delaware 1.600% 01/11/16 06740KFS1 01/11/12 200,000.00 100.976 201,952.00 3,191.24 Multi Bank Securities 245,000.00 Capital One Bank 2.000% 11/05/19 140420QN3 11/05/14 245,000.00, 101.117 247,736.65 Multi Bank Securities 245,000.00 CIT Bank SLC 2.150% 11/19/19 17284C3Q5 11/19/14 245,000.00 101.106 247,709.70 Multi Bank Securities 245,000.00 Comenity Cap Bank 1.850% 10/09/18 20033AHA7 10/16/14 244,265.00 100.440 246,078.00 2,148.27 Multi Bank Securities 245,000.00 First Bank of Highland Park 2.000% 11/05/19 319141CY1 , 11/050/14 245,000.00 100.425 246,041.25 Multi Bank Securities 247,000.00 Goldman Sachs Group,Inc. 2.100% 01/21/15 38148JHQ7 01/21/20 247,000.00 101.281 250,164.07 WFB 200,000.00 JP Morgan Chase 0.500% 02/16/16 48124JSS8 02/15/13 200,000.00 100.025 200,050.00 997.26 Wachovia Sec 200,000.00 Merrick Bank South Jordan UT 0.900% 01/25/16 59012YU96 07/25/12 200,000.00 100.654 201,308.00 1,499.21 Wachovia Sec 200,000.00 Safra National Bank 0.800% 06/29/15 786580T83 07/28/12 200,000.00 100.153 200,306.00 802.19 Wachovia Sec 200,000.00 Sallie Mae Bank Murray UT 1.100% 08/10/15 795450NT8 08/08/12 200,000.00 100.250 200,500.00 2,200.00 Wachovia Sec 200,000.00 State Bank of India NY 1.250% 06/22/15 856284F74 06/22/12 200,000.00 100.140 200,280.00 1,253.42 Multi Bank Securities 245,000.00 Synchrony Bank 1.900% 04/24/15 87165FGF5 04/24/20 245,000.00 100.023 245,056.35 (63.77) Gillford/Stern Agee 248,000.00 Third Federal Sav&Loan 2.000% 11/25/19 88413QAW8 11/24/14 248,000.00 101.044 250,589.12 Wachovia Sec 245,000.00 Webster Bank NA 1.000% 12/12/17 94768NJD7 12/12/12 245,000.00 101.229 248,011.05 1,228.36 Wachovia Sec 245,000.00 Wells Fargo Bank WFCO 0.950% 02/28/18 94986TMB0 02/27/13 245,000.00 100.538 246,318.10 1,759.98 TOTALS 6,240,000.00 4,549,265.00 4,584,039.64 32,294.76 Page 2 CITY OF AZUSA TREASURER'S REPORT Prepared by: Art Vasquez,Treasurer April 30,2015 Market Price Coupon Maturity SettlementMarket Interest Received Fiscal Broker Face Amount Description Acct/Cusip No. Principal** (Changes Rate Date Date Monthly) Value*** Year to Date* City of Azusa Investments - AAA Rated Federal Agency Bonds BONDS CALLED OR MATURED DURING FISCAL YEAR 112,047.22 Gilford Sec 1,000,000 FFCB 0.770 6/15/17 0.770% 06/15/17 3133EC5L4 12/05/12 999,300.00 99.946 999,460.00 3,850.00 Gilford Sec 1,000,000 FFCB 0.900 12/26/17 0.900% 12/26/17 3133ECB45 12/26/12 999,500.00 99.787 997,870.00 4,500.00 Gilford Sec 1,000,000 FFCB 0.980 09/18/17 0.980% 09/18/17 3133EAX29 09/20/12 1,000,000.00 99.802 998,020.00 9,800.00 Gilford Sec 1,000,000 FFCB 1.030 3/12/18 1.030% 03/12/18 3133ECHS6 03/12/13 1,000,000.00 99.578 995,780.00 10,300.00 RBC Dain Rauscher 1,000,000 FFCB 1.050 3/14/18 1.050% 03/14/18 3133E039 03/14/13 999,500.00 99.928 999,280.00 10,500.00 Gilford Sec 1,000,000 FHLB.085 07/24/17 0.850% 07/24/17 313380WR4 10/24/12 1,000,000.00 99.746 997,460.00 8,500.00 Gilford Sec 1,500,000 FHLB 0.800 05/23/17 0.800% 05/23/17 313381AN5 11/23/12 1,500,000.00 99.864 1,497,960.00 6,000.00 Gilford Sec 1,000,000 FHLB 0.85008/15/17 0.850% 08/15/17 313381224 02/15/13 1,000,000.00 99.881 998,810.00 8,500.00 Gilford Sec 1,000,000 FHLB 0.980 11/15/17 0.980% 11/15/17 3133817D1 11/15/12 1,000,000.00 99.842 998,420.00 4,900.00 WFB 1,000,000 FHLB 1.00001/30/18 1.000% 01/03/18 313381TW5 01/30/13 1,000,000.00 99.824 998,240.00 10,000.00 Higgins 1,000,000 FNMA 1.050 05/25/18 1.050% 05/25/18 3135GOXK4 05/30/13 1,000,000.00 98.780 987,800.00 5,250.00 Gilford/StemeAgee 1,000,000 FHLB 1.25001/09/18 1.250% 01/09/18 3130A0GC8 01/08/14 994,180.00 100.000 1,000,000.00 12,500.00 Gilford/SterneAgee 1,000,000 FNMA 2.0008/28/19 2.000% 08/28/19 3136G23X3 08/28/14 1,000,000.00 100.115 1,001,150.00 10,000.00 Gilford/Steme.Agee 1,000,000 FHLB 2.0012/30/19 2.000% 12/30/19 3130A3MR2 12/30/14 1,000,000.00 100.280 1,002,800.00 Multi-Bank Sec 700,000 FNMA 2.0011/26/19 2.000% 11/26/19 3136G2A31 11/26/14 700,000.00 99.746 698,222.00 Gilford/StemeAgee 1,000,000 FFCB 1.8501/23/20 1.850% 01/23/20 3133EELK4 01/27/15 1,000,000.00 99.643 996,430.00 (205.56) Gilford/StemeAgee 1,000,000 FNMA 2.001/15/20 2.000% 01/15/20 3136G2BM8 01/15/15 1,000,000.00 100.818 1,008,180.00 Multi-Bank Sec 1,000,000 FNMA 1.8752/13/20 1.875% 02/13/20 3135G0B93 02/13/15 997,050.00 99.714 997,140.00 RBC Dain Rauscher 1,000,000 FHLMC 2.00 4/27/20 2.000% 04/27/20 3134G6RU9 04/27/15 1,000,000.00 99.787 997,870.00 Multi-Bank Sec 1,000,000 FHLB 2.050 3/30/20 2.050% 03/30/20 3130A4J94 03/30/15 1,000,000.00 100.273 1,002,730.00 Gilford/Sterne Agee 1,000,000 FHLB 2.10 3/30/20 2.100% 03/30/20 3130A4K84 03/30/15 1,000,000.00 100.283 1,002,830.00 Gilford/StemeAgee 1,000,000 FNMA 2.0002/27/20 2.000% 02/27/20 3135G0084 02/27/15 1,000,000.00 100.218 1,002,180.00 TOTALS 38,200,000 22,189,530.00 22,178,632.00 216,441.66 WFB-CITY THIRD PARTY CUSTODIAL TRUST ACCT 0.070% N/A N/A N/A 3,109,166,28 100.000 3,109,166.281 725.851 LAIF-CITY LOCAL AGENCY INVESTMENT FUND 0.283% N/A N/A N/A 25,369,295.75 100.000 25,369,295.751 9,697.42 Page 3 CITY OF AZUSA TREASURER'S REPORT Prepared by: Art Vasquez,Treasurer April 30,2015 Market Price Coupon Maturity Settlement Market Interest Received Fiscal Broker Face Amount Description Rate Date Acct/Cusip No. Date Principal** (Changes Value*** Year to Date* Monthly) City of Azusa Investments - AAA Rated Corporate Bonds BONDS CALLED OR MATURED DURING FISCAL YEAR 0.00 Gilford/Sterne Agee 1,000,000 Apple 1.00 5/03/18 1.000% 05/03/18 037833AJ9 04/27/15 998,000.00 99.476 994,760.00 (4,833 33) TOTALS 1,000,000 998,000.00 994,760.00 (4,833.33) Page 3 CITY OF AZUSA TREASURER'S REPORT Prepared by: Art Vasquez,Treasurer April 30,2015 Market Price Coupon Maturity Settlement Market Interest Received Fiscal Broker Face Amount Description Rate Date Acct/Cusip No.DDate Principal** (Changes Value*** Year to Date* Monthly) Light&Water Fund Investments - Certificates of Deposit-FDIC Insured CERTIFICATES OF DEPOSIT SOLD OR MATURED DURING FISCAL YEAR 4,968.60 Higgins/RBC 245,000.00 Bank Baroda New York 1.100% 12/27/16 06062ACV9 12/24/13 245,000.00 100.717 246,756.65 1,351.19 Wachovia Sec 40,000.00 Bank Hapoalim NY 1.000% 07/24/15 06251AYD6 07/24/12 40,000.00 100.213 40,085.20 400.00 Wachovia Sec 40,000.00 BMW Bank of NA 1.350% 04/27/16 05568PW45 04/27/12 40,000.00 100.891 40,356.40 540.00 Wachovia Sec 200,000.00 GE Capital Financial Inc. 1.250% 05/18/16 36160XD87 05/18/12 200,000.00 100.711 201,422.00 1,260.27 Wachovia Sec 40,000.00 Safra National Bank 0.800% 06/29/15 786580T83 07/28/12 40,000.00 100.153 40,061 20 160.44 Wachovia Sec 40,000.00 State Bank of India NY 1.250% 06/22/15 856284F74 06/22/12 40,000.00 100.140 40,056.00 250.68 TOTALS 360,000.00 605,000.00 608,737.45 8,931.18 Page 4 CITY OF AZUSA TREASURER'S REPORT Prepared by: Art Vasquez,Treasurer April 30,2015 Market Price Coupon Maturity Settlement Market Interest Received Fiscal Broker Face Amount Description Acct/Cusip No. Principal** (Changes Rate Date Date Value*** Year to Date* Monthly) Light&Water Fund Investments - AAA Rated Federal Agency Bonds BONDS CALLED OR MATURED DURING FISCAL YEAR 18,296.15 Gilford Sec 1,000,000.00 FFCB 0.730 03/13/17 0.730% 03/13/17 3133ECHG2 03/13/13 1,000,000.00 99.913 999,130.00 7,300.00 WFB 1,000,000.00 FFCB 0.620 10/24/16 0.620% 10/24/16 3133EA5V6 10/24/12 1,000,000.00 99.892 998,920.00 6,200.00 Gilford Sec 1,000,000.00 FFCB 0.820 07/11/17 0.820% 07/11/17 3133EA4H8 10/12/12 999,000.00 99.639 996,390.00 8,200.00 Gilford Sec 1,000,000.00 FFCB 0.980 09/18/17 0.980% 09/18/17 3133EAX29 09/18/121,000,000.00 99.802 998,020.00 9,800.00 Gilford Sec 1,000,000.00 FHLB 1.000 02/27/18 1.000% 02/27/18 3133823D3 02/27/13 1,000,000.00 99.697 996,970.00 10,000.00 Multi-Bank Sec 1,000,000.00 FNMA 1.875 2/19/20 1.875% 02/19/20 3135G0050 02/19/15 1,000,000.00 100.293 1,002,930.00 Multi-Bank Sec 1,000,000.00 FHLMC 2.050 3/117/20 2.050% 03/17/20 3134G6HB2 03/17/15 1,000,000.00 100.207 1,002,070.00 Higgins Capital 1,000,000.00 FHLB 0.900 06/20/18 0.900% 06/20/18 313383EM9 06/20/13 994,500.00 99.896 998,960.00 4,500.00 TOTALS 8,000,000.00 7,993,500.00 7,993,390.00 64,296.15 WFB-L&W THIRD PARTY CUSTODIAL TRUST ACCT 0.070% N/A N/A N/A 1,454,290.29 100.000 1,454,290.291 587.90 Market Price Market Interest Received Fiscal CITY OF AZUSA and LIGHT&WATER RATE STABLIZATION Principal** (Changes Value*** Year to Date* Monthly) TOTAL INVESTMENTS IN FEDERAL AGENCIES,Corp Bonds,CD's,WFB INSTITUTIONAL TRUSTS,and LAIF 66,268,047.32 66,292,311.41 328,141.59 *The Interest reflects earnings received from July 1,2014. **The"Principal"column reflects the balance on the last day of the month or the"historical cost"spent to purchase a security. ***The"Market Value" is the current price at which a security can be traded or sold. Page 5 APPROVED COUNCIL MEETING Date, 1p I I AZUSA CONSENT ITEM E-12 TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: TROY L. BUTZLAFF, ICMA-CM, CITY MANAGER DATE: JUNE 15, 2015 SUBJECT: REQUEST FROM FOOTHILL TRANSIT TO WAIVE FEES FOR THE RENTAL OF THE AZUSA AUDITORIUM. SUMMARY: The City Council has previously adopted a policy regarding the rental of the Azusa Auditorium ("Auditorium"). The rental fee for use of the Auditorium is established by resolution. Any exceptions to the policy regulations regarding its use and fees charged must be with the consent of the City Council. Foothill Transit has requested the use Auditorium, without charge, to hold a public hearing on July 8, 2015. RECOMMENDATION(S): It is recommended that the City Council consider one of the following action: 1) Consider the request from Foothill Transit, waive the rental fees, and allow them to use the Azusa Auditorium, on July 8, 2015, in order to conduct a Public Hearing/Community Meeting. DISCUSSION: The City Council has made the Auditorium available to be rented for certain community events. Resolution No. 14-C41, establishes the fees to be charged for its use. An application for its use is required to be submitted to the City Clerk's Office and approved by the City Manager. On June 9, 2015, Foothill Transit submitted and application requesting to use the Auditorium on July 8, 2015, from 6:00- 8:00 P.M., in order to conduct a Public Hearing/Community Meeting, to provide our Azusa residents with the latest information on routes, schedules and fares. In addition, they also requested that the fees associated with the rental, be waived. The Auditorium Policy states that only the City Council can waive those fees. Gann Appropriations Limit-FY 2015-16 June 15,2015 Page 2 provisions allow a City to use the higher of the percentage growth in personal income or the percent increase in the local tax roll due to non-residential property construction. Additionally, cities can choose to use the rate of change in population either within the City or County, whichever is higher. The City utilized elements of these adjustment factors in calculating the annual Gann Appropriation limit. Based on calculations attached to the Resolution, the City is under the cap for FY 2015-16 by $200,482,208. FISCAL IMPACT None. Attachments: 1. Resolution No. 2015-C30: A Resolutions of the City Council of the City of Azusa, California, approving and adopting the Annual Appropriations Limit for the Fiscal Year 2015-16 in the amount of$231,293,818 2. Exhibit A-FY 2015-16 Annual Appropriations Calculation 3. Exhibit B—FY 2015-16 Appropriations Subject to Annual Limit RESOLUTION NO. 2015-C30 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA, CALIFORNIA, APPROVING AND ADOPTING THE ANNUAL APPROPRIATIONS LIMIT FOR THE FISCAL YEAR 2015-16 IN THE AMOUNT OF$231,293,818 WHEREAS, in June of 1990, the voters of the State of California enacted Proposition 111, "The Traffic Congestion Relief and Spending Limitation Act of 1990"; and WHEREAS, this Act amended Article XIIIB of the Constitution of the State of California regarding spending limitations of cities; and WHEREAS, Article XIIIB of the California Constitution provides that the total annual appropriations subject to limitation of each governmental entity, including this City, shall not exceed the appropriation limit of such entity of government for the prior year, adjusted for changes in the cost of living or personal income and population, except as otherwise provided for in said Article XIIIB and implementing State Statutes; and WHEREAS, pursuant to said Article XIIIB of said California Constitution, and Section 7900 et seq. of the California Government Code, the City is required to set its appropriation limit for each fiscal year; and WHEREAS, the Director of Finance of the City of Azusa has caused a technical review to be made of the documentation for the City's said appropriation limitation, and has caused the numbers upon which the City's appropriation limit is based to be researched and said limit to be calculated; and WHEREAS, based on such calculations, as described in the attached documentation as Exhibit A and B, the Director of Finance has determined the said appropriation limit and, pursuant to Section 7910 of the said California Government Code, has made available to the public the documentation used in the determination of said appropriation limit; and WHEREAS, the City Council elects to utilize said calculations, which are attached for reference. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Azusa, California, that said appropriation limit for Fiscal Year 2015-16 shall be adopted in the amount of $231,293,818 for said Fiscal Year. PASSED,APPROVED and ADOPTED this 15th day of June, 2015. ,l l C (24- ose.ph Romero Rocha Mayor ATTEST: `►— Jr r•' 'a;;'( e Cornejo r. City Clerk STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES ) ss. CITY OF AZUSA ) I HEREBY CERTIFY that the foregoing Resolution No. 2015-C30 was duly adopted by the City Council of the City of Azusa at a regular meeting thereof, held on the 15th day of June, 2015 by the following vote of Council: AYES: COUNCILMEMBERS: GONZALES, CARRILLO, MACIAS,ALVAREZ, ROCHA NOES: COUNCILMEMBERS: NONE ABSENT: COUNCILMEMBERS: NONE J t r .../ ce Cornejo, r., City Clerk APPROVED AS TO FORM: -- Best Bes & Krieger, LI-71 City Attorney EXHIBIT A ANNUAL APPROPRIATIONS LIMIT CALCULATION FOR FISCAL YEAR 2015-16 Inflation Factor(selected higher of the following): Growth in the 3.82% State 1.0382 Factor California per Department of capita personal Finance income Growth in the 4.11% Hdl Coren & 1.0411 Factor Selected for non-residential Cone Calculation assessed valuation due to new construction within the City Population Factor(selected higher of the following): City 2.11% State 1.0211 Factor Selected for Department of Calculation Finance County 0.82% State 1.0082 Factor Department of Finance Annual Limits Calculation: Appropriations Limit for Fiscal Year 2014-15: $ 217,571,579 (A) Adjustment factors for Fiscal Year 2015-16: Inflation Factor(B) Population Factor(C) 1.0411 1.0211 Combined Factor(B times C) 1.06307 0.06307 (D) Adjustment for inflation and population (A times D): 13,722,239 Appropriations Limit for Fiscal Year 2014/15: $ 231,293,818 • • ,‘,NT Op. EXHIBIT A a I Z w 1111 n DEPARTMENT OF EDMUND G. BROWN JR. • GOVERNOR C'al/PORNP F I N A N C E STATE CAPITOL■ ROOM 1 1 45■SACRAMENTO CA ■ 95814-4998■WWW.DOV.CA.00V OFFICE OF THE DIRECTOR May 2015 Dear Fiscal Officer: Subject: Price and Population Information Appropriations Limit The California Revenue and Taxation Code, section 2227, mandates the Department of Finance (Finance) to transmit an estimate of the percentage change in population to local governments. Each local jurisdiction must use their percentage change in population factor for January 1, 2015, in conjunction with a change in the cost of living, or price factor, to calculate their appropriations limit for fiscal year 2015-16. Attachment A provides the change in California's per capita personal income and an example for utilizing the price factor and population percentage change factor to calculate the 2015-16 appropriations limit. Attachment B provides city and unincorporated county population percentage change. Attachment C provides population percentage change for counties and their summed incorporated areas. The population percentage change data excludes federal and state institutionalized populations and military populations. Population Percent Change for Special Districts Some special districts must establish an annual appropriations limit. Consult the Revenue and Taxation Code section 2228 for further information regarding the appropriations limit. Article XIII B, section 9(C), of the State Constitution exempts certain special districts from the appropriations limit calculation mandate. The Code and the California Constitution can be accessed at the following website: http://leoinfo.legislature.ca.gov/faces/codes.xhtml. Special districts required by law to calculate their appropriations limit must present the calculation as part of their annual audit. Any questions special districts have on this issue should be referred to their respective county for clarification, or to their legal representation, or to the law itself. No state agency reviews the local appropriations limits. Population Certification The population certification program applies only to cities and counties. Revenue and Taxation Code section 11005.6 mandates Finance to automatically certify any population estimate that exceeds the current certified population with the State Controller's Office. Finance will certify the higher estimate to the State Controller by June 1, 2015. Please Note: Prior year's city population estimates may be revised. If you have any questions regarding this data, please contact the Demographic Research Unit at (916) 323-4086. MICHAEL COHEN Director By: KEELY M. BOSLER Chief Deputy Director Attachment 2 EXHIBIT A May 2015 Attachment A A. Price Factor: Article XIII B specifies that local jurisdictions select their cost of living factor to compute their appropriation limit by a vote of their governing body. The cost of living factor provided here is per capita personal income. If the percentage change in per capita personal income is selected, the percentage change to be used in setting the fiscal year 2015-16 appropriation limit is: Per Capita Personal Income Fiscal Year Percentage change (FY) over prior year 2015-16 3.82 B. Following is an example using sample population change and the change in California per capita personal income as growth factors in computing a 2015-16 appropriation limit. 2015-16: Per Capita Cost of Living Change = 3.82 percent Population Change = 0.93 percent Per Capita Cost of Living converted to a ratio: 3.82 + 100 = 1.0382 100 Population converted to a ratio: 0.93 + 100 = 1.0093 100 Calculation of factor for FY 2015-16: 1.0382 x 1.0093 = 1.0479 3 EXHIBIT A Fiscal Year 2015-16 Attachment B Annual Percent Change in Population Minus Exclusions* January 1,2014 to January 1,2015 and Total Population,January 1,2015 Total County Percent Change --- Population Minus Exclusions --- Population City 2014-2015 1-1-14 1-1-15 1-1-2015 Los Angeles Agoura Hills 0.64 20,635 20,767 20,767 Alhambra 0.95 84,736 85,545 85,545 Arcadia 0.41 57,526 57,761 57,761 Artesia 0.41 16,695 16,763 16,849 Avalon 0.47 3,822 3,840 3,840 Azusa 2.11 48,405 49,425 49,425 Baldwin Park 0.39 76,749 77,047 77,047 Bell 0.41 35,987 36,135 36,135 Bellflower 0.42 77,777 78,106 78,106 Bell Gardens 0.45 42,685 42,875 42,875 Beverly Hills 0.40 34,693 34,833 34,833 Bradbury 0.46 1,082 1,087 1,087 Burbank 0.46 105,595 106,084 106,084 Calabasas 1.08 23,953 24,212 24,212 Carson 0.51 92,677 93,148 93,148 Cerritos 0.42 49,761 49,968 49,968 Claremont 0.97 35,932 36,282 36,282 Commerce 0.38 13,010 13,060 13,060 Compton 0.39 98,126 98,506 98,506 Covina 0.49 48,640 48,876 48,876 Cudahy 0.49 24,152 24,270 24,270 Culver City 0.44 39,597 39,773 39,773 Diamond Bar 0.43 56,426 56,668 56,668 Downey 0.43 113,417 113,900 113,900 Duarte 0.75 21,677 21,839 21,839 El Monte 0.57 115,118 115,774 115,774 El Segundo 0.57 16,903 17,000 17,000 Gardena 0.51 60,110 60,414 60,414 Glendale 1.67 195,903 199,182 199,182 Glendora 0.29 51,313 51,463 51,463 Hawaiian Gardens 0.57 14,462 14,545 14,545 Hawthorne 1.12 86,685 87,657 87,657 Hermosa Beach 0.07 19,758 19,772 19,772 Hidden Hills -0.05 1,902 1,901 1,901 Huntington Park 0.43 59,058 59,312 59,312 Industry 0.23 439 440 440 Inglewood 0.43 111,847 112,333 112,333 Irwindale 0.41 1,467 1,473 1,473 *Exclusions include residents on federal military installations and group quarters residents in state mental institutions,state and federal correctional institutions and veteran homes. 4 EXHIBIT A Fiscal Year 2015-16 Attachment B Annual Percent Change in Population Minus Exclusions* January 1,2014 to January 1,2015 and Total Population,January 1,2015 Total County Percent Change --- Population Minus Exclusions --- Population City 2014-2015 1-1-14 1-1-15 1-1-2015 La Canada Flintridge 0.23 20,544 20,592 20,592 La Habra Heights 0.31 5,422 5,439 5,439 Lakewood 0.42 81,261 81,601 81,601 La Mirada 0.66 49,198 49,521 49,521 Lancaster 0.65 155,090 156,099 160,784 La Puente 0.48 40,496 40,690 40,690 La Verne 2.48 32,241 33,042 33,042 Lawndale 0.48 33,242 33,403 33,403 Lomita 0.45 20,640 20,733 20,733 Long Beach 0.48 470,501 472,779 472,779 Los Angeles 1.09 3,911,307 3,953,775 3,957,022 Lynwood 0.52 71,012 71,381 71,381 Malibu 0.50 12,871 12,935 12,935 Manhattan Beach 0.36 35,633 35,763 35,763 Maywood 0.41 27,769 27,884 27,884 Monrovia 0.61 37,179 37,406 37,406 Montebello 0.86 63,555 64,104 64,104 Monterey Park 0.42 61,805 62,063 62,063 Norwalk 0.42 105,997 106,439 107,166 Palmdale 0.82 155,734 157,009 157,009 Palos Verdes Estates 0.44 13,670 13,730 13,730 Paramount 0.41 55,076 55,302 55,302 Pasadena 0.40 140,949 141,510 141,510 Pico Rivera 0.44 63,902 64,182 64,182 Pomona 0.49 151,683 152,419 152,419 Rancho Palos Verdes 0.44 42,360 42,547 42,564 Redondo Beach 0.51 67,749 68,095 68,095 Rolling Hills 0.42 1,896 1,904 1,904 Rolling Hills Estates 0.42 8,189 8,223 8,223 Rosemead 0.42 54,786 55,017 55,017 San Dimas 1.84 34,086 34,713 34,713 San Fernando 1.35 24,232 24,558 24,558 San Gabriel 0.46 40,332 40,517 40,517 San Marino 0.50 13,347 13,414 13,414 Santa Clarita 1.91 209,231 213,231 213,231 Santa Fe Springs 1.57 17,311 17,582 17,627 Santa Monica 1.14 92,229 93,283 93,283 Sierra Madre 0.32 11,098 11,133 11,133 Signal Hill 1.49 11,415 11,585 11,585 South El Monte 1.99 20,435 20,841 20,841 *Exclusions include residents on federal military installations and group quarters residents in state mental institutions,state and federal correctional institutions and veteran homes. 5 EXHIBIT A Fiscal Year 2015-16 Attachment B Annual Percent Change in Population Minus Exclusions* January 1,2014 to January 1,2015 and Total Population,January 1,2015 Total County Percent Change --- Population Minus Exclusions --- Population City 2014-2015 1-1-14 1-1-15 1-1-2015 South Gate 0.46 96,101 96,547 96,547 South Pasadena 0.58 26,022 26,174 26,174 Temple City 0.34 36,152 36,275 36,275 Torrance 0.44 147,782 148,427 148,427 Vernon 0.82 122 123 123 Walnut 0.44 30,124 30,257 30,257 West Covina 0.48 107,879 108,401 108,401 West Hollywood 2.09 35,090 35,825 35,825 Westlake Village 0.41 8,389 8,423 8,423 Whittier 0.43 86,577 86,948 86,948 Unincorporated 0.45 1,046,288 1,050,987 1,051,872 County Total 0.82 10,044,719 10,126,867 10,136,559 *Exclusions include residents on federal military installations and group quarters residents in state mental institutions,state and federal correctional institutions and veteran homes. 6 HdL.,,,A, THE CITY OF AZUSA EXHIBIT COREN&CONE NONRESIDENTIAL NEW CONSTRUCTION 2013/14 TO 2014/15 TAX YEARS-IN PARCEL NUMBER ORDER Prior Year Current Year Percent Parcel Use Category Owner Improvements lmprovments Change 23 Parcels Listed 84,220,012 94,596,087 +12.3% This calculation reflects the 2014/15 increase in taxable values for this city due to non-residential new construction as a percentage of the total taxable value increase(as of the 2014 lien year roll date). This percentage may be used as an alternative to the change in California per-capita personal income for calculating a taxing agency's annual adjustment of its Appropriation Limit pursuant to Article XIIIB of the State Constitution as Amended by Proposition 111 in June, 1990. Total Change in Non-Residential Valuation Due to New Development 10,376,075 Less Automatic 0.454%Assessors's Inflation Adjustment -47,107 Actual Change in Non-Residential Valuation 10,328,968 Change in Total Assessed Value 251,192,050 =Alternate 2015/16 Appropriations Limit Factor 4.11% Includes taxable primary parcels with known nonresidential use codes,no prior lien year transfers,and improvement value increases greater than 0.6% Change in Total Assessed Value is the assessed value change of the locally assessed secured and unsecured tax rolls. Data Source: L.A. County Assessor 2014/15 Secured Tax Rolls 7 Prepared On 3/6/2015 By MV This report is not to be used in support of debt issuance or continuing disclosure statements without the written consent of HdL,Coren&Cone Page 10 EXHIBIT A RESOLUTION NO. 14-C44 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA ESTABLISHING AN AMENDED APPROPRIATIONS LIMIT FOR THE FISCAL YEAR 2014-15 PURSUANT TO ARTICLE XIIIB OF THE CALIFORNIA CONSTITUTION WHEREAS, in June of 1990;the voters of the State of California enacted Proposition 11.1, "The Traffic Congestion Relief and Spending Limitation Act of 1990"; and WHEREAS, this Act amended Article XIIIB of the Constitution of the State of California regarding spending limitations of cities; and WHEREAS, Article XIIIB of the California Constitution provides that the total annual appropriations subject to limitation of each governmental entity, including this City,shall not exceed the appropriation limit of such entity of government for the prior year, adjusted for changes in the cost of living or personal income and population, except as otherwise provided for in said Article XIIIB and implementing State Statutes; and WHEREAS,pursuant to said Article XIIIB of said California Constitution,and Section 7900 et seq. of the California Government Code,the City is required to set its appropriation limit for each fiscal year; and WHEREAS, the Director of Administrative Services/CFO of the City of Azusa has caused a technical review to be made of the documentation for the City's said appropriation limitation, and has caused the numbers upon which the City's appropriation limit is based to be researched and said limit to be calculated; and WHEREAS,based on such calculations,as described in the attached documentation as Exhibit A and B; the Director of Administrative Services/CFO has determined the said appropriation limit and, pursuant to Section 7910 of the said California Government Code, has made available to the public the documentation used in the determination of said appropriation limit; and WHEREAS,the City Council elects to utilize said calculations,which are attached for reference, NOW,THEREFORE,BE IT RESOLVED by the City Council of the City of Azusa,California, that said appropriation limit for Fiscal Year 2014-15 shall be adopted in the amount of$217,571579 for said Fiscal Year. PASSED, APPROVED and ADOPTED this 215` day of July, 2014. iIi _ J` ✓4 osec •omero Rocha Mayor a EXHIBIT A ATTEST: r 7 Jeff e * - ce Cornejo, ,, . City Clerk STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES ) ss. CITY OF AZUSA ) I HEREBY CERTIFY that the foregoing Resolution No. 14-C44 was duly adopted by the City Council of the City of Azusa at a regular meeting thereof,held on the 21"day of July,2014,by the following vote of Council: AYES: COUNCILMEMBERS: GONZALES, CARRILLO, MACIAS, ALVAREZ, ROCHA NOES: COUNCILMEMBERS: NONE ABSENT: COUNCILMEMBERS: NONE VOW eff- LA-:itnce Cornejo, r., City Clewrk 9 Attachment 3 EXHIBIT B APPROPRIATIONS SUBJECT TO THE ANNUAL LIMIT FOR FISCAL YEAR 2015-16 A. PROCEEDS OF TAXES Property Tax $ 8,927,620 Non-Property Tax 18,830,610 Licenses and Permits 3,029,230 Intergovernmental Revenues 0 TOTAL PROCEEDS OF TAXES 30,787,460 B. EXCLUSION 0 C. NET INVESTED PROCEEDS OF TAXES 30,787,460 D. INTEREST ALLOCATION 24,150 E. APPROPRIATIONS SUBJECT TO LIMIT 30,811,610 F. APPROPRIATIONS LIMIT FOR FY 2015-16 (EXHIBIT A; 231,293,818 G. FY 2015-16 APPROPRIATIONS OVER/(UNDER)LIMIT $ (200,482,208) EXHIBIT B STATEMENT OF REVENUES BY FUND FY 2013 FY 2014 FY 2015 FY 2015 FY 2016 Actuals Actuals Revised Estimates Proposed 10(General Fund) 10(Property Tax) 4001 (Prop Tax Sec Current) 3,450,027 3,649,167 3,863,500 3,863,500 4,154,355 4002(Prop Tax in-lieu of VLF) 3,847,053 4,068,880 4,202,340 4,407,275 4,526,465 4005(Prop Tax/Unsecured/Current) 26,371 22,600 20,000 10,510 10,500 4010(Homeowner's Exemption) 28,985 27,527 18,000 27,330 27,300 4020(Prop Tax/Prior Year) (9,389) (16,834) (8,000) (15,000) (15,000) 4022(Prop Tax/Supplmntl Roll) 95,011 167,998 75,000 75,000 75,000 4040(Prop Tax/Penalty&Interest) 16,982 15,958 10,000 8,000 8,000 4050(Prop Tax/Redemption) 87,815 87,093 75,000 81,125 81,000 4070(Prop 1A Shift) 749,039 - - - - 4090(RDA Pass-Through/Stat Pmt) 40,208 60,655 - 126,540 60,000 4099(Property Tax/Other) 20,457 1,158 - - - 10(Property Tax) Totals 8,352,559 8,084,203 8,255,840 8,584,280 8,927,620 2 EXHIBIT B STATEMENT OF REVENUES BY FUND FY 2013 FY 2014 FY 2015 FY 2015 FY 2016 Actuals Actuals Revised Estimates Proposed 11 (Taxes/Non Property) 4101 (Taxes/General Sales&Use) 5,000,331 5,095,676 5,120,150 5,234,735 5,424,015 4103(Utility User Tax) 3,214,184 3,325,000 3,200,000 3,325,000 3,171,730 4104(Public Safety Aug Fund) 253,054 266,682 240,000 265,000 265,000 4105(Taxes/Transient Occupancy) 224,359 223,675 240,000 240,000 320,000 4106(In lieu UUT-APU) 117,681 116,178 119,000 116,000 116,000 4112(Taxes/Hazardous Waste) 466,608 473,651 410,000 390,000 410,000 4116(Taxes/Admission/APU) 2,005 8,408 7,000 7,000 7,000 4120(Taxes/Land Excavation) 1,019,220 930,122 975,000 975,000 975,000 4125(Taxes/Transfer) 223,017 126,572 100,000 125,000 125,000 4143(Franchise/Towing) 36,453 29,992 35,000 21,000 21,000 4145(Franchise/Cable TV) 275,888 263,535 240,000 240,000 240,000 4146(Franchise/Electric) 49,172 163,601 50,000 145,000 145,000 4147(Franchise/Gas) 91,011 94,676 110,000 95,000 95,000 4150(Franch/L&W Utility 2%) 1,149,341 1,161,612 1,123,905 1,123,905 1,074,975 4155(Franch/L&W Utility In-Lieu 8%) 2,904,233 2,941,461 3,073,385 3,073,385 3,095,990 4159(Franchise/Landfill) 291,010 369,757 300,000 300,000 300,000 4160(Franchise/Landfill/Expn) 29,140 30,500 35,000 35,000 35,000 4161 (Host Fee-MRF) - 357,397 643,825 643,825 698,880 4195(APU TEFRA) 190,605 194,417 198,305 198,305 202,270 4196(In-Lieu Sales Tax/Triad) - 20,000 20,000 20,000 20,000 11(Taxes/Non Property) Totals 15,537,312 16,192913 16,240,570 16,573,155 16,741,860 4101 (Taxes/General Sales&Use) 472,462 499,941 518,380 515,590 527,750 11(Taxes/Non Property) Totals 472,462 499,941 518,380 515,590 527,750 4101 (Taxes/General Sales&Use) 760,369 807,620 833,260 848,350 853,250 11(Taxes/Non Property) Totals 760,369 807,620 833,260 848,350 853,250 11 (Taxes/Non Property) 4101 (Taxes/General Sales&Use) 630,931 669,469 691,170 703,025 707,750 11 (Taxes/Non Property)Totals 630,931 669,469 691,170 703,025 707,750 Non Property Tax Total 17,401,074 18,169,942 18,283,380 18,640,120 18,830,610 3 EXHIBIT B STATEMENT OF REVENUES BY FUND FY 2013 FY 2014 FY 2015 FY 2015 FY 2016 Actuals Actuals Revised Estimates Proposed 12(License&Permits) 4110(Taxes/Business License) 1,983,634 1,922,139 1,900,000 1,900,000 1,850,000 4201 (Permits/Bldg) 932,020 1,070,358 825,000 825,000 750,000 4202(Permits/Automation Fee) 36,125 36,931 30,000 30,000 32,000 4205(Permits/Plumbing) 85,912 112,769 75,000 75,000 65,000 4210(Permits/Electrical) 92,376 108,856 85,000 85,000 80,000 4216(Permits/Mechanical) 49,367 62,032 35,000 40,000 43,000 4223(Permits/Bldg/Occupancy) 4,117 4,658 2,900 4,500 3,600 4224(Permits/Bldg/Other) 1,013 1,416 500 1,500 1,000 4235(Permits/Excavation) 25,302 18,153 10,000 8,000 15,000 4237(Permits/Public Works) 83,893 142,203 123,500 123,500 116,530 4240(Licenses/Animal) 22,871 18,028 40,000 40,000 40,000 4245(Permits/Conditional Use) 36,681 23,598 25,000 42,000 25,000 4249(Permits/Other) 84 103 100 100 100 5001 (Overburden) - - 5,000 - - 5238(Fireworks Permit) - 5,000 8,000 8,000 8,000 12(License&Permits) Total 3,353,395 3,526,245 3,165,000 3,182600 3,029,230' 4 EXHIBIT B STATEMENT OF REVENUES BY FUND FY 2013 FY 2014 FY 2015 FY 2015 FY 2016 Actuals Actuals Revised Estimates Proposed 10(General Fund) 4435(Interest Income) 50,283 9,420 - 2,000 10,000 03(Measure R-L.A.County) 14(Money&Property Use) 4435(Interest Income) 6,389 6,249 - - 6,000 14(Money&Property Use) Totals 6,389 6,249 - - 6,000 12(Gas Tax) 14(Money&Property Use) 4435(Interest Income) 3,366 255 5,000 500 500 14(Money&Property Use) Totals 3,366 255 5,000 500 500 14(Money&Property Use) 4435(Interest Income) (684) 1,067 11,655 2,100 2,100 14(Money&Property Use) Totals (684) 1,067 11,655 2,100 2,100 17(Prop C) 14(Money&Property Use) 4435(Interest Income) 9,737 8,953 16,570 5,500 5,500 14(Money&Property Use) Totals 9,737 8,953 16,570 5,500 5,500 19(Park-in-Lieu/Quimby) 14(Money&Property Use) 4435(Interest Income) 23 64 20 50 50 14(Money&Property Use) Totals 23 64 20 50 50 Interest Allocation Total 69,114 26,007 33,245 10,150 24,150 5 APPROVED COUNCIL MEETING Date, Of 4,u U * ZUSA. CONSENT ITEM E-11 TO: THE HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL VIA: TROY L. BUTZLAFF, ICMA-CM, CITY MANAGER FROM: SUSAN PARAGAS, DIRECTOR OF FINANCE DATE: JUNE 15, 2015 SUBJECT: GANN APPROPRIATIONS LIMIT FOR FY 2015-16 SUMMARY Pursuant to State Law each local government must adopt an Annual Appropriation Limit that limits the amount of tax proceeds that State and local agencies can appropriate each year. This action will approve a resolution adopting the City's Annual Appropriation Limit as required by law. RECOMMENDATION It is recommended that City Council take the following action: 1. Adopt Resolution 2015-C30: A Resolutions of the City Council of the City of Azusa, California, approving and adopting the Annual Gann Appropriations Limit for the Fiscal Year 2015-16 in the amount of$231,293,818. DISCUSSION In 1980, California voters adopted Article XIIIB of the California State Constitution, commonly referred to as the Gann Initiative or Gann Appropriations Limit, placing limits on the amount of tax proceeds that State and local agencies can appropriate each year. The City's limit is adjusted each year for inflation, population, and other factors. On June 5, 1990, Proposition 111 was voted into California Law. Among other provisions, Proposition 111 provided for changes in the calculation of the Gann Appropriation Limit. The annual adjustments to the spending limit were liberalized by Proposition 111 to be more closely linked to the rate of economic growth. Beyond local inflation and population factors, the Attachment 1 Azusa City Clerk Rcd. to19/x'/ S- CITY OF AZUSA AUDITORIUM USE Joir`oi, . r, In accordance with Resolution No. 14-C41, the charge for the use of the Civic 'Y Auditorium will be: $53.00/hr, during City's normal business hours; ) `,..----;', • I $106.00/hr, after 4:00 pm weekdays, all day weekends or holidays; an trrogc+` additional $51.00 per event will be charged for non-resident groups (25% it, ills discount for Azusa-based non-profit organizations). The capacity of the auditorium is 250. A custodian will be on site for all events with the exception of city sponsored events. ORG IZATION: Date requested 'T '` Hours requested: From 41::5110„‘To • zei Custodian Needed: YES NO Requirements (Other than opening doors and locking after use) Type offEEvent: • .. v"..1 Contact Person: 6 „, 'hone No.: (4, ;%) ..- Address: Ci ` t Code: Bill to: Q...06 Name: .‘m\Y'nu+ao- Phone No. Address: City: Zip Code: Applicant's Signature: 1111110!...,, . -, Title: Office Use Only: Date used: Hours used: Charges: - $ +$ ($ _ ) Charges:Total Hours(—)25%discount ifapplicuble,(+)$51.00 if applicable GRAND TOTAL Custodian time: ending Approved by: Name Signature: PRINT SIGN Custodian Paid _ __ Requested Check from Finance _ __mm__Milled _ Received FISCAL IMPACT: The fees and charges for the use of the Auditorium during the hours requested are as follows: After 4:00 P.M. - $106.00/hr. Additional per Event to non-resident groups - $51.00 per event Custodian - $14.00/hr. The estimated total amount of requested fees to be waived: $291.00 Prepared by: Juana Hernandez Assistant City Clerk Reviewed and Approved: Troy L. Butzlaff, ICMA-CM City Manager Attachments: Application from Foothill Transit Auditorium Policy Attachment 2 -.' 6. GENERAL STATEMENT OF POLICY REGARDING USE OF AZUSA AUDITORIUM BY NON - GOVERMENTAL GROUPS AND "—:,i 'i, - . , ORGANIZATIONS. O... '71/Fau `' `. . This policy statement is intended to provide general regulations applicable to usage of the Azusa Auditorium. City related activities and functions have priority over usage by any other group activity or function. GROUP AND EVENT LIMITATIONS: 1. Local Politicalgroups and organizations are eligible. 2. Religious services and events are eligible. 3. Organizations advocating the violent overthrow of the government of the United States are ineligible. 4. Individuals are ineligible. 5. Any sound shall be audible only within the area being used. 6. Alcoholic beverages or drugs are not permitted. 7. No event may extend beyond 10:00 p.m. 8. Commercial organizations intending meeting for profit making activities are ineligible. 9. Non—profit organizations, not otherwise listed above, are eligible providing they meet the following criteria: Proof of non—profit status is submitted with application. Acceptable proof in non — profit status is recognized by the Secretary of State, or if sufficient information, in the case of small, local, informal organizations, is provided for the appropriate city official to use in determining validity. 10. As part of criteria, all groups and organizations must be determined to he organized for cultural, educational or civic in nature. 11. Fees will be charged by the city for appropriate custodial and utility costs. 12. In no case shall using groups allow its activities to disturb public peace, morals, or welfare. 13. All activities shall be confined to the areas being used. 14. Admission fees or charges are not permitted. 15. Exceptions to any of the above general regulations must be with the consent of the City Council. APPROVED COUNCIL MEETING Date. * 'AZUSA' JOINT COUNCIL/SUCCESSOR AGENCY AGENDA ITEM F-1 TO: HONORABLE MAYOR AND COUNCIL MEMBERS/CHAIRPERSON AND SUCCESSOR AGENCY BOARD MEMBERS VIA: TROY L. BUTZLAFF, ICMA-CM, CITY MANAGER FROM: SUSAN PARAGAS, DIRECTOR OF FINANCE DATE: JUNE 15, 2015 SUBJECT: APPROVAL AND AUTHORIZATION TO EXECUTE RATIFICATION AND AMENDMENT AGREEMENT TO THE ENTERPRISE SITE PROMISSORY NOTE/LOAN AGREEMENT(229 S.AZUSA AVENUE)BETWEEN THE CITY OF AZUSA AND THE FORMER REDEVELOPMENT AGENCY OF THE CITY OF AZUSA SUMMARY On December 21, 2009, the former Redevelopment Agency (RDA) signed a promissory note to borrow funds from the City to purchase 229 S.Azusa Avenue(`Enterprise Site'). Redevelopment agencies were dissolved effective February 1, 2012 and loans between cities and their redevelopment agencies were ordered invalid. The City agreed to be the Successor Agency to the former RDA. However, Health and Safety Code Section 34191.4(b) authorizes the Successor Agency,upon receipt of a finding of completion,to apply to the Oversight Board for the Oversight Board's approval of loan agreements entered into between the City of Azusa and the former Redevelopment Agency of the City of Azusa, which agreements are deemed to be enforceable obligations upon the finding of the Oversight Board that the loan agreements were for legitimate redevelopment purposes. The Successor Agency received the finding of completion on May 31, 2013. This action requests the City Council and the Successor Agency Board to approve and adopt the resolutions approving the loan ratification between the City and Successor Agency regarding the re-entry of the Enterprise Site Promissory Note (`Loan Agreement'). RECOMMENDATION It is recommended that the City Council and Successor Agency each take the following actions: a) Adopt the City Resolution 2015-C31 approving the Ratification and Amendment Agreement of the Enterprise Site Loan Agreement between the City of Azusa and former Redevelopment Agency of the City of Azusa; b) Adopt the Successor Agency Resolution 2015-RI 1 approving the Ratification and Enterprise Site Loan Ratification June 15,2015 Page 2 Amendment Agreement of the Enterprise Site Loan Agreement between the City of Azusa and former Redevelopment Agency of the City of Azusa; c) Authorize the City Manager to enter into a Ratification and Amendment Agreement for this Loan Agreement on behalf of the City and Successor Agency,respectively, in order to allow for the re-entry of the Loan Agreement in accordance with the Dissolution Act; d) Authorize and direct the City Manager and Executive Director to transmit the executed ratified and amended Loan Agreement to the Oversight Board for approval; and e) Find that the loan of funds under the ratified and amended Loan Agreement was for legitimate purposes. ANALYSIS Pursuant to the provisions of the California Community Redevelopment Law (Health and Safety Code Section 33000 et seq.), the City Council of the City of Azusa activated the Redevelopment Agency of the City of Azusa (the "Redevelopment Agency") and subsequently adopted redevelopment plans for the Merged Central Business District&West End Redevelopment Project Areas ("Redevelopment Plans"). The City and Redevelopment Agency entered into various Loan Agreements,as further described in Attachment A to the attached Resolutions,whereby the City agreed to provide the Redevelopment Agency with various loans in order to assist the Redevelopment Agency to carry out its functions under the Community Redevelopment Law and to assist with implementation of the Redevelopment Plans. Assembly Bill 1X 26 ("AB 26"), enacted as part of the 2011-2012 State of California budget bill, and as modified by the Supreme Court of the State of California in the matter of California Redevelopment Association, et al. v. Ana Matosantos, et al., Case No. S194861 ("Legal Action"), dissolved and set out procedures for the wind-down of all redevelopment agencies throughout the State effective February 1,2012,and in June 2012,the California Legislature adopted Assembly Bill 1484 ("AB 1484," and collectively with AB 26, the"Dissolution Act")further modifying some of the procedures set forth in AB 26, and adding certain other procedures and requirements for the dissolution and wind-down of redevelopment agencies. The Successor Agency is the successor entity to the former Redevelopment Agency and,pursuant to the Dissolution Act, is responsible for the wind-down of the former Redevelopment Agency, including without limitation the performance and repayment of all enforceable obligations of the former Redevelopment Agency. Health and Safety Code Section 34171(d)(2), as modified by AB 1484, provides, with a few exceptions, that "enforceable obligation" does not include any agreements, contracts, or Enterprise Site Loan Ratification June 15,2015 Page 2 arrangements between the city, county, or city and county that created the redevelopment agency and the former redevelopment agency. Health and Safety Code Section 34179.7, added by AB 1484, provides that upon completion of certain requirements and payment of certain amounts as required by Sections 34179.6 and 34183.5, the Department of Finance("DOF")shall issue,within five business days,a finding of completion of the requirements of Section 34179.6 to the successor agency. Health and Safety Code Section 34191.4,also added by AB 1484,provides in part that,following issuance of a finding of completion by DOF, and upon application by the successor agency and approval by the oversight board, loan agreements entered into between the redevelopment agency and the city,county or city and county that created the redevelopment agency shall be deemed to be enforceable obligations provided that the oversight board makes a finding that the loan was for legitimate redevelopment purposes. In addition to establishing when a loan agreement will be deemed to be an enforceable obligation, Section 34191.4 further establishes certain restrictions and limitations on, among other things,the calculation of interest on the remaining principal amount of the loan,the amounts that can be repaid from time to time under the loan agreement,and requires that twenty percent of any loan repayment shall be deducted from the loan repayment amount and shall be transferred to a Low and Moderate Income Housing Asset Fund. FISCAL IMPACT There is no fiscal impact at this stage of this process. If the State Department of Finance, who makes the ultimate decision,approves the loan ratification,the loans listed in the resolutions will be an enforceable obligation of the Successor Agency. The interest rate shown on the amortization schedule is based on the original interest rate. However,the rate may change based on final judicial determination,thus,the interest charges will be recalculated at such time. Prepared by: Reviewed and Approved: Susan Paragas Troy L. Butzlaff, ICMA-CM Director of Finance City Manager Attachment: 1. City Council Resolution No.2015-C31:Approving Ratification and Amendment Agreement for the Enterprise Loan Agreement between the City of Azusa and former Redevelopment Agency of the City of Azusa. 2. Successor Agency Resolution No.2015-R11: Approving Ratification and Amendment Agreement for the Enterprise Loan Agreement between the City of Azusa and former Redevelopment Agency of the City of Azusa. 3. Original Loan Agreement between City and the former Redevelopment Agency RESOLUTION NO. 2015-C31 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA APPROVING RATIFICATION AND AMENDMENT AGREEMENT OF THE ENTERPRISE PROMISSORY NOTE/LOAN AGREEMENT BETWEEN THE CITY OF AZUSA AND THE FORMER REDEVELOPMENT AGENCY OF THE CITY OF AZUSA. WHEREAS, hcalth and Safety Code Section 34172, as modified by the opinion of the Supreme Court of the State of California in California Redevelopment Association, et al. v. Ana Matosantos, et al., Case No. S194861 ("Legal Action"), provides that all redevelopment agencies, including the Redevelopment Agency of the City of Azusa ("Redevelopment Agency"), were dissolved as of February 1, 2012; and WHEREAS, well in advance of the Redevelopment Agency's dissolution, the City of Azusa ("City") and Redevelopment Agency entered into a promissory note (`Loan Agreement'), as further described in Attachment A to this Resolution, whereby the City agreed to provide the Redevelopment Agency with a loan in order to assist the Redevelopment Agency to acquire the property located at 229 S. Azusa Avenue, Azusa, CA 91702 (`Enterprise Site'), and to assist with implementation of the redevelopment plans ("Redevelopment Plans") for the Merged Central Business District& West End Redevelopment Project Areas; and WHEREAS, Assembly Bill 1X 26 ("AB 26"), enacted as part of the 2011-2012 State of California budget bill, and as modified by the Legal Action, dissolved and set out procedures for the wind-down of all redevelopment agencies throughout the State effective February 1, 2012, and in June 2012, the California Legislature adopted Assembly Bill 1484 ("AB 1484," and collectively with AB 26, the "Dissolution Act") further modifying some of the procedures set forth in AB 26, and adding certain other procedures and requirements for the dissolution and wind-down of redevelopment agencies; and WHEREAS, The City of Azusa elected to serve as the successor agency to the Redevelopment Agency ("Successor Agency"), as provided in Oversight Board Resolution No. OB-01-12, dated May 3, 2012; and WHEREAS, the Successor Agency is the successor entity to the former Redevelopment Agency and, pursuant to the Dissolution Act, is responsible for the wind-down of the former Redevelopment Agency, including without limitation the performance and repayment of all enforceable obligations of the former Redevelopment Agency; and WHEREAS, Health and Safety Code Section 34171(d)(2), as modified by AB 1484, provides, with a few exceptions, that "enforceable obligation" does not include any agreements, contracts, or arrangements between the city, county, or city and county that created the redevelopment agency and the former redevelopment agency; and 45635 09000'8263727 1 WHEREAS, Health and Safety Code Section 34179.7, added by AB 1484, provides that upon completion of certain requirements and payment of certain amounts as required by Sections 34179.6 and 34183.5, the Department of Finance ("DOF") issued on May 31, 2013, a finding of completion of the requirements of Section 34179.6 to the successor agency; and WHEREAS, health and Safety Code Section 34191.4, also added by AB 1484, provides in part that, following issuance of a finding of completion by DOF, and upon application by the successor agency and approval by the oversight board, loan agreements entered into between the redevelopment agency and the city, county or city and county that created the redevelopment agency shall be deemed to be enforceable obligations provided that the oversight board makes a finding that the loan was for legitimate redevelopment purposes; and WHEREAS, in addition to establishing when a loan agreement will be deemed to be an enforceable obligation, Section 34191.4 further establishes certain restrictions and limitations on, among other things, the calculation of interest on the remaining principal amount of the loan, the amounts that can be repaid from time to time under the loan agreement, and requires that twenty percent of any loan repayment shall be deducted from the loan repayment amount and shall be transferred to a Low and Moderate Income Housing Asset Fund; and WHEREAS, the City and Successor Agency have agreed to enter into a Ratification and Amendment Agreement for the Loan Agreement in order to ratify the existence and validity of the Loan Agreement, and to establish their understanding and agreement as to the limitations and restrictions that will apply to the repayment to the City of all amounts due and owing the City by the former Redevelopment Agency under the Loan Agreement pursuant to the Dissolution Act; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AZUSA DOES HEREBY RESOLVE AS FOLLOWS: Section 1. Recitals. The Recitals set forth above are true and correct and are incorporated into this Resolution by this reference. Section 2. CEQA Compliance. The approval of this Loan Agreement through this Resolution does not commit the City to any action that may have a significant effect on the environment. As a result, such action does not constitute a project subject to the requirements of the California Environmental Quality Act. The City Clerk is authorized and directed to file a Notice of Exemption with the appropriate official of the County of Los Angeles, California, within five (5) days following the date of adoption of this Resolution. Section 3. Approval of Loan Agreement. The City Council hereby approves the execution of a Ratification and Amendment Agreement for this Loan Agreement, as listed in Attachment A to this Resolution, and authorizes and directs the City Manager to enter into a Ratification and Amendment Agreement for this Loan Agreement on behalf of the City in order to allow for this Loan Agreement to be recognized enforceable obligations in accordance with the Dissolution Act. 4563509000\82637271 Section 4. Interest Rate Calculation. The amortization schedule listed as Attachment B calculates the interest charges at the rate listed on the original Loan Agreement. However, if the final judicial determination orders an interest rate other than the original Loan Agreement interest rate,the amortization schedule will be recalculated accordingly. Section 5. Transmittal of Loan Agreements to Oversight Board. The City Manager is hereby authorized and directed to take any action necessary to carry out the purposes of this Resolution, including without limitation, cooperating with the Successor Agency to provide any documentation and evidence to the Oversight Board as necessary to obtain from the Oversight Board approval of the Loan Agreements, together with a finding that the loan of funds by the City to the former Redevelopment Agency under the Loan Agreements was for legitimate redevelopment purposes. Section 6. Severability. If any provision of this Resolution or the application of any such provision to any person or circumstance is held invalid, such invalidity shall not affect other provisions or applications of this Resolution that can be given effect without the invalid provision or application, and to this end the provisions of this Resolution are severable. The City Council declares that it would have adopted this Resolution irrespective of the invalidity of any particular portion of this Resolution. Section 7. Effectiveness. This Resolution shall take effect immediately upon its adoption. PASSED, APPROVED and ADOPTED this 15th day of June, 2015. okaRid /4A-s. oseph Romero Rocha Mayor ATTEST: dap, "fr. . • tl ce Cornejo, .r. f City Cler 45635.09000\8263727.1 STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES ) ss. CITY OF AZUSA ) I HEREBY CERTIFY that the foregoing Resolution No. 2015-C31 was duly adopted by the City Council of the City of Azusa at a regular meeting thereof, held on the 15th day of June, 2015, by the following vote of Council: AYES: COUNCILMEMBERS: GONZALES, CARRILLO, MACIAS, ALVAREZ, ROCHA NOES: COUNCILMEMBERS: NONE ABSENT: COUNCILMEMBERS: NONE 4•00._ 4111. J• r•, a Cornejo, J,., City Clerk APPROVED AS TO FORM: -� -- r Best Best & Krieger, Lin City Attdrney 45635 09000\8263727.1 PROMISSORY NOTE MERGED REDEVELOPMENT PROJECT AREA AZUSA, CALIFORNIA December 21,2009 For value received,the REDEVELOPMENT AGENCY OF THE CITY OF AZUSA,a public body corporate and politic("Agency"),promises to pay the CITY OF AZUSA, a municipal corporation and general law city organized and existing under the laws of the State of California("City"),the estimated sum of THREE MILLION THREE HUNDRED AND TEN THOUSAND DOLLARS AND NO/100($3,310,000),revised as necessary to reflect actual expenditures,with interest thereon from the date of execution of this Note at the annual interest rate of 6.5%.The principal and interest are payable annually. Any unpaid amounts will accrue annually and be added to principal. The Note is payable from tax increment revenues in excess of those pledged for Agency bonded indebtedness,property sales proceeds, bond proceeds designated to repay this note, and/or any other resources available to the Agency from which such payment may legally be made,allocated to and received by the Agency for the Merged Redevelopment Project Area.The term of the note shall be payable upon demand,unless extended by mutual consent of both parties. This note is issued in connection with the provision of funds to finance redevelopment activities of the Merged Redevelopment Project Area. The Merged Project provides for tax increment financing in accordance with the provisions of the California Health and Safety Code. The Agency is authorized,with the consent of the Board of Directors,to undertake certain actions which are necessary and incidental to carrying out the Redevelopment Plan which has previously been adopted by the City of Azusa,for purposes of the Merged Redevelopment Project area. The City Council has authorized the loan for purposes of funding property acquisitions,administrative expenses and project related activities. This note is issued under the authority and pursuant to the Community Redevelopment Law, commencing with Section 33600 of the Health and Safety Code of the State of California, as amended. Each payment shall be credited first to principal due and the remainder to interest;and interest shall thereupon cease upon the principal so credited.Any unpaid interest shall accrue and be added to the outstanding principal balance. In event of default in payment of any amount as herein provided, then the entire amount shall become due at the option of the City of Azusa. Principal and interest shall be payable in lawful money of the United States at Azusa, California. Demand,presentment for payment, protest and notice of protest are hereby waived. REDEVELOPMENT AGENCY OF THE CITY OF AZUSA By; 7 !� int Joseph R. Rocha, Chairperson PROPERTY ACQUISITION/CBD DOCUMENT IN U:AGENDAS.MINUTES&OTHER RELATED TO IT.CITY AGENDAS2009\DECEMBEP.21.EMBEDDED.DOC //ti , I /r RESOLUTION NO. 09-C 107 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA AUTHORIZING LOANS FOR PURPOSES OF THE MERGED REDEVELOPMENT PROJECT AREA WHEREAS, the Redevelopment Agency of the City of Azusa("Agency") is undertaking certain actions which are necessary and incidental to carrying out the Redevelopment Plan which has previously been adopted by the City of Azusa; and i WHEREAS, the Agency has incurred and will continue to incur obligations for such purpose; and WHEREAS, the City of Azusa is authorized, pursuant to Section 33620, et. seq., of the Health and Safety Code of the State of California to make loans to the Agency for the purposes of defraying said expenses; NOW,THEREFORE,BE IT RESOLVED by the City Council of the City of Azusa that: Section 1. Pursuant to the provisions of said Section 33620,et.seq.,of the Health and Safety Code, the City Council hereby authorizes to the Redevelopment Agency of the City of Azusa the following loan for the Merged Redevelopment Project. Section 2. The Agency shall accept and administer any funds loaned to it pursuant to this request in accordance with the provisions of Section 33620,et.seq.,of the Health and Safety Code. Section 3. Such loan shall be evidenced by a Note of the Agency containing the following terms,in addition to all usual and customary terms: LOAN PROJECT/AFFEC IED INTEREST I'ERM BORROW REPAYMENT AMOUNT FUND RATE FROM FUND SOURCE $3,310,000 Merged Project-CBD Capital 6.5% Payable City:General Tax Increment, Projects Fund upon Funds Sales Proceeds demand The loan listed herein is payable according to the terms of the Note. Payments will be made upon a demand made from the City to the Agency.Any unpaid amounts will accrue annually and be added to principal. The Note is payable from accumulated tax increment funds in excess of those pledged for payment of Agency bonded indebtedness,and/or from any other funds available to the Agency from which such payment may legally be made. The Note may be prepaid at any time without penalty. Section 4. The City Council of the City of Azusa is hereby authorized and directed to accept, on behalf of the Agency,the Note to the City of Azusa in accordance with the provision of Section 3 hereof. 7 Section 5. The City Clerk shall certify the adoption of this Resolution. PASSED AND ADOPTED this 21St day of December, 2009. /g--6 /// gf PtyJh R. Rocha,Mayor I HEREBY CERTIFY that the foregoing resolution no.09-C 107 was duly adopted by the City of Azusa at a regular meeting thereof,held on the 21St day of December,2009,by the following vote of the Council: AYES: COUNCIL MEMBERS: GONZALES, CARRILLO, MACIAS,HANKS NOES: COUNCIL MEMBERS: ROCHA ABSTAIN: COUNCIL MEMBERS: NONE ABSENT: COUNCIL MEMBERS: NONE Vera Mendoza,City Clerk 3t 3 RESOLUTION NO. 09-R63 A RESOLUTION OF THE REDEVELOPMENT AGENCY OF THE CITY OF AZUSA REQUESTING A LOAN FROM THE CITY OF AZUSA FOR PURPOSES OF THE MERGED REDEVELOPMENT PROJECT AREA WHEREAS,the Redevelopment Agency of the City of Azusa("Agency")is authorized to undertake certain actions which are necessary and incidental to the carrying out of the Redevelopment Plan which has previously been adopted by the City of Azusa, for purposes of the Merged Redevelopment Project Area; and WHEREAS, the Agency has incurred and will continue to incur obligations for such purpose; and WHEREAS, the City of Azusa is authorized, pursuant to Section 33620, et. seq., of the Health and Safety Code of the State of California to make loans to the Agency for the purposes of defraying said expenses; NOW,THEREFORE,BE IT RESOLVED by the Agency Members of the Redevelopment Agency of the City of Azusa that: Section 1. Pursuant to the provisions of said Section 33620,et.seq.,of the California State Health and Safety Code,the Agency Members hereby authorize the Redevelopment Agency of the City of Azusa to request a Loan from the City of Azusa for purposes of the Merged Redevelopment Project. • Section 2. The Agency pledges to accept and administer any funds loaned to it pursuant to this request in accordance with the provisions of Section 33620, et. seq., of the Health and Safety Code. Section 3. The Agency requests that authorization for repayment of the loan shall be evidenced by a Note (in the form attached as Exhibit A) of the Agency containing the following terms, in addition to all usual and customary terms: LOAN PROJECT/AFFECTED INTEREST 1'ERM BORROW REPAYMENT AMOUNT FUND RATE FROM FUND SOURCE $3,310,000 Merged Project-CBD Capital Payable City:General Tax Increment, Projects Fund 6.5/0 Upon Funds Sales Proceeds demand The loan listed herein is payable according to the terms of the Note. Payments will be made upon demand from the City to the Agency. Any unpaid amounts will accrue annually and be added to principal. The Note is payable from accumulated tax increment funds in excess of those pledged for payment of Agency bonded indebtedness,and/or from any other funds available to the Agency from which such payment may legally be made. The Note may be prepaid at any time without penalty. Section 4. The Chairperson of the Agency or his/her designee is hereby authorized and directed to execute, on behalf of the Agency, the Note to the City of Azusa in accordance with the provisions of Section 3 hereof. Section S. The Agency Secretary shall certify the adoption of this Resolution. PASSED AND ADOPTED this 2151 day of December,2009. Ar- 9„/ )_72.-/‘ oseph R. Rocha, Chairperson I HEREBY CERTIFY that the foregoing resolution no. 09-R63 was duly adopted by the Redevelopment Agency of the City of Azusa at a regular meeting held on the 21st day of December, 2009,by the following vote of the Agency Members: AYES: AGENCY MEMBERS: GONZALES, CARRILLO,MACIAS,HANKS NOES: AGENCY MEMBERS: ROCHA ABSTAIN: AGENCY MEMBERS: NONE ABSENT: AGENCY MEMBERS: NONE . ‘19"' Vera Mendoza, Secretary RESOLUTION NO. 09-R64 A RESOLUTION OF THE REDEVELOPMENT AGENCY OF THE CITY OF AZUSA APPROVING A PURCHASE AGREEMENT FOR THE PURCHASE OF CERTALN REAL PROPERTY GENERALLY LOCATED AT 229 S. AZUSA AVENUE (ENTERPRISE PROPERTY) WITHIN THE MERGED REDEVELOPMENT PROJECT AREA THE REDEVELOPMENT AGENCY OF THE CITY OF AZU$A DOES RESOLVE AS FOLLOWS: SECTION I. The Redevelopment Agency ("Agency") of the City of Azusa does hereby find,determine and declare as follows: A. The Agency has received an offer to purchase certain improved real property generally located at 229 S.Azusa Avenue("Property"); B. The Property is located in the Agency's Merged Redevelopment Project Area (the "Project Area") under the Redevelopment PIan of the City of Azusa; C. The Agency desires to purchase the Property on the terms and conditions set forth in the Purchase Agreement; D. The Agency is authorized to acquire the Property for purposes of redevelopment pursuant to Section 33391 of the Community Redevelopment law (Health & Safety Code §33000, et seq); • E. The acquisition of the Property will further the health, safety and general welfare of the residents of Azusa; F. This agreement pertains to and affects the ability of the Agency to finance its activities and carry out its statutory obligations and the goals of the Redevelopment Plan. It is intended to be a contract within the meaning of Government Code§53511; and G. In taking this action, the Agency has determined that the acquisition of the property is not a "project" under the provisions of the California Environmental Quality Act, the California Environmental Quality Act Guidelines (Title 14 C.C.R. §15004) and the City of Azusa's environmental procedures. SECTION 2. Based on all of the foregoing, the Redevelopment Agency of the City of Azusa hereby approves that certain Purchase Agreement for the purchase of property generally located at 229 S.Avenue in substantially the same form as the agreement attached hereto as Exhibit "B" and incorporated herein by reference. The Agency further authorizes the Chairperson of the Agency to execute said agreement in substantially the same form as depicted on Exhibit"A". SECTION 3. A copy of the Purchase Agreement, executed by the Chairperson and the Seller of the Property shall be kept on file at City Hall. Staff is directed to do all that is necessary to effectuate the intent of the Agreement and consummate the purchase of the Property. • SECTION 4. The Agency Secretary shall certify the adoption of this Resolution. PASSED AND APPROVED this 215t day of December,2009. .Joseph R. Rocha, Chairman I HEREBY CERTIFY that the foregoing Resolution no. 09-R64 was duly passed, approved, and adopted by the Board of Directors of the Redevelopment Agency of the City of Azusa, at a regular meeting of said Board held on the 2151 day of December, 2009, by the following vote of the Board: AYES: BOARDMEMBERS: GONZALES, CARRILLO, MACIAS, HANKS NOES: BOARDMEMBERS: ROCHA ABSTAIN: BOARDMEMBERS: NONE ABSENT: BOARDMEMBERS: NONE 7 Vera Mendoza. Secretary 'AZUSA' AGENCY AGENDA ITEM TO: THE HONORABLE CHAIRPERSON AND MEMBERS OF THE AGENCY BOARD FROM: KURT E.CHRISTIANSEe0NOMIC AND COMMUNITY DEVELOPMENT DIRECTOR VIA: F.M. DELACH, CITY MANAGER/EXECUTIVE DIRECTOR/09 DATE: DECEMBER 21, 2009 SUBJECT: PURCHASE AGREEMENT FOR THE ACQUISITION OF THE REAL PROPERTY LOCATED AT 229 S. AZUSA AVENUE(ENTERPRISE PROPERTY) RECOMMENDATION It is recommended that the Agency Board adopt a resolution approving the Purchase Agreement for the acquisition of the property located 229 S.Azusa Avenue (Enterprise Property). BACKGROUND In order to eliminate blight in the Central Business District, the Agency Board adopted the Amended and Restated Redevelopment Plan for the Merged Central Business District and West End Redevelopment Project Area("Project Area"),in 2003. One vehicle for the elimination of blight is the assemblage of improved,odd- shaped parcels into a single,larger"squared-off'parcel. Such assemblage can have the economic benefit of: (a)eliminating any functional inefficiency or obsolescence caused by the"odd-shaped"nature of a parcel,and (b)creating a larger parcel that can accommodate certain projects(i.e.hotel development)that smaller parcels would be unable to accommodate due to their size. In late August of 2009,the subject property formerly used by Enterprise Rent-A-Car for rental and servicing of automobiles became vacant. This use is not allowed under the current zoning designation and their business license expires in December 2009. Although the permit could have been renewed at this time, Enterprise vacated the premises several months ago and it appears a renewal will not take place, at which time, the property reverts to the current zone uses (commercial and residential). In early September 2009, and at the request of the Agency Board, staff began negotiations for the acquisition of the subject property ENTERPRISE PROPERTY ' The property located at 229 S. Azusa Avenue ("Enterprise Property") is situated within the Redevelopment Project Area,and is improved with a vacant office and car servicing facility with surface parking. The subject property is an"L"shaped site made up of three parcels(APNs 8614-014-056, 057 and 058)totaling 108,665 square feet, or 2.49 acres zoned for both residential and commercial uses. It is a corner site, adjacent to the freeway off ramp, with excellent exposure and accessibility to a main thoroughfare. The site has excellent exposure from the Foothill Freeway(Interstate 210). The property is vacant,and is owned by Lillie M.Rogers Trustee of the Lillie M.Rogers Trust("Sellers"). Assemblage of this parcel,with additional adjoining parcels, could produce a single parcel available for a future commercial project which could produce the"highest and best"use of the subject site. At the direction of the Agency Board,Marvin E.Lopata&Associates,Inc.,appraised the property on October 8,2009,and determined its fair market value to be$3,810,000. Agency staff and the property owners,Lillie M. Rogers Trustee of the Lillie M. Rogers Trust('Seller"),have negotiated,subject to Agency Board approval,a purchase price of$3,300,000 (Exhibit"A": Purchase Agreement). PURCHASE TERMS • Purchase Price is $3,300,000 due at the close of escrow. • Buyer shall have a 90-day due diligence period and escrow shall close within 30 days thereafter. Property is being sold in"As Is"condition subject to buyers contingencies. • All parties shall cooperate with 1031 exchanges (if any) at no cost or delay to the cooperating party. Seller will provide Buyer any relevant information relating to the property currently in Sellers possession. • City shall provide Buyer with a"Condemnation Letter" language to be agreeable to all parties. The sale is contingent upon a Planning Commission 65402 finding of conformance to the City of Azusa's General Plan. It is anticipated that the Planning Commission will consider the matter on December 30,2009. FISCAL IMPACT The cost for this acquisition is approximately$3,310,000 including land acquisition,escrow costs(title report, etc). Under the terms of the agreement, the Agency will deposit into escrow the sum of$50,000 when both parties have executed the agreement. Within 5 business days after the 90-day due diligence period,the Agency will deposit an additional $50,000 into to escrow. The total sum of$100,000 will be applied toward the purchase price at the close of escrow. The RDA lack sufficient funds to acquire the Enterprise site at this time.Therefore,it is proposed that the funds should come in the form of a loan from the City's General Fund to the Agency.This loan is proposed as a short term(no more than two years)interest bearing(6.5%)loan that would be evidenced in the form of a promissory note. The loan will be payable initially from the proceeds of selling the property to a private Developer. Any remaining balance will be payable from tax increment. Unpaid amounts will accrue interest annually,which will be added to principal. Any funds derived from the sale of properties acquired with these funds will first be pledged to payment of the loan. The loan terms are summarized as follows: LOAN PROJECT/AFFECTED INTEREST TERM BORROW ' REPAYMENT AMOUNT FUND RATE FROM FUND SOURCES $3,310,000 Merged Project-CBD Payable City: General Tax Increment, Capital Projects Fund 6.5% upon Funds Sales Proceeds demand A budget amendment reflecting this transaction is also attached for approval. FISCAL IMPACT Action will require a short term investment of City General and Rosedale Fund reserves in a loan to the Redevelopment Agency. Interest shall be payable at 6.5%interest for the term of the loan. Attachments: "A" Purchase Agreement `B" Resolution Approving Purchase "C" Plot Map "D" Resolution of Agency Requesting Loan from City "E" Resolution of City Authorizing Loan to Agency "F" Resolution Of City Appropriating Funds for Loan "G" Resolution of Agency Approving Appropriation of Loan Funds for "H" Promissory Note GENERAL FUND ADVANCE TO REDEVELOPMENT - $3,310,000.00 6.5% Interest BEGINNING ENDING LOAN LOAN 6.5% LOAN YEAR END BALANCE PAYMENT INTEREST PRINCIPAL BALANCE 12/21/2009 $3,310,000.00 $0.00 $0.00 $0.00 $3,310,000.00 6/30/2010 $3,310,000.00 $0.00 $111,995.89 ($111,995.89) $3,421,995.89 3/7/2011 $3,421,995.89 $0.00 $152,349.13 ($152,349.13) $3,574,345.02 6/30/2011 $3,574,345.02 $0.00 $70,080.60 ($70,080.60) $3,644,425.62 6/30/2012 $3,644,425.62 $0.00 $236,887.67 ($236,887.67) $3,881,313.29 6/30/2013 $3,881,313.29 $0.00 $252,285.36 ($252,285.36) $4,133,598.65 6/30/2014 $4,133,598.65 $0.00 $268,683.91 ($268,683.91) $4,402,282.56 6/30/2015 $4,402,282.56 $0.00 $286,148.37 ($286,148.37) $4,688,430.93 TOTALS $0.00 $1,378,430.93 ($1,378,430.93) RESOLUTION NO. 2015-R11 RESOLUTION OF THE SUCCESSOR AGENCY TO THE REDEVELOPMENT AGENCY OF THE CITY OF AZUSA APPROVING THE RATIFICATION AND AMENDMENT OF THE ENTERPRISE PROMISSORY NOTE/LOAN AGREEMENT BETWEEN THE CITY OF AZUSA AND THE FORMER REDEVELOPMENT AGENCY OF THE CITY OF AZUSA WHEREAS, Health and Safety Code Section 34172, as modified by the opinion of the Supreme Court of the State of California in California Redevelopment Association, et al. v. Ana Matosantos, et al., Case No. 5194861 ("Legal Action"), provides that all redevelopment agencies, including the Redevelopment Agency of the City of Azusa ("Redevelopment Agency"), were dissolved as of February 1, 2012; and WHEREAS, well in advance of the Redevelopment Agency's dissolution, the City of Azusa("City") and Redevelopment Agency entered into a promissory note (`Loan Agreement'), as further described in Attachment A to this Resolution, whereby the City agreed to provide the Redevelopment Agency with a loan in order to assist the Redevelopment Agency to acquire the property located at 229 S. Azusa Avenue, Azusa, CA 91702 (`Enterprise Site'), and to assist with implementation of the redevelopment plans ("Redevelopment Plans") for the Merged Central Business District& West End Redevelopment Project Areas; and WHEREAS, Assembly Bill 1X 26 ("AB 26"), enacted as part of the 2011-2012 State of California budget bill, and as modified by the Legal Action, dissolved and set out procedures for the wind-down of all redevelopment agencies throughout the State effective February 1, 2012, and in June 2012, the California Legislature adopted Assembly Bill 1484 ("AB 1484," and collectively with AB 26, the "Dissolution Act") further modifying some of the procedures set forth in AB 26, and adding certain other procedures and requirements for the dissolution and wind-down of redevelopment agencies; and WHEREAS, The City of Azusa elected to serve as the successor agency to the Redevelopment Agency ("Successor Agency"), as provided in Oversight Board Resolution No. OB-01-12, dated May 3, 2012; and WHEREAS, the Successor Agency is the successor entity to the former Redevelopment Agency and, pursuant to the Dissolution Act, is responsible for the wind-down of the former Redevelopment Agency, including without limitation the performance and repayment of all enforceable obligations of the former Redevelopment Agency; and WHEREAS, Health and Safety Code Section 34171(d)(2), as modified by AB 1484, provides, with a few exceptions, that "enforceable obligation" does not include any agreements, contracts, or arrangements between the city, county, or city and county that created the redevelopment agency and the former redevelopment agency; and 45635.09000\8263491.1 WHEREAS, Health and Safety Code Section 34179,7, added by AB 1484, provides that upon completion of certain requirements and payment of certain amounts as required by Sections 34179.6 and 34183.5, the Department of Finance ("DOF") issued on May 31, 2013, a finding of completion of the requirements of Section 34179.6 to the successor agency; and WHEREAS, Health and Safety Code Section 34191.4, also added by AB 1484,provides in part that, following issuance of a finding of completion by DOF, and upon application by the successor agency and approval by the oversight board, loan agreements entered into between the redevelopment agency and the city, county or city and county that created the redevelopment agency shall be deemed to be enforceable obligations provided that the oversight board makes a finding that the loan was for legitimate redevelopment purposes; and WHEREAS, in addition to establishing when a loan agreement will be deemed to be an enforceable obligation, Section 34191.4 further establishes certain restrictions and limitations on, among other things, the calculation of interest on the remaining principal amount of the loan, the amounts that can be repaid from time to time under the loan agreement, and requires that twenty percent of any loan repayment shall be deducted from the loan repayment amount and shall be transferred to a Low and Moderate Income Housing Asset Fund; and WHEREAS, the City and Successor Agency have agreed to enter into a Ratification and Amendment Agreement for each of the Loan Agreement in order to ratify the existence and validity of the Loan Agreement, and to establish their understanding and agreement as to the limitations and restrictions that will apply to the repayment to the City of all amounts due and owing the City by the former Redevelopment Agency under the Loan Agreement pursuant to the Dissolution Act; NOW, THEREFORE, THE SUCCESSOR AGENCY TO THE REDEVELOPMENT AGENCY OF THE CITY OF AZUSA DOES HEREBY RESOLVE AS FOLLOWS: Section 1. Recitals. The Recitals set forth above are true and correct and are incorporated into this Resolution by this reference. Section 2. CEOA Compliance. The approval of this Loan Agreement through this Resolution does not commit the Successor Agency to any action that may have a significant effect on the environment. As a result, such action does not constitute a project subject to the requirements of the California Environmental Quality Act. The City Clerk is authorized and directed to file a Notice of Exemption with the appropriate official of the County of Los Angeles, California, within five(5)days following the date of adoption of this Resolution. Section 3. Approval of Loan Agreement. The Successor Agency hereby approves the execution of a Ratification and Amendment Agreement for this Loan Agreement, as listed in Attachment A to this Resolution, and authorizes and directs the Executive Director to enter into a Ratification and Amendment Agreement for this Loan Agreement on behalf of the Successor Agency in order to allow for this Loan Agreement to be recognized enforceable obligations in accordance with the Dissolution Act. 45635.09000\8263491.I Section 4. Interest Rate Calculation. The amortization schedule listed as Attachment B calculates the interest charges at the rate listed on the original Loan Agreement. However, if the final judicial determination orders an interest rate other than the original Loan Agreement interest rate, the amortization schedule will be recalculated accordingly. Section 5. Transmittal of Loan Agreement to Oversight Board. The Executive Director is hereby authorized and directed to take any action necessary to carry out the purposes of this Resolution, including without limitation, cooperating with the City of Azusa to provide any documentation and evidence to the Oversight Board as necessary to obtain from the Oversight Board approval of this Loan Agreement, together with a finding that the loan of funds by the City to the former Redevelopment Agency under the Loan Agreement was for legitimate redevelopment purposes. Section 6. Severability. If any provision of this Resolution or the application of any such provision to any person or circumstance is held invalid, such invalidity shall not affect other provisions or applications of this Resolution that can be given effect without the invalid provision or application, and to this end the provisions of this Resolution are severable. The Successor Agency declares that it would have adopted this Resolution irrespective of the invalidity of any particular portion of this Resolution. Section 7. Effectiveness. This Resolution shall take effect immediately upon its adoption. PASSED, APPROVED and ADOPTED this 15th day of June, 2015. l4 / oseph Romero Rocha Chairperson ATTEST: Jef1re a u Cornejo, Secretary 45635 09000\8261491 1 STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES ) ss. CITY OF AZUSA ) I HEREBY CERTIFY that the foregoing Resolution No. 2015-R11 was duly adopted by the Board of the Successor Agency to the former Redevelopment Agency of the City of Azusa at a regular meeting thereof, held on the 15th day of June, 2015, by the following vote of Board: AYES: BOARDMEMBERS: GONZALES, CARRILLO, MACIAS, ALVAREZ, ROCHA NOES: BOARDMEMBERS: NONE ABSENT: BOARDMEMBERS: NONE // / �► a .,yam. Cornejo, Jr / s Secretary APPROVED AS TO FORM: A Best est& Krieger, LLL City ttomey 45635 09000\8263491 1 PROMISSORY NOTE MERGED REDEVELOPMENT PROJECT AREA AZUSA, CALIFORNIA December 21,2009 For value received,the REDEVELOPMENT AGENCY OF THE CITY OF AZUSA,a public body corporate and politic("Agency"),promises to pay the CITY OF AZUSA, a municipal corporation and general law city organized and existing under the laws of the State of California("City"), the estimated sum of THREE MILLION THREE HUNDRED AND TEN THOUSAND DOLLARS AND NO/I 00($3,310,000),revised as necessary to reflect actual expenditures,with interest thereon from the date of execution of this Note at the annual interest rate of 6.5%.The principal and interest are payable annually. Any unpaid amounts will accrue annually and be added to principal. The Note is payable from tax increment revenues in excess of those pledged for Agency bonded indebtedness,property sales proceeds, bond proceeds designated to repay this note, and/or any other resources available to the Agency from which such payment may legally be made,allocated to and received by the Agency for the Merged Redevelopment Project Area.The term of the note shall be payable upon demand,unless extended by mutual consent ofboth parties. This note is issued in connection with the provision of funds to finance redevelopment activities of the Merged Redevelopment Project Area. The Merged Project provides for tax increment financing in accordance with the provisions of the California Health and Safety Code. The Agency is authorized,with the consent of the Board of Directors,to undertake certain actions which are necessary and incidental to carrying out the Redevelopment Plan which has previously been adopted by the City of Azusa,for purposes of the Merged Redevelopment Project area. The City Council has authorized the loan for purposes of funding property acquisitions,administrative expenses and project related activities. This note is issued under the authority and pursuant to the Community Redevelopment Law, commencing with Section 33600 of the Health and Safety Code of the State of California, as amended. Each payment shall be credited first to principal due and the remainder to interest;and interest shall thereupon cease upon the principal so credited.Any unpaid interest shall accrue and be added to the outstanding principal balance. In event of default in payment of any amount as herein provided, then the entire amount shall become due at the option of the City of Azusa. Principal and interest shall be payable in lawful money of the United States at Azusa, California. Demand, presentment for payment,protest and notice of protest are hereby waived. REDEVELOPMENT AGENCY OF THE CITY OF AZUSA By: A-ul% /Zat Joseph R. Rocha, Chairperson PROPERTY ACQUISITION/CBD DOCUMENT IN UAGENDAS.MINUTES d OTHER RELATED TO IT\CITY AGENDAS`2009\DECEMBER 2I.EMBEDDED.DOC { RESOLUTION NO. 09-C107 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA AUTHORIZING LOANS FOR PURPOSES OF THE MERGED REDEVELOPMENT PROJECT AREA WHEREAS, the Redevelopment Agency of the City of Azusa("Agency") is undertaking certain actions which are necessary and incidental to carrying out the Redevelopment Plan which has previously been adopted by the City of Azusa; and WHEREAS, the Agency has incurred and will continue to incur obligations for such purpose; and WHEREAS, the City of Azusa is authorized, pursuant to Section 33620, et. seq., of the Health and Safety Code of the State of California to make loans to the Agency for the purposes of defraying said expenses; NOW,THEREFORE,BE IT RESOLVED by the City Council of the City of Azusa that: Section 1. Pursuant to the provisions of said Section 33620,et.seq.,of the Health and Safety Code, the City Council hereby authorizes to the Redevelopment Agency of the City of Azusa the following loan for the Merged Redevelopment Project. Section 2. The Agency shall accept and administer any funds loaned to it pursuant to this request in accordance with the provisions of Section 33620,et.seq.,of the Health and Safety Code. Section 3. Such loan shall be evidenced by a Note of the Agency containing the following terms,in addition to all usual and customary terms: LOAN PROJECT/AFFECTED INTEREST TERM BORROW REPAYMENT AMOUNT FUND RATE FROM FUND SOURCE $3,310,000 Merged Project-CBD Capital 6.5% Payable City:General Tax Increment, Projects Fund upon Funds Sales Proceeds demand The loan listed herein is payable according to the terms of the Note. Payments will be made upon a demand made from the City to the Agency.Any unpaid amounts will accrue annually and be added to principal. The Note is payable from accumulated tax increment funds in excess of those pledged for payment of Agency bonded indebtedness,and/or from any other funds available to the Agency from which such payment may legally be made. The Note may be prepaid at any time without penalty. Section 4. The City Council of the City of Azusa is hereby authorized and directed to accept, on behalf of the Agency,the Note to the City of Azusa in accordance with the provision of Section 3 hereof. Section 5. The City Clerk shall certify the adoption of this Resolution. PASSED AND ADOPTED this 21'1 day of December,2009. J seph R. Rocha,Mayor I HEREBY CERTIFY that the foregoing resolution no.09-C 107 was duly adopted by the City of Azusa at a regular meeting thereof,held on the 21'day of December,2009,by the following vote of the Council: AYES: COUNCIL MEMBERS: GONZALES, CARRILLO, MACIAS,HANKS NOES: COUNCIL MEMBERS: ROCHA ABSTAIN: COUNCIL MEMBERS: NONE ABSENT: COUNCIL MEMBERS: NONE derr .► r Vera Mendoza,City Clerk RESOLUTION NO. 09-R63 A RESOLUTION OF THE REDEVELOPMENT AGENCY OF THE CITY OF AZUSA REQUESTING A LOAN FROM THE CITY OF AZUSA FOR PURPOSES OF THE MERGED REDEVELOPMENT PROJECT AREA WHEREAS,the Redevelopment Agency of the City of Azusa("Agency")is authorized to undertake certain actions which are necessary and incidental to the carrying out of the Redevelopment Plan which has previously been adopted by the City of Azusa, for purposes of the Merged Redevelopment Project Area; and WHEREAS, the Agency has incurred and will continue to incur obligations for such purpose; and WHEREAS, the City of Azusa is authorized, pursuant to Section 33620, et. seq., of the Health and Safety Code of the State of California to make loans to the Agency for the purposes of defraying said expenses; NOW,THEREFORE,BE IT RESOLVED by the Agency Members of the Redevelopment Agency of the City of Azusa that: Section 1. Pursuant to the provisions of said Section 33620,et.seq.,of the California State Health and Safety Code,the Agency Members hereby authorize the Redevelopment Agency of the City of Azusa to request a Loan from the City of Azusa for purposes of the Merged Redevelopment Project. Section 2. The Agency pledges to accept and administer any funds loaned to it pursuant to this request in accordance with the provisions of Section 33620, et. seq., of the Health and Safety Code. Section 3. The Agency requests that authorization for repayment of the loan shall be evidenced by a Note (in the form attached as Exhibit A) of the Agency containing the following terms, in addition to all usual and customary terms: LOAN PROJECT/AFFECTED INTEREST TERM BORROW REPAYMENT AMOUNT FUND RATE FROM FUND SOURCE $3,310,000 Merged Project-CBD Capital Payable City:General Tax Increment, Projects Fund 6.5% Upon Funds Sales Proceeds demand The loan listed herein is payable according to the terms of the Note. Payments will be made upon demand from the City to the Agency. Any unpaid amounts will accrue annually and be added to principal. The Note is payable from accumulated tax increment funds in excess of those pledged for payment of Agency bonded indebtedness,and/or from any other funds available to the Agency from which such payment may legally be made. The Note may be prepaid at any time without penalty. Section 4. The Chairperson of the Agency or his/her designee is hereby authorized and directed to execute, on behalf of the Agency, the Note to the City of Azusa in accordance with the provisions of Section 3 hereof. Section S. The Agency Secretary shall certify the adoption of this Resolution. PASSED AND ADOPTED this 215`day of December,2009. f)_, oseph R. Rocha, Chairperson I HEREBY CERTIFY that the foregoing resolution no. 09-R63 was duly adopted by the Redevelopment Agency of the City of Azusa at a regular meeting held on the 21St day of December, 2009,by the following vote of the Agency Members: AYES: AGENCY MEMBERS: GONZALES, CARRILLO,MACIAS, HANKS NOES: AGENCY MEMBERS: ROCHA ABSTAIN: AGENCY MEMBERS: NONE ABSENT: AGENCY MEMBERS: NONE ���-- Vera Mendoza, Secretary RESOLUTION NO. 09-R64 A RESOLUTION OF THE REDEVELOPMENT AGENCY OF THE CITY OF AZUSA APPROVING A PURCHASE AGREEMENT FOR THE PURCHASE OF CERTAIN REAL PROPERTY GENERALLY LOCATED AT 229 S. AZUSA AVENUE (ENTERPRISE PROPERTY) WITHIN THE MERGED REDEVELOPMENT PROJECT AREA THE REDEVELOPMENT AGENCY OF THE CITY OF AZUSA DOES RESOLVE AS FOLLOWS: SECTION 1. The Redevelopment Agency ("Agency") of the City of Azusa does hereby find, determine and declare as follows: A. The Agency has received an offer to purchase certain improved real property generally located at 229 S.Azusa Avenue("Property"); B. The Property is located in the Agency's Merged Redevelopment Project Area (the "Project Area")under the Redevelopment Plan of the City of Azusa; C. The Agency desires to purchase the Property on the terms and conditions set forth in the Purchase Agreement; D. The Agency is authorized to acquire the Property for purposes of redevelopment pursuant to Section 33391 of the Community Redevelopment law (Health & Safety Code §33000, et seq); E. The acquisition of the Property will further the health, safety and general welfare of the residents of Azusa; F. This agreement pertains to and affects the ability of the Agency to finance its activities and carry out its statutory obligations and the goals of the Redevelopment Plan. It is intended to be a contract within the meaning of Government Code§53511;and G. In taking this action, the Agency has determined that the acquisition of the property is not a "project" under the provisions of the California Environmental Quality Act, the California Environmental Quality Act Guidelines (Title 14 C.C.R. §15004) and the City of Azusa's environmental procedures. SECTION 2. Based on all of the foregoing, the Redevelopment Agency of the City of Azusa hereby approves that certain Purchase Agreement for the purchase of property generally located at 229 S. Avenue in substantially the same form as the agreement attached hereto as Exhibit "B" and incorporated herein by reference. The Agency further authorizes the Chairperson of the Agency to execute said agreement in substantially the same form as depicted on Exhibit "A". SECTION 3. A copy of the Purchase Agreement, executed by the Chairperson and the Seller of the Property shall be kept on file at City Hall. Staff is directed to do all that is necessary to effectuate the intent of the Agreement and consummate the purchase of the Property. SECTION 4. The Agency Secretary shall certify the adoption of this Resolution. PASSED AND APPROVED this 21S`day of December,2009. Joseph R. Rocha, Chairman I HEREBY CERTIFY that the foregoing Resolution no. 09-R64 was duly passed, approved, and adopted by the Board of Directors of the Redevelopment Agency of the City of Azusa, at a regular meeting of said Board held on the 2151 day of December, 2009, by the following vote of the Board: AYES: BOARDMEMBERS: GONZALES, CARRILLO,MACIAS,HANKS NOES: BOARDMEMBERS: ROCHA ABSTAIN: BOARDMEMBERS: NONE ABSENT: BOARDMEMBERS: NONE ge Vera Mendoza, Secretary dr 401."- 5511044: AZUSA" AGENCY AGENDA ITEM TO: THE HONORABLE CHAIRPERSON AND MEMBERS OF THE AGENCY BOARD FROM: KURT E.CHRISTIANSENKONOMIC AND COMMUNITY DEVELOPMENT DIRECTOR VIA: F.M. DELACH, CITY MANAGER/EXECUTIVE DIRECTOR/MV DATE: DECEMBER 21, 2009 SUBJECT: PURCHASE AGREEMENT FOR THE ACQUISITION OF THE REAL PROPERTY LOCATED AT 229 S. AZUSA AVENUE(ENTERPRISE PROPERTY) RECOMMENDATION It is recommended that the Agency Board adopt a resolution approving the Purchase Agreement for the acquisition of the property located 229 S.Azusa Avenue (Enterprise Property). BACKGROUND In order to eliminate blight in the Central Business District, the Agency Board adopted the Amended and Restated Redevelopment Plan for the Merged Central Business District and West End Redevelopment Project Area("Project Area"),in 2003. One vehicle for the elimination of blight is the assemblage of improved,odd- shaped parcels into a single,larger"squared-off'parcel. Such assemblage can have the economic benefit of: (a)eliminating any functional inefficiency or obsolescence caused by the"odd-shaped"nature of a parcel,and (b)creating a larger parcel that can accommodate certain projects(i.e.hotel development)that smaller parcels would be unable to accommodate due to their size. In late August of 2009,the subject property fotuuerly used by Enterprise Rent-A-Car for rental and servicing of automobiles became vacant. This use is not allowed under the current zoning designation and their business license expires in December 2009. Although the permit could have been renewed at this time, Enterprise vacated the premises several months ago and it appears a renewal will not take place, at which time, the property reverts to the current zone uses (commercial and residential). In early September 2009,and at the request of the Agency Board, staff began negotiations for the acquisition of the subject property. ENTERPRISE PROPERTY C11)1.)t) \(ki<[ The property located at 229 S. Azusa Avenue ("Enterprise Property") is situated within the Redevelopment Project Area,and is improved with a vacant office and car servicing facility with surface parking. The subject property is an"L"shaped site made up of three parcels(APNs 8614-014-056. 057 and 058)totaling 108,665 square feet, or 2.49 acres zoned for both residential and commercial uses. It is a corner site, adjacent to the freeway off ramp, with excellent exposure and accessibility to a main thoroughfare. The site has excellent exposure from the Foothill Freeway(Interstate 210). The property is vacant,and is owned by Lillie M.Rogers Trustee of the Lillie M.Rogers Trust("Sellers"). Assemblage of this parcel,with additional adjoining parcels, could produce a single parcel available for a future commercial project which could produce the"highest and best"use of the subject site. At the direction of the Agency Board,Marvin E.Lopata&Associates,Inc.,appraised the property on October 8,2009,and determined its fair market value to be$3,810,000. Agency staff and the property owners,Lillie M. Rogers Trustee of the Lillie M. Rogers Trust(`Seller"),have negotiated,subject to Agency Board approval,a purchase price of$3,300,000 (Exhibit"A": Purchase Agreement). PURCHASE TERMS Purchase Price is $3,300,000 due at the close of escrow. Buyer shall have a 90-day due diligence period and escrow shall close within 30 days thereafter. i Property is being sold in"As Is"condition subject to buyers contingencies. All parties shall cooperate with 1031 exchanges (if any) at no cost or delay to the cooperating party. Seller will provide Buyer any relevant information relating to the property currently in Sellers possession. r City shall provide Buyer with a"Condemnation Letter"language to be agreeable to all parties. The sale is contingent upon a Planning Commission 65402 finding of conformance to the City of Azusa's General Plan. It is anticipated that the Planning Commission will consider the matter on December 30,2009. FISCAL IMPACT The cost for this acquisition is approximately$3,310,000 including land acquisition,escrow costs(title report, etc). Under the terms of the agreement, the Agency will deposit into escrow the sum of$50,000 when both parties have executed the agreement. Within 5 business days after the 90-day due diligence period,the Agency will deposit an additional $50,000 into to escrow. The total sum of$100,000 will be applied toward the purchase price at the close of escrow. The RDA lack sufficient funds to acquire the Enterprise site at this time.Therefore,it is proposed that the funds should come in the form of a loan from the City's General Fund to the Agency.This loan is proposed as a short term(no more than two years)interest bearing(6.5%)loan that would be evidenced in the form of a promissory note. The loan will be payable initially from the proceeds of selling the property to a private Developer. Any remaining balance will be payable from tax increment. Unpaid amounts will accrue interest annually,which will be added to principal. Any funds derived from the sale of properties acquired with these funds will first be pledged to payment of the loan. The loan terms are summarized as follows: LOAN PROJECT/AFFECTED INTEREST TERM BORROW REPAYMENT AMOUNT FUND RATE FROM FUND SOURCES $3,310,000 Merged Project-CBD Payable City: General Tax Increment, Capital Projects Fund 6.5% upon Funds Sales Proceeds demand A budget amendment reflecting this transaction is also attached for approval. FISCAL IMPACT Action will require a short term investment of City General and Rosedale Fund reserves in a loan to the Redevelopment Agency. Interest shall be payable at 6.5% interest for the term of the loan. Attachments: "A" Purchase Agreement `B" Resolution Approving Purchase "C" Plot Map "D" Resolution of Agency Requesting Loan from City "E" Resolution of City Authorizing Loan to Agency "F" Resolution Of City Appropriating Funds for Loan "G" Resolution of Agency Approving Appropriation of Loan Funds for "H" Promissory Note GENERAL FUND ADVANCE TO REDEVELOPMENT - $3,310,000.00 6.5% Interest BEGINNING ENDING LOAN LOAN 6.5% LOAN YEAR END BALANCE PAYMENT INTEREST PRINCIPAL BALANCE 12/21/2009 $3,310,000.00 $0.00 $0.00 $0.00 $3,310,000.00 6/30/2010 $3,310,000.00 $0.00 $111,995.89 ($111,995.89) $3,421,995.89 3/7/2011 $3,421,995.89 $0.00 $152,349.13 ($152,349.13) $3,574,345.02 6/30/2011 $3,574,345.02 $0.00 $70,080.60 ($70,080.60) $3,644,425.62 6/30/2012 $3,644,425.62 $0.00 $236,887.67 ($236,887.67) $3,881,313.29 6/30/2013 $3,881,313.29 $0.00 $252,285.36 ($252,285.36) $4,133,598.65 6/30/2014 $4,133,598.65 $0.00 $268,683.91 ($268,683.91) $4,402,282.56 6/30/2015 $4,402,282.56 $0.00 $286,148.37 ($286,148.37) $4,688,430.93 TOTALS $0.00 $1,378,430.93 ($1,378,430.93) Attachment 3 PROMISSORY NOTE MERGED REDEVELOPMENT PROJECT AREA AZUSA, CALIFORNIA December 21,2009 For value received,the REDEVELOPMENT AGENCY OF THE CITY OF AZUSA,a public body corporate and politic("Agency"),promises to pay the CITY OF AZUSA,a municipal corporation and general law city organized and existing under the laws of the State of California("City"), the estimated sum of THREE MILLION THREE HUNDRED AND TEN THOUSAND DOLLARS AND NO/100($3,310,000),revised as necessary to reflect actual expenditures,with interest thereon from the date of execution of this Note at the annual interest rate of 6.5© ,The principal and interest are payable annually. Any unpaid amounts will accrue annually and be added to principal. The Note is payable from tax increment revenues in excess of those pledged for Agency bonded indebtedness,property sales proceeds, bond proceeds designated to repay this note, and/or any other resources available to the Agency from which such payment may legally be made,allocated to and received by the Agency for the Merged Redevelopment Project Area.The term of the note shall be payable upon demand,unless extended by mutual consent ofboth parties. This note is issued in connection with the provision of funds to finance redevelopment activities of the Merged Redevelopment Project Area. The Merged Project provides for tax increment financing in accordance with the provisions of the California Health and Safety Code. The Agency is authorized,with the consent of the Board of Directors,to undertake certain actions which are necessary and incidental to carrying out the Redevelopment Plan which has previously been adopted by the City of Azusa,for purposes of the Merged Redevelopment Project area. The City Council has authorized the loan for purposes of funding property acquisitions,administrative expenses and project related activities. This note is issued under the authority and pursuant to the Community Redevelopment Law, commencing with Section 33600 of the Health and Safety Code of the State of California, as amended. Each payment shall be credited first to principal due and the remainder to interest;and interest shall thereupon cease upon the principal so credited.Any unpaid interest shall accrue and be added to the outstanding principal balance. In event of default in payment of any amount as herein provided, then the entire amount shall become due at the option of the City of Azusa, Principal and interest shall be payable in lawful money of the United States at Azusa, California. Demand,presentment for payment,protest and notice of protest are hereby waived. REDEVELOPMENT AGENCY OF THE CITY OF AZUSA By: Ful% /201/4 Joseph R, Rocha, Chairperson PROPERTY ACQUISITION/CBD DOCUMENT IN U:LMGENDAS.AENUCES S.OTHER RELATED TO IT!CITY AGENDAS21XI RDECEMBER 21.EMEEDDED,DOC 1 r , RESOLUTION NO. 09-C 107 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA AUTHORIZING LOANS FOR PURPOSES OF THE MERGED REDEVELOPMENT PROJECT AREA WHEREAS, the Redevelopment Agency of the City of Azusa("Agency") is undertaking certain actions which are necessary and incidental to carrying out the Redevelopment Plan which has previously been adopted by the City of Azusa; and WHEREAS, the Agency has incurred and will continue to incur obligations for such purpose; and WHEREAS, the City of Azusa is authorized, pursuant to Section 33620, et. seq., of the Health and Safety Code of the State of California to make loans to the Agency for the purposes of defraying said expenses; NOW,THEREFORE,BE IT RESOLVED by the City Council of the City of Azusa that: Section 1. Pursuant to the provisions of said Section 33620,et.seq.,of the Health and Safety Code, the City Council hereby authorizes to the Redevelopment Agency of the City of Azusa the following loan for the Merged Redevelopment Project. Section 2. The Agency shall accept and administer any funds loaned to it pursuant to this request in accordance with the provisions of Section 33620,et.seq.;of the Health and Safety Code. Section 3. Such loan shall be evidenced by a Note of the Agency containing the following terms,in addition to all usual and customary terms: LOAN PROJECT/AFFEC INTEREST TERM BORROW REPAYMENT AMOUNT FUND RATE FROM FUND SOURCE 53,310,000 Merged Project-CBD Capital 6.5% Payable City:General Tax Increment, Projects Fund upon Funds Sales Proceeds demand The loan listed herein is payable according to the terms of the Note. Payments will be made upon a demand made from the City to the Agency.Any unpaid amounts will accrue annually and be added to principal. The Note is payable from accumulated tax increment funds in excess of those pledged for payment of Agency bonded indebtedness, and/or from any other funds available to the Agency from which such payment may legally be made. The Note may be prepaid at any time without penalty. Section 4. The City Council of the City of Azusa is hereby authorized and directed to accept, on behalf of the Agency,the Note to the City of Azusa in accordance with the provision of Section 3 hereof. -7 Section 5. The City Clerk shall certify the adoption of this Resolution. PASSED AND ADOPTED this 215` day of December, 2009. e-s-trA g/20-4 J seph R. Rocha,Mayor I HEREBY CERTIFY that the foregoing resolution no. 09-C 107 was duly adopted by the City of Azusa at a regular meeting thereof,held on the 21St day of December,2009,by the following vote of the Council: AYES: COUNCIL MEMBERS: GONZALES, CARRILLO, MACIAS,HANKS NOES: COUNCIL MEMBERS: ROCHA ABSTAIN: COUNCIL MEMBERS: NONE ABSENT: COUNCIL MEMBERS: NONE 40 a •P'• _dr- Vera Vera Mendoza, City Clerk RESOLUTION NO. 09-R63 A RESOLUTION OF THE REDEVELOPMENT AGENCY OF THE CITY OF AZUSA REQUESTING A LOAN FROM THE CITY OF AZUSA FOR PURPOSES OF THE MERGED REDEVELOPMENT PROJECT AREA WHEREAS,the Redevelopment Agency of the City of Azusa("Agency") is authorized to undertake certain actions which are necessary and incidental to the carrying out of the Redevelopment Plan which has previously been adopted by the City of Azusa, for purposes of the Merged Redevelopment Project Area; and WHEREAS, the Agency has incurred and will continue to incur obligations for such purpose; and WHEREAS, the City of Azusa is authorized, pursuant to Section 33620, et_ seq., of the Health and Safety Code of the State of California to make loans to the Agency for the purposes of defraying said expenses; NOW,THEREFORE,BE IT RESOLVED by the Agency Members of the Redevelopment Agency of the City of Azusa that: Section 1. Pursuant to the provisions of said Section 33620, et.seq.,of the California State Health and Safety Code,the Agency Members hereby authorize the Redevelopment Agency of the City of Azusa to request a Loan from the City of Azusa for purposes of the Merged Redevelopment Project. Section 2. The Agency pledges to accept and administer any funds loaned to it pursuant to this request in accordance with the provisions of Section 33620, et. seq., of the Health and Safety Code. Section 3. The Agency requests that authorization for repayment of the loan shall be evidenced by a Note (in the form attached as Exhibit A) of the Agency containing the following terms, in addition to all usual and customary terms: LOAN PROJECT/AFFECTED INTEREST TERM BORROW REPAYMENT AMOUNT FUND RATE FROM FUND SOURCE $3,310,000 Merged Project-CBD Capital Payable City:General Tax Increment, Projects Fund 6.5% Upon Funds Sales Proceeds demand The loan listed herein is payable according to the terms of the Note. Payments will be made upon demand from the City to the Agency. Any unpaid amounts will accrue annually and be added to principal. The Note is payable from accumulated tax increment funds in excess of those pledged for payment of Agency bonded indebtedness,and/or from any other funds available to the Agency from which such payment may legally be made. The Note may be prepaid at any time without penalty. Section 4. The Chairperson of the Agency or his/her designee is hereby authorized and directed to execute, on behalf of the Agency, the Note to the City of Azusa in accordance with the provisions of Section 3 hereof. Section S. The Agency Secretary shall certify the adoption of this Resolution. PASSED AND ADOPTED this 21St day of December,2009. oseph R. Rocha, Chairperson I HEREBY CERTIFY that the foregoing resolution no. 09-R63 was duly adopted by the Redevelopment Agency of the City of Azusa at a regular meeting held on the 2l St day of December, 2009, by the following vote of the Agency Members: AYES: AGENCY MEMBERS: GONZALES, CARRILLO,MACIAS,HANKS NOES: AGENCY MEMBERS: ROCHA ABSTAIN: AGENCY MEMBERS: NONE ABSENT: AGENCY MEMBERS: NONE 7 Vera Mendoza, Secretary RESOLUTION NO. 09-R64 A RESOLUTION OF THE REDEVELOPMENT AGENCY OF THE CITY OF AZUSA APPROVING A PURCHASE AGREEMENT FOR THE PURCHASE OF CERTAIN REAL PROPERTY GENERALLY LOCATED AT 229 S. AZUSA AVENUE (EN'T'ERPRISE PROPERTY) WITHIN THE MERGED REDEVELOPMENT PROJECT AREA THE REDEVELOPMENT AGENCY OF THE CITY OF AZU$A DOES RESOLVE AS FOLLOWS: SECTION 1. The Redevelopment Agency ("Agency") of the City of Azusa does hereby find,determine and declare as follows: A. The Agency has received an offer to purchase certain improved real property generally located at 229 S.Azusa Avenue("Property"); B. The Property is located in the Agency's Merged Redevelopment Project Area (the "Project Area")under the Redevelopment PIan of the City of Azusa; C. The Agency desires to purchase the Property on the terms and conditions set forth in the Purchase Agreement; D. The Agency is authorized to acquire the Property for purposes of redevelopment pursuant to Section 33391 of the Community Redevelopment law (Health & Safety Code §33000, et seq); E. The acquisition of the Property will further the health, safety and general welfare of the residents of Azusa; F. This agreement pertains to and affects the ability of the Agency to finance its activities and carry out its statutory obligations and the goals of the Redevelopment Plan. It is intended to be a contract within the meaning of Government Code §53511; and G. In taking this action, the Agency has determined that the acquisition of the property is not a"project" under the provisions of the California Environmental Quality Act, the California Environmental Quality Act Guidelines (Title 14 C.C.R. §15004) and the City of Azusa's environmental procedures. SECTION 2. Based on all of the foregoing, the Redevelopment Agency of the City of Azusa hereby approves that certain Purchase Agreement for the purchase of property generally located at 229 S. Avenue in substantially the same form as the agreement attached hereto as Exhibit "B" and incorporated herein by reference. The Agency further authorizes the Chairperson of the Agency to execute said agreement in substantially the same form as depicted on Exhibit"A". SECTION 3. A copy of the Purchase Agreement, executed by the Chairperson and the Seller of the Property shall be kept on file at City Hall. Staff is directed to do all that is necessary to effectuate the intent of the Agreement and consummate the purchase of the Property. SECTION 4. The Agency Secretary shall certify the adoption of this Resolution. PASSED AND APPROVED this 21st day of December, 2009. yoseph R. Rocha, Chairman I HEREBY CERTIFY that the foregoing Resolution no. 09-R64 was duly passed, approved, and adopted by the Board of Directors of the Redevelopment Agency of the City of Azusa, at a regular meeting of said Board held on the 2l5` day of December, 2009, by the following vote of the Board: AYES: BOARDMEMBERS: GONZALES, CARRILLO, MACIAS, HANKS NOES: BOARDMEMBERS: ROCHA ABSTAIN: BOARDMEMBERS: NONE ABSENT: BOARDMEMBERS: NONE 7 - Vera Mendoza. Secretary • fjor ,31.40 '*zusA AGENCY AGENDA ITEM TO: THE HONORABLE CHAIRPERSON AND MEMBERS OF THE AGENCY BOARD FROM: KURT E.CHRISTIANSEONOMIC AND COMMUNITY DEVELOPMENT DIRECTOR VIA: F.M. DELACH, CITY MANAGER/EXECUTIVE DIRECTOR/09 DATE: DECEMBER 21, 2009 SUBJECT: PURCHASE AGREEMENT FOR THE ACQUISITION OF THE REAL PROPERTY LOCATED AT 229 S. AZUSA AVENUE (ENTERPRISE PROPERTY) RECOMMENDATION It is recommended that the Agency Board adopt a resolution approving the Purchase Agreement for the acquisition of the property located 229 S.Azusa Avenue (Enterprise Property). BACKGROUND In order to eliminate blight in the Central Business District, the Agency Board adopted the Amended and Restated Redevelopment Plan for the Merged Central Business District and West End Redevelopment Project Area("Project Area"),in 2003. One vehicle for the elimination of blight is the assemblage of improved,odd- shaped parcels into a single, larger"squared-off'parcel. Such assemblage can have the economic benefit of: (a)eliminating any functional inefficiency or obsolescence caused by the"odd-shaped"nature of a parcel,and (b)creating a larger parcel that can accommodate certain projects(i.e.hotel development)that smaller parcels would be unable to accommodate due to their size. In late August of 2009,the subject property formerly used by Enterprise Rent-A-Car for rental and servicing of automobiles became vacant. This use is not allowed under the current zoning designation and their business license expires in December 2009. Although the permit could have been renewed at this time, Enterprise vacated the premises several months ago and it appears a renewal will not take place. at which time, the property reverts to the current zone uses (commercial and residential). In early September 2009, and at the request of the Agency Board, staff began negotiations for the acquisition of the subject property.. ENTERPRISE PROPERTY �� C j>< The property located at 229 S. Azusa Avenue ("Enterprise Property") is situated within the Redevelopment Project Area.and is improved with a vacant office and car servicing facility with surface parking. The subject property is an"L"shaped site made up of three parcels (APNs 8614-014-056. 057 and 058)totaling 108,665 square feet, or 2.49 acres zoned for both residential and commercial uses. It is a corner site, adjacent to the freeway off ramp, with excellent exposure and accessibility to a main thoroughfare. The site has excellent exposure from the Foothill Freeway(Interstate 210). The property is vacant,and is owned by Lillie M.Rogers Trustee of the Lillie M. Rogers Trust("Sellers"). Assemblage of this parcel,with additional adjoining parcels, could produce a single parcel available for a future commercial project which could produce the"highest and best" use of the subject site. At the direction of the Agency Board,Marvin E. Lopata&Associates,Inc.,appraised the property on October 8,2009,and determined its fair market value to be$3,810,000. Agency staff and the property owners,Lillie M. Rogers Trustee of the Lillie M.Rogers Trust(`Seller"),have negotiated,subject to Agency Board approval,a purchase price of$3,300,000 (Exhibit "A": Purchase Agreement). PURCHASE TERMS :- Purchase Price is $3,300,000 due at the close of escrow. Buyer shall have a 90-day due diligence period and escrow shall close within 30 days thereafter. Property is being sold in"As Is"condition subject to buyers contingencies. i All parties shall cooperate with 1031 exchanges (if any) at no cost or delay to the cooperating party. Seller will provide Buyer any relevant information relating to the property currently in Sellers possession. City shall provide Buyer with a"Condemnation Letter" language to be agreeable to all parties. The sale is contingent upon a Planning Commission 65402 finding of confonnance to the City of Azusa's General Plan. It is anticipated that the Planning Commission will consider the matter on December 30,2009. FISCAL IMPACT The cost for this acquisition is approximately$3,310,000 including land acquisition,escrow costs(title report, etc). Under the terms of the agreement, the Agency will deposit into escrow the sum of$50,000 when both parties have executed the agreement. Within 5 business days after the 90-day due diligence period,the Agency will deposit an additional $50,000 into to escrow. The total sum of$100,000 will be applied toward the purchase price at the close of escrow. The RDA lack sufficient funds to acquire the Enterprise site at this time.Therefore,it is proposed that the funds should come in the form of a loan from the City's General Fund to the Agency.This loan is proposed as a short term(no more than two years)interest bearing(6.5%)loan that would be evidenced in the form of a promissory note. The loan will be payable initially from the proceeds of selling the property to a private Developer. Any remaining balance will be payable from tax increment. Unpaid amounts will accrue interest annually, which will be added to principal. Any funds derived from the sale of properties acquired with these funds will first be pledged to payment of the loan. The loan terms are summarized as follows: LOAN PROJECT/AFFECTED INTEREST TERM BORROW REPAYMENT AMOUNT FUND RATE FROM FUND SOURCES $3,310,000 Merged Project-CBD Payable City: General Tax Increment, Capital Projects Fund 6.5% upon Funds Sales Proceeds demand I A budget amendment reflecting this transaction is also attached for approval. FISCAL IMPACT Action will require a short term investment of City General and Rosedale Fund reserves in a loan to the Redevelopment Agency. Interest shall be payable at 6.5% interest for the term of the loan. Attachments: "A" Purchase Agreement -B" Resolution Approving Purchase "C" Plot Map "D" Resolution of Agency Requesting Loan from City "E" Resolution of City Authorizing Loan to Agency "F" Resolution Of City Appropriating Funds for Loan "G" Resolution of Agency Approving Appropriation of Loan Funds for -II" Promissory Note