HomeMy WebLinkAboutAgenda Packet - July 7, 2015 - CC k, Or
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AZUSA
DECLARATION OF POSTING CITY COUNCIL,
SUCCESSOR AGENCY TO THE FORMER REDEVELOPMENT AGENCY,
AND PUBLIC FINANCING AUTHORITY AGENDA
I, c\1111-(2:k, �v� ?l— declare that I am an employee of the City of Azusa. On
Av\ I _ l s. at . J 71'A- the agenda for the meeting
of I)\ I 2-016 , was posted in the City Clerk's Office,
213 E. Foothill Blvd.; the lobby of the Police Department, 725 N. Alameda Ave.; the Civic
Auditorium, 213 E. Foothill Blvd.; the City Library, 729 N. Dalton Ave.; and the and the City's
Web Page www.ci.azusa.ca.us.
Access to the agenda posted in the lobby of the Police Department and the Azusa City Library
reference desk is available to members of the public during their normal business hours.
The foregoing is within my personal knowledge and if called as a witness in a court of law, I
could testify competently thereto.
I declare under penalty of perjury that the forgoing is true and correct.
EXECUTED 1k)\ Z Ul') , at Azusa, California.
4111114110/
STAFF MEMB['WIMP
CITY CLERK'S OFFICE
CITY OF AZUSA
I IM REPORTS/UPDATES
C-8
BEST BEST &KRIEGER
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Memorandum
TO: HONORABLE MAYOR & CITY COUNCIL
FROM: CITY ATTORNEY
SUBJECT: BACKGROUND INFORMATION CONCERNING REGULATIONS
AND SMOKING BANS IN PUBLIC PLACES
DATE: JULY 6,2015
Introduction
At a recent Council meeting, the City Council directed staff and the City
Attorney to provide information about the ability of the City to regulate or ban on
smoking in parks and other public places. The purpose of this memorandum is to
provide general background information about smoking regulations and bans.
As noted in the remainder of this memorandum, the City of Azusa may regulate
or ban smoking in public facilities and outdoor areas such as parks, open spaces,city
facilities and entertainment venues. California state law does not require these
regulations to take a specific form,but instead allows cities much discretion in drafting
their nonsmoking regulations or impose total smoking bans.
California State Law Regulating Smoking
Under the police power granted by Article XI, section 7 of the California
Constitution, a city may regulate or ban the smoking of tobacco in any manner not
inconsistent with state or federal law. (City of San Jose v. Dept. of Health Services (1998) 66
Cal.App.4th 35.) The California Indoor Clean Air Act of 1976 (Health and Safety Code
section 118875 et seq.) is the key state law on smoking. Article 1 of the Act focuses on
regulating smoking indoors and Article 2 of the Act regulates smoking in private and
public transportation. The Act does not regulate smoking in outdoor areas.
Still, the Act leaves extensive room for local regulation of smoking, as seen in
Article 1, section 118910. This section states, "The Legislature declares its intent not to
preempt the field of regulation of the smoking of tobacco. A local governing body may
ban completely the smoking of tobacco, or may regulate smoking in any manner not
inconsistent with this article and Article 3 or any other provision of state law."
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Article 2 goes further in expressing the need for and importance of smoking
regulation. Article 2, section 118920(b)(1) states, "Nonsmokers have no adequate means
to protect themselves from the damage inflicted upon them when they involuntarily
inhale tobacco smoke." Section 118920(b)(2) continues, "Regulation of smoking in
public places is necessary to protect the health, safety, welfare, comfort, and
environment of nonsmokers."
Again, Article 2 reiterates that it"does not preempt any local ordinance on the
same subject where a local ordinance is more restrictive to the benefit of the
nonsmoker."
State law already prohibits smoking in public buildings. Government Code
section 7597(a) states, "No public employee or member of the public shall smoke any
tobacco product inside a public building, or in an outdoor area within 20 feet of a main
exit, entrance, or operable window of a public building, or in a passenger vehicle, as
defined by Section 465 of the Vehicle Code, owned by the state." Government Code
section 7597(b) confirms that this state regulation does not preempt"the authority of
any county, city, city and county... to adopt and enforce additional smoking and
tobacco control ordinances, regulations, or policies that are more restrictive than the
applicable standards required by this chapter."
California law also prohibits smoking in places of employment, thereby
eliminating the need for local governments to enact workplace smoking restrictions
within their jurisdictions. Labor Code section 6404.5(b) states, "No employer shall
knowingly or intentionally permit, and no person shall engage in, the smoking of
tobacco products in an enclosed space at a place of employment. 'Enclosed space'
includes lobbies, lounges, waiting areas, elevators, stairwells, and restrooms that are a
structural part of the building."
Finally, California law also prohibits smoking in private and public
transportation, including rail and air transportation and areas where persons wait in
like to purchase transportation tickets.
Popularity of Nonsmoking Ordinances
Because state law leaves broad authority for local governments to regulate
smoking,cities have adopted varied laws to address smoking in outdoor areas, parks,
open spaces, and other outdoor public facilities. Nationwide, over 2,600 states, cities,
and counties have a law that restricts smoking in one or more outdoor areas. Of those,
1,238 entities restrict smoking near entrances,windows, and ventilation systems of
enclosed places; 2,034 entities restrict smoking in public outdoor places such as parks,
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beaches, and service lines; and 322 entities prohibit smoking in all outdoor stadiums
and other sports and entertainment venues.
California Examples of Nonsmoking Ordinances
The City of San Rafael, California adopted perhaps the strictest smoking ban in
the nation in 2013. San Rafael's ordinance prohibits smoking in unenclosed areas of the
following places: public places, public plazas, within 20 feet of a working road or
building and construction crew, recreation areas, open space, service areas, dining
areas, common areas of multi-family residences, public events, and sidewalks and other
pedestrian areas and public places in the downtown area. San Rafael's ordinance is
considered the most restrictive because it prohibits smoking in many private homes,
specifically dwellings that share a wall with another unit including apartments,
duplexes, townhouses, and condominiums.
In a straightforward ordinance, the City of Palo Alto,California adopted a
municipal code amendment to include a section which simply states, "Smoking is
prohibited in all parks." Palo Alto pairs its recent smoking prohibition in parks with
another municipal code section requiring the posting of signs where smoking is
prohibited. That section reads, "Wherever this ordinance prohibits smoking,
conspicuous signs shall be posted so stating, containing all capital lettering not less than
one inch in height, on a contrasting background. Signs of similar size containing the
international 'no smoking' symbol consisting of a pictorial representation of a burning
cigarette enclosed in a red circle with a red bar across it may be used in addition to or in
lieu of any signs required hereunder."
San Gabriel Valley Cities
Some local cities have also implemented nonsmoking ordinances. In 2011, the
American Lung Association surveyed San Gabriel Valley cities to determine the extent
to which they restrict smoking in public areas. Only the cities of South Pasadena,
Pasadena and Baldwin Park received grades better than"B." Most San Gabriel Valley
cities received "D's" and "F's" because they did not have any ordinances restricting
smoking in public places.
Considerations for the City of Azusa's Nonsmoking Regulation
As the California Indoor Clean Air Act makes clear, the City of Azusa may adopt
anything from a narrow regulation to a complete citywide ban on smoking in outdoor
public facilities. Thus, the City could adopt an ordinance as direct as Palo Alto's or as
strict as San Rafael's. State law does not require local ordinances implementing
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smoking restrictions or bans to include language about signage, distance restrictions,
enforcement, public nuisance, or punishment. However, these topics are prevalent in
many city smoking regulations.
Signs with"no smoking" written out or the international no smoking symbol are
appear in many outdoor areas where smoking is prohibited. The signs are posted in
order to enforce the ordinance. Thus, implementation of the ordinance will have some
costs associated with signing design and placement.
Many cities also implement distance restrictions from areas where smoking is
permitted to create nonsmoking buffer zones. A buffer zone, like the one in San
Rafael's ordinance, commonly forbids smoking within 20 or 25 feet of any area, indoor
or outdoor,where smoking is allowed. However, in Palo Alto's ordinance, no such
buffer zone was created so smoking is still permitted in the public right-of-way,
including sidewalks or streets, immediately adjacent to a nonsmoking park. Sign
postings would also be required for the establishment of buffer zones.
Enforcement Options
The City will also need to consider how it wishes to enforce an ordinance, and
whether a violation of the ordinance will be prosecuted as a public nuisance or in some
other way. Many cities with similar ordinances grant the city manager or a city
department the authority to enforce the restrictions, but eliminating smoking continues
to be largely by self-enforcement or citizen reporting. The City may have violations
cited by a police officer as misdemeanors punishable as provided in the municipal code.
Alternatively, the City may decide to enforce the ordinance by authorizing the
imposition of administrative fines or penalties.
In any event, there are multiple options for enacting smoking regulations or bans
and multiple means to enforce them. The City Council may wish to provide some
direction in these areas. In the meantime, please feel free to contact us with any
questions.
MARCO A. MARTINEZ
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APPROVED
COUNCIL MEETING
Date, ?/it i
r---
AZUSA
CONSENT ITEM
E-3
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: AMELIA AYALA,DIRECTOR OF HUMAN RESOURCES&RISK MANAGEMENT
VIA: TROY BUTZLAFF,ICMA-CM,CITY MANAGER
DATE: JULY 7,2015
SUBJECT: HUMAN RESOURCES ACTION ITEMS
RECOMMENDATION
It is recommended that the City Council approve the following Personnel Action Requests in accordance with the City of
Azusa Civil Service Rules and applicable Memorandum of Understanding(s).
BACKGROUND
On June 23,2015,the Personnel Board confirmed the following Department Head's recommendation regarding the following
Personnel Action requests.
A. MERIT INCREASE AND/OR REGULAR APPOINTMENT:
DEPARTMENT NAME CLASSIFICATION TYPE OF ACTION/ RANGE/STEP
EFFECTIVE DATE BASE MO.
SALARY
Police Sam Fleming Police Lieutenant Merit Increase 3423/4
6/2/2015 $10,902.24
Police Stephan Hunt Police Captain Merit Increase 3482/4
6/2/2015 $12,940.35
Police Samantha Police Officer Merit Increase 6101/3
Sloniker 6/20/2015 $6,560.98
Police Terry Smith Jr. Police Sergeant Merit Increase 3416/4
6/2/2015 $9,135.45
Police Maria Veronica Police Records Specialist II Merit Increase 9150/5
Vega 4/18/2015 $3,984.53
•
B. NEW APPOINTMENT: The following appointments have been requested by department heads pursuant to the Rules
of The Civil Service System.
DEPARTMENT NAME CLASSIFICATION EFFECTIVE DATE RANGE/STEP
BASE MO.
SALARY
Police Courtney Van Police Dispatcher Pending successful 9166/1
Stockum completion of background $3,943.73
and medical exam
Police Zuriel Romero Information Technology Analyst Pending successful 4188/1
completion of background $4,665.81
and medical exam
C. SEPARATION: The following separation(s)are submitted for informational purposes.
DEPARTMENT NAME CLASSIFICATION EFFECTIVE DATE
Utilities Sonia Eufracio Office Specialist I 6/11/2015
FISCAL IMPACT
There is no fiscal impact,as positions listed are funded in approved department budgets.
APPROVED
COUNCIL MEETING
Date,
AZUSA
CONSENT ITEM
E-4
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
VIA: TROY L. BUTZLAFF, ICMA-CM,CITY MANAGER
FROM: SAMUEL G. GONZALEZ, CHIEF OF POLICE
DATE: JULY 7,2015
SUBJECT: APPROVE THE POLICE DEPARTMENT'S PURCHASE OF FOURTEEN (14)
BALLISTIC TACTICAL SWAT VESTS
SUMMARY:
The Azusa Police Department Special Weapons and Tactics (SWAT) team's ballistic tactical
vests have expired and are in need of replacement. This action will approve the purchase of
fourteen (14) ballistic Protech, SHIFT 360 modular armor systems with accessories, in the
amount of$46,177.96(inclusive of tax) from Aardvark Tactical Incorporated.
RECOMMENDATION(S):
It is recommended that the City Council take the following action(s):
1. Award the purchase of fourteen (14) ballistic Protech, SHIFT 360 modular ballistic
tactical SWAT vests from Aardvark Tactical Inc. in an amount not to exceed$46,177.96.
DISCUSSION:
The Police Department's SWAT team was established in 1984 and currently has fourteen (14)
team members, including a SWAT Commander. Each team member is issued a ballistic tactical
vest, which provides greater protection than standard "soft" body armor worn by patrol officers.
However, the SWAT team's current tactical vests are more than seven (7) years old and the
ballistic rating is only guaranteed for five(5)years.
The cost of the tactical vests has increased significantly from our last purchase seven years ago;
however, with new technology and improvements in body armor, some modern vests are
specifically designed to be lighter weight, protect and cover more areas of the body, worn in
layers based on need and situations, and provide rifle rated protection. The expired vests only
protect officers from handgun ammunition, are bulky and are much heavier compared to what is
available on the current market.
Purchase of Ballistic Tactical SWAT Vests
July 7,2015
Page Two
Team members tested and evaluated a number of ballistic tactical vests prior to deciding on one
particular vest. Their research included various manufacturers, makes, models and technologies
and based on the entire team's evaluation, they chose the requested purchase of the Protech,
SHIFT 360 modular system.
Although this purchase is over the $25,000.00 threshold for purchasing equipment and normally
would require a formal competitive purchasing procedure, under City of Azusa Municipal Code
(AMC), Section 2-523 (e)—Competitive purchasing, either formal or informal, is not required in
the situations where the competitive bid process has already been completed through a GSA
contract and the price to the City is equal to or better than the price available. Aardvark Tactical
Inc. and the items to be purchased from them are under GSA Contract#GS-07F-8940D.
In addition to the GSA Contract pricing, Lieutenant Harrington also obtained three written
quotes for fourteen(14) Protech, SHIFT 360 modular system vests from three vendors(including
Aardvark):
1. Aardvark Tactical Inc. $46,177.96
2. Adamson Police Products $47,992.70
3. Proforce Law Enforcement $53,671.86
Aardvark Tactical Inc. was still the lowest bidder in this process, which ensures the City is
receiving the best price available with the GSA Contract number.
FISCAL IMPACT:
The purchase of these SWAT vests from Aardvark Tactical Inc. in the amount of$46,177.96 has
been budgeted in the FY15/16 budget and will be funded from the Asset Seizure Fund, Account
No.28-20-310-041-6201.There is no fiscal impact to the City's General Fund.
Prepared by: Reviewed and approved:
Stephan Hunt Samuel G. Gonzalez
Operations Captain Chief of Police
Reviewed and Approved:
Troy L. Butzlaff, ICMA-CM
City Manager
ATTACHMENTS:
1. Aardvark GSA contract and GSA online pricing- 10 pages
2. Three quotes:Aardvark, Proforce, and Adamson-four pages
Attachment No. 1
AARDVARK
General Services Administration
Terms & Conditions
Federal Supply Services Administration
EFFECTIVE DATE: January I,2014
On-line access to contract ordering information,terms and conditions,up-to-date pricing,and the option to create an electronic
delivery order are available through GSA AdvatageP"a menu-driven database system The INTERNET address for GSA Advantage?"
is:htlpJ/www/fss/gsa/gay.
SCHEDULE TITLE: FSC Group 84
Total Solutions for Law Enforcement,Security,Facilities Management,
Fire,Rescue,Special Purpose Clothing,Marine Craft,and Emergency/
Disaster Response
FSC CLASS: 1040,1095,1365,1367,4220,4240,5120,5855,5965,6230,6350,8465,8470,9999
CONTRACT NUMBER: GS-07F-8940D
For more information on ordering from Federal Supply Schedules click on FSS Schedules button at http:\\www.fss.gsa.gov.
CONTRACT PERIOD: 811/1996-7/31/2016
CONTRACTOR'S INFO: AARDVARK
1935 Puddingstone Drive
La Verne,CA 91750
Phone(909)451-6100 Fax(909)392.3823
Toll Free: (800)997-3773
CAGE CODE: ON995
WEB SITE: http://www.integratedbyeardvark.com
E-MAIL: info@integratedbyeardvark.com
BUSINESS SIZE: SMALL
CUSTOMER INFORMATION
la. TABLE OF AWARDED SPECIAL ITEM NUMBER(SIN'S):
426-IA:Miscellaneous Personal Equipment
1. Bianchi
2. Paulson Manufacturing
3. Safariland
4. Savvy Armor
5. Streamlight
6. Sure Fire
426-IB:Body Armor
I. FIST
2. Protech Armored Products
426-1D:Restraining Equipment
1. Defense Technology/First Defense
2. Monadnock
3. NIK
4. Paulson Manufacturing
5. Taser International
426-10:Miscellaneous Law Enforcement Equipment
1. Lumetyte International
2. Phoenix International
3. Qinetiq,Inc.
4. T-Comm
426-3A:Emergency Signal Equipment
I. Able 2 Megaphones
2. Anchor Audio
3. Xenonics
426-99:Introduction of New Products related to Law Enforcement and Security Equipment
I. Voxtcc
1 of 2
Ib. LOWEST PRICED MODEL NUMBER FOR EACH SIN:
(Government price based on a unit of one;does not include options/accessories)
SIN Model No. GSA Net Price
426-IA SL20160 $0.69
426-I B PT401 $75.57
426-ID TI26737 $1.00
426-1G PIU-130 $0.08
426-3A HPVRAIL $12.60
426-99 VI-ASSY-65-0104 $35.97
2. MAXIMUM*: $200,000 per SIN 426-IA,426-IB,426-1G,426-3A,426-99
5500,000 per SIN 426-1D
*lithe"best value"selection places your order over the Maximum Order identified in this catalog/price list,you have an opportunity
to obtain a better schedule contract price. Before placing your order,contact the aforementioned contractor fora better price. The
contractor may(I)offer a new price for this requirement(2)offer the lowest price available under this contract or(3)decline the order.
A delivery order that exceeds the maximum order may be placed under the Schedule contract in accordance with FAR 8.404.
3. MINIMUM ORDER:None
4. GEOGRAPHIC COVERAGE:48 Contiguous States,Alaska,Hawaii,Puerto Rico,Washinton DC,
U.S.Territories,and to a port or consolidation point within aforementioned locations.
5. POINT(SI OF PRODUCTION:
426-IA Ontario,CA
Temecula,CA
EagleVille,PA
Fountain Valley,CA
426-IB Brooklyn,NY
Ontario,CA
426-ID JacksonVille,FL
Fitzwilliam,NH
Temecula,CA
Casper,WY
Scottsdale,AZ
426-IG Irvine,CA
Brookfield,WI
Monrovia,CA
United Kingdom
426-3A CassVille,MO
Torrance,CA
Carlsbad,CA
Irvine,CA
426-99 Annapolis,MD
6. BASIC DISCOUNTS: Prices shown are net discounts previously deducted and the IFF has been added
7. QUANTITY DISCOUNTS:None
8. PROMPT PAYMENT TERMS:Net 30 Days
9a. GOVERNMENT COMMERCIAL CREDIT CARD(GCCC)Below Micropurchase Threshold:Accepted
Pb. GOVERNMENT COMMERCIAL CREDIT CARD(GCCC)Above Micropurchase Threshold:Accepted
10. FOREIGN ITEMS:None
I la TIME OF DELIVERY AFTER RECEIPT OF ORDER(ARO):30 Days ARO
I lb. EXPEDITED DELIVERY:All items under contract are available for expedited delivery depending upon stock on hand
I lc. OVERNIGHT and 2-DAY DELIVERY:Overnight and 2-day delivery are available depending upon stock on hand.
Please call for rates and availability.
I Id. URGENT REQUIREMENTS: Agencies can contact AARDVARK for faster delivery.
12. F.O.B.POINT:Origin
I3a. ORDERING ADDRESS:1935 Puddingstone Drive,La Verne CA 91750
13b. ORDERING PROCEDURES: For supplies and services.the ordering procedures,information on Blanket Purchase
Agreement(BPA's),and a sample BPA can be found at the GSA/FSS Schedule home
Page(fss.gsa.gov/schedules).
14. PAYMENT ADDRESS:1935 Puddingstone Drive,La Verne CA 91750
15. WARRANTY PROVISION:Standard Commercial Warranty.
16-23 N/A
24a. ENVIROMENTAL ATTRIBUTES:NONE
24b. N/A
25. DATA UNIVERSAL NUMBER SYSTEM(DUNS)NUMBER: 861004349
26. NOTIFICATION REGARDING REGISTRATION IN SYSTEM FOR AWARD MANAGEMENT(SAM)
DATABASE:Active in SAM. Registration valid until January 8,2015.
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SHIFT 360 BASE PLATE RACK-SINGLE PLATF
PTA-SHIFT- • Desc
Mfr Part No.: BASE-SINGLE-
SHIFT
No image available PLATFORM 360 Base
at this time PTA-SHIFT-
Plate
Contractor Part No.: BASE-SINGLE-
Rack -
PLTFRM Single
PROTECH Platform
Manufacturer: ARMORED *Sold As
PRODUCTS Carrier
$472.29 EA GS-07F-8940D Only
Contract No.: (ends: Jul 31, (Specify
sold and shipped by 2016)
Color)
AARDVARK MAS Schedule/SIN: 084/426 1B
Warranty: STANDARD
WARRANTY
Made In: MEXICO
Weight: 5.000 LB
Order Increment: 1
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• $472.29 EA AARDVARK s 30 days delivered ARO O-CONUS,AK,PR,HI
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SHIFT 360 YOKE,SMO2 IIIA*COMBINED SHOU
Mfr Part No.: PTA-SHIFT- • Desc
YOKE-SM02-3A SHIFT
No image availableContractor Part No.: PTA-SHIFT- 360 Yoke,
at this time YOKE-SM02-3A
SMO2 IIIA
PROTECH *Combine
Manufacturer: ARMORED d
PRODUCTS Shoulder,
Contract No.: GS-07F-8940D Collar
(ends: Jul 31, 2016) And
$692.70 EA MAS Schedule/SIN: 084/426 1B Throat
sold and shipped by Warranty: STANDARD Protection
AARDVARK WARRANTY
Made In: MEXICO
Weight: 1.500 LB
Order Increment: 1
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SHIFT 360 CUMMERBUND,SMO2 IIIA
PTA-SHIFT- • Desc
Mfr Part No.: CUMMERBUND- SHIFT
No image available SM02-3A 360
at this time PTA-SHIFT-
Cummer
Contractor Part No.: CUMMERBUND- bund,
SM02-3A
SMO2
PROTECH IIIA
Manufacturer: ARMORED
PRODUCTS
$440.81 EA Contract No.: GS-07F-8940D
(ends: Jul 31, 2016)
sold and shipped by MAS Schedule/SIN: 084/426 1B
AARDVARK
Warranty: STANDARD
WARRANTY
Made In: MEXICO
Weight: 1.500 LB
Order Increment: 1
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SHIFT 360 LOWER ABDOMEN/SPINE,SMO2 II
Mfr Part No.: PTA-SHIFT- • Desc
SPINE-SM02-3A
No image available PTA-SHIFT- SHIFT
at this time Contractor Part No.: SPINE-SM02-3A 360 Lower
PROTECH Abdomen
1 Spine,
Manufacturer: ARMORED SMO2 IIIA
PRODUCTS *Sold As
GS-07F-8940D Single
Contract No.: (ends: Jul 31, Item - Can
$163.73 EA 2016) Be Worn
sold and shipped by MAS Schedule/SIN: 084/426 1B Front Or
AARDVARK Warranty: STANDARD Back
WARRANTY
Made In: MEXICO
Weight: 1.500 LB
Order Increment: 1
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UPPER ARM SET-SHORT,SMO2 IIIA'SET OF
Mfr Part No.: PTA-UPPERARM- • Desc
S-SM02-3A
No image available PTA-UPPERARM- Upper Arm
at this time Contractor Part No.: S-SM02-3A Set-
PROTECH Short,
SMO2 IIIA
Manufacturer: ARMORED *Set Of
PRODUCTS Two
Contract No.: GS-07F-8940D (ends: (Specify
Jul 31, 2016) Color)
$340.05 EA MAS Schedule/SIN: 084/426 1B
sold and shipped by Warranty: STANDARD
AARDVARK WARRANTY
Made In: MEXICO
Weight: 1.500 LB
Order Increment: 1
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• $340.05 EA AARDVARK s 30 days delivered ARO O-CONUS,AK,PR,HI
I of 1 6/2/2015 3:48 PM
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ENHANCED GROIN,SMO2 IIIA(SPECIFY COLOR
PTA-ENHGROIN- • Desc
Mfr Part No.: SM02-3A
Enhance
No image available Contractor Part No.: PTA-ENHGROIN- d Groin,
at this time SM02-3A
SMO2
PROTECH IIIA
Manufacturer: ARMORED (Specify
PRODUCTS Color)
Contract No.: GS-07F-8940D
(ends: Jul 31, 2016)
$283.37 EA MAS Schedule/SIN: 084/426 1B
sold and shipped by Warranty: STANDARD
AARDVARK WARRANTY
Made In: MEXICO
Weight: 1.500 LB
Order Increment: 1
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I of 1 6/2/2015 3:54 PM
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SET OF SIX MODULAR POUCH SET—ANY SIX
Mfr Part No.: PTA-TP- • Desc
SET-OF-SIX
No image available PTA-TP- Set Of Six
at this time Contractor Part No.: SET-OF-SIX Modular
Pouch Set
PROTECH --Any Six
Manufacturer: ARMORED Pouches
PRODUCTS Ordered
GS-07F-8940D w/Vest
Contract No.: (ends: Jul 31,
$201.51 EA 2016)
sold and shipped by MAS Schedule/SIN: 084/426 1A
AARDVARK Warranty: STANDARD
WARRANTY
Made In: MEXICO
Weight: 0.200 LB
Order Increment: 1
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2113MC-3 10X12 MULTI CURVE,SHOOTERS CUT
Mfr Part No.: PTA-2113MC- • Desc
3-10X12-MC-SH 2113MC-
No image available Contractor Part No.: PTA-2113MC- 3 10X12
at this time 3-10X12-MC-SH Multi
PROTECH Curve,
Manufacturer: ARMORED Shooters
PRODUCTS Cut-
Contract No.: GS-07F-8940D Stand
(ends: Jul 31, 2016) Alone
$591.94 EA MAS Schedule/SIN: 084/426 1B
sold and shipped by Warranty: STANDARD
AARDVARK WARRANTY
Made In: UNITED STATES
OF AMERICA
Weight: 7.500 LB
Order Increment: 1
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I of 2 6/2/2015 3:56 PM
Attachment No. 2 :-At�<, -c�,' - 'i It-'
AARDVARK. QUOTE Quote# QUO-05233-T2T1K8
1935 Puddingstone Drive Date: 2/25/2015
La Verne, CA 91750 Payment Terms: Net 30 Days
TEL: (909)451-6100 FAX: (909) 392-3823 Page: 1 of 1
FED TAX ID: 95-4451904 Expiration Date: 7/31/2015
Bill To: Azusa PD Ship To: Azusa PD
Attn: N. Covarrubias Attn: N. Covarrubias
725 N Alameda Ave 725 N Alameda Ave
Azusa, CA 91702-2562 Azusa, CA 91702-2562
USA USA
Entered by Customer No. Shipping Method PO Number/Contract#
Brittany Baeza Azusa PD BestWay
Qty Item Number CT Description Price Ext Price
* 14 @PTA-SHIFT-BASE- SHIFT 360 Base Plate Rack Single Platform $375.00 $5,250.00
SINGLE-PLTFRM *Sold As Carrier Only(Specify Color)
`Also available in Split Platform*
* 14 @PTA-SHIFT-YOKE- SHIFT 360 Yoke*Combined Shoulder, Collar rt $550.00! $7,700.00
SM02-3A And Throat Protection
* 14 @PTA-SHIFT- SHIFT 360 Cummerbund $350.00! $4,900.00
CUMMERBUND-
SM02-3A
* 14 @PTA-SHIFT-SPINE- SHIFT 360 Lower Abdomen/Spine*Sold As $130.00 $1,820.00
SM02-3A Single Item-Can be Worn Front Or Back
* 14 @PTA-UPPERARM- Upper Arm Set-Short*Set Of Two(Specify $270.00 $3,780.00
S-SM02-3A Color)
* 14 @PTA-ENHGROIN- Protech Optional Enhanced Groin Protection $225.00+ $3,150.00
SM02-3 (Detachable), (Specify Vest)
* 14 @PTA-TP-SET-OF- Set Of Six Modular Pouch Set--Any Six - $160.00 $2,240.00
SIX Pouches Ordered w/Vest
* 28 -@PT2113MC-3 (1011419)Protech 2113MC-3 Plate, $470.00+ $13,160.00
Polyethylene, 10"x 12", Multi-Curve/Shooters
Cut, Type III
*Delivery approximately 45 days ARO*
""Please contact Steven Butler at 800-997-3773
x112 or sbutler@integratedbyaardvark.com to
place this order. Thank you!**
No return will be accepted unless a Return Authorization is issued prior to the goods being returned. Subtotal $42,000.00
If the error which necessitates the return is a result of an Aardvark error,no restocking fee will be Freight $397.96
charged.Merchandise may be returned within 30 days of purchase and buyer will be subject to a
20%restocking fee.All returns must be Freight Prepaid and in new sellable condition.Credit for the Sales Tax $3,780.00
value of the returned merchandise(less restocking fees and shipping charges)will be made.
Defective merchandise is not subject to any restocking fee.Customized orders are non-returnable. Total $46,177.96
www.integratedbyaardvark.com Print Date:6/10/2015
Quota tio n DATE. NAC E
ada�SOr ORDER ; 1
ORDER NU61RFIt
Era.ipso police products , S C<7U64114
10714 Noel Stire t
Los Alamitos,CA 9u72o
Pit: ($nO)s•:+1--o 102 FX:(Slid)S21-0112
Sold Azt1SA crrY Ship (Try of AZUSA
to ' ATM.ACCOUNTS PAVAR LF: TO CEN'ERALItECE:IVING
It i E.I'ooTtIR.L BLVD non NOR1}t ANCGELE:NO AVENUE
PO BOX is9: SERB FOR Purl
A'L1A.CA91 O1.Ci9. .17.LNA,C'As1:a:
r
REFERENCE PO NUMBER CUSTOMER NO SALFSPERSAEd 6ROF..R DATE SHIP VLA TERMS
AC loo; SOIIOL'SF: Ai. 14..01.1 rErk-, NETos0
004111TM
rt'BNUMBER DESCRtPTtON PR
UNtFICE UNIT AMOUNT '
ARDSHIP- R/O ..
1+ 0 11 999Na99 I'ROTEC1t SHIFT sat)PLATE CARRIER 4.u)000 EA 6.300.00
11 0 19 999N999 Pawn-C it SMET s.o YOKE I EV EL.11 6:3.000 FA 9.4:',0,00
BALLISTICS
1+ 0 1+ 99941999 Vit 0'(E('it 5HIFr36o C(AIME RRUNE) Isa.aro E'_1 ,.!+w.0r>
1+ a 11 9991/999 PRt11EVIf SHIFT sso LOWER ABS PINE r:,r..000 EA 1.170.00
PROTECTOR t.VLII
1+ 0 1i 9,99:9'9:0 PRMEC It SIIIrr via L'PPE:R ARMS ino_a10 E,1 1.40:0.00
PRO'1}•:CTOR LVL It
1+ 0 11 999.119:19 PRO'IECIt a 1'014'11 SET Irro.noa F:.1 1,IwO.00
1+ 0 11 99:1/1199 PRO1ECII(.1101N LEVEL U :60.000 EA :1,1:40.00
3s o Es :13x 140-; RFLE PLA1E. 10112.LEVEL ULA.NU LH:. 1110.0o EA 1 t.to oo
S IIOU'rF.R'S C UT
This quote is valid Ibrtto days
Subtotal . -14,030.00
final Saki Tax 3,9)72.7o
total Order 47.992.70
,.-
0 rigina 1
DEM o 070ARCE �UC 77# P:,�
LAW ENFORCEMENT PRICE sl� r DATE
3009ac
776-1192
�Highwayte F QUOTE :� S. A. P.
(9n)44414468
sales@protorceodtae.com rw w proforoeoNine.eom
FFL#918-025 01.640508
SOLD SHI P
TO TO
Ci TY OF AZUSA CI TY OF AZUSA
213 E. FOOTIII LL BLVD CENTRAL, RECEI VI NG
PO BOX 13 ss, s o 3s NORTH ANGELENO AVE
AZUSA CA 91702 AZUSA CA 91702
JOB # DATE CI.ST. # LOC. SALESIWN SKI P VI A FRT.
N/A t3.}/ /I S W0 I t29. A GREGG M CLUNG FX G FOB ORI GI N
g 1'. UOM
QUOTED I TEM NO. /DFS C. UNI T PRI CE DISC. NET I'RI CE
1• NON-STOCK 1.9 1. 0900F a 6, U:3 1•. 1.2
PRCTIECH SHI FT 360 PLATE RACK . 00
1 a NON-STOCK .5 t 5. .3800 EA 7, 643. 72
PROTECH SHI FT 3 a BALLI S11 C'S . 00
I NS ERTS - S`i►
14 NON-STOCK 625. 0000 EA 8, 750. 00
1'RCTI'ECH SHI FT 3(30 YOKE SM►2 . 00
t4 NDN-STOCK 1.02. 3000 EA .5, 632. 20
PROIECH Slit FT s CIAL\ERBUNvI) . 00
S1Is.2
t 1• NON-STOCK 3 10. 39.00 EA I., 3.1•-i•. 76
PROTECH UPPER ARM SET-SHORT . 00
14 NON-STOCK 2.58. 6200 EA 3, 620. 68
PROTECH ENHANCE GROI N . 00
PROTECT'ON
11• 3,DD-POUCH-S ET I 89. ;3100 EA , .579•. 71.
SFI. ARM NODULAR 6 POUCH SET . 00
CO tvENT
TERNS
6e:Ef2 a rl�/r?CC QUCTTE>Y PAGEP PRI G E. 6HI f
7 2
LAW ENFORCEMENT s P IRTE
3009 Nath Highway 89 Prescott,AZ 16301 QUOTE A S A 1'
Tel:(928)7787192 Fax:(928)4484468
salasgprafareatiallaccora www.protaoeongne eom
FR.8146-023-014G-00508
SOLI) SHI P
TL) "iT)
CITY OF AZUSA CITY OF AZUSA
41 s E FCxJrHI LL BLVD CENTRAL RECEI VI NC;
PO BOX t 395 s 09 NORTH ANGELENO AVE
AZUSA CA 91 703 AZUSA CA 91702
JOB # TATE OUST. # LOC. SALESM * SIS P VIA FRT.
N/A t.501/22/ 00 12" A GREGG \CCLUNG FX G-FOB URI GI N
QTY. UOM
QUOTED I TEM NO. /DES C. UNI T PRI CE DISC. N 1' PRI CE
48 et 13NC 379. 9900 EA to, (139. 72
SFL a 3 1 s Nt t oXI tt CLS I I I PLATE . 00
• This quote is valid for t.5 days from the date of issue,
pending credit approval , and is s ubj ect to inventory,
rmnufacturer' s availability and [rice change. Please call
to receive price update upon expiration.
ORDERING INSTRUCTIONS: Please reply to your sales represen-
t at i ve i n wri ti ng to process this order or send an emµµi l to
sal es*roforceonl i ne. cunt. For orders over $5. 000, a PO or
signed quote i s requi red to process the order.
Returned items are subject to co','; restocking fee. All sales
are fi nal on non-stocked/special order i tens
IM'ORTA\T To order from this gtotation, please sign below,
attach Purchase Order, and FAX tc 9'28- 11.5-31•tj5.
Printed Nan!:
Date: P. O. : -----
Si gnut are:
SALES A.VDUNT 1.9, "14u. 2. 1
COM1vF_NT
FOR NI CK COVARRUBI AS
NCOVARRUBI AS ;I . AZUSA. CA. US
BY: KARI M'.RTI N : . 000% SALES TAX 1., 1•;3 t. r'=
SUB TCYTAL .53, 437 1. 86
TERM DUE NET 30 DAYS
APPROVED
COUNCIL MEETING
Date, 7�7(/S
AZUSA
AGENDA ITEM
E-7
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
VIA: TROY L. BUTZLAFF, ICMA-CM, CITY MANAGER
FROM: SUSAN PARAGAS,DIRECTOR OF FINANCE
DATE: JULY 7, 2015
SUBJECT: FY 2015-16 BLANKET PURCHASE ORDERS OVER$10,000
(CITY,UTILITY BOARD& SUCCESSOR AGENCY)
SUMMARY
Annually the City Council, Utility Board, and Successor Agency Board approve various Blanket
Purchase Orders for products or services exceeding $10,000 or more over the course of a fiscal
year. The purchase orders are good for one year, expiring on June 30, 2016. The amounts listed
on the Blanket Purchase Orders are estimates only, and will have no impact the 2015-16 budgets
until they are actually used. This action will approve the Blanket Purchase Orders listed in
Attachment A effective July 1,2015 to June 30,2016.
RECOMMENDATION
It is recommended that the City Council, Utility Board, and Successor Agency Board take the
following action(s):
a) Approve the issuance of Blanket Purchase Orders detailed on the Attachment A
schedule, in an amount of$10,000 or more in accordance with Sections 2-523 and 2-
524,under Article VII, Bidding and Contracting, of the Azusa Municipal Code.
BACKGROUND
The City has several vendors that are used by City staff to purchase various supplies and
equipment or services as may be needed throughout the year. Blanket Purchase Orders("BPO")
are typically used by City staff as a means to easily make purchases for repetitive use type items
purchased directly through a designated supplier in compliance with the City's Purchasing
Ordinance,Article VII, Section 2-514 et.al.
The Blanket Purchase Orders in the amounts requested exceed the $10,000 threshold for
signature authority of the City Manager as identified in the City's Purchasing Ordinance.
Blanket Purchase Orders
July 7, 2015
Page Two
Staff has reviewed each request and determined that the amount of each request is
appropriate and included as part of the budget for Fiscal Year 2015-16.
Additionally, with the exception of BPOs identified as a "Contractual Obligation" or "POWER
RESOURCES/PURCHASE OF ELECTRICITY", most individual charges against these BPOs
are well below any formal bid threshold. For individual purchases of more than $2,000, normal
bidding and contracting procedures as outlined in Article VII of the Azusa Municipal Code will
be strictly enforced.
FISCAL IMPACT
Funding for these Blanket Purchase Orders have been budgeted for FY 2015-16 by their
respective departments.
Prepared by: Reviewed by: Reviewed and Approved:
Tony Garcia Susan Paragas Troy L. Butzlaff,ICMA-CM
Buyer Director of Finance City Manager
Attachment:
1. Attachment A —FY 2015-16 Blanket Purchase Orders Request
CITY OF AZUSA
BLANKET PURCHASE ORDERS FOR $10,000 OR MORE
FISCAL 2015-2016
ANNUAL EST. DIV/DEPT. RECOMMENDED VENDOR PURPOSE JUSTIFICATION FOR BPO
$ 60,000 Citywide Aramark Uniform Services Uniforms for City personnel Contractual Obligation-Approved by Council
$ 250,000 Citywide Best,Best,&Kreiger-RETAINER Retainer for various city-wide legal services. Contractual Obligation-Approved by Council
$ 105,000 Citywide Preventive Mobile Fleet maintenance Contractual Obligation-Approved by Council
$ 200,000 Citywide SC Fuels Fuel for City vehicles Contractual Obligation-Approved by Council
$ 23,940 Citywide Ultimate Maintenance Services Inc Janitorial services Contractual Obligation-Approved by Council
$ 25,000 Citywide Voyager Alternative fuel for City vehicles Sole Source-Section 2-523(d)of AMC
$ 15,000 Economic Dev. Best Best&Krieger Legal services not covered in retainer. Contractual Obligation-Approved by Council
$ 15,000 Finance Dept. Iron Mountain Storage Off-site storage for archived City documents. Contractual Obligation-Approved by Council
$ 30,000 Finance Dept. PARS Annual adminsitrative fees for supplemental Sole Source-Section 2-523(d)of AMC
retirement plan administration.
$ 25,000 Human Resources Best,Best&Krieger Legal services not covered in retainer. Contractual Obligation-Approved by Council
$ 35,000 Human Resources CCMS-Fees Annual cost for third party workers Sole Source-Section 2-523(d)of AMC
compensation administrator.
$ 50,000 Human Resources Employment Development Dept. Unemployment insurance. Sole Source-Section 2-523(d)of AMC
$ 150,000 Human Resources Manning&Marder Legal services for public safety. Contractual Obligation-Approved by Council
$ 100,000 Human Resources Warren&Assoc. Liability and claims third party administrator. Sole Source-Section 2-523(d)of AMC
$ 60,000 Information Tech. Avaya Annual support contract for telephone system Sole Source-Section 2-5223(d)of AMC
services
$ 74,000 Information Tech. Bi-Tech Annual support contract for financial system Sole Source-Section 2-523(d)of AMC
software.
$ 28,000 Information Tech. Charter Communications City-wide fiber internet connection. Sole Source-Section 2-523(d)of AMC
Annual support for website services and Sole Source-Section 2-523(d)of AMC
$ 11,000 Information Tech. Civic Plus support.
$ 25,000 Information Tech. Computer Discount(CDWG) Purchase of miscellaneous computer WSCA Purchasing CO-OP AMC 2-523(e)
equipment and supplies.
Annual support contract for public meeting Sole Source-Section 2-523(d)of AMC
$ 22,800 Information Tech. Granicus video streaming.
$ 23,000 Information Tech. HDL Software Annual support contract for Building, Sole Source-Section 2-523(d)of AMC
Busincess License,Code Enforcement and
Land Management systems.
Annual support contract for document Sole Source-Section 2-523(d)of AMC
$ 15,000 Information Tech. Matrix Imaging management system.
Annual support contract for Library systems. Sole Source-Section 2-523(d)of AMC
$ 35,000 Information Tech. SIRS!
1 of 5
ANNUAL EST. DIV/DEPT. RECOMMENDED VENDOR PURPOSE JUSTIFICATION FOR BPO
Annual cost for T1(internet connectivity) Sole Source-Section 2-523(d)of AMC
$ 30,000 Information Tech. Verizon Select Services services at the Library.
$ 35,000 Information Tech. Verizon Wireless Annual cost for smartphones and air cards. Western States contracting Alliance Agreement
$ 45,000 Library Baker&Taylor Book orders and pre-processing. Sole Source-Section 2-523(d)of AMC
$ 30,000 Light&Water Air Resources Board System Control&Dispatch Power Resources/Purchase Of Electricity
$ 30,000 Light&Water Altec Industries Inc. Large Vehicles Maintenance&Repairs Sole Source-Section 2-523(d)of AMC
$ 200,000 Light&Water Anaheim,City of Energy Purchase Power Resources/Purchase Of Electricity
$ 4,000,000 Light&Water APS(Arizona Public Service) Electricity for Resale Power Resources/Purchase Of Electricity
$ 72,000 Light&Water APX Inc Realtime Scheduling Agent Contractual Obligation-Approved by Council
$ 15,000 Light&Water AT&T System Control&Dispatch Contractual Obligation-Approved by Council
$ 3,500,000 Light&Water Athens Services Residential Trash Collection Contractual Obligation-Approved by Council
$ 50,000 Light&Water Badger Meter Inc. Ongoing Meter Replacement Program No Competitive Market/Sole Source AMC 2-512(d)
$ 218,000 Light&Water Best,Best&Krieger Sys Control&Dispatch Contractual Obligation-Approved by Council
$ 50,000 Light&Water Bonneville Power Administration Electricity for Resale Power Resources/Purchase of Electricity
$ 50,000 Light&Water BP Energy Electricity for Resale Power Resources/Purchase Of Electricity
$ 20,000 Light&Water Brithinee Electric Well Motors Repair&Maintenance Sole Source-Section 2-523(d)of AMC
$ 300,000 Light&Water Burbank,City of Electricity for Resale Power Resources/Purchase Of Electricity
Legal Svcs.For AL&W/in Litigation Related to
$ 150,000 Light&Water Burke,Williams,&Sorensen RDEV Loans Contractual Obligation-Approved by Council
$ 100,000 Light&Water Calif.Dept.Water Resources Electricity for Resale Power Resources/Purchase Of Electricity
Electricity for Resale/System Control&
$ 6,500,000 Light&Water California Independent Systems Operator Dispatch Power Resources/Purchase Of Electricity
Pre-Oxidation Iron&Manganese Removal at Sole Source-Section 2-523(d)of AMC
$ 75,000 Light&Water Carus Corporation Filtration Plant
$ 14,000 Light&Water Cintas CSR Uniforms Contractual Obligation-Approved by Council
$ 1,500,000 Light&Water Citigroup Energy Inc. Electricity for Resale Power Resources/Purchase Of Electricity
Pump Control Valves Maintenance&Supplies Sole Source-Section 2-523(d)of AMC
$ 40,000 Light&Water CLA-VAL
Water Testing as Required by State Health
$ 24,999 Light&Water Clinical Lab of San Bernardino Dept. Sole Source-Section 2-523(d)of AMC
$ 14,999 Light&Water Coastline Equipment Pump Control Valves Maintenance&Supplies Sole Source-Section 2-523(d)of AMC
$ 220,000 Light&Water Coburn,Thompson Legal Fees For Purchased Power Power Resources/Purchase Of Electricity
$ 50,000 Light&Water Dynergy Power Marketing Inc. Purchase of Energy Capacity Power Resources/Purchase Of Electricity
$ 46,716 Light&Water E&L Landscape Services Landscape Maintenance Services Contractual Obligation-12/1/13-11/30/16
$ 800,000 Light&Water EDF Trading North America,LLC Purchase of Energy Capacity Power Resources/Purchase Of Electricity
$ 1,200,000 Light&Water Garnet Energy Corp. Purchase of Energy Capacity Power Resources/Purchase Of Electricity
$ 800,000 Light&Water Glendale,City of Purchase of Energy Capacity Power Resources/Purchase Of Electricity
$ 12,000 Light&Water Haaker Equipment Co. Vac Truck Maintenance&Supplies Sole Source-Section 2-523(d)of AMC
$ 11,000 Light&Water Home Depot Hardware,Materials&Supplies US Communities/Purch Co-Op AMC 2-523(e)
$ 1,200,000 Light&Water lberdrola Renewables Energy Purchase Power Resources/Purchase Of Electricity
$ 200,000 Light&Water Infosend Realtime Power Scheduling Agent Contractual Obligation-Approved by Council
2 of 5
ANNUAL EST. DIV/DEPT. RECOMMENDED VENDOR PURPOSE JUSTIFICATION FOR BPO
$ 12,000 Light&Water Inland Desert Security&Communications After Hours Answering Service Sole Source-Section 2-523(d)of AMC
$ 50,000 Light&Water International Flow Technologies Inc. Water Line Stopping Sole Source-Section 2-523(d)of AMC
Hardeare&Software Support for MVRS& Sole Source-Section 2-523(d)of AMC
$ 31,000 Light&Water Itron Inc. MV90
$ 150,000 Light&Water Los Angeles Dept.Water Power Transmission of Electricity by Others Power Resources/Purchase Of Electricity
$ 1,750,000 Light&Water Main S.G.V.Watermaster Electricity for Resale Sole Source-Section 2-523(d)of AMC
$ 19,999 Light&Water McCall's Meter Sales&Service Emergency Water Meter Repair Sole Source-Section 2-523(d)of AMC
$ 18,700 Light&Water Midwest Roofing Roof Maintenance Contractual Obligation-Approved by Council
$ 1,500,000 Light&Water Morgan Stanley Capital Corp. Electricity for Resale Power Resources/Purchase Of Electricity
$ 3,000,000 Light&Water Northern Calif.Power Agency Lodi#2 Project Planning&Development Power Resources/Purchase Of Electricity
$ 1,500,000 Light&Water NRG Energy Electricity for Resale Power Resources/Purchase Of Electricity
$ 27,452 Light&Water Ontario Refrigeration Refrigeration Repair Services Contractual Obligation-Approved by Council
$ 107,000 Light&Water Open Access Technology International System Control&Dispatch Power Resources/Purchase Of Electricity
$ 180,000 Light&Water Pasadena,City of Transmission of Electricity by Others Power Resources/Purchase Of Electricity
$ 10,000 Light&Water Power Settlements Consulting System Control&Dispatch Power Resources/Purchase Of Electricity
Water Treatment Chemical&Service Own
$ 54,999 Light&Water Preventive Mobile Equipment Contractual Obligation-Approved by Council
$ 100,000 Light&Water Public Service Co.of New Mexico Electricity for Sale Power Resources/Purchase Of Electricity
$ 100,000 Light&Water Riverside,City of Energy Purchase Power Resources/Purchase Of Electricity
$ 500,000 Light&Water Satt River Project Electricity for Resale Power Resources/Purchase Of Electricity
$ 150,000 Light&Water San Gabriel Basin Water Quality Authority Administrative&Capital Assessment Fees Sole Source-Section 2-523(d)of AMC
$ 80,000 Light&Water San Gabriel River Water Committee Committee of Nine Assessment Sole Source-Section 2-523(d)of AMC
$ 600,000 Light&Water San Gabriel Valley Municipal Water Dist. Power Purchases Power Resources/Purchase Of Electricity
$ 66,000 Light&Water SC Fuels Car Fuel for Water Division Contractual Obligation-Approved by Council
$ 75,000 Light&Water Seimens Water Technologies Corp. Water Filtration Plant Supplies&Service Sole Source-Section 2-523(d)of AMC
$ 300,000 Light&Water Sempra Energy Trading Electricity For Resale Power Resources/Purchase Of Electricity
$ 5,000,000 Light&Water Shell Trading Electricity For Resale Power Resources/Purchase Of Electricity
$ 70,000 Light&Water Southern California Edison Electric Service Charges Joint Pole Sole Source-Section 2-523(d)of AMC
$ 2,200,000 Light&Water Southern California Edison Transmission of Electricity by Others Power Resources/Purchase Of Electricity
Electricity for Resale/Transmission of
$ 22,000,000 Light&Water Southern California Public Power Auth. Electricity by Others Power Resources/Purchase Of Electricity
$ 125,000 Light&Water Sterling Water Technologies Water Filtration Plant Chemicals Sole Source-Section 2-523(d)of AMC
$ 151,500 Light&Water Systems&Software Annual Maintenance for CIS and Licenses Sole Source-Section 2-523(d)of AMC
Water Treatment Chemical&Service Own Sole Source-Section 2-523(d)of AMC
$ 50,000 Light&Water Univar USA Inc Equipment
$ 1,000,000 Light&Water Upper S.G.V.Municipal Water District USG-8 Purchased Water Sole Source-Section 2-523(d)of AMC
TOU Meter Remote Reading,and Cell Phone
$ 18,999 Light&Water Verizon Chargers Contractual Obligation-Approved by Council
$ 50,000 Light&Water Vulcan/Calmat Purchase of Crusher Base&Temp.Asphalt Sole Source-Section 2-523(d)of AMC
$ 187,000 Light&Water West Coast Arborists Tree Trimming Contractual Obligation-Approved by Council
$ 20,000 Light&Water Westerly Meter Service Co. Water Meter Testing Service Sole Source-Section 2-523(d)of AMC
$ 45,000 Light&Water Western Area Power Admin. Transmission of Electricity by Others Power Resources/Purchase Of Electricity
3 of 5
ANNUAL EST. DIV/DEPT. RECOMMENDED VENDOR PURPOSE JUSTIFICATION FOR BPO
$ 20,000 Light&Water Western Electricity System Control&Dispatch Power Resources/Purchase Of Electricity
$ 500,000 Light&Water Western Water Works Water Hardware&Supplies Contractual Obligation-Approved Bby UB 6-2015
$ 23,940 Light&Water Ultimate Maintenance Services,Inc. Janitorial Services Contractual Obligation 5/2015
$ 49,500 Light&Water Aramark Uniforms Uniform Laundry And Replacements Contractual Obligation-Approved by Council
$ 53,000 Light&Water SC Fuels Car Fuel For Meter Readers,Elec,&Engineer Contractual Obligation-Approved by Council
$ 162,888 Police Dept. All City Management Svcs. Annual contract for crossing guard services. Contractual Obligation-Approved by Council
$ 25,000 Police Dept. AT&T Mobility Wireless service for vehicle laptops Contractual Obligation-Approved by Council
$ 65,000 Police Dept. Enterprise Fleet Management Leased vehicles Contractual Obligation-Approved by Council
$ 499,955 Police Dept. G4S(was Wackenhut Corp. Annual cost for jail services. Contractual Obligation-Approved by Council
$ 75,000 Police Dept. L.A.County Dept.of Animal Control Cost for animal control services. Sole Source-Section 2-523(d)of AMC
Adminitrative and processing costs of violation Sole Source-Section 2-523(d)of AMC
$ 96,000 Police Dept. L.A.County Superior Court tickets.
$ 4,398,290 Police Dept. LACO Fire Dept. Annual contract for fire services. Contractual Obligation-Approved by Council
$ 21,000 Police Dept. Liebert,Cassidy,Whitmore Legal services Contractual Obligation-Approved by Council
$ 15,000 Police Dept. Manning&Marder Legal services Sole Source-Section 2-523(d)of AMC
$ 32,000 Police Dept. T-Mobile Cell phone services Contractual Obligation-Approved by Council
$ 14,000 Police Dept. Turbo Data Third party parking citation processing Contractual Obligation-Approved by Council
$ 35,000 Public Works Access Services Inc. Transportation passes Sole Source-Section 2-523(d)of AMC
$ 15,000 Public Works Advanced Infrastructure Street Sign posts Sole Source-Section 2-523(d)of AMC
$ 50,000 Public Works Air-Ex Air Conditioning HVAC services Contractual Obligation-Approved by Council
$ 268,000 Public Works Athen's Disposal Co. Street sweeping services Sole Source-Section 2-523(d)of AMC
$ 28,000 Public Works Calif.Dept.of Transportation Highway and signal maintenance Sole Source-Section 2-523(d)of AMC
$ 20,000 Public Works Hi-way Safety Street Signs,Delineations Sole Source-Section 2-523(d)of AMC
$ 50,000 Public Works Holiday Rock Gravel,Asphalt,Concrete Limited availability of product/specialized source
$ 50,000 Public Works Home Depot Facilities Maintenance Supplies US Communities/Purch Co-Op
$ 15,000 Public Works Immediate Response Restoration Emergency disaster response Sole Source-Section 2-523(d)of AMC
$ 30,000 Public Works L.A.County Dept.of Public Works Traffic and signal maintenance/repair Sole Source-Section 2-523(d)of AMC
$ 99,000 Public Works Rebublic Electric/Seimens Energy Signal maintenance and repair Contractual Obligation-Approved by Council
$ 15,000 Public Works Simplex Grinnel Police Department fire protection equipment Contractual Obligation-Approved by Council
$ 60,000 Public Works So.Cal Gas Company Gas Utility Sole Source-Section 2-523(d)of AMC
$ 10,000 Public Works So.Calif.Edison Company Electricity Sole Source-Section 2-523(d)of AMC
$ 24,900 Public Works Sureteck Inc. Library alarm services Sole Source-Section 2-523(d)of AMC
$ 20,000 Public Works TMS Restoration Emergency sewer containment/clean-up Sole Source-Section 2-523(d)of AMC
$ 99,000 Public Works Seimens Energy/ Contractual Obligation-Approved by Council
$ 20,000 Recreation&Parks Airgas CO2 for pool Sole Source-Section 2-523(d)of AMC
$ 20,000 Recreation&Parks Commercial Aquatics Chemicals for pool Sole Source-Section 2-523(d)of AMC
$ 17,700 Recreation&Parks Durham School Services Transportation for community trips Sole Source-Section 2-523(d)of AMC
$ 17,000 Recreation&Parks Proforma Quality Printing Production/Printing of Recreation Sole Source-Section 2-523(d)of AMC
programs/classes.
$ 200,220 Recreation&Parks Valley Crest Landscaping Annual contract for landscaping services. Contractual Obligation-Approved by Council
4 of 5
ANNUAL EST. DIV/DEPT. RECOMMENDED VENDOR PURPOSE JUSTIFICATION FOR BPO
$ 350,000 Recreation&Parks West Coast Arborists Annual contract for tree maintenance services. Contractual Obligation-Approved by Council
$ 110,150 Senior Programs Morrison's Food Services Annual contract for meals provided to seniors. Contractual Obligation-Approved by Council
$ 15,000 Successor Agency Iron Mountain Storage Off Site Documentation Storage Contractual Obligation-Approved by Council
$ 90,000 Successor Agency Best,Best,&Krieger Legal services related to Successor Agency. Contractual Obligation-Approved by Council
$ 25,000 Transportation Regional TAP Center Transporation passes No Competitive Market/Sole Source AMC 2-523(d)
$ 80,000 Transportation Metrolink No Competitive Market/Sole Source AMC 2-523(d)
$ 45,000 Transportation ASI No Competitive Market/Sole Source AMC 2-523(d)
5 of 5
APPROVED
COUNCIL MEETING
Date, 1I7( tS-
.„.44
AZUSA
CONSENT ITEM
E-8
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
VIA: TROY L. BUTZLAFF,ICMA-CM,CITY MANAGER
FROM: DANIEL BOBADILLA,P.E.,DIRECTOR OF PUBLIC WORKS/CITY ENGINEER
DATE: JULY 7,2015
SUBJECT: ACCEPTANCE OF THE IMPROVEMENTS AT THE AZUSA ROCKERY, A GEOLOGY
PARK
SUMMARY:
The Azusa Rockery,which is located at the entrance to the San Gabriel River bike trail,adjacent to the west end
of Azusa Greens Golf Course,has been constructed in accordance with the approved plans and is ready to be
accepted by the City.This action accepts the park improvements.
RECOMMENDATIONS:
It is recommended that the City Council take the following action:
1) Accept the improvements of The Azusa Rockery.
DISCUSSION:
In 2010,the City received a grant from the Rivers and Mountains Conservancy in the amount of$279,000 to build
a geology interpretive park in the 0.5 acre city-owned parcel located at the entrance to the San Gabriel River bike
trail, adjacent to the west end of Azusa Greens Golf Course. The improvements, which consist of native
landscaping, seating areas, bike racks, and thematic interpretive signage to focus on societal benefits of rock,
sand, and gravel, were constructed in accordance with the approved plans and were recently completed by the
contractor,California Resource Connection.
FISCAL IMPACT:
There is no fiscal impact associated with this recommendation. The Department of Recreation and Family
Services has included maintenance costs for this park in the annual park maintenance budget. Funds are held in
Account# 10-25-420-006493.
Prepared by: Reviewed and Approved:
Daniel Bobadilla,P.E. Joe Jacobs,
Director of Public Works/City Engineer Director of Recreation and Family Services
Reviewed and Approved:
Troy L. Butzlaff,ICMA-CM,
City Manager
Attachment:
1. The Azusa Rockery Site Map and Features
i
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ir
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HABITAT •b-.-•- - COPPER,QUARTZ PHOSPHORUS,PETROLEUM,
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ARSENIC,BARITE,BAUXITE, >`" SILICA,PETROLEUM PORTLAND CEMENT,
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" 4
APPROVED
COUNCIL MEETING
Date, -7I IIS'
AZUSA
CONSENT ITEM
E-10
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: AMELIA AYALA, DIRECTOR OF HUMAN RESOURCES & RISK
MANAGEMENT
VIA: TROY BUTZLAFF, ICMA-CM, CITY MANAGER
DATE: JULY 7, 2015
SUBJECT: APPROVE A RESOLUTION APPOINTING A DIRECTOR AND AN
ALTERNATE DIRECTOR AS THE CITY OF AZUSA'S REPRESENTATIVE TO
THE CALIFORNIA TRANSIT SYSTEMS JOINT POWERS AUTHORITY
SUMMARY
The City of Azusa is a member of the California Transit Indemnity Pool (CaITIP),which is a joint
powers agency providing self-funded insurance for operators of public transit systems. Pursuant to
the Ca1TIP's bylaws each Member Entity shall appoint one of its elected officials or employees as its
representative Director, as well as one Alternate Director on Ca1TIP's Board of Directors. This
action approves a resolution appointing the City Manager as the Director and Director of Human
Resources & Risk Management as the Alternate Director.
RECOMMENDATION
It is recommended that the City Council take the following action:
1) Approve the appointment of the City Manager as Director/Board Member and the Director
of Human Resources & Risk Management as an Alternate Director/Board Member to the
California Transit Systems Joint Powers Insurance Authority (CaITIP)Board of Directors.
BACKGROUND
The City has been a member of CalTip since 1994.Membership in CaITIP provides public liability
and vehicle physical damage coverage;claims administration;risk management;underwriting;fund
administration and transit-orientated safety programs.
CaITIP Bylaws require member entities to appoint representatives to the Board of Directors by
current title or individual name. With the recent changeover in City staff,the City needs to appoint
Resolution Appointing Director and Alternate Director to CaITIP
July 7, 2015
Page Two
new representatives to the Ca1TIP Board of Directors. Staff is recommending the appointment of the
City Manager as Director and the Human Resources/Risk Management Analyst as an Alternate
Director.
FISCAL IMPACT
There are no additional costs associated with these appointments.
Attachments Resolution No. 2015-C33
RESOLUTION NO. 2015-C33
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA
APPOINTING A DIRECTOR AND ALTERNATE TO THE CALIFORNIA TRANSIT
SYSTEMS JOINT POWERS AUTHORITY (Ca1TIP)
WHEREAS, on March 7, 1994, the City Council approved a Joint Powers Agreement with the
California Transit Systems Joint Powers Insurance Authority (Ca1TIP) making them the provider of
insurance for the City's transportation program, and
WHEREAS,The California Transit Systems Joint Powers Insurance Authority Agreement calls for
each member to appoint a Director and an Alternative Director to the Board of Directors; and
WHEREAS,the City of Azusa desires to appoint the City Manager as Director/Board Member and
the Human Resources/Risk Management Analyst as an Alternate Director/Board Member to the Ca1TIP
Board of Directors.
NOW, THEREFORE, BE IT RESOLVED that the City Manager is hereby appointed
Director/Board Member,and the Director of Human Resources&Risk Management is hereby appointed as
the Alternate Director/Board Member to the Ca1TIP Board of Directors at the pleasure of the City Council.
RESOLVED FURTHER that a copy of this Resolution shall be provided to Ca1TIP.
PASSED,APPROVED and ADOPTED this 7th day of July, 2015.
gfievw24,0 401,4
oseph omero Rocha
ayor
ATTEST:
z dillr'....0°P 0
J- e a . 47e Cornejo, J . /
City Clerk
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) ss.
CITY OF AZUSA )
I HEREBY CERTIFY that the foregoing Resolution No. 2015-C33 was duly adopted by the City
Council of the City of Azusa at a regular meeting thereof,held on the 7th day of July,2015,by the following
vote of Council:
AYES: COUNCILMEMBERS: GONZALES, CARRILLO, MACIAS, ALVAREZ, ROCHA
NOES: COUNCILMEMBERS: NONE
ABSENT: COUNCILMEMBERS: NONE
dit,„,--, ., ,... _ _., sem_,'
7. 41iW
d
J- r- a :41* e Cornejo, J ,
City Clerk
APPROVED AS TO FORM:
Best Bet & Krieger, L
City Att rney