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Home My WebLink AboutA- 3 Comprehensive Long-Range Capital Improvement Program K :67,4'410 T „. "114411Y4:-: AGENDA ITEM Transmittal of the City Manager's Recommendations for the COMPREHENSIVE LONG-RANGE CAPITAL IMPROVEMENT PROGRAM for Fiscal Year 2002-03 September 23, 2002 Honorable Mayor and Members of the City Council: It is my pleasure to transmit to you recommendations for another important forward step in our Comprehensive Long-Range Capital Improvement Program for the City of Azusa. As noted last year, like most local governments in California,Azusa fell behind in maintaining, expanding and replacing our infrastructure and capital assets. During the period 1986-98, there were a number of important projects built (including the Senior Center, Slauson Pool,Azusa Light&. Water headquarters and expanded Police Facility) along with a prudent program of reinvestment in facilities and equipment for Azusa Light &Water. But routine maintenance and reinvestment for other functions (parks, public buildings, sewers, streets, alleys, sidewalks, equipment,vehicles etc.) was postponed. In the fall of 1998, a new start was made not only on cataloguing and prioritizing our community's capital needs, but also in beginning to systematically address long-delayed needs. Each year since,we have made progress in both catching up on deferred investment and planning ahead for preventative maintenance. I am particularly proud of the record of the past year: • The opening of the Canyon City Skatepark represents a $400,000 investment in the changing recreation needs of youngsters and adolescents and is the aa_ xiL 03/e 2-- X19 largest and best of its kind in the San Gabriel Valley. • Plans for a new Library that would replace our obsolete and inadequate existing facility with a 60,000 square foot landmark "lifelong family learning center" have been submitted to the State for funds to match the bond approved by Azusa voters by a margin of more than 3-1. • The Azusa Auditorium, placed this year on the National Register of Historic Places, finally saw a complete interior and exterior renovation for a facility that occupies a central place in the civic life of our community. • A new vision for Azusa's future contained in a new General Plan and Development Code is being completed for adoption by the City Council next spring. Involving hundreds of Azusa residents through the Citizens Congress, this comprehensive effort is the most ambitious effort of its kind undertaken by a city of our size in the entire state. • Keying off this effort, a new Park Master Plan is also being completed to guide an "Azusa Park Renaissance" involving improvements to existing parks, addition of new park land and facilities and greater shared use of public facilities throughout the community. • A major street and alley repair and sidewalk construction and repair effort was completed • Just in time for the summer swim season, Slauson Pool received a complete overhaul to address deferred maintenance on the 9 year-old facility that left it as good as new. • Construction began on a major southern Gateway monument initiated by the residents of Neighborhood Improvement Zone I. • A number of smaller neighborhood improvement projects were completed including beautification of the Vernon off-ramp, newly landscaped island north of 1St and San Gabriel, curb and parking improvements next to our historic train station and parkway improvements on Donna Beth. • A replacement or'upgrade of all the city's obsolete or inefficient heating, ventilation, air conditioning and lighting units with energy saving devices • Replacing almost all of the worn-out equipment and rolling stock for the new Public Works Department, along with continued upgrading of our computer hardware citywide. 020 During the operating budget approval,we brought forward a continued equipment replacement program, along with carry-over of project not yet completed. Tonight, we are presenting new projects and amendments for the current fiscal year 2002-03. The major elements include: Azusa Light & Water Capital Investment: We will continue our long-term investment in ensuring reliable service to our customers. Azusa can be proud that the investments of the last fifteen years have paid off in avoiding the electric reliability and water quality crises facing many other public and private utilities. In the year ahead, we have the resources to devote an additional $6 million toward continuing this legacy which results in reliable and affordable resources for our homes and businesses. Among the high profile projects in this year's program is the construction of the much-needed second substation to ensure reliable service to our growing customer needs. The land has been acquired and construction will commence in 2003. The Planning Commission has also approved plans for construction of a new Electric Division Yard at 10"' and Vernon. In addition to improved office and service facilities, the move will allow the new Public Works Department to expand and improve their support facilities at the City yard which is currently shared with Azusa Light &Water. One of the highlights of the Water Division program is a conservation demonstration project that will underwrite native landscaping in the highly visible gateway to the San Gabriel Canyon. The project scope expands a project approved earlier with MTA grant funds and local Gas Tax match to acquire and construct attractive medians in San Gabriel Canyon Road north of Sierra Madre. The demonstration project will expand the project to landscape the existing median south of Sierra Madre, the initial westbound median on Sierra Madre, the unimproved area of Canyon Park, the revegetation of damaged areas of Canyon Park along with appropriate amenities and signage. The Neighborhood Improvement and Pavement Management Plan: In the first Comprehensive Capital Improvement package,we funded a study of our street, alley and sidewalk deficiencies. The price tag was a staggering$36 million. A careful staff review of that program by our Director and Assistant Director of Public Works validates the scope of that report, but proposes a more cost-effective intervention. Moving ahead now will only cost one third as much, but will address 80% of the city's pavement deficiencies over the next five years. The recommended plan comprehensively coordinates sewer, water and repavement efforts to both shave and share costs. By fixing the needs in an entire neighborhood (streets,gutters, sidewalks, alleys—along with trimming street trees and other maintenance) we also minimize disruption and duplication. While this project does save millions of dollars, it will require a funding jumpstart. The plan includes options along with our recommendation for front-loading the required investment. The Azusa Park Renaissance Plan:Major work at Gladstone and Memorial Parks, 021 along with modest improvements at Northside, Veterans Freedom and Zacatecas Parks have showcased the rebirth and expansion of Azusa's precious park resources. These recommendations add another $4 million in projects funded or anticipated from grant, endowment and community facility district sources. This unprecedented regreening of Azusa will upgrade every single park in the city and significantly expand park acreage for our residents. Sewer Master Plan: As part of the Neighborhood Improvement and Pavement Management Plan, we will implement a complete overhaul of the City's aging sewer system. This upfront investment in our sewers over the next five years will, like pavement management, save money in the long-run. We will be bringing detailed financing choices to the Council fol. how to recover this investment. Facilities Maintenance:An engineer's analysis of the Woman's Club has indicated safety and structural integrity concerns that should be addressed. The historic facility also deserves appropriate interior renovation and exterior repainting. The Public Works Endowment is recommended as the funding source for $400,000 to move forward with this project, subject to later adjustment as project specifications are finalized. A similar amount ($375,000) is recommended for long-deferred punch list of interior and exterior items at the Memorial Park Recreation Center, including air conditioning for the heavily- used basketball gym. Finally, a modest budget of$25,000 is recommended as a Phase IV for Auditorium renovation to address audio-visual equipment needs. Capital project management: As we have embarked on our ambitious effort to revitalize Azusa "one neighborhood" at a time, the scale and scope of our capital program has strained our capacity to plan, budget, oversee and complete projects on time and on budget. As a result, we have this year incorporated the overhead costs of project management, both in-house and under contract. Our recent experience has shown that a single manager for each project is essential, especially when multiple departments are involved in projects along with private contractors. We expect to further strengthen this function with a clearing house for all projects to ensure their satisfactory management from at every step from planning to completion. As an older city that continues to grow and revitalize, Azusa will continue to face long-term challenges in funding both needed new capital investment as well as ongoing replacement and maintenance. But with adoption and implementation of these recommendations, we will have addressed our most glaring deficiencies. We will also have left a legacy for future generations to continue the tradition of building for the long- term prosperity and quality of life of Azusa residents. Finally, I would like to express appreciation to those responsible for the progress we have made and will be making. Our Finance Director Marcie Medina and Assistant City Manager Robert Person have spearheaded this effort during the past year, including the planning and preparation of these recommendations. Azusa Light &Water Director 022 Joe Hsu and his staff along with Public Works Director Bill Nakasone, Public Works Asst. Director and City Engineer Nasser Abbaszadeh and Park Planning and Development Director designate Randy Noriega have all been instrumental in project planning. But it is not only City staff that have contributed, but the community as well. We are fortunate to have a far-sighted and fiscally prudent City Council, able commissioners and interested community activists and volunteers who can all take pride that their concerns are being addressed. From volunteers planting new trees in a street parkway to Purchasing staff processing vital paperwork, this effort to rebuild Azusa is truly a team effort and a team achievement. • Sincerely, Rick Cole City Manager 023 City of Azusa CIP 2003 New Funding Requests by Element Description Element 2003 Funding Source Additional funding Proj#72102G - Distribution Upgrades Water 1,000,000 Water Fund Additional funding Proj#72102E- Pipeline Baseline Water 50,000 Water Fund Additional funding Proj#72102H-Pipeline Lakeview Water 475,000 Water Fund Additional funding Proj#72102B- Pipeline Dalton . Water 760,000 Water Fund Additional funding Proj#72101P-Azusa Spreading Grounds Water 75,000 Water Fund Purchase of property from city of Pasadena Water 55,000 Water Fund Additional funding Proj#72101N - Upsize Discharges Wells Water 400,000 Water Fund Fire Flow relief Gladstone/Bfarranca Water 200,000 Water Fund Design and contruction of a Ranger station Water 700,000 Water Fund Emergency backup power generator Water 100,000 Water Fund Upgrade to the Canyon Filtration Plant Water 1,000,000 Water Fund Northern Transmission Main Water 500,000 Water Fund • 5,315,000 Additional Funding- New Library Library 275,000 General Fund Loan Pavement Management Plan Public Works 1,289,000 To be determined Pavement Management Plan Public Works 850,000 Gas tax Remodeling of Light Building at the yard Public Works 180,000 Endowment Fund 210 Fwy soundwall Public Works 150,000 Endowment Fund New sidewalks and concrete repair Public Works 200,000 Endowment Fund 2,669,000 Sewer Master Plan Construction Phase I Sewer 80,000 Sewer Fund New Signs Sewer 100,000 Sewer Fund 180,000 C.) "QPage 1 of 2 City of Azusa CIP 2003 New Funding Requests by Element Description Element 2003 Funding Source Veterans Freedom Park Imp. Recreation 50,000 MCCFD Memorial Park Improvements Recreation 212,000 Proposition 12 Memorial Park Improvements Recreation 46,500 MCCFD Northside Park ImprovementsRecreation 223,000 MCCFD Pioneer Park Improvements Recreation 246,000 MCCFD Slauson Park Improvements Recreation 4,500 MCCFD Zacatecas Park Improvements Recreation 350,000 Murray-Hayden Wilderness Park Acquisition` Recreation 500,000 Proposition 13 Parks Master Plan Recreation 10,000 MCCFD SG River Bike Path Recreation 100,000 MCCFD SG River Bike Path Recreation 350,000 LA County Proposition A US Forest Service Station Recreation 700,000 Water Fund Rubberized Handicap Resurf. Recreation 19,000 MCCFD Interpretive Gardens Recreation 350,000 LA County Proposition A Angeleno Park Recreation 50,000 Quimby Zacatecas Park Matching Funds Recreation 150,000 Quimby Consultant for Des/Arch Recreation 51,000 MCCFD 3,412,000 Women's Club Improvements Public Works 400,000 Endowment Fund Memorial Park Rec Center Public Works 375,000 Endowment Fund Auditorium A/V Upgrades Public Works 25,000 Endowment Fund 1 800,000 Total 112,651,000 C:) C.11 Page 2 of 2 City of Azusa CIP 2003 New Funding Requests by Funding Source Description Element 2003 Funding Source Remodeling of Light Building at the yard Public Works 180,000 Endowment Fund 210 Fwy soundwall Public Works 150,000 Endowment Fund New sidewalks and concrete repair Public Works 200,000 Endowment Fund Women's Club ImprovementsPublic Works 400,000 Endowment Fund Memorial Park Rec Center Public Works 375,000 Endowment Fund Auditorium NV Upgrades Public Works 25,000 Endowment Fund 1,330,000 Pavement Management Plan Public Works 850,000 Gas tax Pavement Management Plan Public Works 1,289,000 To be determined Additional Funding- New Library Library 275,000 General Fund Loan 275,000 SG River Bike PathRecreation 350,000 LA County Proposition A Interpretive Gardens Recreation 350,000 LA County Proposition A 700,000 Veterans Freedom Park Imp. Recreation 50,000 MCCFD Memorial Park Improvements Recreation 46,500 MCCFD Northside Park Improvements Recreation 223,000 MCCFD Pioneer Park Improvements Recreation 246,000 MCCFD Slauson Park Improvements Recreation 4,500 MCCFD Parks Master Plan Recreation 10,000 MCCFD SG River Bike Path Recreation 100,000 MCCFD Rubberized Handicap Resurf. Recreation 19,000 MCCFD Consultant for Des/Arch Recreation 51,000 MCCFD 750,000 C) i Zacatecas Park Improvements Recreation 350,000 Murray-Hayden Memorial Park Improvements Recreation 212,000 Proposition 12 Wilderness Park Acquisition Recreation 500,000 Proposition 13 Angeleno Park Recreation 50,000 Quimby Zacatecas Park Matching Funds Recreation 150,000 Quimby 200,000 Sewer Master Plan Construction Phase I Sewer 80,000 Sewer Fund New Signs Sewer 100,000 Sewer Fund 180,000 Additional funding Proj#72102G - Distribution Upgrades Water 1,000,000 Water Fund Additional funding Proj#72102E- Pipeline Baseline Water 50,000 Water Fund Additional funding Proj#72102H - Pipeline Lakeview Water 475,000 Water Fund Additional funding Proj#72102B- Pipeline Dalton Water 760,000 Water Fund Additional funding Proj#72101P -Azusa Spreading Grounds Water 75,000 Water Fund Purchase of property from city of Pasadena Water 55,000 Water Fund Additional funding Proj#72101 N - Upsize Discharges Wells Water 400,000 Water Fund Fire Flow relief Gladstone/Barranca Water 200,000 Water Fund Design and contruction of a Ranger station Water 700,000 Water Fund Emergency backup power generator Water 100,000 Water Fund Upgrade to the Canyon Filtration Plant Water 1,000,000 Water Fund Northern Transmission Main Water 500,000 Water Fund US Forest Service Station Recreation 700,000 Water Fund 6,015,000 Total 12,651,000 C.: n)