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HomeMy WebLinkAboutMinutes- January 29, 2003 - UB ititovo AzuSg: CITY OF AZUSA MINUTES OF THE REGULAR MEETING OF THE AZUSA UTILITY BOARD/CITY COUNCIL WEDNESDAY, JANUARY 29, 2003 - 6:30 P.M. The Utility Board Members of the City of Azusa met in regular session, at the above date and time in the Azusa Light and Water Department Conference Room, located at 729 N. Azusa Avenue, Azusa, California. Chairperson Chagnon called the meeting to order. Call to Order. ROLL CALL Roll Call PRESENT: COUNCILMEMBERS: HARDISON, STANFORD, ROCHA, CHAGNON, MADRID ABSENT: COUNCILMEMBERS: NONE Also Present ALSO PRESENT: City Manager Cole,Assistant City Manager Person,Assistant to the Director of Utilities Kalscheuer, Assistant Director of Water Operations Anderson, Assistant Director of Resource Management Tang,Administrative Technician Yang, Business Development/Public Benefits Program Coordinator Reid, Information Systems Staff Graf-Gaynor, Wofford, and Morningstar, Consultant Suzanne Avila, Deputy City Clerk Toscano, City Clerk Mendoza. Public Participation Pub Part None. None. It was consensus of Councilmembers that items III-A, Lease Agreement with U.S. Forest Services Items III-A and IV-H, Presentation of San Gabriel River Mast Planning by Assistant City Manager Person and &IV-H Representatives of North East Trees, be brought forward for handling at this time. brt fwrd Assistant City Manager Robert Person addressed the issue providing background information Ass't City regarding the San Gabriel River Master Planning and the relationship with North East Trees, who Mgr aided the City in obtaining the million dollar grant to begin the process. He also noted that the Comments — Lease Agreement with U.S. Forest Service is a related issue and will also be considered at this time. Ms.Claire Robinson, Executive Director of North East Trees,and Sarah Easley, Project Manager for C. Robinson the Vision Plan of Azusa addressed the Council presenting the San Gabriel Canyon Vision Plan and &S. Easley Design Guidelines for the Azusa Canyon area. She distributed the Executive Summary that they North East will be presenting in February. She noted project goals are to enhance the recreational and Trees educational opportunities in the San Gabriel Canyon, to facilitate ecosystem restoration and to develop a cohesive regional identity. She noted four projects that are currently in planning stages by the City of Azusa in the canyon: San Gabriel River Regional Bike Path Extension, San Gabriel .--Canyon Spreading Basins Landscape Improvement Project,San Gabriel River and Angeles National Forest Gateway Interpretive Center, and the Azusa Canyon River Park and detailed each project and answered questions posed by Councilmembers. Assistant City Manager Robert Person presented the Lease Agreement with the U.S. Forest Service R. Person for a new and larger ranger station at the Azusa entrance to the San Gabriel Canyon. He stated Comments that there are now$350,000 in grant funds committed to the Interruptive Gardens and they are trying to defray costs. The agreement calls for the City to construct a building which will provide occupiable space no less than 868 square feet and sufficient parking to include no less than 15 visitor parking spaces. The Forest Service agrees to pay the $12,000 per year as lease payment provided that if the City obtains a federal grant, or other federal funding, in connection with construction and installation of the Building, said funds shall be applied to the annual rental amount. Said rental amount is also subject to future adjustments. — Discussion was held regarding the specifications of the proposed building which included Discussion materials, river rock, masonry, wheat color, surfaces, etc. Additional discussion was held regarding term of lease, grant funds and surrounding landscaping. The fiscal impact consists of the current budget from Water Division which has appropriation of about $700,000 for the project. Of this amount, $91,000 is budgeted for architectural services, $400,000 for the building, and $200,000 for landscaping and paving around the building. loved by Councilmember Stanford, seconded by Mayor Pro-Tem Hardison and unanimously Lease Agmt married to approve the lease agreement with the United States Department of Agriculture, or U.S. Forest specifically with the U.S. Forest Service, for its lease of the San Gabriel Canyon Information Station Service. and authorization was given to the City Manager to sign same. The CONSENT CALENDAR consisting of Items II-A through II-G, were approved by motion of Consent Councilmember Stanford, seconded by Chairperson Chagnon, and unanimously carried with the Calendar exception of item ll-D, which was considered under the Special Call portion of the Agenda. II-D Spec A. The minutes of the regular meeting of December 23, 2002, were approved as written. Min appvd B. Approval was given to award the bid for the purchase of 2003 Hydro Excavation (Vacuum) Hydro Exc Truck to Haaker Equipment Company in the amount of $190,970.32. Haaker Equip C. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA UTILITY BOARD/CITY Res. 03-05 COUNCIL OF THE CITY OF AZUSA,AMENDING SCHEDULE OF CHARGES AND RULES AND Amend Sch REGULATIONS GOVERNING THE ELECTRIC AND WATER SERVICE SUPPLIED BYAZUSA LIGHT Charges & &WATER. Rules L&W D. SPECIAL CALL ITEM. Spec Call E. Authorization was given to advertise Project W-179, Foothill and Barranca Water Main Project Prj W-179 and receive bids. Fth &Brnca Authorization was given to advertise Project W-184, Relining of 20-inch waterline from Well Prj W-184 No. 10 to the Wilson Reservoir and receive bids. Waterline Wilson Res. 01/29/03 PAGE TWO G. Authorization was give to advertise Project W-185, 12 inch waterline crossing Big Dalton Prj W-185 Wash at Gladstone and advertise for bids. Waterline Big Dltn Wsh Special Call Items Spec Call Items iformation Systems Managers Graf-Gaynor,Wofford, and Morningstar provided a presentation Presentation "d'n the proposed new telephone system to be provided by Daycom Systems. They provided a of Avaya detailed history of the current telephone system as well as the need for phone system upgrades G3R due to obsolete systems throughout the City. They also noted the special enhancements that will Phone system be provided with the new system. Moved by Councilmember Stanford, seconded by Chairperson Chagnon and unanimously carried Purchase of to approve the purchase of the Avaya G3R phone system upgrades from Daycom Systems and Phone system authorize City's Purchasing Officer to execute a Purchase Order in an amount not-to-exceed Daycom $82,500. Systems Scheduled Items Sched Items Assistant Director of Resource Management Tang addressed Council presenting the concept of B. Tang proposing the development and implementation of a Pilot Water Conservation Grant Program Pilot Prgrn which consists of making funds available to residents, businesses, and schools, for drought Water resistant plants and trees. He detailed the application process and advised that staff will set grant Conservation amounts with a budget of $150,000 in grant funds. Moved by Councilmember Stanford, seconded by Councilmember Rocha and unanimously carried to authorize staff to develop a pilot water conservation grant program to promote use of drought tolerant plants/trees for landscaping for a period of one year with a budget not-to-exceed $150,000. ,,,staff Reports/Communications Staff Rpts Assistant Director of Resource Management Tang addressed item regarding SB 1078-Renewable SB 1078 Portfolio Standards, stating that this bill requires that retail sellers increase their purchase of Renewable energy from renewables by at least 1% per year until a renewables portfolio standard is reached Portfolio which makes up 20% of seller's overall energy purchases. He stated that although municipal Standards utilities are not regulated by State agencies, the legislation has language strongly encouraging them to follow the same guidelines. He presented and detailed three options for discussion for achieving the mandate. It was consensus of Councilmembers that quarterly updates on the issue be provided to the Utility Board. Assistant to the Director of Utilities Kalscheuer addressed item regarding Waste Diversion and C. Kalscheuer Disposal Trends Report stating that for the calendar year 2001,the City reached a diversion rate Waste of 53%which will be reported to the State as the City's official diversion rate. He stated that in Diversion & December 2002 there was an increase of yard waste diversion by 40% compared to December Disposal 2001 and the approximate savings is about $2,800 in MRF processing costs for 1 month. Trend Rpt Allocation of Replacement Water item was presented for Information purposes. Replace Water Transforming Azusa into an Urban Forest item was presented for Information purposes. Azusa- ouncilmembers requested that staff continue providing updates on the issue. Urban Forest 01/29/03 PAGE THREE B. Tang Assistant Director of Resource Management Tang provided an update on the Negotiations Update with Edison regarding the New Substation Agreement and Edison proposed 400% increase in Edison wholesale distribution charges to Azusa. Change Order Policy and Procedure item was presented for information purposes. Policy The FY 2002-2003 Work Plan Updates for Azusa Light and Water was presented. Chairperson Work Plan Chagnon requested that staff explain the Azusa Advantage, Azusa Today and Azusa Tomorrow. 02-03 City Manager Cole responded stating that Azusa Tomorrow is an information newsletter that goes out to the public once a month. Azusa Today was a television show that is no longer in operation. The Azusa Advantage is a team approach to media communication to get out the message about Azusa being a good place to live. Directors' Comments Director's Chairperson Chagnon advised that she would like to see information on Measures L&M before Comments they go out to the public. Discussion was held regarding Hands Across Azusa. Assistant to the Director of Utilities Kalscheuer advised that staff is currently looking at the format C. Kalscheuer of the report and may be proposing some changes in the future. Comment It was consensus of Councilmembers to adjourn. Adjourn TIME OF ADJO MENT• 8:42 P.M. ;ECRETARY --4EXT RESOLUTION NO. 03-C6. 01/29/03 PAGE FOUR