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HomeMy WebLinkAboutMinutes - September 23, 2002 UB All rf AZUSA CITY OF AZUSA MINUTES OF THE REGULAR MEETING OF THE AZUSA UTILITY BOARD/CITY COUNCIL MONDAY, SEPTEMBER 23, 2002 - 6:30 P.M. The Utility Board Members of the City of Azusa met in regular session, at the above date and time in the Azusa Light and Water Department Conference Room, located at 729 N. Azusa Avenue, Azusa, California. Chairperson Chagnon called the meeting to order. Call to Order `. ROLL CALL Roll Call PRESENT: COUNCILMEMBERS: HARDISON, ROCHA, CHAGNON, MADRID ABSENT: COUNCILMEMBERS: STANFORD ALSO PRESENT: Also Present City Attorney Ferre, City Manager Cole,Assistant City Manager Person, Director of Utilities Hsu, Finance Director Medina, Assistant to the Director of Utilities Kalscheuer, Utilities Marketing Services Coordinator Torres, Director of Public Works Nakasone, City Clerk Toscano, City Clerk Mendoza. Public Participation Pub Part Ms. Cristina Madrid voiced concerns regarding item III-I regarding the Water Supply Assessment C. Madrid for Monrovia Nursery Project. She stated that there is no commercial property noted in the staff Comments report for the project and wondered if that meant that the Utility would have more water rights or less water rights. Utilities Director Hsu responded stating that the numbers have been provided by Monrovia Util Dir Nursery and that the water that is required for the project will be based on the actual Response development. Further, according to Monrovia Nursery everything has been reported and there was no mention of commercial property. Light discussion was held among Councilmembers regarding the issue. i 1 1 The CONSENT CALENDAR consisting of Items Il-A through II-F, were approved by motion of Consent Mayor Madrid, seconded by Councilmember Rocha,and unanimously* carried with the exception Calendar of items B and C, which were considered under the Special Call portion of the Agenda. A. The minutes of the regular meeting of August 26, 2002, were approved as written. Min appvd B. SPECIAL CALL ITEM. Spec Call C. SPECIAL CALL ITEM. Spec Call D. Professional services contract with Wren &Associates to perform inspection services on Profession Project W-183, Northern Transmission Line, was approved. Svs Wren E. Additional compensation for Wren &Associates in the amount of $2,000, for inspection Add'l Comp. services on Project W-170, Waterline Improvements, was approved. Wren F. Human Resources Action Item-Appointment of Mr. Bob Tang to the position of Assistant Human Res Director of Resources Management was approved pending physical examine. Action Items Special Call Items Spec Call Items Discussion was held between Councilmembers and staff regarding the refurbishment of existing Discussion roadway lighting along Azusa Avenue between 1st and 5th street. Concerns were expressed Re: Roadway regarding whether the proposed light poles were adequate for the area. Each Councilmember Lighting along provided input on the subject. It was then consensus of Councilmembers to approve the Azusa Ave. concept of the Roadway Lighting Project on Azusa Avenue, and that staff come back with 1st- 5th alternative fixtures. It was noted that the old light poles would eventually be recycled. Chairperson Chagnon addressed item regarding Additional Compensation to ERS Industrial Chagnon Services for extra cost related to Prevailing Wage Requirement, asking if any of the open bidding Comments rules were violated by paying an additional amount to the contractor at this time. Utilities Add'I pymt Director Hsu responded stating that there wasn't any violation. He then answered additional ERS Ind. Svs. questions of Councilmember Hardison regarding the bid. Moved by Councilmember Hardison, seconded by Chairperson Chagnon and unanimously carried to approve the additional payment of $2000 to ERS Industrial Services, Inc. for work performed at Filtration Plan to cover prevailing wage costs. Sched Items Scheduled Items CIP 2002-03 The Comprehensive Long-Range Capital Improvement Program for Fiscal Year 2002-03 was Discussion presented and City Manager Cole solicited comments from Councilmembers. Chairperson Project Chagnon asked that the correct cost of the Skate Park be placed on the item and that the Management Woman's Club be notified of any work being done to the building. Mayor Madrid asked that communication be held all around and that the Commissions be notified as items pertain to them. Mayor Pro-Tem Hardison stated that the low bidder is not always the best and asked if there was a way to work towards a qualified bidder. Discussion was held between Councilmembers and staff regarding developing a uniform check list, coordinating each project via a project management committee, in order to follow policies on bidding. City Attorney Ferre advised that a pre-qualified bid with questionnaire with detailed questions be used. Discussion was held regarding working towards better project management. Discussion was held regarding the Mountain Coved CFD. Mayor expressed a need for additional land for parks. Councilmember Rocha noted that there is a need for lighting in picnic shelters. Discussion was held regarding the southern Gateway Monument and the need to clean up the County area nearby. It was consensus of Councilmembers to find a way to look for more open-space and find a way to expand acreage. 09/23/02 PAGE TWO Moved by Councilmember Rocha,seconded by Mayor Pro-Tern Hardison and unanimously carried CIP 2002- to approve the Comprehensive Long-Range Capital Improvement Program for Fiscal Year 2002- 03 approved 03. Director of Public Works Nakasone presented a Pavement Management Plan as part of the B. Nakasone Comprehensive Long-Range Capital Improvement Program. An analysis was done to confirm the Pavement — deficiencies within the street network, design a systematic 10 year plan for pavement correction , Management and identify viable funding sources for street correction. He suggested that Gas Tax Fund from Plan the Highway 39 be utilized to begin the plan; he detailed the plan for the ten year period. Lengthy discussion was held regarding the issue. Moved by Mayor Pro-Tern Hardison,seconded by Councilmember Rocha and unanimously carried Pavement to direct staff to prepare the necessary documents for official adoption of the Pavement Mgmt plan Management Plan along with a financing mechanism for a future meeting. Discussion was held regarding the Sewer and Street Sweeping charges and that after an analysis Discussion of the sewer operation it was found that the City was only receiving partial cost recovery and with Re: Sewer regard to the street sweeping services, it was found that the City was providing the service to its &Street residents and business owners at "no charge". Councilmembers expressed their concern Sweeping regarding an increase in the cost of these services and were in opposition to any increases. It Services was noted that there is a plan to upgrade sewer system improvements over the next 3-5 years. Moved by Mayor Madrid, seconded by Chairperson Chagnon and unanimously carried to use existing sewer fund balance to begin sewer repairs and fund the rest in the next budget. Energy Conservation Education Program. Moved by Mayor Madrid, seconded by Chairperson Energy Chagnon and unanimously carried to waive formal bidding procedures for turnkey interactive Conversation conservation program for Azusa sixth graders; and award the purchase of a turnkey interactive Education conservation program for Azusa sixth graders to LivingWise. Program Utilities Director Hsu asked that the following agreements be approved conceptually, as the final Utilities Dir document is not available yet. He stated that the items will be filed at FERC in October because Comments the deadline for the agreements is January; otherwise the City will be unable to receive transmission service. Moved by Mayor Madrid, seconded by Chairperson Chagnon and unanimously carried to TCA w/ authorize the Mayor to execute a Transmission Control Agreement (TCA) with Independent ISO System Operator and other Transmission Owners when agreement is complete. Moved by Mayor Madrid, seconded by Chairperson Chagnon and unanimously carried to UDC w/ authorize Mayor to execute the Utility Distribution Company Agreement (UDC)with Independent ISO System Operator. Moved by Mayor Madrid, seconded by Chairperson Chagnon to authorize Mayor to execute Transmission proposed Transmission Owner (TO) Tariff upon final completion and adopt the following Owner resolution establishing the City's Transmission Revenue Requirement. Mayor Madrid offered a Resolution entitled: A RESOLUTION OF THE UTILITY BOARD/CITY COUNCIL OF THE CITY OF AZUSA ESTABLISHING Res. 02-C101 THE TRANSMISSION REVENUE REQUIREMENTS ASSOCIATED WITH AZUSA'S HIGH VOLTAGE Transmission (OVER 200KV) TRANSMISSION FACILITIES AND ENTITLEMENTS (ALL LOCATED OUTSIDE THE Revenue CITY) FOR THE PURPOSE OF BECOMING A PARTICIPATING TRANSMISSION OWNER WITH THE Requirement CALIFORNIA INDEPENDENT SYSTEM OPERATOR. 09/23/02 PAGE THREE Moved by Mayor Madrid, seconded by Chairperson Chagnon to waive further reading and adopt. Resolution passed and adopted by the following vote of the Council: AYES: COUNCILMEMBERS: HARDISON,STANFORD, ROCHA, CHAGNON,MADRID NOES: COUNCILMEMBERS: NONE ABSENT: COUNCILMEMBERS: NONE Moved by Mayor Madrid,seconded by Chairperson Chagnon and unanimously carried to approve proposed changes to the City's Standard Operating Procedures and Emergency Response Changes to Procedures to be used as component of the City's Utility Distribution Company Operating SOP &ERP Agreement with the Independent System Operator. Utilities Director addressed item regarding the intent of Water Supply Assessment which is required for large residential and commercial developments in order to make sure that sufficient Utilities Dir. water is available to meet the demands of the Project for the next twenty years — based on Comments normal, single dry, and multiple dry years. This is a requirement/mandate by Senate Bill 610. Discussion was held regarding water rights and options for acquiring all the water rights of Monrovia Nursery, and it was noted that this is a part of negotiations. Moved by Councilmember Rocha, seconded by Councilmember Hardison and carried to approve the Water Supply Assessment and authorize staff to file the same with Azusa Community Water Supply Development Department. Mayor Madrid abstained. Assessment approved Moved by Councilmember Hardison, seconded by Councilmember Rocha and unanimously carried to approve the Option Agreement with the Incorporated County of Los Alamos, New Option Agmt Mexico (LAC) for Azusa's San Juan entitlement, and the Mayor was authorized to execute same. Los Alamos Co. NM Staff Reports/Communications Staff Rpts Utilities Marketing Services Coordinator Torres presented the Monthly Power Resources Update noting that there were no significant changes. R. Torres Comments Assistant to the Director of Utilities Kalscheuer reported on upcoming Stakeholder Interviews as part of the Telecommunications Feasibility Study, and invited Councilmembers to participate in C. Kalscheuer the Interviews with the Utility's consultant, RW Beck. Chagnon asked to be scheduled for October Comments 2nd, from 3-5 p.m. It was consensus of Councilmembers that the scheduled Book Review on Boards That Make A Difference, by John Carver, be carried over until the next meeting. Book review Continued It was consensus of Councilmembers to adjourn to Monday,September 30, 2002,at 7:00 p.m. in the Azusa Auditorium to hold a joint meeting with the City of Glendora City Council; meeting will Adjourn to then be adjourned to Saturday, October 5, 2002 at 9 a.m. in the Light&Water Conference Room 9/30/02 to hold interviews for City Boards and Commissions. then to 10/5 TIME OF ADJOURNMENT: 8:54 P.M. //�-' SECRETARY NEXT RESOLUTION NO. 02-C102. 09/23/02 PAGE FOUR