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HomeMy WebLinkAboutMinutes - February 25, 2002 UB AZUSA' CITY OF AZUSA MINUTES OF THE REGULAR MEETING OF THE AZUSA UTILITY BOARD/CITY COUNCIL MONDAY, FEBRUARY 25, 2002 - 6:30 P.M. The Utility Board Members of the City of Azusa met in regular session, at the above date and time in the Azusa Light and Water Department Conference Room, located at 729 N. Azusa Avenue,Azusa, California. Chairperson Chagnon called the meeting to order. Call to Order ROLL CALL Roll Call PRESENT: COUNCILMEMBERS: STANFORD, HARDISON, CHAGNON, ROCHA, MADRID ABSENT: COUNCILMEMBERS: NONE ALSO PRESENT: Also Present City Attorney Ferre, Director of Utilities Hsu, City Manager Cole, Assistant Director of Customer Care Solutions Vanca,Secretary Alvarez,Assistant to the Director of Utilities Kalscheuer, Electrical Engineer Langit, City Clerk Mendoza, Deputy City Clerk Toscano. Public Participation Pub Part None. None The CONSENT CALENDAR consisting of Item II-A through II-I, were approved by motion of Consent Cal. Councilmember Stanford, seconded by Councilmember Hardison, and unanimously carried. Appvd A. The minutes of the regular meeting of January 28, 2002, were approved as written. Min Appvd B. A RESOLUTION OF THE UTILITY BOARD/CITY COUNCIL OF THE CITY OF AZUSA, Res. 02-C25 CALIFORNIA, APPROVING PARTICIPATION IN USED OIL AND HHW GRANTS Used Oil & ADMINISTERED BY THE CALIFORNIA INTEGRATED WASTE MANAGEMENT BOARD. HHW Grants C. Approval was given to contract with ABB Power T & D Services, in the amount not-to- Contract exceed $20,395 to furnish and install two electric 12 kV circuits on existing control panel w/ABB Power at Azusa Substation. T&D Services D. Approval was given to select Montgomery Watson Harza, Inc. to perform analysis for the MW Harza south reservoir for seismic and structural adequacy. analysis E. Approval was given to Civiltec, Inc. as the engineer to provide the required engineering Civiltec design services for installation of 5,300 linear feet of 12-inch pipeline to intersection of engr sys Citrus and Foothill easterly to Barranca, then southerly on Barranca to the south side of Alosta. F. Approval was given to accept Psomas, Inc. as the engineer to provide the required Psomas engineering design services for installation of pipeline from Lakeview Terrace, southerly and engr sys easterly through Monrovia Nursery. G. Approval was given to select Civiltec, Inc. to provide the required engineering design Civiltec services for installation of 5,500 linear feet of 12-inch pipeline to Sixth Street from Virginia engr sys easterly to Cerritos Avenue. H. Approval was given to accept SA Associates, Inc. as the engineer to provide the require SA Associates engineering design services for installation of pipeline in Dalton Avenue from Sierra Madre eng sys southerly to Fifth street. I. Approval was given to accept SA Associates, Inc. as the engineer to provide the require SA Associates engineering design services for installation of pipeline in Baseline Avenue from Rockvale engr sys Avenue easterly to Citrus. Scheduled Items Sched Items Utility Director Hsu addressed Councilmembers presenting a recommendation to award a Utility Dir contract for professional architectural services for the proposed Azusa 2nd Substation at 1 160 Comments West Gladstone Street. He advised that the last time the item was discussed, Council wanted re: to talk to the proposed architect and provide input on the project; and since the architect could Architectural not be at the meeting, he suggested Council provide input to staff in order for the architect to Services create two renderings which will be presented for consideration at the next meeting. He Azusa 2' presented drawings similar to the proposed substation, requesting input from Councilmembers Substation on the front wall and landscaping. He advised that there will be two large gates with ten foot walls. Discussion and suggestions were as follows: discussion regarding setbacks, bus stops, security, graffiti protection; and suggestions for concrete/multi-colors walls with different setbacks as off the 5 fwy, entryway bigger, softscape more lush, something that takes minimal maintenance of the softscape, perhaps rock and shrubscape. They were reminded that the sides are not being considered at this time; discussion is only regarding frontage of the property. It was also suggested that a parkway with trees be considered for the front of the business. Moved by Councilmember Stanford, seconded by Mayor Madrid and unanimously carried to Gonzalez/ award the architectural services contract to Gonzalez/Goodale Architects, in the amount not-to- Goodale Arct. exceed $14,000 for architectural - landscape design and wall treatment along frontage of architectural - proposed substation at 1 160 West Gladstone Street. landscape design 02/25/02 PAGE TWO Discussion was held regarding the Agreement of Purchase&Sale and Escrow Instructions for the Discussion acquisition of the Rosenfeld property located at 1 160 West Gladstone Street, site for the re: Relocation proposed Azusa 2"d Substation. Specifically, discussion was held regarding relocation cost Cost to which are not to exceed $100,000. It was noted that the relocation agreement is with the acquire 1 160 owner of the property, not with the business that is located there, which is Cities Tow. W. Gladstone Additional discussion was held regarding the threat of condemnation being the reason that the City is required to pay relocation cost. It was suggested that if Cities Tow is relocating within the City, that their new site is better looking then their existing site. Electrical Engineer Langit advised that when the issue of the relocation expense was first brought F. Langit up, there was an independent study performed by the department, and in the assessment, the comments $100,000 was found to be fair and reasonable, and it comes with a release with the performance deed of trust secured by the attorney to make sure that the owner would relocate the tenants and that the money would be spent strictly for relocation expenses which would release the City from liability claims from the business owners. Moved by Councilmember Stanford, seconded by Councilmember Hardison and unanimously Acquisition of carried to approve the Agreement of Purchase &Sale and Escrow Instructions for acquisition of 1 160 W. the Rosenfeld property located at 1 160 West Gladstone Street, and authorize the Mayor to Gladstone execute the agreements. approved Staff Report/CommunicatIons Staff Rpts Utilities Director Hsu presented the preliminary architectural rendering of City Yard Office. He Utilities Dir described the project and answered questions posed by Councilmembers regarding the solar City Yard panel on the roof, crew quarters, ADA elevator, landscaping, staffing, entrances/exits, possible parking on Railroad property, materials and parking. Utilities Director Hsu stated that Bob Tang is currently in New Mexico talking to people about Power Res the possible sale of San Juan. He stated that there was not much change in the Power Resources Report Division Monthly Report since last month, but there is still a need to conserve energy. Chairperson Chagnon asked that City departments conservation efforts continue to be tracked and that a report be done. Chairperson Chagnon addressed the Monthly Billling Report for January, 2002, and asked if Billing Rpt customers are paying more by mail, credit card or debit card and questioned the reason for an January increase in return checks. Assistant Director of Customer Care Solutions Vanca responded stating that she will keep track of the number of bills paid in the office and the number of methods and with regard to return checks, which are hard to detect due to bank process for return checks. Utilities Director Hsu provided a brief update on the Utilities Department Workplan, noting water Dir Utilities line rept(cement projects, reservoir at the spreading grounds may need to be rebuilt, Mountain Workplan Cove Development and Lakeside development electrical needs. Councilmember Rocha addressed the installation of pipelines on Baseline from Rockvale to Citrus Rocha and Dalton Street, noting that the areas have just been overlayed by Engineering and asked if questions they would be torn up again. Utilities Director Hsu responded stating that the two departments re: pipelines Water and Engineering are supposed to be having quarterly meetings to discuss the projects,and and overlays he would check into it. 02/25/02 PAGE THREE Councilnember Rocha addressed the subject of Green Waste Barrel Distribution Program,asking Rocha if the fee that the Council approved last year was adequate to purchase 33 gallon green barrels Green Waste for distribution to residents? Assistant to the Director of Utilities Kalscheuer responded stating that in June, 2001, there was C. Kalscheuer a fee adopted and a procedure was set up to account for those funds separately to be used for Green Waste the Program. He stated that he feels the fee is probably adequate, however, noted that if the collection fee was not adequate, that we could look at finance options to implement the program. He system described the manual green waste collection system noting that he does get complaints from residents about the trash hauler collecting both trash and green waste with one truck. He described how the trash hauler typically distinguishes trash from green waste barrels when serving residents. He noted that the cost to process trash through Athens' Material Recovery Facility or MRF was about$45 per ton and the cost to dispose of green waste as a cover material at the landfill was $11 per ton. He noted that it was lower in cost for residents if they separate more green waste at the curb. He stated that this is the purpose of the green barrel distribution program. He also noted continued public education will help. Discussion was held between Councilmembers and staff regarding the process of collectinggreen Discussion waste and trash, the label system, the rate calculation, annual readjustment, justified cost increase by Athens. Utilities Director Hsu advised that in response to the Auditor's comments dated November 1, Utilities Dir 2001, that the City should adopt a policy which will define the parameters of the purchase and comments sales of electricity; he presented an Energy&Credit Risk Management Policy adopted in October Energy & 7, 1999. Discussion was held regarding the process for researching and obtaining information. Credit Risk Mgmt Policy IIt was consensus of Councilmembers to recess to Closed Session to discuss the following: CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION Gov. Code Sec. 54956.9 Closed (b). Exposure to Litigation - Load Reduction Agreement with S&S Foods, LLC. Session CONFERENCE WITH REAL PROPERTY NEGOTIATOR Gov. Code Sec. 54956.8 Property: Various. Negotiator: Joseph F. Hsu, Director of Utilities Negotiating Parties: Chris Alario Under Negotiation: Price and Terms of Sale/Lease of Utility Properties. Recess: 7:42 P.M., Reconvened: 8:05 P.M. General Counsel Ferre advised that there was no reportable action taken in Closed Session. Recess Reconvened It was consensus of Councilmembers to adjourn. No Reports TIME OF ADJOURN .T: 8:06 P.M. Adjourn 4e/ SECRETARY NEXT RESOLUTION NO. 02-C26. 02/25/02 PAGE FOUR