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HomeMy WebLinkAboutE-01 - Minutes Regular Meeting, March 4, 2019 and March 18, 2019CITY OF AZUSA MINUTES OF THE CITY COUNCIL, THE SUCCESSOR AGENCY TO THE FORMER REDEVELOPMENT AGENCY, THE PUBLIC FINANCING AUTHORITY REGULAR MEETING MONDAY, MARCH 4, 2019 – 6:30 P.M. The City Council of the City of Azusa met in regular session at the above date and time in the Azusa Auditorium located at 213 E. Foothill Boulevard, Azusa, CA 91702. Mayor Rocha called the meeting to order at 6:32 P.M. ROLL CALL: Roll call was taken by City Clerk Cornejo. PRESENT: COUNCILMEMBERS: GONZALES, CARRILLO, MACIAS, ALVAREZ, ROCHA ABSENT: COUNCILMEMBERS: NONE ALSO PRESENT Elected Officials: City Clerk Cornejo. Staff Members: City Manager Gonzalez, City Attorney Martinez, Chief of Police Hunt, Police Captain Grant, Police Captain Bertelsen, Director of Human Resources & Risk Management Bragg, Director of Public Works/City Engineer Bobadilla, Police Lieutenant Landeros, Police Sergeant Covarrubias, Police Sergeant Poulos, Police Corporal Bailey, Police Corporal Martinez, Police Corporal Aguirre, Police Officer Carrillo, Police Officer Hildebrandt, Neighborhood Services Coordinator Quiroz, and Chief Deputy City Clerk Garcia. CEREMONIAL The following Police Officers were sworn into office: Lieutenant Robert Landeros, Sergeant Nick Covarrubias, Sergeant Jason Poulos, Corporal Brandon Bailey, Corporal Richard Martinez, Corporal Richard Aguirre, Officer Jesus Carrillo, and Officer Brandon Hildebrandt. PUBLIC COMMENT None given. CLOSED SESSION The City Council recessed to closed session at 7:03 P.M. to discuss the following: 1.CONFERENCE WITH REAL PROPERTY NEGOTIATORS – Pursuant to California Government Code, Section 54956.8. City Negotiators: Sergio Gonzalez, City Manager Property Address: Southeast Corner of Azusa Avenue and 9th Street (826, 830, 832 and 858 N. Azusa Avenue) Negotiating Parties: Chris Costanzo, Costanzo Investments, LLC Under Negotiation: Price and Terms REGULAR SESSION Mayor Rocha called the meeting to order at 7:31 P.M. ROLL CALL: Roll call was taken by City Clerk Cornejo. PRESENT: COUNCILMEMBERS: GONZALES, CARRILLO, MACIAS, ALVAREZ, ROCHA ABSENT: COUNCILMEMBERS: NONE ALSO PRESENT Elected Officials: City Clerk Cornejo. CONSENT ITEM E-1 APPROVED CITY COUNCIL 4/1/2019 Staff Members: City Manager Gonzalez, City Attorney Martinez, Chief of Police Hunt, Director of Public Works/City Engineer Bobadilla, Director of Recreation and Family Services Carpenter, Director of Economic & Community Development Marquez, Director of Utilities Robledo, Police Captain Bertelsen, Police Captain Grant, Senior Planner Munoz, Neighborhood Services Coordinator Quiroz, and Chief Deputy City Clerk Garcia. The Pledge of Allegiance was led by Mr. Hector Elizalde. The invocation was given by Reverend Kristina Collins, Sanctuary for Spiritual Living. CLOSED SESSION REPORT The City Council reconvened at 7:31 P.M.; City Attorney Martinez announced the following regarding Closed Session: Item No. 1: City Council heard a presentation from Staff, no reportable action. PUBLIC COMMENT Mr. Bruce Knoles, San Gabriel Valley Municipal Water District Division 5 Director, provided information on the region’s water supply. Mr. Antonio Tapia expressed concerns regarding alley parking near Dalton Avenue between 2nd Street and 3rd Street. Ms. Minerva Mosca, Gladstone High School Teacher, requested a financial donation to pay for the cost of transportation for a school field trip. City Manager Gonzalez responded to the comments regarding alley parking stating that he would coordinate with the Police Department and Code Enforcement Division to look at the area and find ways to address the concerns. REPORTS, UPDATES AND ANNOUNCEMENTS FROM STAFF/COUNCIL Mayor Rocha: Request for Proclamation declaring April 2019 as “Donate Life Month” in the City of Azusa. Moved by Councilmember Carrillo, seconded by Mayor Pro-Tem Gonzales and carried by unanimous vote of the Council to approve the request for a Proclamation. AYES: COUNCILMEMBERS: GONZALES, CARRILLO, MACIAS, ALVAREZ, ROCHA NOES: COUNCILMEMBERS: NONE Mayor Pro-Tem Gonzales requested that the meeting be adjourned in memory of Mr. David Leon Morales. Mayor Rocha announced that the meeting would be adjourned in memory of Mr. Ray Lugo Ayon, Korean War Veteran, and Mr. David Leon Morales, Lifelong Azusa Residents. He announced the following events: March 28 – Clean-up of Azusa Avenue, and March 16 – Azusa Cares Workshop on Community Safety; inquired about the status of the recent Permanent Daylight Saving Time Measure; and asked that everyone keep the service men and women and first responders in their daily prayers. SCHEDULED ITEMS PUBLIC HEARING: CONSIDERATION OF CALIFORNIA GRAND VILLAGE AZUSA GREENS PROJECT ENTITLEMENTS: (1) CERTIFICATION OF THE CALIFORNIA GRAND VILLAGE ENVIRONMENTAL IMPACT REPORT (SCH. NO. 2018061063) AND MITIGATION MONITORING AND REPORTING PLAN; (2) SPECIFIC PLAN (SP-2017-02); (3) GENERAL PLAN AMENDMENT (GPA-2017-02); (4) ZONE CHANGE (Z- 2017-01); (5) SENIOR HOUSING DESIGN REVIEW (DR-2017-20); (6) GOLF COURSE DESIGN REVIEW (DR-2018-04); AND (7) TENTATIVE TRACT MAP (TTM-81336) LOCATION: 1100 NORTH TODD AVENUE AZUSA (FORMERLY 919 WEST SIERRA MADRE AVENUE. CEQA: A Final Draft Environmental Impact Report for the project was released for public review on November 28, 2018 to January 28, 2019. The Final Environmental Impact Report (SCH No. 2018061063) was released on February 21, 2019. City Attorney Martinez stated that Staff recommends the Council receive a brief report from Staff and the Consultant regarding the project, formulate questions about the project, that the Mayor then open the public hearing, receive a presentation from the applicant, take any testimony that members of the public wish to present, and continue the public hearing to either April 8, 2019 or April 15, 2019. It was further stated that although the public hearing will take place over two meetings, members of the public have one opportunity to speak. Director of Economic and Community Development Marquez introduced the project stating that project applicant California Grand Village Azusa, LLC is requesting approval of seven items: certification of an Environmental Impact Report, a Specific Plan, a General Plan amendment, a zone change, a senior housing design review, a golf course design review, and a tentative tract map. The applicant’s proposal calls for the construction of a four-story, 253 unit, senior village on the south east corner of Sierra Madre Avenue and Todd Avenue. Consultant Ms. Lisa Brownfield, MIG, provided a summary of the proposed California Grand Village Azusa Greens Project stating that the applicant would reconfigure the southwest portion of the Golf Course (Holes 3-6) and install fencing; construct a 253-unit Senior Housing Village on 4.48 acres; the following infrastructure improvements will be constructed: restripe Todd Avenue, stop sign/red flashing light/lighted crosswalk at Todd/Sierra Madre Avenues intersection, curb adjacent sidewalks and street trees, Todd Avenue cart path, curb/gutter replacements, street lights, and PAGE TWO – 3/4/2019 electric, water, and sewer upgrades. The first Design Review is for the Senior Village itself which consists of 253 Senior Units, of which 199 are designated for independent living, 28 for assisted living, and 26 for memory care; there are 253 proposed parking spaces of which 250 are within an interior parking structure. The second Design Review is for the golf course reconfiguration which includes new netting. An overview of the following analyses was provided: Land Use Shift, Private Open Space, Parking, and Loss of Open Space. Ms. Frances Yau, Michael Baker International, presented the Environmental Impact Report (EIR) stating that the Draft EIR was released for a 60 day public review period beginning November 28, 2018 through January 28, 2019 and six comment letters were received; responses to the comment letters were provided; the Final EIR was made available on February 21, 2019; no significant and unavoidable impacts were identified; the following less than significant impacts with mitigation were identified: land use, biological resources, tribal and cultural resources, traffic and circulation, air quality, and noise; the following less than significant impacts were identified: aesthetics, geology and spoils, hydrology/water quality, hazards and hazardous materials, greenhouse gas emissions, and public services and utilities. Council expressed concerns regarding pedestrian safety at the street crossing and requested that red/green crosswalk lighting be used instead of the proposed flashing yellow lights. Mayor Rocha declared the hearing open. City Clerk Cornejo read the affidavit of proof of publication published on February 22, 2019, in the San Gabriel Valley Tribune; and stated that two letters of support and two letters of opposition were received. Mr. Peter Carlson, California Grand Villages representative, presented the proposed project stating that the California Grand Villages would bring housing for seniors, provide the City with a net fiscal benefit of over $213,000 annually in perpetuity; reconfigure the Golf Course in order to maintain the same 18-hole course; the Alternative Housing Model is a benefit to the City; the compatible location is consistent with Senior Villages in other areas; and there are no significant environmental impacts. The proposed Senior Village is luxury independent living apartments; the facilities and grounds are similar to a resort hotel; monthly rent includes gourmet meals, utilities, housekeeping, concierge, security, high-tech movie theater, computer café, art studio, salon, pool and spa, gym, entertainment, and transportation. There is a higher fiscal benefit with a Senior Village than a Light Industrial area which comes from property tax and sales tax. He addressed the concerns regarding pedestrian safety and stating that they are open to suggestions. An overview of parking was provided stating that the proposed project provides 1 parking space per dwelling and provided parking space data from comparable senior housing communities. A further overview of comparable Senior Village locations was provided. He also requested that the public hearing be continued in two weeks rather than four weeks. A copy of the presentation will be provided to the Council. In response to questions posed by the Council, Mr. Carlson stated that California Grand Villages will be paying a $50,000 Public Art In-Lieu Fee; new sidewalk will be added to the south side of Sierra Madre Avenue, the east side of Todd, and the north side of 10th Street; and a locked gate will be placed near the open area on Sierra Madre, other pedestrian gates will be locked as well, residents will have key fob access. Public Comment Ms. Jenee Corum, Ed.D, expressed concerns regarding the location of the project due to the loss of open space; obstructed views of the golf course from her residence; and increased traffic and noise. She made the following inquires: whether there are plans to convert more of the golf course to commercial/residential space; whether 4.4 acres of open space needs to be replaced in another part of the City; whether the plan meets the requirement of affordable housing stock; and the reason why other vacant/abandoned properties were not considered. Mr. Steven Castro, representative of the Azusa Chamber of Commerce, expressed his support of the project stating that the owner of the Golf Course is also in full support of the project and urged the Council to move forward with it. Mr. Stephen Beaulieu, representative of the Golf Course, expressed his support of the project as it will allow the reconstruction of Holes 3, 4, 5, and 6; will bring a $1 million investment to the Course which will greatly enhance it; and requested that the project be approved. Ms. Mercedes Castro, expressed her support of the project stating that it is important to remember the aging population as there are many seniors that have large homes that are difficult to take care of; the City needs a place for active seniors to reside; and the $1 million investment into the Azusa Greens Golf Course will attract more golfers. Ms. Jennifer Hicks, Neighborhood Homework House Executive Director, expressed her support of the project stating that it would provide a source for the Homework House to recruit volunteers. Ms. Cheryl Kohorst, Azusa Chamber of Commerce Chair, expressed her support of the project on behalf of the Chamber of Commerce stating that it would be a wonderful addition to the City of Azusa. Mr. John Centrofranchi, Sierra Village Homeowners Association Representative, expressed his appreciation of the information provided and stated that he would be bringing the information back to his Association. Mr. Dave McDonough, Marie Callender’s Restaurant Co-owner, expressed his support for the project stating that that commitment to upgrading the Golf Course is a positive for the City; Senior Housing is a future trend; and it would be an increase in business for the restaurant. PAGE THREE – 3/4/2019 Mr. Juan P. Carreon, expressed his opposition of the project stating that many Azusans would not be able to afford the high cost of rent to live in the Senior Village; it would gentrify the City of Azusa; and only residents north of Foothill Boulevard were surveyed for the project. He further stated concerns with speeding on Sierra Madre Avenue, balconies, no sidewalks, and lack of parking. Mr. Jim Taite expressed his opposition of the project stating that the City does not need more apartments, high-end luxury living, or less open space; and suggested that the project be placed at the Edgewood Center site. He also provided a petition containing 151 signatures. Mr. Jorge V. Rosales expressed concerns regarding traffic on Todd Avenue and Sierra Madre Avenue, the lack of a cap on assisted living and memory care units, and the loss of open space. Ms. Maria Cristina Cardelas expressed her opposition of the project due to the increase in traffic, loss of open space, the cost to live in the Senior Village, and the possibility that rent would be increased in the future. In response to questions posed by the Council, City Manager Gonzalez stated that Staff spends numerous amounts of hours to prepare the documents provided to the Council. Discussion ensued regarding the amount of time needed to review a project of this size. The Council inquired about which sites were considered for the project, what the $1 million would be used for, whether a light industrial project was considered on the site as mentioned in the applicant’s presentation, when the area was zoned, and whether a shuttle service for employees would be provided. They also expressed concerns regarding the placement of a residential business in a light industrial area, the speed and increase of traffic on Sierra Madre Avenue, and the type of signal that was proposed. Mr. Peter Carlson responded to the questions posed by the Council stating that shuttle services will be provided to both residents and employees and incentives would be offered to employees for using public transportation. California Grand Villages met with the Police Department regarding pedestrian safety and are willing to provide reasonable safety warning lights for pedestrian crossings; an analysis of Sierra Madre and Todd was completed and traffic movements are not opposing one another; the best design for that area is a round-about as a traffic signal may cause confusion; and will consider the suggestion of the red/green pedestrian signal. Moved by Mayor Pro-Tem Gonzales, seconded by Councilmember Carrillo and carried by unanimous vote of the Council to keep the public hearing open and continue the Public Hearing and the consideration of the Project to April 15, 2019. AYES: COUNCILMEMBERS: GONZALES, CARRILLO, MACIAS, ALVAREZ, ROCHA NOES: COUNCILMEMBERS: NONE CONSENT CALENDAR: Moved by Councilmember Alvarez, seconded by Mayor Pro-Tem Gonzales and carried by unanimous vote of the Council, to approve Consent Calendar Items E-1 to E-8, with the exception of Item E-5, which was handled under the Special Call portion of the agenda. AYES: COUNCILMEMBERS: GONZALES, CARRILLO, MACIAS, ALVAREZ, ROCHA NOES: COUNCILMEMBERS: NONE 1. The minutes of the Regular Meeting of February 19, 2019 were approved as written. 2. Resolution No. 2019-C07 was adopted and entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA ALLOWING CERTAIN CLAIMS AND DEMANDS AND SPECIFYING THE FUNDS OUT OF WHICH THE SAME ARE TO BE PAID. 3. The Human Resources Action Items, in accordance with the City of Azusa Civil Service Rules Section 5.75 and applicable Memorandum of Understanding(s), were approved as follows: Merit Increase and/or Regular Appointment: R. Wenrick, A. Hernandez, J. Soberanis New Appointment: B. Zuniga. 4. The project improvements for the West Wing Ceiling Abatement Project, Location: 213 E. Foothill Blvd., were accepted; and Staff was authorized to file a Notice of Completion for the Project. 5. Special Call. 6. The competitive bidding, as authorized under Azusa Municipal Code Section 2.521(a) was waived; and the purchase and installation of (3) EPD, USA manufactured, high rate sand filtration filters for the James Slauson Aquatics Center located at 501 E. 5th Street was approved to Knorr Systems, Inc. in the amount of $49,383.14. 7. Staff was authorized to circulate a Request for Proposals (RFP) for a Historic Context Statement and Update Citywide Historic Survey. 8. A Capital Reserve Fund expenditure, equal to $329,733.04, for items relating to library sewer spill, located at 729 N. Dalton Ave., was authorized for the total amount of the project with a reimbursement of $173,746.00 from the CJPIA. PAGE FOUR – 3/4/2019 Special Call AUTHORIZATION TO PURCHASE AND INSTALLATION OF (2) POOL HEATERS FOR THE JAMES SLAUSON AQUATICS CENTER LOCATION: 501 E. 5TH STREET Director of Recreation and Family Services Carpenter responded to questions posed by the Council stating that the current pool heaters are dysfunctional and are primarily used in the summer for the children’s pool. Moved by Councilmember Macias, seconded by Mayor Pro-Tem Gonzales and carried by unanimous vote of the Council to authorize the purchase and installation of (2) Raypak MVB heaters by Commercial Aquatics Services in the amount of $36,563.30. AYES: COUNCILMEMBERS: GONZALES, CARRILLO, MACIAS, ALVAREZ, ROCHA NOES: COUNCILMEMBERS: NONE SUCCESSOR AGENCY RELATED BUSINESS RESOLUTION AUTHORIZING PAYMENT OF WARRANTS BY THE SUCCESSOR AGENCY DATED JANUARY 31, 2019 THROUGH FEBRUARY 27, 2019 Agency Member Gonzales offered Resolution No. 2019-R05 entitled: A RESOLUTION OF THE SUCCESSOR AGENCY OF THE FORMER REDEVELOPMENT AGENCY OF THE CITY OF AZUSA ALLOWING CERTAIN CLAIMS AND DEMANDS TO BE PAID OUT OF SUCCESSOR AGENCY FUNDS Moved by Agency Member Gonzales, seconded by Agency Member Macias and carried by unanimous vote of the Council to adopt Resolution No. 2019-R05 allowing certain claims and demands to be paid out of Successor Agency Funds. AYES: AGENCY MEMBERS: GONZALES, CARRILLO, MACIAS, ALVAREZ, ROCHA NOES: AGENCY MEMBERS: NONE ADJOURNMENT: The meeting was adjourned by consensus of the City Council in memory of Mr. Ray Lugo Ayon, Korean War Veteran, and Mr. David Leon Morales, Lifelong Azusa Residents. TIME OF ADJOURNMENT: 9:21 P.M. __________________________________________ CITY CLERK NEXT RESOLUTION NO. 2019-08 (City) NEXT ORDINANCE NO. 2019-01 NEXT RESOLUTION NO. 2019-R06 (Former Redevelopment Agency) NEXT MEETINGS: March 18, 2019 and April 1, 2019. PAGE FIVE – 3/4/2019 CITY OF AZUSA MINUTES OF THE CITY COUNCIL, THE SUCCESSOR AGENCY TO THE FORMER REDEVELOPMENT AGENCY, THE PUBLIC FINANCING AUTHORITY REGULAR MEETING MONDAY, MARCH 18, 2019 – 6:30 P.M. The City Council of the City of Azusa met in regular session at the above date and time in the Azusa Auditorium located at 213 E. Foothill Boulevard, Azusa, CA 91702. Mayor Rocha called the meeting to order at 6:31 P.M. ROLL CALL: Roll call was taken by City Clerk Cornejo. Councilmember Carrillo arrived at 6:42 p.m., after roll call. PRESENT: COUNCILMEMBERS: GONZALES, CARRILLO, MACIAS, ALVAREZ, ROCHA ABSENT: COUNCILMEMBERS: NONE ALSO PRESENT Elected Officials: City Clerk Cornejo. Staff Members: City Manager Gonzalez, City Attorney Martinez, Chief of Police Hunt, Director of Human Resources & Risk Management Bragg, Neighborhood Services Coordinator Quiroz, and Chief Deputy City Clerk Garcia. PUBLIC COMMENT None given. CLOSED SESSION The City Council recessed to closed session at 6:33 P.M. to discuss the following: 1. CONFERENCE WITH LEGAL COUNSEL – WORKERS COMPENSATION CLAIM Pursuant to California Government Code, Section 54956.95. Case Name(s): Paul Dennis v. City of Azusa; WC Claim No. AXUA-2422 & CJP039360AZ Richard Hayden v. City of Azusa; WC Claim No. AZUA-2404, CJP040370AZ & CJPO38674AZ REGULAR SESSION Mayor Rocha called the meeting to order at 7:30 P.M. ROLL CALL: Roll call was taken by City Clerk Cornejo. PRESENT: COUNCILMEMBERS: GONZALES, CARRILLO, MACIAS, ALVAREZ, ROCHA ABSENT: COUNCILMEMBERS: NONE ALSO PRESENT Elected Officials: City Clerk Cornejo. Staff Members: City Manager Gonzalez, City Attorney Martinez, Chief of Police Hunt, Director of Public Works/City Engineer Bobadilla, Director of Recreation and Family Services Carpenter, Director of Human Resources & Risk Management Bragg, Director of Economic & Community Development Marquez, Director of Utilities Robledo, Senior Planner Munoz, Economic Development Specialist Campos, Neighborhood Services Coordinator Quiroz, and Chief Deputy City Clerk Garcia. The Pledge of Allegiance was led by Mr. Jim Taite. The invocation was given by Elder John Velasquez, Encouragement Community Church. CLOSED SESSION REPORT The City Council reconvened at 7:30 P.M.; City Attorney Martinez announced the following regarding Closed Session: Item No. 1: All Councilmembers were present; City Council heard a presentation from Staff and legal counsel regarding both claims, City Council provided direction, no reportable action. CEREMONIAL The Azusa Chamber of Commerce presented checks from the proceeds of the Casino Night Fundraiser to Azusa American Little League, Azusa National Little League, Azusa Jr. All American Football Raiders, Azusa Little League Softball, and the City of Azusa Department of Recreation and Family Services. PUBLIC COMMENT Mr. Noe Zacarias expressed concerns regarding a vicious dog that attacked him and his dogs while they were walking; and requested that the homeowner do better to secure their fence. Mr. Jim Taite expressed his opposition of the proposed California Grand Village Azusa Greens Project, discussed the City of Azusa General Plan, and provided a newspaper article to the Council. Ms. Susana Taite expressed her appreciation of My Third Place; discussed the importance of open space; and encouraged the Council to keep the City’s open spaces. Mr. Greg Benton, Canyon City Church Pastor, announced the official launch of the church on March 31 at Valleydale Recreation Center; and discussed the importance of service to the City. Ms. Celeste Hutchason expressed concerns regarding street vendors in the road; and inquired about the City’s street vending regulations. Ms. Jacquelyn Swenson expressed concerns regarding notification about development at the colorama site and traffic on Sierra Madre Avenue; and inquired about the City’s plans to address an increase in traffic due to new developments in the area. City Manager Gonzalez responded to public comments stating that Mr. Zacarias is able to contact the Police Department or the Department of Animal Control regarding vicious dogs; Director of Economic and Community Development Marquez has approached Ms. Hutchason to provide information regarding street vending regulations and the Code Enforcement Division is available to patrol the area; and stated that the development at the colorama site went through the required process, website updates regarding development are available, Staff will continue to provide quarterly development updates to the Council, and Staff will continue to do their best to get information out. In response to questions posed by the Council regarding street vendors, City Attorney Martinez stated that the City requires a standard business license for vendors; the recently adopted Urgency Ordinance does not include regulations but does include standards that regulate where someone may vend; and if vendors are not in the correct area, the Code Enforcement Division is authorized to make enforcements. City Manager Gonzales stated that Staff will provide a status report 6 months after the Urgency Ordinance was adopted; the Police Department can provide enforcement on weekends; and Staff can look into the possibility of flex schedules for Code Enforcement Officers. City Attorney Martinez further stated that the Urgency Ordinance includes standards for Health Department Permits as well as requirements for vending locations during City events; the City is limited to administrative citations; and the Health Department has the ability to confiscate vending carts, the City does not. City Manager Gonzalez stated that Staff will look into flex schedules for Code Enforcement Officers and how the City is doing with enforcement and provide a six month status report in June or July. REPORTS, UPDATES AND ANNOUNCEMENTS FROM STAFF/COUNCIL Request to designate voting delegate and alternate to the Southern California Association of Governments (SCAG) General Assembly scheduled for May 1-3, 2019 in Palm Desert (Oral Report) Moved by Councilmember Alvarez, seconded by Mayor Pro-Tem Gonzales and carried by unanimous vote of the Council designate Councilmember Macias as the voting delegate, and Councilmember Carrillo as the alternate to the SCAG General Assembly. AYES: COUNCILMEMBERS: GONZALES, CARRILLO, MACIAS, ALVAREZ, ROCHA NOES: COUNCILMEMBERS: NONE Mayor Pro-Tem Gonzales thanked the Chamber of Commerce for the check presenting ceremony; thanked the Azusa American Little League, the Azusa Girls Softball League, Azusa Raiders, Azusa Recreation Department, and Councilmember Macias for their support; stated that he attended the Azusa American Little League opening day and congratulated them for their upcoming season and thanked them for dedicating their season to his brother Louie, who recently passed away. Councilmember Alvarez stated that he also attended the Azusa American Little League opening day and expressed concerns regarding locating fields for the league to practice; and requested that Staff look into solutions to allow the league to practice at City parks. Councilmember Macias requested that Staff reach out to the School District to find out if the Little League can continue to use the Lee School baseball field for practices; inquired about Alcoholic Beverage Control application for licenses and how to determine if the application is for a new license or transfer license and also inquired about the City’s options regarding the license applications. PAGE TWO – 3/18/2019 City Attorney Martinez responded to the inquiries stating that the City has the ability, as a zoning body, to approve any and all licenses; with respect to requested licenses in an over-concentrated areas, the City has to make an additional finding regarding public convenience and necessity; the City already has that process in place; and if a previous license did not exist at a location, the CUP process will take effect. Councilmember Macias requested that more attention be placed on the alcohol license applications to allow for proper vetting by the Council, Police Department, and Staff. City Manager Gonzalez provided a brief summary of how alcohol license requests are handled stating that the Planning Department and Planning Commission has a process for Conditional Use Permits; there are different types of licenses such as beer and wine or full; in addition, there are off-site and on-site licenses such as retail and restaurants. Staff will provide a report on the process and the number of licenses in the City. Councilmember Macias requested an informational report on the process; requested that Staff begin looking at beautifying the City’s medians; and commented on the condition of the sidewalks, missing tiles, and missing electrical covers in the downtown area. Councilmember Carrillo, on behalf of the Azusa Softball Little League, thanked everyone that was able to participate in the fundraiser that made the donations to the City’s youth programs possible; expressed his apologies to the Azusa American Little League for not being able to attend the opening day ceremony; announced the opening day ceremony for Azusa Softball Little League on March 23, 2019; stated that there are currently 12 teams in the Azusa Softball Little League; expressed concerns regarding the lack of field space for the softball leagues as there can be up to four teams practicing on one field at Memorial and Zacatecas parks; expressed dismay for the fees that are charged to leagues for the use of school fields that were previously utilized by multiple teams; he stated that the civic auditorium is utilized by the School District for board meetings at no charge to the District other than costs associated with audio/visual broadcasting; and challenged his colleagues on the School Board to develop policies that provide additional opportunities for the youth to have practice spaces. Mayor Rocha announced that he was not able to attend the Azusa American Little League opening day due to a previously scheduled Community Safety Workshop; provided information about the Community Safety Workshop; stated that a clean-up event was held on Azusa Avenue on March 9; announced the following events: March 23 – beautification of flower beds, March 30 – Canyon Clean-up, April 2 – Seal Beach Clean-Up; and asked that everyone keep the service men and women in their daily prayers. SCHEDULED ITEMS SELECTION OF MAYOR PRO-TEM Moved by Councilmember Macias, seconded by Councilmember Carrillo and carried by unanimous vote of the Council to select Councilmember Edward J. Alvarez as Mayor Pro-Tem for a one-year term, expiring March, 2020. AYES: COUNCILMEMBERS: GONZALES, CARRILLO, MACIAS, ALVAREZ, ROCHA NOES: COUNCILMEMBERS: NONE EXTEND ASSIGNMENT OF OUTSIDE AGENCIES BOARD, COMMITTEES AND APPROVE THE EXISTING SUB-COMMITTEE & AD-HOC COMMITTEE APOINTMENTS Discussion ensued regarding the assignments to outside agencies. Moved by Councilmember Carrillo, seconded by Mayor Pro-Tem Alvarez and carried by unanimous vote of the Council to appoint Councilmember Gonzales to the San Gabriel Valley Council of Governments for a one year period from April 2019 to March 2020. AYES: COUNCILMEMBERS: GONZALES, CARRILLO, MACIAS, ALVAREZ, ROCHA NOES: COUNCILMEMBERS: NONE Further discussion ensued regarding appointments to boards and commissions and assignments coinciding with election or appointment terms, Staff will look at current Ordinances and bring them back to Council for further direction; the structure of the Golden Days Committee and representation by a member of the Council on the Committee, Staff will provide a formal report on the Committee for Council review at a later time. Moved by Councilmember Gonzales, seconded by Councilmember Carrillo and carried by unanimous vote of the Council to extend the existing assignments of outside Board and Committees, including the change of Councilmember Gonzales as representative to the San Gabriel Valley Council of Governments, for a one year period from April 2019 to March 2020; and addressing the concerns posed by the Councilmembers. AYES: COUNCILMEMBERS: GONZALES, CARRILLO, MACIAS, ALVAREZ, ROCHA NOES: COUNCILMEMBERS: NONE PAGE THREE – 3/18/2019 CONSOLIDATION OF THE CITY’S 457(B) PLAN RECORD-KEEPING PLATFORMS FROM FOUR DIFFERENT PROVIDERS TO A SINGLE RECORD-KEEPING PLATFORM WITH MASSMUTUAL Director of Human Resources & Risk Management Bragg presented the Staff Report stating than an audit of the City’s 457(B) Plans was conducted, and Staff is recommending that the City Council approve the consolidation of the current four 457(b) deferred compensation plan record-keepers to a single record-keeping platform with MassMutual. Ms. JoAnn Parrino, SFG Retirement Plan Consulting, LLC, provided an overview of the audit, Request for Proposals results; and fees and interest rates. It was determined that plan participants would benefit by consolidating the four record- keepers to a single record-keeper, MassMutual, effective July 1, 2019. In response to questions posed by the Council, Ms. Parrino stated that the funds are an open architecture menu; current investments were audited as well as recommended investments for the past 10 years; a quantitative and qualitative analysis was completed which determined the final menu; investments are monitored every quarter to ensure that funds act as they should; upon consolidation, 50 funds would be available; the conversion process is detailed, there is no reallocation, assets will automatically be matched to the new menu; information will be provided to participants; the Personnel Board did not review process, but the bargaining groups were part of the process; there will be no impact to current loans. Moved by Councilmember Gonzales, seconded by Mayor Pro-Tem Alvarez and carried by unanimous vote of the Council to approve the consolidation of the current four 457(b) deferred compensation plan record-keepers to a single record- keeping platform with MassMutual effective July 1, 2019; and authorize the City Manager, as the City’s Plan Administrator, to execute the necessary agreements in a form acceptable to the City Attorney. AYES: COUNCILMEMBERS: GONZALES, CARRILLO, MACIAS, ALVAREZ, ROCHA NOES: COUNCILMEMBERS: NONE CONSENT CALENDAR: Moved by Councilmember Macias, seconded by Councilmember Carrillo and carried by the following vote of the Council, to approve Consent Calendar Items E-1 to E-11, with the exception of Item E-8, which was handled under the Special Call portion of the agenda. AYES: COUNCILMEMBERS: GONZALES, CARRILLO, MACIAS, ALVAREZ, ROCHA NOES: COUNCILMEMBERS: NONE 1. The minutes of the Special Meetings of January 28, 2019, February 25, 2019, and March 1, 2019 were approved as written. 2. Resolution No. 2019-C08 was adopted and entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA ALLOWING CERTAIN CLAIMS AND DEMANDS AND SPECIFYING THE FUNDS OUT OF WHICH THE SAME ARE TO BE PAID. 3. The Human Resources Action Items, in accordance with the City of Azusa Civil Service Rules Section 5.75 and applicable Memorandum of Understanding(s), were approved as follows: Merit Increase and/or Regular Appointment: Z. Romero, V. Villagomez Jr., G. Conrad Promotion: T. Vuong Separation: J. A. Toledo. 4. Staff was authorized to solicit a Request for Proposals to perform industrial/commercial facility inspections in accordance with the MS4 Permit. 5. The project completion for the art monument adjacent to the Azusa Intermodal Transit Center located at the southeast corner of Azusa Avenue and the Transit Center Buss Way was accepted; and Staff was authorized to file a Notice of Completion for the art monument. 6. Routmatch Software, Inc. was determined to be a sole source vendor based on their specific software module, middleware, services and expertise; a contract with Routematch Software, Inc. to purchase dispatch software and all relevant equipment for the operation for the Transit Division was approved; the City Manager was authorized to execute the contract on behalf of the City; and the appropriation of $7,920 of Prop A Funds as local match required by the FTA grant and costs which exceed the initial estimate was authorized. 7. The City Treasurer’s Statement of Cash and Investment Balances for the month of January 2019 was received, reviewed, and filed. 8. Special Call. 9. A Professional Services Agreement was awarded to Computer Service Company for traffic signal maintenance services; and the City Manager was authorized to execute the agreement on behalf of the City. 10. The City Treasurer’s Report of Receipts, Disbursements and Fund Balances for the month of October 2018 was received, reviewed, and filed. PAGE FOUR – 3/18/2019 11. A Short Form Construction Contract was awarded to lowest bidder Eco Energy Solutions, Inc., in a total not-to- exceed amount of $143,259, plus an allowance of $14,000 for potential change orders, for relocating electric service equipment along the Foothill Transit Way as per plan specifications ED2018-BusCharger for Project LD2019-1 located in the middle of the Foothill Transit Bus Way between Azusa Avenue and Alameda Avenue; the City Manager was authorized to execute the contract on behalf of the City; and a general fund appropriation in the amount of $39,493 to fund relocating electric service equipment for Project LD2019-1 was authorized. Special Call CONTRACT AGREEMENTS EXECUTED BY CITY MANAGER FOR AUGUST THROUGH OCTOBER 2018 In response to questions posed by the Council, City Manager Gonzalez stated that West Coast Shopping Carts is to provide shopping cart retrieval services in the City; Staff will obtain a report regarding the number of carts retrieved, problem areas, and days worked. Moved by Councilmember Macias, seconded by Mayor Pro-Tem Alvarez and carried by unanimous vote of the Council to receive and file the list of agreements executed by the City Manager for the months of August through October 2018. AYES: COUNCILMEMBERS: GONZALES, CARRILLO, MACIAS, ALVAREZ, ROCHA NOES: COUNCILMEMBERS: NONE ADJOURNMENT: The meeting was adjourned by consensus of the City Council. TIME OF ADJOURNMENT: 9:15 P.M. __________________________________________ CITY CLERK NEXT RESOLUTION NO. 2019-09 (City) NEXT ORDINANCE NO. 2019-01 NEXT RESOLUTION NO. 2019-R06 (Former Redevelopment Agency) NEXT MEETINGS: April 1, 2019 and April 15, 2019. PAGE FIVE – 3/18/2019