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HomeMy WebLinkAboutMinutes - November 5, 1956 - CC (2)67 CITY HALL AZUSA, CALIF. MON., NOV. 5, 1956 7:30 P.M. The City Council of the City of Azusa met in regular session at the above time and place. Due to the absence of Mayor Memmesheimer, Councilman Ortuno led in the salute to the flag. Flag Salute Invocation was given by Rev. Mel Miller of the Friends Invocation Church. Present at Roll Call: Councilmen: Fawcett, Ortuno, Johnson, Romero Absent: Mayor Memmesheimer Also Present: Acting City Atty., Sorenson, Acting City Engineer, City Clerk Attorney Williamson entered the meeting at 8:50 P,M. Mayor Pro Tempore Ortuno asked if there were any corrections Min. of 10/15/56 to be made in the minutes of October 15, 1956. There being no corrections, the minutes were ordered approved. approved The Mayor Pro Tempore asked if there were any corrections in the minutes of the meeting of October 23, 1956. The following corrections to be made: Page 2 Paragraph 3 to read: "Moved by Councilman Fawcett seconded by Councilman Ortuno, the recommendations stated, with the exception of new collection procedures, be Corrections accepted and transfers authorized as follows: from the Min. of Light Fund $266,442.86; from the Water Fund $177 628.58 10/23/56 to be deposited as follows: to the General Fund $379,947.46; to the Park Fund $64,123.98•" Page 3, Paragraph 2 to read: "Letter from the City Engineer .. and Public Works Supt. recommending that the present contract for rubbish collection be extended until Sept, 1, 1957 was submitted. The reason given being that, due to the effective date of the incinerator ban, it would be advantageous to the City to,consider contracting for both garbage and rubbish in one contract." Minutes were then ordered approved as corrected. City Clerk reported that Chief Kendrick was unable to attend the Conference in Los Angeles of the League of Conference California Cities and refunded the expense allowance Expenses in the amount of 45.00, returned. Also unable to attend the Waterworks Conference in San Diego, Supt. Smith returned his allowance less $10.00 registration fee which was not returnable. City Clerk reported that a full accounting would be made of all expense accounts. With reference to a letter received from J. N. Craig Letter re•= protesting the manner in which Officer Mosley enforced ferred'to certain traffic laws, it was suggested that possibly a Police -Dept, course being given by the California Highway Patrol might be beneficial. This Academy is giving a specialized course in related police subjects and stressing traffic enforcement training. The course consists of 10 meetings beginning Jan. 14, 1957, at a cost of $4.25 per day which covers instruction, material, board and room. Moved by Councilman Johnson, seconded by Councilman Fawcett that letter be submitted to the Chief of Police for study and report to Council. There being no objections, motion so ordered. Councilman Fawcett moved, seconded by Councilman Romero and unanimously carried, that the matter of having members of the Police Department attpid the California Highway Patrol Academy be referred 4p the Police Chief for recommendation. Im CITY HALL AZUSA, CALIFORNIA MONDAY NOVEMBER 5,1956 7:30 P.M. Pg 2 Request was made by Police Chief Kendrick for the of 2 motorcycles from S.E.Chubbuck, unit prices subject to sales tax as follows:$1576.25, turn in allowances, on motor #80, $405.00, on motor No.81 $480.00. purchase Due to there being only one firm in this area handling these machines the letting of bids was not considered necessary. Moved by Councilman Fawcett, seconded by Council- man Romero, the Chief of Police be authorized to purchase 2 motorcycles as requested and at the prices quoted. , There being no objections, motion so ordered. At this time Councilman Johnson called attention to the omission of a certain classification in the recommenda- tion made by the Personnel Board raising certain salary ranges. Moved by Councilman Johnson, seconded by Councilman Romero, that minutes be amended to include the classi- fication "Assistant Fire Chief", together with that of Fire Chief and Police Chief, in the exceptions to be made to the raising of salary ranges of all classifi- cations in the Police and Fire Departments. There being no objections, the motion was so ordered. Announcement was made of the dinner meeting in with cities of Riverside, Anaheim and Colton. was held on number of reservations to be made. APPROVE RE- QUEST FOR PURCHASE OF 2 MOTOR- CYCLES BY POLICE DEPT. Riverside Discussion Request was made by Supt. Smith regarding the exten- sion of electricai lines to service two new schools located on Citrus and Armstead and at Mauna Loa and Calera Streets. The cost of extending these lines would be approximately $3000 to the school on Citrus and Armetead and approximately $2000 to the school on Mauna Loa and Calera. Moved by Councilman Fawcett, seconded by Councilman Romero, that Supt. Smith be authorized to make the necessary arrangements to put up the poles, run lines and service the 'schools, as stated, with electricity. There being no objections, motion was so ordered. Request submitted by the Personnel Board that Council waive the restriction that applicants for classified positions must be qualified voters of the State of California due to the difficulty in recruiting journey- man linemen. , Moved by Councilman Johnson, seconded by Councilman Fawcett, that in the classification of journeyman lineman, the requirement of being a qualified voter be,waived. There being no objections, motion so ordered. Mr. William McMillan was appointed journeyman -lineman with the Light and Plater Department. Mr. McMillan placed second on the list of eligible applicants and Supt. Smith, due to the emergency was given authority by Council members prior to the meeting and had Mr. McMillan begin work as of November 5, 1956. The Civil Service Personnel Board certified as eligible for placement on Civil Service List II - Park Foreman, the name of Mr. Francis Coe. Mr Coe was also recommended for placement by Public Works Supt. Brusnahan. Moved by Councilman Fawcett, seconded by Councilman Johnson, Council accept the recommendation of the Personnel Board and Public Works Superintendent, and appoint Francis Coe as Park Foreman at the first step of pay range, effective November 16,1956. There being no objections, motion so ordered. MEETING TF RIVERSIDE ANNOUNCED CITY TO SERVE SCH00:, WITH ELEC. ENEF4V WAIVE RE- QUIREMENT FOR JOURNEY- MAN LINEMEN APPTMT. OF McMILLAN JOURNEYMAN LINEMAN COE APPTD: PARK FOREMAN J CITY HALL AZUSA, CALIFORNIA MONDAY NOVEMBER 5,1956 Page 3 Certified list of names remaining on Civil Service List II -City Engineer submitted as follows: Mr. William Kirkgaard and Mr. Otis Calloun. At this time letter was read from John Williamson Acting City Engineer requesting termination of the contract with the City as of December 15, 1956. Moved by Councilman Johnson, seconded by Councilman Favicett, William Kirkgaard be appointed City Engineer after a two week period, and Atty. Williams be ins- tructed to draw resolution accordingly. There being no objections, motion so ordered. Moved by Councilman Fawcett, seconded by Councilman Romero, Council accept date of termination of contract with Mr. Williamson as December 15, 1956. This date would terminate his employment on an hourly basis as Acting City Engineer. There being no objections, motion was so ordered. It was recommended by the Personnel Board that Council approve the amendment of the Steno -Clerk classification to allow the changing of the requirements regarding ability to take dictation according to the needs of the department head requesting the examination. Moved by Councilman Johnson, seconded by Councilman Romero, that request to amend classification require- ments of Steno -clerk be denied. There being no objec- tions, motion was so ordered. WM.KIRK- GAARD APPTD CITY ENG; DENY REQUEST TO AMEND STENO-CLE:th REQTIIFED4F..NTS The Community Redevelopment Agency submitted a financial statement for the first quarter of the 1956-57 year, giving balance on hand as of September 30, 1956 in the amount of $9,503.43. Moved by Councilman Romero, seconded by Councilman Fawcett, that letter be filed,• there being no objections motion was so ordered. COMMUNITY Councilman Johnson questioned the meetings held by the REDEVELOPMENT Redevelopment Agency stating the time and place were AGENCY REPORT not known to the public and that there were residents wishing to attend the meetings. Motion made by Councilman Fawcett to table the matter and request report from Atty. Tscharner on meetings held. Motion died for lack of second. Moved by Councilman Romero, seconded by Councilman Fawcett and so ordered, that letter be filed. Acting City Atty. Sorenson stated, in his opinion, a time generally should be set for the meetings. However, it was determined that regular meetings were held under resolution and that newspapers have been notified of the dates, a change having been recently inaugerated from the first to the second Thursday of the month. Atty. Sorenson submitted copy of supplementary agreement between City of Azusa and William Pacifico in the matter of additional services to be rendered the City of Azusa and in consideration thereof, an additional compensation will be paid in the sum of $100.00 per month, with a Aump bum,pAyment in the amount of $400.00 to be paid upon signing of contract. In addition letter was read from the County Recreation Department approving any such agreement between the City of Azusa and the Recreation Director. Moved by Councilman Romero, seconded by Councilman Fawcett and so ordered, that contract be approved by the Council and authorizing the Mayor to sign agreement. AGREEMENT BETWEEN CITY AND REG_ DTR: 71 72 73 CITY HALL AZUSA, CALIFORNIA MONDAY NOVEMBER 5, 1956 Councilman Fawcett offered the following resolution entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA TRANSFERRING FUNDS. Moved by Councilman Ortuno, seconded by Councilman Romero, that further reading of the resolution be waived. There being no objections, motion so ordered. Moved by Councilman Ortuno, seconded by Councilman Fawcett, that this resolution be passed and adopted. This resolution was passed and adopted by the follow- ing vote: AYES: Councilmen: Fawcett, Johnson, Romero, Ortuno NOES: None ABSENT:.,Mayor Memmesheimer and numbered Resolution Nu. 3536. Councilman Fawcett offered the following resolution entitled: A RESOLUTION OF TIS CITY COUNCIL OF THE CITY OF AZUSA ESTABLISHING THE NEW,POSITION OF ESTIMATOR DRAFTSMAN IN THE LIGHT AND WATER DEPARTMENT. Councilman Fawcett,,seconded by Councilman Romero, moved that further reading be waived. There being no objections, motion so ordered. Moved by Councilman Romero, Fawcett, this resolution be resolution was then passed vote: AYES: Councilmen: Fawcett, NOES: Councilman Johnson ABSENT: Mayor Memmesheimer and numbered.Resolution No. seconded by Councilman passed and adopted. This and adopted by the following Romero, Ortuno 3537. City Clerk read letter, signed by him, in which he stated that he felt the amount of compensation to be aid the City Administrator should be reduced from 450.00 to $250.00 plus a car allowance of $60.00. Mr. Miller felt that during the trial period, in which this office will face other expenses involved in setting up certain changes and procedures, it would be to the benefit of the city to do this as economically as possible. Moved by Councilman Romero, seconded by Councilman Fawcett and so ordered, letter be filed. Moved by Councilman Romero, seconded by Councilman Fawcett, that previous motion passed, setting the salary of administrator, be amended to state salary as $250.00, plus car allowance of $60.00. There being no objections, motion so ordered. Councilman Fawcett offered the following resolution entitled: Page 4 Resolution 3536 -Trans- fer of Fund: RESOLUTION No -3537 - Establishing Position of Estimator - Draftsman REDUCTION ff* CITY ADMN. SALARY A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA APPOINTING JAMES MILLER AS ADMINISTRATIVE OFFICER PART-TIME AND FIXING THE RATE OF HIS COMPENSATION. APPT. OF Moved by Councilman Fawcett, seconded by Councilman ADMINISTRA- Ontuno, this resolution be passed and adopted. This TIVE OFFICER resolution was then passed and adopted by the follow- JAMES MILLER ing vote: Resolution AYES: Councilmen: Fawcett, Romero, Ortuno No. 3538 NOES: Councilman Johnson ABSENT: Mayor Memmesheimer and numbered Resolution No. 3538. 74 T CITY HALL AZUSA, CALIFORNIA MONDAY NOVEMBER 5,1956 Page 5 The Park & Recreation Commission submitted a letter requesting the use of certain city -owned property to set up a quarter midget race track, on a semi- private basis, The property at First Street and Virginia Avenue was suggested as a possible site. It was further requested, in a second letter, that a firm policy be established regarding the use of park property by semi -private groups, Mr. Smith suggested that if the pump -house at First and Virginia Streets is removed, the pump should be pulled and the shaft capped with eement and properly sealed. Moved by Councilman Romero, seconded by Councilman Fawcett, and so ordered, that the request regarding a quarter -midget race track be referred to the Engineer and Public Works Superintendent for study and report to be made, stating recommendations as to needs for the setting up of this project. REQUEST FOR QTR. MIDGET RACE TRACK It was further moved by Councilman Johnson, seconded by Councilman Romero, that a letter be referred to the Park and Recreation Commission explaining the position of Council in the matter, that Council is in favrr of using the parks for semi -private groups only when no permanent structure is put up. There being no objections motion so ordered. Letter was read from the Park & Recreation Commission stating the appointment of Edwin Brands to the Park and Recreation Commission filling the vacancy created by APPT. OF the resignation of Ivan Turner. EDWIN BRANDS Moved by Councilman Johnson, seconded by Councilman TO P & R COM. Romero and so ordered, letter be filed. The Park and Recreation Commission submitted letter recommending the re-evaluating of services and salary of Miss Margarite Boyer, It was recommended that title be changed from Administrative Clerk to Administrative Assistant, and that the salary be studied and adjusted to suit the position. A second letter of recommendation was read from Director William Pacifico. Moved by Councilman Romero, seconded by Councilman Johnson letter be referred to the Personnel Board for an overall recommendation to be made. There being no objection, motion so ordered. REQUEST FOR RECLASSIFI- Request was made by the Park and Recreation Commission CATION OF to change the dates of meetings as follows: Box lunch ADMN. CLERK meeting on the first Thursday of each month, regular POSITION meetings on the third Thursday of each month. Moved by Councilman Johnson, seconded by Councilman Fawcett, recommendation for change in dates of meetings be accepted and change made,as stated. There being no objections, motion so ordered, The Park and Recreation Commission recommends that the Parkway Tree Planting Program, as proposed by the Junior Chamber of Commerce, be approved. Moved by Councilman Romero, seconded by Councilman Fawcett, recommendation of the Park and Recreation REQUEST FOR Commission be accepted as stated, there being no TREE PLANTING objections, motion so ordered, PROGRAM Report submitted on the progress and cost of the Foothill Blvd. sewer and stating the project is about' SEWER ON ON,, 40% completed. FOOTHILL Motion made by Councilman Romero, seconded by Council- REPORT man Fawcett, that report be filed. There being no objections, motion so ordered. 76 CITY HALL AZUSA, CALIFORNIA MONDAY NOVEMBER 5,1956 7:30 P.M.Pg 6 Request formerly made by Turner & Stevens for a strip annexation of certain property on Azusa Avenue north of Arrow Highway, was reported on by Engineer Williamson,- who stated this property was within the limitations of strip annexation. Moved by Councilman Fawcett, seconded by'Council- man Romero, that recommendation made by Eng. Wil- liamson be accepted and annexation proceedings be instituted. Motion carried by the following vote: AYES: Councilmen: Fawcett, Romero, Ortuno NOES: Councilman Johnson ABSENT: Mayor Merranesheimer Engineer Williamson submitted suggestion to annex certain uninhabited territory known as Tract No.16833 presently being subdivided by McDonald Bros, Cons- truction Company, which -is bounded on the north by Baseline Road, on the west by Galanto Street and including 115 lots. Moved by Councilman Fawcett, seconded by Councilman Romero and unanimously carried, that City Adminis- trator contact subdividers and ascertain their feeling in the matter of annexation, reporting further tc Council. REQUEST FOR ANNEX. -- TURNER & STEVENS SUGGESTED ANNEX. - TRACT 16833 Engineer Williamson reported on the 1911 Act covor7ng work on Aspan, Virginia, Alameda and Virginia Stree`e and stating the engineering department, being overloaded with work, would delay project unless authorized to contract help. Moved by Councilman Romero, seconded by Councilman Fawcett, the Engineering department be authorized to contract such outside help as is necessary for surveying, plans, etc. and subject to the approval of the City Engineer. Motion carried unanimously. Engineer Williamson reported that the cost of installing curbs and gutters would be born by Robert Duarte, relative to his property, wherein he agrees to pay $100.00 and dedicate to the City certain property. Mr. Williamson recommended the City pro- ceed with the work. Moved by Councilman Fawcett, seconded by Councilman Romero and unanimously carried, Council accept the recommendation of Mr. Williamson, authorizing work to proceed and the Mayor to sign contract. Eng. Williamson submitted copy of Montgomery report relative to Lucky Lager sewage plant and recommended that the City Administrator send copy to the County Sanitation District. Motion made by Councilman Fawcett, seoonded by Council- man Romero, Council accept recommenddtion of Mr. Willaimson and advise City Administrator to forward copy to County Sanitation District, lotion carried unanimously. Eng. Williamson reported on the condition of the swimming pool, and stating the conditi6n of the pool was not a factor in the location of the bath house. The pool is in good shape now and it it -does deteriorate in the future, it could be replaced in the present location. Moved by Councilman Johnson, seconded by Councilman Fawcett, Park and Recreation Commission be notified of the findings of the Engineer and that these findings do not have any bearing on the location of the bath shouse. There being no objections, motion so ordered. 1911 Aot project e certain sta, CURBS & GUTTERS TO 00 ON DUARTE PROPERTY MONTGOMERY REPORT -Lucky Lager Sewage Plant SWIMMING POOL REPORT 77 _1 e CITY HALL AZUSA, CALIFORNIA MONDAY NOVEMBER 5,1956 Eng.on nt ork on re- quiring it be classified as a public project, but rather would come under a private project and could be done with city forces thereby considerably lower- ing the estimated cost. Moved by Councilman Fawcett, seconded by Councilman Romero, that Eng. Williamson submit re -estimate of paving on heliport site, based on use of city forces. Motion carried unanimously. Eng. Williamson stated a number of matters that have been referred to the City Attorney and to himself, mostly on property acquisition, should properly be allocated to the City Administrator. Moved by Councilman F&wcett, seconded by Councilman Romero, that property matters heretofore referred to the Engineer and the City Attorney be given to the City Administrator for recommendation. Motion carried unanimously. Page 7 The matter of widening Vernon Avenue was discussed regarding the hurrying along of this project. Moved by Councilman Fawcett, seconded by Councilman Romero, City Administrator and City Attorney Tscharner be authorized to take necessary steps to clear property immediately for purpose of widening, Motion carried unanimously. HELIPORT SI`F REPORT PROPERTY MATTERS RELE- GATED TO ADMN OFFICER WIDENING OF VERNON AVE. Letter read from Wynn 011 Company in which was enclosed Grant of Easement giving the City permission to run GRANT OF water and power lines across portions of their property EASEMENT FROM WYNN 0'.::• in the City of Azusa. Moved by Councilman Romero, seconded by Councilman Fawcett and carried unanimously, City Attorney be authorized to draw resolution acoordingly. City Administrator stated letter had been received from the County Boundary Commission approving Annexa- tion District No. 12 (Revised). Letter from the State of California Division Of Highways was received concerning the funds being allocated for the construction between the San Bernardino Freeway and Paramount Avenue and the acquisition of right of way between Paramount Ave. and 0.3 mile north of Sierra Madre Avenue. Moved by Councilman Fawcett, seconded by Councilman Romero, and so ordered, letters be filed. It was recommended by Eng. Williamson, that the pro- posed Gladstoneisland AvenuesnhaveAzusa anAvenue openingbetween placedPatanoant Roland Avenue. Moved by Councilman Romero, seconded by Councilman Fawcett and unanimously carried, the recommendation of Eng. WilliMson be accepted and opening be placed at Roland Avenue on proposed highway island. Letter received from the Gladstone School District protesting to any but a C-2 zoning on the Southeast corner of Gladstone and Citrus Avenues which has been annexed to the City. City Administrator advised that a C-2 zoning would be included•with the annexation therefore no action would be needed. - Moved by Councilman Romero, seconded by Councilman Fawcett, and so ordered, letter be filed. Annex. Dist. No. 12 (Rev? Approved by County HWY. DIV. LETTER FILED OPENING ON AZUSA AVE, ISLAND PRO- POSED C-2 ZONING ON ANNEXED PROPERTY M, T CITY HALL AZUSAj CALIFORNIA MONDAY NOVEMBER 5,1956 Notice to cancel erroneous existent parcel of land was County Tax Office. Moved,by Councilman Romero, man Fawcett, Atty. Williams authorization. There being so ordered, assessment of non - received from the seconded by Council - be instructed to sign no objections, motion Letter from Regional Water Pollution Control Board No. 4 stating the next regular meeting will be heid on December 20, 1956 at 9:30 A.M. in the Council Chambers of the City Hall of Azusa. Moved by Councilman Romero, seconded by Councilman Fawcett and so ordered, letter be filed. Upon holding discussion relative to a joint meeting of the Council and the Capital Improvement committee It was agreed to set a time for the meeting, Moved by Councilman Romero, seconded by Councilman Ortuno and unanimously carried, that Tuesday, November 13th be set as the time of a joint meeting between the Council members and the Capital Improvement Committee at 7:30 P,M. in the Council chambers. At the time Mayor Memmesheimer entered the Council chambers at approximately 9:45 P.M. Page 8 NOTICE TO OANCEL ER- RONEOUS ASSESSMENT OF TAXES MEETING OF WATER POL- LUTION CON- TROL BOARD Attorney Williams spoke about the integration and non - integration plan of Sochl Security and Retirement as SOCIAL SEC, requested by the City employees. However, upon ob- PLAN taining additional information, he will report more fully at a later date. The matter of purchasing a material accounting machine for the Light- and Water Department was tabled until a PURCHASE 0? later date. ACCTG. MACH. TABLED The matter of zoning Annexation District No. 15 was .discussed with reference to the recommendation of the Planning Commission. Moved by Councilman Romero, seconded by Councilman ZONING OF Fawcett and carried unanimously, the matter of zoning ANNEX. DIST be referred to the Planning Commission who will be NO.15 holding hearings on the zoning. A modified contract on the colbction of rubbish between the City and Bobken Hartunian was read extending the time of expiration to August 31, 1957. RUBBISH Moved by Councilman Fawcett, seconded by Councilman •CONTRACT Memmesheimer, Mayor be authorized to sign contract EXTENDED with change in date made and clerk to attest thereto. Motion carried by the following vote of Council: AYES: Councilmen: Fawcett, Ortuno, Memmesheimer NOES: Councilmen: Johnson, Romero Absent: None The matter of closing in of the council table fronts and the removal of the rail in front of the seats was discussed and will be taken up at a later date. TABLE FRONTS Moved by Councilman Romero, seconded by Councilman AND RAIL Fawcett, Public Works Supt, submit prices for further consideration. Motion carried unanimously. Councilman Fawcett offered the following resolution entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA ALLOWING CERTAIN CLAIMS AND DEMANDS AND SPECIFYING THE FUNDS OUT OF WHICH THE SAME ARE TO BE PAID. RESOLUTION 3539 -ALLOW - Councilman Fcmcett moved its adoption, seconded by ING CLAIMS Councilman Romero. This resolution was then passed AND DEMANDS and adopted by the following vote of Council: AYES: Councilmen: Fawcett, Ortuno, Johnson, Romero Memmesheimer NOES: None Absent: None 11, CITY HALL AZUSA, CAL. MON., NOV. 5, 1956 At this time Councilman Johnson'aubmitted a financial statement of fund of the First National Bank of Azusa and requested Attorney Williams to read this statement. This was read giving the amount of funds as of June 30, 1956, as: Capital Funds, $100,000.00, Surplus Funds $100,000.00, and Undivided Profits $134,116.02 Page 9 7:30 P.M. Financial Statement ol� Bank read. Moved by Councilman Romero, seconded by Councilman Adjournment Fawcett and unanimously carried, meeting adjourn until Tuesday, November 13, 1956, at 7:30 P.M. Time of adjournment. City lerk —Azusa M,