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HomeMy WebLinkAboutMinutes - July 22, 2002 UB ,a614, AZUSA CITY OF AZUSA MINUTES OF THE REGULAR MEETING OF THE AZUSA UTILITY BOARD/CITY COUNCIL MONDAY, JULY 22, 2002 - 6:30 P.M. The Utility Board Members of the City of Azusa met in regular session, at the above date and time in the Azusa Light and Water Department Conference Room, located at 729 N. Azusa Avenue, Azusa, California. Chairperson Chagnon called the meeting to order. Call to Order ._ROLL CALL Roll Call PRESENT: COUNCILMEMBERS: HARDISON, STANFORD, ROCHA, CHAGNON, MADRID ABSENT: COUNCILMEMBERS: NONE ALSO PRESENT: Also Present City Attorney Carvalho, Director of Utilities Hsu, City Manager Cole, Assistant to the Director of Utilities Kalscheuer,Assistant Director of Resource Management Tang, Deputy City Clerk Toscano, City Clerk Mendoza. Public Participation Pub Part None None It was requested that the Council Calendar be held till after the Scheduled Items in order for the Request Mayor to participate. Scheduled Items Sched Items Director of Utilities Hsu presented item regarding contract to retain a professional recruitment Dir of Util firm for a replacement for Mr. Bob Tang,Assistant Director of Resource Management. He stated Comments that it has been very difficult to seek out qualified candidates for the position from just advertisements. He recommended that Mycoff&Associates as they have specialized in recruiting executive and professional positions for public power agencies; he cited many references. He also advised that he solicited three firms and Mycoff&Associates were the one with the highest fee. Councilmember Hardison asked that staff negotiate a guarantee which states that they will conduct an additional search for no additional fee should the candidate not work out,within two years of the employment date; the current agreements states "within one year". Chairperson Chagnon suggested that staff offer relocation fees, moving expenses to the applicants. Director of Utilities Hsu responded stating that it will be part of the packet. Moved by Councilmember Stanford,seconded by Councilmember Rocha and unanimously carried Agmt `— to approve the contract with Mycoff &Associates to recruit a replacement for Mr. Bob Tang, w/Mycoff Assistant Director of Resource Management, and authorize the City Manager to execute the &Associates contract. Mayor Madrid entered the meeting at 6:40 p.m. Mayor ent. Director of Utilities Hsu addressed Cost of Service Study item stating that Council should study Dir of Util and concur with staff recommendation and there will be a public hearing held on the issue on Comments August 5, 2002. He then responded to questions posed by Councilmembers regarding Water Testing, disconnect charge and a formula for allocated cost. Moved by Councilmember Stanford, seconded by Councilmember Hardison and unanimously Pub Hrg will carried to study and concur with staff recommendation and refer item to public hearing to be held Be held 8/5 on August 5, 2002. • The CONSENT CALENDAR consisting of Items II-A through II-1, were approved by motion of Consent Cal. Councilmember Stanford, seconded by Councilmember Rocha, and unanimously carried. Appvd Councilmember Rocha abstained from the minutes due to his absence from that meeting. Mayor Madrid clarified in items II-B &II-E, that third party is corrected to be second party. A. The minutes of the regular meeting of June 24, 2002, were approved as written. Min Appvd B. Master confirmation Agreement under the Western Systems Power Pool Agreement with UBS Western AG to enable the city to conduct business with UBS in the purchase and sale of electricity in Systems Pwr the future, was approved. Pool Agmt C. The proposed amendment to the Risk Management Policy and conveying interim authority to Risk Mgmt Power Resource Division personnel to conduct short term power transactions was approved. Policy Amend D. Termination Agreements between the City and BIO Energy (Azusa), LLP ("BIO ENERGY") to Termination terminate mutual contractual obligations and refund to BIO ENERGY the unused funds for the Agmts BIO engineering design in the amount of $32,627.62, was approved. Energy LLP E. The Master Power Purchase and Sale Agreement with Sempra Energy Trading Corp. (SETC)to Pwr Pur Agmt enable the city to conduct business with SETC in the purchase and sale of electricity in the Sempra future, was approved. F. Contract for demolition and minor site improvement at 1 160 West Gladstone Street (Azusa Pacific 2r Substation Project),was awarded to Pacific Demolition, Inc. in the amount not to exceed Demolition $41,400. Agmt G. Bid specifications for construction of Project W-183, Northern Transmission Water Main were Specs No. approved, and the City Clerk was authorized to advertise for the project. Trans. Wtr H. SPECIAL CALL ITEM. Spec Call I. SPECIAL CALL ITEM. Spec Call 07/22/01 PAGE TWO Special Call Items Spec Call Chairperson Chagnon addressed item regarding agreement with R.W. Beck for Chagnon Telecommunications Feasibility Study. She noted that the staff report states that the Azusa Questions Unified School District, since they may benefit from the project, was asked to consider sharing Comments costs of about $20,000 and that their response was that they are willing to participate in the study, but, declined to share costs due to budgetary constraints; she asked, if they still included in the study. Assistant to the Utilities Director Kalscheuer responded stating that they will still be included in the C. Kalscheuer study and consider their information and situation and do some analysis, but, there had to be Response changes to the project and the original cost proposal. He detailed his conversations with school district personnel and also the affects to the cost of the study, and stated that the integrity of the study will be maintained; further, he noted options of what could be done with the schools. He also noted their concerns about the project, such as: how the dark fiber would be extended outside the City's jurisdiction and that the City is in total control of the dark fiber network. He also stated that their staff is participating with planning stages of the project. Discussion was held on how well the AUSA was informed about the telecommunications issue. It Discussion was suggested that a letter be sent to Azusa Unified School District Board members to let them know what we are doing with regard to telecommunications and potential customers and to obtain their feedback via meetings. Moved by Councilmember Stanford, seconded by Councilmember Rocha and unanimously carried Agmt w/ to award contract &approve negotiated agreement with RW Beck, Inc., in the amount not to RW Beck exceed $180,983 for Professional Services to conduct a Telecommunications Feasibility Study; Inc. and amend Electric Operations Operating budget by an additional amount of $31,000 to Feas Study supplement the existing budget for the project. Utilities Director Hsu addressed item regarding the selection of consultant to perform SB Dir Utilities 610/SB22 I Water Supply Assessment for the proposed Monrovia Nursery Development Project, Comments stating that there is a need to do an in depth engineering analysis, so in addition to Hatch & Parent to perform the consulting services he would like to be allowed to add another consulting engineer firm in the recommendation to compliment the study and cost would be bore by the developer. Hatch & Moved by Councilmember Stanford,seconded by Councilmember Rocha to approve the selection Parent & of Hatch &Parent to perform the SB 610 and SB 221 water supply assessment for the proposed Consult Engr. Monrovia Nursery Development Projects and allow M. Hsu to add another consulting engineer firm to compliment the study if necessary. Staff Rpts Staff Reports/Communications Pwr Res Assistant Director of Resource Management Tang presented the Power Resources Division Mo Rpt Monthly Report in written form without comment. Comments Councilmembers thanked Mr. Tang for all the hard work he has done as he will be leaving to Cncl/B. Tang another job soon. He advised that he would be back at the next meeting for a brain storming session regarding the future of power resources in the City. He also expressed his appreciation to Councilmembers for the time he has worked for the City of Azusa. Yard Barrel Assistant to the Utilities Director Kalscheuer presented Yard Waste Barrel Graphic exhibits A&B. Graphic Moved by Councilmember Stanford,seconded by Councilmember Rocha and unanimously carried A approved to approve exhibit A as the graphic to be used on the barrels and flyers will be sent out with school children explaining that new barrels will be coming and also a copy of the graphic. 07/22/02 PAGE THREE Utilities Director Hsu provided and update on the CEO/TOU Customer Luncheon and provided a Utilities Dir graphic electric rate comparison. He advised that at the September meeting he will give a report Comments on a five year projection. Utilities Director Hsu displayed renderings and discussion was held regarding the Electric Yard Electric Yard Office Buildings construction. The Electric Yard will be at the Transportation site at 10`h and Office Bldgs Vernon. He advised that the item will go before the Planning Commission for consideration at a construction later date and that neighborhood meetings will be held prior to that. Mayor Madrid advised of a power outage at the Edgewood Shopping Center, again and stated Mayor that there is a need to create a system to determine how to prevent power outages, how long Madrid they last, how to shorten the outage, and that there seems to be a breakdown in communication Comments with something like this happens. She stated that there is a need to figure how to do a better job at addressing these kinds of emergencies. Councilmember Rocha expressed concern regarding the hanging baskets along Azusa Avenue and Rocha that some of them are hanging from only a thread and they may be a liability to the City if they fall Comments and hurt someone. Directors' Comments Directors' Comments Chairperson Chagnon requested that an item regarding the book "Boards That Make a Chagnon Difference", chapters 1 and 2, be placed on the agenda for next meeting for discussion. Comments It was consensus of Councilmembers to recess to Closed to discuss the following: CONFERENCE WITH LEGAL COUNSEL (Gov Code Sec. 54956.9 (b)) Closed Bankruptcy Case of Enron Power Marketing, Inc. filed December 2, 2001, United States Session Bankruptcy Court. Recess: 7:18 p.m. Recess Reconvened: 7:35 p.m. Reconvened There was no reportable action taken in Closed Session. No Rpts It was consensus of Councilmembers to adjourn. Adjourn TIME OF ADJOURNMENT: 7:36 P.M. Ajirrke,- S CRETARY NEXT RESOLUTION NO. 02-C81. 07/22/02 PAGE FOUR