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HomeMy WebLinkAboutAgenda Packet - December 7, 2015 - CC • APPROVED COUNCIL MEETING Date, I LI I 1 0 (LtVtiA 4 11>ta ,*, AZUSA CONSENT ITEM D-3 TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: ART VASQUEZ, CITY TREASURER DATE: DECEMBER 7, 2015 SUBJECT: CITY TREASURER'S STATEMENT OF CASH AND INVESTMENT BALANCES FOR THE MONTH OF OCTOBER 2015 SUMMARY: Transmitted herewith is the City Treasurer's Statement of Cash Balances for the City for the month of October 2015. City investments are made in accordance with the City's Investment Policy adopted and approved with Resolution No. 05-C 16 dated, February 22, 2005, and Government Code Section 53600 et seq. RECOMMENDATION: Staff recommends that the City Council take the following action: 1) Receive, review, and file the City Treasurer's Report for the month of October 2015. DISCUSSION: The balances of cash, investments, and projected revenues for the next six months are expected to be sufficient to meet cash disbursement requirements of the City for at least the next six months. The change in total cash in bank and investments (at cost) from September 30, 2015 to October 31, 2015 is a net increase of$600,253.89. The change in total cash in bank and investments (at market) from September 30, 2015 to October 31, 2015 is a net increase of$588,323.74. Prepared by: Art Vasquez, City Treasurer ATTACHMENT 1 CITY OF AZUSA TREASURER'S REPORT Prepared by: Art Vasquez, Treasurer October 31,2015 Market Price Coupon Maturity Settlement Market Interest Received Fiscal Broker Face Amount Description Acct/Cusip No. Principal** (Changes Rate Date Date Monthly) Value*** Year to Date* Light& Water Fund Investments - AAA Rated Federal Agency Bonds BONDS CALLED OR MATURED DURING FISCAL YEAR 25,791.12 Gilford Sec 1,000,000.00 FFCB 0.730 03/13/17 0.730% 03/13/17 3133ECHG2 03/13/13 1,000,000.00 100.002 1,000,020.00 3,650.00 Gilford Sec 1,000,000.00 FFCB 0.820 07/11/17 0.820% 07/11/17 3133EA4H8 10/12/12 999,000.00 99.645 996,450.00 4,100.00 Multi-Bank Sec 1,000,000.00 FHLMC 1.800 10/29/20 1.800% 10/29/20 3134G7T27 10/29/15 1,000,000.00 100.087 1,000,870.00 Multi-Bank Sec 1,000,000.00 FHLMC 2.000 10/29/20 2.000% 10/29/20 3134G7ZN4 10/29/15 1,000,000.00 100.265 1,002,650.00 Gilford Sec 1,000,000.00 FHLB 1.000 02/27/18 1.000% 02/27/18 3133823D3 02/27/13 1,000,000.00 99.744 997,440.00 5,000.00 Multi-Bank Sec 1,000,000.00 FNMA 1.875 2/19/20 1.875% 02/19/20 3135G0050 02/19/15 1,000,000.00 100.073 1,000,730.00 9,375.00 TOTALS 6,000,000.00 5,999,000.00 5,998,160.00 47,916.12 WFB-L&W THIRD PARTY CUSTODIAL TRUST ACCT 0.070% N/A N/A N/A 3,384,928.85 100.000 3,384,928.851 182.08 Market Price CITY OF AZUSA and LIGHT&WATER RATE STABLIZATION Principal** (Changes Mark*** Interest Received Fiscal Monthly) Value Year to Date TOTAL INVESTMENTS IN FEDERAL AGENCIES,Corp Bonds,CD's,WFB INSTITUTIONAL TRUSTS,and LAIF 64,029,911.96 64,046,680.69 250,114.41 *The Interest reflects earnings received from July 1,2014. **The"Principal"column reflects the balance on the last day of the month or the"historical cost"spent to purchase a security. ***The"Market Value" is the current price at which a security can be traded or sold. Page 5 CITY OF AZUSA TREASURER'S REPORT Prepared by: Art Vasquez,Treasurer Treasury Checking Accounts and Certificates of Deposit October 31,2015 Held in Wells Fargo Bank • Face Maturity Interest or Balance Account Number Amount Date Coupon Description or Rate or CUSIP Market Value Checking Accounts General Checking Account XXX-XXX1244 133,598.00 Stagecoach Sweep Account DDA XXX-XXX1244 4,770,736.70 Worker's Compensation Checking(ZBA account) XXXX-XX3279 0.00 Payroll Checking(ZBA account) XXXX-XX1393 0.00 Police Detective Petty Cash Fund XXX-XXX2231 3,109.06 Section 108 0.020% Choice IV-Public Fund Account XXX-XXX2239 30,418.33 Covington Endowment WFB Advantage Heritage Money Market Fund(rated AAAm/Aaa) WFB XXXX7554 2,018.62 100,000 05/30/17 1.100% Certificate of Deposit Goldman Sachs Bank Matures 5/30/17 CUSIP 38147JC75 100,187.30 Sewer Bond Fund WFB Advantage Heritage Money Market Fund(rated AAAm/Aaa) WFB XXXX1829 21,297.45 250,000 03/28/17 0.750% Certificate of Deposit Georgia B&T Matures 3/28/17 CUSIP 373128EC7 249,666.25 Philleo TR FRO Azusa WFB Money Market Fund WFB XXXX8700 5,026.78 Investments In Fixed Income.Equities,Real Asset Funds&Other 143,685.93 TOTALS WELLS FARGO BANK ACCOUNTS 5,459,744.42 Page 1 CITY OF AZUSA TREASURER'S REPORT Prepared by: Art Vasquez,Treasurer October 31,2015 Market Price Coupon Maturity Settlement Market Interest Received Fiscal Broker Face Amount Description Rate Date Acct/Cusip No. Date Principal** (Changes Value*** Year to Date* Monthly) City of Azusa Investments - Certificates of Deposit-FDIC Insured CERTIFICATES OF DEPOSIT SOLD OR MATURED DURING FISCAL YEAR 6,246.85 245,000.00 American Express Bank,FSB 2.050% 07/31/19 02587CAM2 07/31/14 245,000.00 100.267 245,654.15 2,490.61 Multi Bank Securities 245,000.00 American Expr Centurion 2.300% 09/23/20 02587DB64 09/23/15 245,000.00 100.159 245,389.55 Multi Bank Securities 205,000.00 BMW Bank 2.150% 12/10/19 05580AAZ7 12/10/14 205,000.00 100.712 206,459.60 Higgins/RBC 245,000.00 Bank Baroda New York 1.100% 12/27/16 06062ACV9 12/26/13 245,000.00 100.539 246,320.55 Multi Bank Securities 245,000.00 Barclays Bank of Delaware 2.200% 09/16/20 06740KJK4 09/16/15 245,000.00 100.135 245,330.75 Multi Bank Securities, 245,000.00 Capital One Bank 2.000% 11/05/19 140420QN3 11/05/14 245,000.00 100.329 245,806.05 Multi Bank Securities 247,000.00 Capital One NA 2.300% 07/07/15 14042E4P2 07/15/15 247,000.00 100.099 247,244.53 Multi Bank Securities. 245,000.00 CIT Bank SLC 2.150% 11/19/19 17284C3Q5 11/19/14 245,000.00 100.333 245,815.85 Multi Bank Securities 245,000.00 Comenity Cap Bank 1.850% 10/09/18 20033AHA7 10/16/14 244,265.00 99.808 244,529.60 1,514.96 Multi Bank Securities 245,000.00 Everbank 2.050% 08/28/20 29976DA59 08/28/15 245,000.00 100.423 246,036.35 Multi Bank Securities. 245,000.00 First Bank of Highland Park 2.000% 11/05/19 319141CY1 11/050/14 245,000.00 99.950 244,877.50 Multi Bank Securities 247,000.00 Goldman Sachs Group,Inc. 2.100% 01/21/15 38148.1HQ7 01/21/20 247,000.00 100.172 247,424.84 2,572.18 Multi Bank Securities 245,000.00 Investors Savings Bank 2.000% 08/25/20 46176PEJ0 08/28/15 245,000.00 100.432 246,058.40, (40.27) Multi Bank Securities 247,000.00 Medallion Bank 2.250% 07/27/20 58403BY67 07/27/15 247,000.00 100.108 247,266.76 Wachovia Sec 200,000.00 Merrick Bank South Jordan UT 0.900% 01/25/16 59012YU96 07/25/12 200,000.00 100.147 200,294.00 601.66 Multi Bank Securities 245,000.00 State Bank of India 1.700% 05/28/19 856283YJ9 05/28/15 245,000.00 99.202 243,044.90 Multi Bank Securities 245,000.00 Synchrony Bank 1.900% 04/24/15 87165FGF5 04/24/20 245,000.00, 99.484 243,735.80 2,333.88 Gillford/Stem Agee 248,000.00 Third Federal Sav&Loan 2.000% 11/25/19 88413QAW8 11/24/14 248,000.00 100.280 248,694.40 Wachovia Sec 245,000.00 Webster Bank NA 1.000% 12/12/17 94768NJD7 12/12/12 245,000.00 100.815 246,996.75 Wachovia Sec 245,000.00 Wells Fargo Bank WFCO 0.950% 02/28/18 94986TMB0 02/27/13 245,000.00 100.203 245,497.35 586.66 Multi Bank Securities 200,000.00 Worlds Foremost Bank 2.400% 07/16/20 981571BP6 07/07/15 200,000.00 100.098 200,196.00 1,209.86 TOTALS 6,069,000.00 5,023,265.00 5,032,673.68 16,306.53 Page 2 CITY OF AZUSA TREASURER'S REPORT Prepared by: Art Vasquez,Treasurer October 31,2015 Market Price Coupon MaturitySettlement Market Interest Received Fiscal Broker; Face Amount Description Acct/Cusip No. Principal ** (Changes Rate Date Date Value Year to Date* Monthly) City of Azusa.Investments - AAA Rated Federal Agency Bonds BONDS CALLED OR MATURED DURING FISCAL YEAR 98,961:95 Gilford Sec 1,000,000 FFCB 0.770 6/15/17 0.770% 06/15/17 3133EC5L4 12/05/12 999,300.00 100.002 1,000,020.00 Gilford Sec 1,000,000 FFCB 0.900 12/26/17 0.900% 12/26/17 3133ECB45 12/26/12 999,500.00 100.003 1,000,030.00 Gilford Sec 1,000,000 FFCB 1.030 3/12/18 1.030% 03/12/18 3133ECHS6 03/12/13 1,000,000.00 100.001 1,000,010.00 5,150.00 RBC Dain Rauscher 1,000,000 FFCB 1.050 3/14/18 1.050% 03/14/18 3133ECJ39 03/14/13 999,500.00 100.004 1,00Q040.00 5,250.00 Gilford Sec 1,000,000 FHLB 085 07/24/17 _ 0.850% 07/24/17 313380WR4 10/24/12 1,000,000.00, 100.000 1,000,000.00 4,250.00 Gilford Sec 1,000,000 FHLB 0.850 08/15/17 0.850% 08/15/17 313381Z24 02/15/13 1,000,000 00 100.020 1,000,200.00 4,250.00 Gilford Sec 1,000,000 FHLB 0.980 11/15/17 0.980% . 11/15/17 3133817D1 11/15/12 1,000,000.00 100.004 1,000,040.00 Higgins 1,000,000 FNMA 1.050 05/25/18 1.050% 05/25/18 , 3135GOXK4 05/30/131,000,000.00 100.051 1,000,510.00 Gilford/Steme Agee 1,000,000 FNMA 2.001/15/20 2.000% 01/15/20 3136G2BM8 01/15/15 1,000,000.00 100.316 1,003,160,00 10,000.00 Multi-Bank Sec 1,000,000 FNMA 1.875 2/13/20 1.875% _ 02/13/20 3135G0893 02/13/15 997,050.00 100.030 1,000,300.00 9,375.00 Multi-Bank Sec 1,000,000 FNMA 2.000 5/27/20 2.000% 05/27/20 3136G2K30 05/27/15 1,000,000.00 100.060 1,000,600.00 Multi-Bank Sec 1,000,000 FHLMC 2.00 6/29/20 2.000% 06/29/20 3134G6V42 06/29/15 1,000,000.00 100.145 1,001,450.00 Gilford/Steme Agee 1,000,000 FNMA 2.000 2/27/20 2.000% 02/27/20 3135G0084 02/27/15 1,000,000.00 100.102 1,001,020.00 10,000.00 Gilford/Steme Agee 1,000,000 FFCB 1740 3/02/20 1.740% 03/02/20 3133EFBV8 09/02/15 1,000,000.00 100.100 1,001,000.00 Gilford/Sterne Agee 1,000,000 FHLMC 1.340 12/28/18 1.340% 12/28/18 3134G7XU0 09/28/15 1,000,000.00 100.116 1,001,160.00 Gilford/Steme Agee 1,000,000 FHLMC 2.000 9/30/20 2.000% 09/30/20 3134G7UY5 08/26/15 1,000,000.00 100.147 1,001,470.00 Multi-Bank Sec 1,000,000 FHLMC 1.340 9/30/20 _ 2.000% 09/30/20 3134G7VJ7 09/30/15 1,000,000.00 100.155 1,001,550.00 Gilford/Steme Agee 1,000,000 FNMA 2.000 8/26/20 2.000% 08/26/20 3136G2LB1 08/26/15 1,000,000,00 100.264 1,002,640.00 Gilford/Steme Agee 1,000,000 FFCB 1.700 10/08/20 1.700% 10/08/20 3133EFHS9 10/08/15 999,000.00 99.085 990,850.00 Gilford/Steme Agee 1,000,000 FHLB 1.400 10/08/19 1.400% 10/08/19 3130A6L54 10/08/15 999,000.00 99.317 993,170.00 Gilford/Steme Agee 1,000,000 FHLMC 2.000 10/15/20 2.000% 10/15/20 3134G7YY1 10/15/15 1,000,000.00 100.205 1,002,050.00 TOTALS 35,405,556 20,993,350.00 21,001,270.00 147,236.95 WFB-CITY THIRD PARTY CUSTODIAL TRUST ACCT 0.070% : N/A N/A N/A 6,994,400.95 100.000 6,994,400.951 332.22 1 LAIF-CITY I LOCAL AGENCY INVESTMENT FUND I 0.357% II N/A N/A I N/A I 19,906,967.161 100.000 I 19,906,967.161 37,671.411 CITY OF AZUSA TREASURER'S REPORT Prepared by: Art Vasquez,Treasurer October 31,2015. Market Price Coupon MaturitySettlement Market Interest Received Fiscal Broker' Face Amount Description Acct/Cusip No. Principal** (Changes Rate Date Date Value*** Year to Date* Monthly) City of Azusa Investments AAA Rated Corporate Bonds BONDS CALLED OR MATURED DURING FISCAL YEAR 0:00 Gilford/Sterne Agee 1,000,000 Apple 1.00 5/03/18 1.000% 05/03/18 037833AJ9 04/27/15 998,000.00 99.715 997,150.00 0.00 • TOTALS 1,000,000 998,000.00 997,150.00 0.00 Page 3 CITY OF AZUSA TREASURER'S REPORT Prepared by: Art Vasquez,Treasurer October 31,2015 Market Price Coupon Maturity Settlement Market Interest Received Fiscal Broker Face Amount Description Acct/Cusip No. Principal** (Changes *** Rate Date Date Value Year to Date* Monthly) Light&Water Fund Investments - Certificates of Deposit-FDIC Insured CERTIFICATES OF DEPOSIT SOLD OR MATURED DURING FISCAL YEAR 198.36 Higgins/RBC 245,000.00 Bank Baroda New York 1.100% _ 12/27/16 06062ACV9 12/24/13 245,000.00 100.539 246,320.55 Wachovia Sec 40,000.00 BMW Bank of NA 1 350% 04/27/16 05568PW45 04/27/12 40,000.00 100.532 40,212 80 270.74 Multi National Bank 245,000.00 Discover Bank 1.900% 05/06/20 254672NC8 05/06/15 245,000.00_ 99.446 243,642.70 Wachovia Sec 200,000.00 GE Capital Financial Inc. 1.250% 05/18/16 36160XD87 05/18/12 200,000.00 100.477 200,954.00 TOTALS 485,000.00 730,000.00 731,130.05 469.10 Page 4 • APPROVED COUNCIL MEETING Date, 12ki °Fa AZUSA CONSENT ITEM D-4 TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL VIA: TROY BUTZLAFF, ICMA-CM, CITY MANAGER FROM: AMELIA AYALA, DIRECTOR OF HUMAN RESOURCES & RISK MANAGEMENT DATE: DECEMBER 7, 2015 SUBJECT: HUMAN RESOURCES ACTION ITEMS SUMMARY: On November 24, 2015, the Personnel Board met and took action on several items. This action approves Personnel Action Requests reviewed and recommended by the Personnel Board. RECOMMENDATION: Staff recommends that the City Council take the following action: 1) Approve the following Personnel Action Requests in accordance with the City of Azusa Civil Service Rules and applicable Memorandum of Understanding(s). DISCUSSION: On November 24, 2015,the Personnel Board reviewed the recommendations of City Staff and took the following actions: A. MERIT INCREASE AND/OR REGULAR APPOINTMENT: DEPARTMENT NAME CLASSIFICATION TYPE OF ACTION/ RANGE/STEP EFFECTIVE DATE BASE MO. SALARY Police Nicasio Police Corporal Regular Appointment 6106/5 Covarrubias 12/2/2015 $7,603.78 Police Terry Smith Jr. Police Sergeant Regular Appointment 3416/4 12/2/2015 $9,135.45 Police Stephan Hunt Police Captain Regular Appointment 3482/4 12/2/2015 $12,940.35 Human Resources Action Items December 7, 2015 Page Two B. NEW APPOINTMENT: The following appointments have been requested by department heads pursuant to the Rules of The Civil Service System. DEPARTMENT NAME CLASSIFICATION EFFECTIVE DATE RANGE/STEP BASE MO. SALARY Police Bradley Piszkiewicz Police Officer Trainee Pending successful 6184/1 completion of background $4,855.19 and medical exam Police Sharae Rodriguez Police Dispatcher Pending successful 9166/5 (Lateral) completion of background $4,754.78 and medical exam C. SEPARATION: The following separation is submitted for informational purposes. DEPARTMENT NAME CLASSIFICATION EFFECTIVE DATE CD/ED/Building Andy Cawte Revenue Supervisor 12/31/2015 & Planning FISCAL IMPACT: There is no fiscal impact, as positions listed are funded in approved department budgets. Prepared by: Reviewed and Approved: Traci Bailey Amelia Ayala Human Resources & Director of Human Resources Risk Management Analyst and Risk Management Reviewed and Approved: Troy Butzlaff, ICMA-CM City Manager • APPROVED COUNCI MEETING Date, \2 I� IusA CONSENT ITEM D-9 TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL VIA: TROY L. BUTZLAFF, ICMA-CM, CITY MANAGER FROM: DANIEL BOBADILLA, P.E., DIRECTOR OF PUBLIC WORKS/CITY ENGINEER DATE: DECEMBER 7, 2015 SUBJECT: AUTHORIZATION TO PURCHASE SEWER VIDEO CAMERA EQUIPMENT SUMMARY: The City owns, operates, and maintains the sewer mains that collect wastewater generated within the City limits. In order to perform effective maintenance, the sewer system needs to be inspected routinely via closed circuit television with a sewer video camera to identify any existing or potential defects. The existing sewer video camera equipment is outdated and ill-equipped with the features required to meet State and Federal sewer maintenance requirements. This action will authorize the purchase of replacement sewer video camera equipment from Haaker Equipment Company through a bid with the National Joint Powers Alliance (NJPA). RECOMMENDATION: Staff recommends that the City Council take the following actions: 1) Waive formal bidding process and authorize the use of NJPA: a. City of Azusa Member#39911 b. NJPA Contract#022014-FSC; and 2) Authorize Staff to purchase sewer video camera equipment from Haaker Equipment Company in the amount not to exceed $85,218. DISCUSSION: The City owns and maintains over 60 miles of sewer mains. Under State and Federal law, the sewer lines must be regularly cleaned and repaired to ensure reliable operation and prevent sewer overflows. As part of the sewer maintenance process, Staff is required to perform closed circuit television Authorization to Purchase Sewer Video Camera Equipment December 7, 2015 Page 2 inspections with a sewer video camera to identify debris, broken pipes, cracks, sags, offsets, holes, roots, or other defects to the City's sewer system. The existing sewer video camera equipment does not have the necessary tools and features to perform the required sewer inspections. After thorough research and consideration, Staff determined it would be in the City's best interest to purchase a ROVVER X sewer video camera. This system is equipped with all the tools and features necessary to perform comprehensive inspections. The City's purchasing procedures allow for the acquisition of equivalent equipment through a process of competitive bidding by using other municipalities or through joint powers programs. In this case, Haaker Equipment Company was identified through a bid with the NJPA to provide the sewer video camera equipment the City is seeking at a competitive price. As a result the City can achieve the benefits of a competitive bid without the additional costs and delays associated with the standard procurement process. FISCAL IMPACT: The cost proposal for this sewer video camera equipment is $85,218.00, including applicable tax and delivery. Funds for this purchase are available in the Sewer Fund. Prepared by: Reviewed and approved: Nikki Miller Daniel Bobadilla,P.E. Senior Management Analyst Director of Public Works/City Engineer Reviewed and Approved: Troy L. Butzlaff, ICMA-CM City Manager Attachment: 1) Haaker Equipment Company Sewer Video Camera Equipment Cost Proposal ATTACHMENT 1 d 11 • r r D r- r EQUIPMENT COMPANY fj AWARDED .. . aK ry CONTRACT In accordance with your request, we are pleased to submit the following proposal for your consideration and approval based on the NJPA Cooperative Purchasing Agreement—Contract #022014-FSC. November 2, 2015 City of Azusa 213 E. Foothill Blvd Azusa, CA 91702 Re: ROVVER X Sewer Inspection System To: Mike Torres Thank you again for attending the presentation and demonstration of the ROVVERX sewer inspection system.The ROVVERX was designed to be an everyday production unit with the ease of going portable for the inspection of easements and hard to reach manholes. We certainly have no objections or issues retro- fitting your current CCTV vehicle with the ROVVERX technology. The bullet points below outline a few of the unique system features that make this unit stand apart from our competition: • Automatic Cable Reel. • Steerable Crawler(all six wheels),with built in inclinometer,transmitter, and pressure sensors. Equipped to allow inspections from 6"to 36". • Lightweight to allow for easier set up and tear down for the operator. • Cable is manufactured with 1000 pound pull strength. • Easy cable re-termination-Can be performed locally without the need to source outside help. Process will take (1) hour. • The entire length of cable, 1000 ft.,weighs less than the crawler(important for the performance of the crawler). • CANBUS Technology as an operating system for an infinite amount of updates and upgrades as needed. • Hand Held Pendant that controls ALL camera and crawler functions. • Pendant is also equipped with On board software for inspection reports if desired (samples provided). • On board laser for measurement of pipe defects and obstructions. • Ability to add the remote lift, if needed,for inspection of large diameter pipe (optional). • Optional Crawler Carriage to set up for inspections beyond 36". • The system is designed to be a complete everyday production unit as well as giving you the ability to be portable if needed (easements, hard to reach manholes, etc.). • An amazing cost of ownership when compared to other systems. • Local Service Center-Haaker Equipment is the dealer and service center for the entire Envirosight product line including the ROVVERX system The features described above are all standard except for ones labeled as "optional",which would be delivered with the purchase of the ROVVERX system. All of the options can be purchased after your initial investment or, in most cases, can be rented from Haaker as needed to complete special projects (larger diameter pipe,etc.). The amount to budget for the purchase of this equipment ONLY is $72,000.00(plus applicable sales Taxes).The price quoted above would include the following system components: ROWER X Basic Truck Package: Includes RCX90 camera (high-resolution CCD color zoom camera with 10x optical and 12x digital zoom, auto shutter, auto/manual focus, built-in LED lighting,+/-135 degree tilt, endless rotation, pressure sensor, and twin laser diodes for measuring feature width); ROVVER X 130 crawler(steerable with twin high-performance motors and 6-wheel drive, anodized aluminum/stainless steel chassis with pressure indicator, inclination and tilt sensors, location transmitter, rear viewing video camera);capability to transfer data to included desktop Vision Report software to generate reports and save data;wheels(6 small rubber,4 medium rubber,4 large rubber wheels,4 medium grease wheels,4 wheel spacers); VC200 control pendant to operate crawler, reel and camera (daylight viewable touch screen, MPEG-4 video encoding,storage to flash drive or USB Stick, online diagnostics and firmware updates,desk mount); RAX300 automatic motorized cable reel (with meter counter,splash-proof rating, 1000' orange transmission cable); power supply for 115/230V;wireless remote control; 25' extension cable (connecting VC200 to RAX300)with emergency power switch. VeriSight Pro 130' Push Camera with Digital Viewer/Recorder: Standard Package with 130'cable,self-leveling camera,tri-frequency sonde, battery powered control unit with viewing, control,text generation, recording and digital output, and accessories case with USB memory stick, 3 skids, larger skid and tooling. Unit Price $8,600.00 Combined Total for RovverX Package with Verisight Pro $80,600.00 Less 3% Discount -$2,418.00 New Total $78,182.00 Sales Taxes Figured at 9% $7,036.00 Grand Total $85,218.00 The options that were demonstrated and are of interest are: Remote Lift Accessory: Raises/lowers the RCX90 camera on the RX130 crawler $12,000.00 (Plus Applicable Sales Taxes) Rear-View Camera Option: Rear-View Auxiliary Light for use with Remote Lift Assembly $4500.00 (Plus Applicable Sales Taxes) The RovverX system has the capability of generating PACP based observations and reports (see copy attached). Included in this software are inclination report capabilities that will allow you to run reports to test the fall of the pipe. This prices quoted would allow for the installation of the ROVVERX on your current vehicle, and(2)full days of training. Mike,thank you again for this opportunity to work with you on your future sewer inspection equipment needs. I will be looking forward to the next step in the process. Respectfully Yours, CA.,V Jose"Chuy"Vallejo t t.:::JAE eilk." g APPROVED COUNCIL MEETING Date, 111-0 \6 ��a r ,. .. r-- 1ZUS CONSENT ITEM D-11 TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL VIA: TROY L. BUTZLAFF, ICMA-CM, CITY MANAGER FROM: JOE JACOBS, DIRECTOR OF RECREATION AND FAMILY SERVICES DATE: DECEMBER 7, 2015 SUBJECT: RESOLUTION APPROVING THE ADOPTION OF A YOUTH EMPLOYMENT PLAN FOR THE LOS ANGELES COUNTY REGIONAL PARK AND OPEN SPACE DISTRICT'S "CITIES AND SPECIFIED EXCESS FUNDS GRANT PROGRAM" FOR CAPITAL IMPROVEMENT PROJECTS (CIP) SUMMARY: The City was awarded $289,000 in grant funding from the Los Angeles County Regional Parks and Open Space District's Cities and Specified Excess Funds Grant Program for the following projects: Slauson Park Pool Rehabilitation, Zacatecas Park Restroom Facility Renovation, Northside Park Disc Golf Walking Path Development, Pioneer Park, Memorial Park, Veteran's Freedom Park and Gladstone Park Improvements. All projects have been completed. In order to secure funding, the City Council, pursuant to Section 111.8.1 of the Regional Park and Open Space District Procedural Guide, must adopt a Youth Employment Plan at a duly noticed public meeting for each Proposition "A" funded project. The Youth Employment Plan must be submitted before the District will reimburse any development costs. This action approves a resolution adopting a Youth Employment Plan. RECOMMENDATION: Staff recommends that the City Council take the following action: 1) Adopt Resolution No. 2015-C64 approving the adoption of a Youth Employment Plan for the Regional Park and Open Space District Excess Funds Grant Program for the following projects: a. Slauson Park Pool Rehabilitation b. Zacatecas Park Restroom Facility Renovation c. Northside Park Disc Golf Walking Path Development d. Pioneer Park, Memorial Park, Veteran's Freedom Park and Gladstone Park Improvements Youth Employment Plan December 7, 2015 Page Two DISCUSSION: The City submitted a proposal for funding to the Los Angeles County Regional Parks and Open Space District's Cities and Specified Excess Funds Grant Program, to address four key non-funded areas in the Recreation and Family Services Department (CIP) Work Plan. On October 21, 2013, the City received a letter approving this proposal. On November 18, 2013, the City Council adopted resolution 13-C88 procuring $289,000 in grant funding. To date, all projects have been completed. They are listed as follows: Project Completion Grant Funds General Rosedale Total Project Date Fund 6805 Contribution Cost Fund Slauson Park Pool Rehabilitation 1/15/15 $110,000.00 $1,000.00 $111,000.00 Zacatecas Park Restroom Facility Renovation 8/31/15 $112,500.00 $160.42 $112,500.00 $225,160.42 Northside Park Disc Golf Walking Path 10/31/14 $45,000.00 $(620.09) $44,379.91 Development Pioneer Park, Memorial Park,Veteran's 6/30/14 $21,500.00 $5,586.83 $27,086.83 Freedom Park and Gladstone Park Improvements TOTAL $289,000.00 $6,127.16 $112,500.00 $407,627.16 The City currently has in place a contract with L.A. Conservation Corp. This is a six-year contract that commenced in January, 2012. Though youth employment was not necessary to complete this slate of projects, approval of the Resolution adopting a Youth Employment Plan will allow the Recreation and Family Service Department to fulfill all of its obligations and apply for full reimbursement. FISCAL IMPACT: This grant is reimbursable and funds have been held in account# 28-25-410-155-7140 specifically for these projects. Prepared by: Reviewed and Approved: Roy Chavez Joe Jacobs Recreation Superintendent-Park Operations Director of Recreation and Family Services Reviewed and Approved: Troy L. Butzlaff, ICMA-CM City Manager Attachment: 1) Resolution No. 2015-C64 2) Youth Employment Plan RESOLUTION NO. 2015-C64 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA, CALIFORNIA, APPROVING THE ADOPTION OF A YOUTH EMPLOYMENT PLAN FOR THE REGIONAL PARK AND OPEN SPACE DISTRICT EXCESS FUNDS GRANT PROGRAM FOR(1) THE SLAUSON PARK POOL REHABILITATION, (2) ZACATECAS PARK RESTROOM FACILITY RENOVATION, (3) NORTHSIDE PARK DISC GOLF WALKING PATH DEVELOPMENT, (4) PIONEER PARK, MEMORIAL PARK, VETERAN'S FREEDOM PARK AND GLADSTONE PARK IMPROVEMENTS. WHEREAS, the people of the County of Los Angeles on November 3, 1992, and on November 5, 1996, enacted Los Angeles County Proposition A, Safe Neighborhood Parks, Gang Prevention, Tree-Planting, Senior and Youth Recreation, Beach and Wildlife Protection (the Propositions), which among other uses, provides funds to public agencies and nonprofit organizations in the County for the purposes of acquiring and/or developing facilities and open space for public recreation; and WHEREAS, the Propositions also created the Los Angeles County Regional Park and Open Space District (the District) to administer said funds; and WHEREAS, the District's procedures require the Applicant to adopt, by resolution, a Youth Employment Plan at a duly noticed public meeting; and WHEREAS, the applicant certifies, through this resolution, that the Youth Employment Plan is approved for submission to the District. NOW, THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY OF AZUSA DOES HEREBY FIND, DETERMINE AND DECLARE AS FOLLOWS: SECTION 1. Adopt the attached Youth Employment Plan for the above named projects. PASSED, APPROVED and ADOPTED this 7th day of December, 2015. 126141-1 J eph Romero Rocha ayor ATTEST: J " r ' %�'� ce Cornejo. Jr. City Cler STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES ) ss. CITY OF AZUSA ) I HEREBY CERTIFY that the foregoing Resolution No. 2015-C64 was duly adopted by the City Council of the City of Azusa at a regular meeting thereof, held on the 7th day of December, 2015, by the following vote of the Council: AYES: COUNCILMEMBERS: GONZALES, CARRILLO, MACIAS, ALVAREZ, ROCHA NOES: COUNCILMEMBERS: NONE ABSENT: COUNCILMEMBERS: NONE ir�� (7;;C fr L ce Cornejo, J /� City Clerk APPROVED AS TO FORM: Best, est & Krieger, LP City tomey 2 ATTACHMENT 2 City of Azusa Youth Employment Plan Slauson Park Pool Rehabilitation Grant#58A8-14-2405,Zacatecas Park Restroom Facility Renovation Grant#58A8-14-2408, Northside Park Disc Golf Walking Path Development Grant #58A8-14-2406 and Pioneer, Memorial,Veteran's Freedom and Gladstone Park Improvements Grant#58A8-14-2402. • Background On November 18, 2013, the City Council of the City of Azusa adopted Resolution No. 13-C88 approving the application for grant funds from the Los Angeles County Regional Parks and Open Space District Cities and Specified Excess Fund Program, Pursuant to the Safe Neighborhood Parks Proposition of 1996, in the amount of $289,000. The scope of work for this project will consist of improvements to (7) city parks that include re-plastering of a competition pool, purchase and installation of an off-site construction restroom facility, installation of a concrete walking path, installation of engineered wood fiber in playgrounds and the installation of rock veneer to pilasters and planter areas. Task That May Be Performed By At-Risk Youth It was determined that many of the projects listed above will require special equipment and skills that cannot be completed by youth. However, youth will be used for routine maintenance such as litter control and landscape maintenance. • Estimated Cost of Youth Employment The cost of youth is not applicable to this project. However, the City will continue to pursue the employment of youth in the future to the extent feasible. Method of Youth Employment The City will continue to utilize LA Conservation Corps to assist on projects whenever feasible. APPROVED COUNCIL MEETING Date, I IAZUSA CONSENT ITEM D-11 TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL VIA: TROY L. BUTZLAFF, ICMA-CM, CITY MANAGER FROM: JOE JACOBS, DIRECTOR OF RECREATION AND FAMILY SERVICES DATE: DECEMBER 7, 2015 SUBJECT: RESOLUTION APPROVING THE ADOPTION OF A YOUTH EMPLOYMENT PLAN FOR THE LOS ANGELES COUNTY REGIONAL PARK AND OPEN SPACE DISTRICT'S "CITIES AND SPECIFIED EXCESS FUNDS GRANT PROGRAM" FOR CAPITAL IMPROVEMENT PROJECTS (CIP) SUMMARY: The City was awarded $289,000 in grant funding from the Los Angeles Col' : Parks and Open Space District's Cities and Specified Excess Funds Grant Programs 1 '\) projects: Slauson Park Pool Rehabilitation, Zacatecas Park Restroom Facility - z -k Disc Golf Walking Path Development, Pioneer Park, Memorial Park, V 'stone Park Improvements. All projects have been completed. In order `` k � " 161,pursuant to Section 111.8.1 of the Regional Park and Open Space D a Youth Employment Plan at a duly noticed public meeting for each 110 ,a project. The Youth Employment Plan must be submitted before the District \ , development costs. This action approves a resolution adopting a Youth Employment Pi RECOMMENDATION: Staff recommends that the City Council take the following action: 1) Adopt Resolution No. 2015-C64 approving the adoption of a Youth Employment Plan for the Regional Park and Open Space District Excess Funds Grant Program for the following projects: a. Slauson Park Pool Rehabilitation b. Zacatecas Park Restroom Facility Renovation c. Northside Park Disc Golf Walking Path Development d. Pioneer Park, Memorial Park, Veteran's Freedom Park and Gladstone Park Improvements Youth Employment Plan December 7, 2015 Page Two DISCUSSION: The City submitted a proposal for funding to the Los Angeles County Regional Parks and Open Space District's Cities and Specified Excess Funds Grant Program, to address four key non-funded areas in the Recreation and Family Services Department (CIP) Work Plan. On October 21, 2013, the City received a letter approving this proposal. On November 18, 2013, the City Council adopted resolution 13-C88 procuring $289,000 in grant funding. To date, all projects have been completed. They are listed as follows: Project Completion Grant Funds General Rosedale Total Project Date Fund 6805 Contribution Cost Fund Slauson Park Pool Rehabilitation 1/15/15 $110,000.00 $1,000.00 $111,000.00 Zacatecas Park Restroom Facility Renovation 8/31/15 $112,500.00 $160.42 $112,500.00 $225,160.42 Northside Park Disc Golf Walking Path 10/31/14 $45,000.00 $(620.09) $44,379.91 Development Pioneer Park, Memorial Park,Veteran's 6/30/14 $21,500.00 $5,586.83 $27,086.83 Freedom Park and Gladstone Park Improvements TOTAL $289,000.00 $6,127.16 $112,500.00 $407,627.16 The City currently has in place a contract with L.A. Conservation Corp. This is a six-year contract that commenced in January, 2012. Though youth employment was not necessary to complete this slate of projects, approval of the Resolution adopting a Youth Employment Plan will allow the Recreation and Family Service Department to fulfill all of its obligations and apply for full reimbursement. FISCAL IMPACT: This grant is reimbursable and funds have been held in account# 28-25-410-155-7140 specifically for these projects. Prepared by: Reviewed and Approved: Roy Chavez Joe Jacobs Recreation Superintendent-Park Operations Director of Recreation and Family Services Reviewed and Approved: Troy L. Butzlaff, ICMA-CM City Manager Attachment: 1) Resolution No. 2015-C64 2) Youth Employment Plan RESOLUTION NO. 2015-C64 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA, CALIFORNIA, APPROVING THE ADOPTION OF A YOUTH EMPLOYMENT PLAN FOR THE REGIONAL PARK AND OPEN SPACE DISTRICT EXCESS FUNDS GRANT PROGRAM FOR (1) THE SLAUSON PARK POOL REHABILITATION, (2) ZACATECAS PARK RESTROOM FACILITY RENOVATION, (3) NORTHSIDE PARK DISC GOLF WALKING PATH DEVELOPMENT, (4) PIONEER PARK, MEMORIAL PARK, VETERAN'S FREEDOM PARK AND GLADSTONE PARK IMPROVEMENTS. WHEREAS, the people of the County of Los Angeles on November 3, 1992, and on November 5, 1996, enacted Los Angeles County Proposition A, Safe Neighborhood Parks, Gang Prevention, Tree-Planting, Senior and Youth Recreation, Beach and Wildlife Protection (the Propositions), which among other uses, provides funds to public agencies and nonprofit organizations in the County for the purposes of acquiring and/or developing facilities and open space for public recreation;and WHEREAS, the Propositions also created the Los Angeles County Regional Park and Open Space District(the District) to administer said funds; and WHEREAS, the District's procedures require the Applicant to adopt, by resolution, a Youth Employment Plan at a duly noticed public meeting; and WHEREAS, the applicant certifies, through this resolution, that the Youth Employment Plan is approved for submission to the District. NOW, THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY OF AZUSA DOES HEREBY FIND, DETERMINE AND DECLARE AS FOLLOWS: SECTION 1. Adopt the attached Youth Employment Plan for the above named projects. PASSED,APPROVED and ADOPTED this 7th day of December, 2015. J eph Romero Rocha ayor - ATTEST: • .f i ir, Its Jr r• ./r -ice Cornejo Jr. / City Cler STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES ) ss. CITY OF AZUSA ) I HEREBY CERTIFY that the foregoing Resolution No. 2015-C64 was duly adopted by the City Council of the City of Azusa at a regular meeting thereof, held on the 7th day of December, 2015, by the following vote of the Council: AYES: COUNCILMEMBERS: GONZALES, CARRILLO, MACIAS, ALVAREZ, ROCHA NOES: COUNCILMEMBERS: NONE ABSENT: COUNCILMEMBERS: NONE dr.• .. A fr L, ,ice Cornejo, J City Clerk APPROVED AS TO FORM: Best, est& Krieger, LP ' City torney 2 ATTACHMENT 2 City of Azusa Youth Employment Plan Slauson Park Pool Rehabilitation Grant#58A8-14-2405,Zacatecas Park Restroom Facility Renovation Grant#58A8-14-2408, Northside Park Disc Golf Walking Path Development Grant #58A8-14-2406 and Pioneer, Memorial, Veteran's Freedom and Gladstone Park Improvements Grant#58A8-14-2402. Background On November 18, 2013, the City Council of the City of Azusa adopted Resolution No. 13-C88 approving the application for grant funds from the Los Angeles County Regional Parks and Open Space District Cities and Specified Excess Fund Program, Pursuant to the Safe Neighborhood Parks Proposition of 1996, in the amount of $289,000. The scope of work for this project will consist of improvements to (7) city parks that include re-plastering of a competition pool, purchase and installation of an off-site construction restroom facility, installation of a concrete walking path, installation of engineered wood fiber in playgrounds and the installation of rock veneer to pilasters and planter areas. Task That May Be Performed By At-Risk Youth It was determined that many of the projects listed above will require special equipment and skills that cannot be completed by youth. However, youth will be used for routine maintenance such as litter control and landscape maintenance. Estimated Cost of Youth Employment The cost of youth is not applicable to this project. However, the City will continue to pursue the employment of youth in the future to the extent feasible. Method of Youth Employment The City will continue to utilize LA Conservation Corps to assist on projects whenever feasible.