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Home My WebLink AboutB-6 Blanket Purchase orders over $10,000 FY 2001-02 ^6� x W � 4 ir 0 . 4,- '. ... ii V - — sy '� r 1 k AZUSA' CONSENT CALENDAR TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: MARCIE MEDINA, FINANCE DIRECTOR VIA: RICK COLE, CITY MANAGER/CC DATE: JULY 02, 2001 SUBJECT: BLANKET PURCHASE ORDERS OVER $10,000 FY 2001-02 RECOMMENDATION Staff recommends that City Council approve the issuance of the blanket purchase orders detailed on the schedule attached, to promote the public welfare and in accordance with the provisions of section 2-523 of the new Azusa Purchasing Ordinance No. 99-014. BACKGROUND Each year at this time, Council approves blanket purchase orders over $10,000 for the upcoming fiscal year. The purchase orders are good for 1 year, expiring on June 30. This report recommends that blanket purchase orders listed on the attached schedule be issued for the reasons as stated. FISCAL IMPACT There are sufficient funds in various department accounts to cover the cost of these blanket purchase orders in the FY2002 Operating Budget. 49/01),7/0/d) gkel rnt A3 E5 City of Azusa "BLANKET" PURCHASE ORDERS OVER$10,000.00 FISCAL YR. 2001/02 COMMODITY ANNUAL DIVISION/ RECOMMENDED COMMENTS ESTIMATE DEPARTMENT VENDOR ... , ,, .-,,,':;.,:36 MEL';,- .,...,.. • k .-w � 1� .py �, 0 . #� `� „ ..: x5 . , .... s - �R w �� ` vk� ,. , Script for Access services for the handicapped $26,000 Transportation Access Services,Inc. Sole Source for handicapped script Energy/Transmission Purchases 50,000 Light&Water Aquila Energy Marketing Sole source. Nutrition Svc.for Headstart Programs 110,000 Headstart Azusa Unified School District Sole source. CCSI fees,WC expenses 250,000 Human Resources City of Azusa Workers Comp Imprest Acct. Sole source. Prisoner Meals 13,000 Police Blackmore Master Distributor Sole source to meet state requirements. Rewinding Elect.Well Motors 20,000 Light&Water Brithinee Electric Sole source. Signal Maintenance on Highway 39 18,000 Comm Dev/Engineering Calif.Dept.of Transportation Sole source. Water Resource 500,000 Light&Water Calif.Dept.of Water Resources Sole source. Water Tests 17,000 Light&Water Clinical Labs of San Bernardino Sole vendor meeting State water testing standards. Computer Applications of Software Support 13,000 Library Data Research Associates Sole source for proprietary software maintenance. Bus Passes 97,000 Comm.Svc/Trans Foothill Transit Authority Sole source. Reference Books/Standing Orders 13,000 Library Gale Research Co. Sole source for these reference books. Computer Maintenance 30,000 Inf.Svc/L&W Hewlett Packard Sole source for propriety equipment maintenance. Computer support 20,000 Light&Water Itron Inc. Sole source for proprietary software maintenance. Security Alarm Systems 17,000 Police McNeill Security System Sole source for vendor owned equipment. Metrolink Passes 162,000 Comm.Svc/Trans Metrolink Sole source. Senior meals/meal delivery service 95,000 Comm.Svc/Sr.Programs Morrison's Health Care Sole bidder. Maint./Support of Reuters system 12,000 Light&Water Reuters America,Inc. Sole source. Water Assessments 45,000 Light&Water San Gabriel River Water Committee Geographic location of City. Administrative&Capital Assessment fees 200,000 Light&Water San Gabriel Basin Water Quality Auth. Sole source. Street Light&Electric Service 900,000 Light&Water Southern Calif.Edison Company Sole transmitter of electricity to Azusa as adjudicated by Courts. Software Maintenance 22,000 Finance SunGard Bi-Tech Inc. Sole source for proprietary software maintenance. • Purchased Water 75,000 Light&Water Upper San Gabriel Valley M.W.D. Geographic location of City. Water Meters Maintenance and Repairs 30,000 Light&Water Wheeler Meter Maintenance Sole source. U:\councillist.wb2 Page 1 of 6 06/27/01 A3 E5 City of Azusa "BLANKET" PURCHASE ORDERS OVER $10,000.00 FISCAL YR. 2001/02 COMMODITY ANNUAL DIVISION/ RECOMMENDED COMMENTS ESTIMATE DEPARTMENT VENDOR Sub-total-Sole Source $2,913,000 Energy/Transmission Purchases 800,000 Light&Water American Electric Power Annual Agreement Rubbish Collection Residents/Businesses 1,795,500 Light&Water Athen's Disposal Service Agreement Through 2007 Maint.of telephone equip. 60,500 Light&Water Avaya Technologies Continuing agreement Maint.of telephone equip. 365,659 Police Avaya Technologies Continuing agreement Maint Telemetry Equip. $67,200 Police Avaya Technologies Continuing agreement Energy/Transmission Purchases 50,000 Light&Water Avista Energy Annual Agreement Legal Advertising 15,000 Light&Water Beck,R.W. Continuation of Professional Services Energy/Transmission Purchases 167,616 Light&Water Bonneville Power Admistration Annual Agreement Energy/Transmission Purchases 50,000 Light&Water British Columbia Power Exchange Corp. Annual Agreement Energy/Transmission Purchases 50,000 Light&Water Burbank,City of Annual Agreement Energy/Transmission Purchases 2,000,000 Light&Water Calif.Independent System Operators Annual Agreement Court Constrr Fee,Equip/Reg,Handicap Violations 22,000 Police Citrus Municipal Court Annual Agreement Software Maintenance 25,000 Light&Water Cognos Corporation Continuation of Contractual Agreement. Energy/Transmission Purchases 50,000 Light&Water Coral Power LLC Annual Agreement Plan checking services 28,615 Comm.Dev/Planning Cotton/Beland Assoc. Annual Agreement Policing Services 12,600 Police Covina,City of Continuation of Contractual Agreement. Plan checking services 106,500 Comm.Dev/Planning Crawford,Multari Continuation of Professional Services Energy/Transmission Purchases 1,000,000 Light&Water Dynegy,Inc. Annual Agreement Energy/Transmission Purchases 4,500,000 Light&Water Enron Power Marketing,Inc. Annual Agreement Energy/Transmission Purchases 20,000 Light&Water Equifax Annual Agreement Workers Compensation Claims Admin. 25,000 Human Resources Fleming&Associates Multi-year Contract expires 12-31-01 • Plan checking services 21,000 Comm.Dev/Planning Greystone Annual Agreement Energy/Transmission Purchases 2,000,000 Light&Water Idaho Power Company Annual Agreement U:\councillist.wb2 Page 2 of 7 06/27/01 A3..E5 City of Azusa "BLANKET' PURCHASE ORDERS OVER$10,000.00 FISCAL YR. 2001/02 COMMODITY ANNUAL DIVISION/ RECOMMENDED COMMENTS ESTIMATE DEPARTMENT VENDOR Community Beautification 32,000 Public Works L.A.Works Human Svc.Consortium Community Youth Support/Annual agreement Fire Protection 2,274,500 Police L.A.County Fire Prot.Svc Continuing agreement until February 2003. Uniform Supplies and Maintenance $12,000 Various Mission Uniform and Linen Continuing agreement Energy/Transmission Purchases $50,000 Light&Water Pacificorp Annual Agreement Energy/Transmission Purchases $4,800,000 Light&Water Pasadena,City of Annual Agreement Energy/Transmission Purchases $2,000,000 Light&Water Reliant Energy Services Annual Agreement Professional Services $15,000 Light&Water Resource Mgmt.International Annual Agreement Energy/Transmission Purchases $50,000 Light&Water Riverside,City of Annual Agreement Animal Services 143,000 Police San Gabriel Valley Animal Control Continuation of Contractual Agreement. Energy/Transmission Purchases $800,000 Light&Water Sempra Energy Trading Corp. Annual Agreement Energy/Transmission Purchases $11,000,000 Light&Water Southern Calif.Public Power Authory Annual Agreement Energy/Transmission Purchases $15,000 Light&Water Spatia-Mars Annual Agreement Energy/Transmission Purchases $25,000 Light&Water US Dept.of Energy Western Area Pwr.Adm Annual Agreement Postage fee costs,P.O.box fee 39,000 City Clerk U.S.Postmaster Continuing agreement Postage for mailing Utility bills&notices 145,000 Light&Water U.S.Postmaster Continuing agreement City Jail operating services(Type 1 Facility) 357,290 Police Wackenhut Corp. Contractual Agreement signed by Council Energy/Transmission Purchases $50,000 Light&Water Williams Energy Marketing&Trading Co. Annual Agreement Subtotal-Existing Agreements $35,039,980 z�� x e, l',... ...,..p .,_;_ ,._..,,..z, ,'.:',/4-6-2,.. � e`s-68iSOfi«�*.:f tg = �?:• s t�([- A QI't?'��° (moat� a ,♦E i� �"� I.-, «,,• -e.. _ 410,;',Al2*.•......� v - —... Valve Maintenance 12,500 Light&Water Automated Control Valve Systems Continuation of Contractual Agreement. City Commerce Services 30,000 Light&Water Azusa Chamber of Commerce Continuation of Contractual Agreement. Heating&Air Cond.Maint.18 City Bldgs. 70,000 Public Works Air-Ex Air Conditioning Inc. Continuation of Professional Services Books,Book Processing 24,000 Library Baker&Taylor Best purchasing&processing of specialty marls/Low Bidder. Legal Fees 20,000 Police Best,Best&Krieger Continuation of Professional services as City Attorneys Legal Fees 20,000 Light&Water Best,Best&Krieger Continuation of Professional services as City Attorneys • Legal Fees 67,500 Admin Best,Best&Krieger Continuation of Professional services as City Attorneys U:\councillist.wb2 Page 3 of 7 06/27/01 A3..E5 City of Azusa "BLANKET" PURCHASE ORDERS OVER $10,000.00 FISCAL YR. 2001/02 COMMODITY ANNUAL DIVISION/ RECOMMENDED COMMENTS ESTIMATE DEPARTMENT VENDOR Legal Fees 175,000 Human Resources Best,Best&Krieger Continuation of Professional services as City Attorneys Legal Fees 21,072 Public Works Best,Best&Krieger Continuation of Professional services as City Attorneys Specialized Engineering Svc. 25,000 Light&Water Black&Veath Continuation of Professional Services Cat Floc T.Water treatment chemicals 15,000 Light&Water Commerce Chemical Co. Under testing,this chemical most reliable of its type. Janitorial Services Light&Water Facility 45,000 Light&Water D.H.Maintenance Services Approved by Council 07/07/97,3-yr contract. Telephone Bills 10,000 Light&Water Verizon Select Services Continuation of Professional Services Sales Tax,Property Tax,&Documentary 32,000 Comm.Dev/Bld,Bus Lic HDL Co./Hinderliter,Delama Continuation of Professional services/Has most complete transfer Tax Consultants&new Business Software Program,results in increased revenue. License Software. Computer Hardware Support 14,135 Police Hewlett Packard Continuation of Contractual Agreement. Arrestee Processing,Prisoner Maint.Fees 15,000 Police LA County Sheriffs Department Continuation of Professional Services Legal Services 150,000 Human Resources Manning,Marder&Wolfe Continuation of Professional Services Plan checking services 15,000 Community Development Melad&Associates Vendor most familiar with City Plan checking services. Professional Services 12,000 Library Metropolitan Cooperation Continuation of Professional Services Plan checking services 50,000 Community Development Moore,lacafino,Goldsman Continuation of Professional Services Plan checking services 64,000 Community Development Moule,Elizabeth Continuation of Professional Services Dietiticion Services 12,000 Headstart Mary Anne Patino R.D. Continuation of Professional Services Accounting/Auditing Assistance 10,000 Finance J.D.M.Pechey&Associates Vacation relief for City Treasurer Provide Homeless assistance/outreach 15,000 Comm.Dev/CDGB Peregrinos de Emaus,Inc. Contract expires 06/30/99. Books,Book Processing 10,000 Library Quality Books,Inc. Best purchasing&processing of specialty mans/Low Bidder Paving Contractor 200,000 Light&Water G.M.Sager Construction Low Bidder,Contract to expire 06/30/99 Provide Sr.Referral/Case mgmt for Seniors 15,000 Comm.Dev/CDGB Santa Anita Family Services Agreement Through 06/30/99 Traffic Signal&Extraordinary maintenance 30,000 Comm.Dev/Eng Signal Maintenance Inc. New low Bidder for continuing services.Approved by Council 06/16/97. Conduct Mano A Mano Program 10,030 Comm.Dev/CDGB Valley Support Services of VNA,Inc. Contract expires 06/30/99. Administrative Fees 100,000 Human Resources Carl Warren&Assoc. Continuation of Professional Services Plan checking services 60,000 Comm.Dev/Planning Willdan&Associates Alternate to Melad U:\councillist.wb2 Page 4 of 7 06/27/01 A3..E5 City of Azusa "BLANKET" PURCHASE ORDERS OVER$10,000.00 FISCAL YR. 2001/02 COMMODITY ANNUAL DIVISION/ RECOMMENDED COMMENTS ESTIMATE DEPARTMENT VENDOR Plan checking services 26,000 Community Development Wilson Geosciences Continuation of Professional Services Subtotal-Orderly Continuation of Contracts $1,375,237 !Rialgtat8StAOt ne,w! ' ,r� etA lVieit) id .ti, ,..,,,, .... ,,:... .,r,:,...., c........ _ •g .e'€ n:. ., ..,:.�� ABA Body Armor 16,000 Police Aardvark Enterprises Good quality boots and uniform supplies. Printing Services 12,000 Comm.Svc/Rec Abacus Printing City support of local business. Chlorine Chemicals 25,000 Light&Water All Pure Chemical Low price quote in multi-vendor search.Excellent service. Supplies and repair parts 12,500 Light&Water Altec Industries Handles specialty items. Small water meters for meter replacement 100,000 Light&Water Badger Meter Low price quote in multi-vendor search. Chemical Testing 25,000 Light&Water Basic Chemical Testing requirements met. Sand&Gravel 30,000 L&W/Street Calmat Co. Support local vendor,convenience of location. Engineering,construction Water Facilities. 35,000 Light&Water Civiltec Engineering Inc. Low price quote in multi-vendor search.Excellent service. Maintenance Service 64,080 Public Works Comeland Maintenance Low Bidder. Magazine Service 14,000 Library Ebsco Subscription Service Best source with discounted prices Auto Repairs 40,000 Police Economy Auto Center City support of reliable,dependable local business. Special Studies/Land Development 47,000 Comm Dev/Planing Envicom Good availabilty Account Imaging Services on CD 20,000 Light&Water Hach Company Good availabilty Professional Services 48,000 Community Development Hayes,Terry A. Good availabilty Supplies 15,000 Light&Water Home Depot Good source of most needed supplies Supplies 28,000 Public Works Home Depot Good source of most needed supplies Telemetry,Wtr controls repair. 25,000 Water Hunter Electric Service Low price quote in multi-vendor search.Excellent service. Specialized Trophies/Supplies 30,000 Recreation J&J Sports&Trophies Good availabilty Plan checking services 90,931 Community Development Koo&Assoc. Good availabilty Consulting Services/Computer Software 13,000 Finance Knowles-McNiff Good knowledge of computer equipment& proprietory software Adult&Youth Program Silk-screened T-shirts 10,000 Comm.Svc/Rec Kuli Image Good service,quality,Low price quote. • Computer Supplies 12,500 Inf.Svc/L&W Lewis&Lewis Enterprises Handles specialty items. U:\councillist.wb2 Page 5 of 7 06/27/01 A3..E5 City of Azusa "BLANKET" PURCHASE ORDERS OVER$10,000.00 FISCAL YR. 2001/02 COMMODITY ANNUAL DIVISION/ RECOMMENDED COMMENTS ESTIMATE DEPARTMENT VENDOR Professional Services 53,000 Community Development Mobility Group Handles specialty items. Cell Phone Maint.and Service 15,000 Public Works Nextel Good availabilty Supplies/Repairs 25,000 Transportation O.A.M.Truck and Auto Repair Good service,quality,Low price quote. Pole Inspection Service 100,000 Light&Water Osmose Available service during early morning hours. Service calls,tire repairs,for large equip- 10,750 Public Works Pat's Tire Service Available service during early morning hours. ment,sweepers,and loader Professional Services 40,000 Recreation Purkiss-Rose RSI Good availabilty Paratransit Vehicle Repairs 30,000 Transportation Alex Romo Runs shop under DOT regulations,unique in local area. Cleaning&painting Steel Light standards 23,700 Light&Water Royal Crest Building Maintenance Low Bidder. Sweeper Broom supplies 10,000 Comm.Dev/Garage San Diego Rotary Broom Specialty items/Same day service repair. Legal Advertising 12,000 City Clerk San Gabriel Valley Publishing Economical publishing;lengthy lead time required by other Vendors. Account Imaging Services on CD 15,000 Light&Water Scannerhouse Knows Citywide system Gas service to City Facilities 60,000 Comm.Dev/Facilities So.Calif.Gas Company Cheapest source of supply. Prisoner Meals 10,000 Police Stater Bros.Markets City support of local business. Plan checking services 20,500 Community Development Strategic Economics Good availabilty Professional Services 17,500 Engineering TECS Enviornmental Good availabilty Clean up&Disposal of Hazardous Materials 15,000 Public Works United Pumping Svc. Lowest priced EPA approved Vendor. Emer.purchases water distribution repairs 200,000 Light&Water Western Water Works Most reliable source/approved by Council 06/15/98 Vehicle Tires and repairs 11,000 Police Y"Tire Sales Fast dependable service.Azusa vendor. Subtotal-Best(Not neces.lowest)Bidder $1,381,461 L1R4asaftttli h.�n C :n ,n � 1 .. ttd: Ice � !� fir: H .',,i4- ,,,,,,.`Al .., Asphalt 20,000 Public Works Associated Asphalt City support of local business. Parts and Supplies 20,000 Light&Water/Facilities B&K Electric Wholesale City support of local Business. - Maint.&Service on City's A.T.V.'s 15,000 Police Bert's Motorcycle City support of local Business. Maint Telemetry Equip. 10,000 Light&Water Bristol Babcock,Inc. Reliable service U\councillist.wb2 Page 6 of 7 06/27/01 A3..E5 City of Azusa "BLANKET" PURCHASE ORDERS OVER$10,000.00 FISCAL YR. 2001/02 COMMODITY ANNUAL DIVISION/ RECOMMENDED COMMENTS ESTIMATE DEPARTMENT VENDOR Water Treatment Chemicals 10,000 Light&Water Chlor-Sery City support of local business. Radio equip.repair/maint. 16,500 Police Corn Ser Co. Reliable service Improvmts/Repairs to Wells 50,000 Light&Water General Pump Co.,Inc. Reliable service Sweeper parts&services 15,000 Public Works Johnston Sweeper Co. Reliable service Water Treatment Chemicals 35,000 Light&Water Kem-Water Low Bidder. Temporary labor as needed 15,000 Public Works Labor Ready,Inc. Low Bidder. Nutrition Svc.for Headstart Programs 88,000 Headstart Preferred Meals Reliable service Furnish 200 gallon storage tanks 15,000 Light&Water Pressure Vessel Services,Inc Reliable service Printing Services 22,500 Admin Proforma Business System City support of local business. Pole Power Supplies 12,500 Light&Water Southwest Power Reliable service Tree Trimming/Maintenance Services 300,000 Parks West Coast Arborists Reliable service Tree Trimming/Maintenance Services 80,000 Light&Water West Coast Arborists Reliable service Subtotal-High Convenience $724,500 'TOTAL BLANKET PURCHASE ORDERS $41,434,178 U:\councillist.wb2 Page 7 of 7 06/27/01