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HomeMy WebLinkAboutMinutes- March 24, 2003 - UB AZUSA'? CITY OF AZUSA MINUTES OF THE REGULAR MEETING OF THE AZUSA UTILITY BOARD/CITY COUNCIL MONDAY, MARCH 24, 2003 - 6:30 P.M. The Utility Board Members of the City of Azusa met in regular session,at the above date and time in the Azusa Light and Water Department Conference Room, located at 729 N. Azusa Avenue, Azusa, California. Chairperson Chagnon called the meeting to order. Call to Order LOLL CALL Roll Call PRESENT: COUNCILMEMBERS: HARDISON, STANFORD,ROCHA, CHAGNON, MADRID ABSENT: COUNCILMEMBERS: NONE ALSO PRESENT: Also Present City Manager Cole, Assistant City Manager Person, Director of Utilities Hsu, Assistant to the Director of Utilities Kalscheuer, Administrative Technician Yang, Assistant Director of Water Operations Anderson, Director of Park Planning and Development Noriega, Consultant Suzanne Avila, Deputy City Clerk Toscano, City Clerk Mendoza. Pub Part Public Participation None None. The CONSENT CALENDAR consisting of Items II-A and I1-F, were approved by motion of Consent Councilmember Rocha, seconded by Chairperson Hardison, and unanimously* carried. Calendar Approved A. The minutes of the regular meeting of February 24, 2003, were approved as written. Min appvd I. Formal Request for Qualification process was waived for the selection of Financial Advisor for upcoming Bond Financing and approval was given to contract with C.M.de Crinis&Co., Inc. C.M. de as Financial Adviser. Crinis & Financial Advisor C. Formal bidding procedures /ere waived and authorization was given to purchase a copier Purchase from Lanier Worldwide, Inc. at a cost of$12,615.44, plus sales tax. Lanier copier D. Authorization was given to amend Blanket Purchase Order issued to Bristol Babcock, Inc. in Amend Bkt the amount of$20,000.00, for fiscal year ending June 30, 2003. PO Bristol . Approval was given to authorize a purchase order to Ryerson,Master and Associates, in the PO Ryerson, amount of $53,100.00, for additional consulting services on EPA mandated Water System Master & Vulnerability Assessment. Assoc. F. Construction contract with Robert Brkich Construction Corporation was approved in the Constr. Cntrt amount of$100,000, to complete the installation of Pipeline B for Wells 11 and 12. Robert Brkich Scheduled Items Sched Items Moved by Councilmember Rocha,seconded by Chairperson Chagnon and unanimously carried to DRIP Rebate approve the DRIP Rebate Program with the amendment that"residents eligible to receive rebate Program of up to $1,400 not $1,500". approved Discussion was held regarding item"Consultant Report Regarding Athens Services". City Manager Pis Rpt on Cole advised that representative of Athens Services have requested a meeting with staff to discuss Athens the issue. It was consensus of Councilmembers to continue the item to the next Utility Board Continued Meeting of April 28, 2003. 4/28 mtg Staff Reports/Communications Staff Rpts s. Suzanne Avila, Consultant, provided an update on the San Gabriel River Projects, which S. Avila included the Forest Gateway Interpretive Center, Azusa Canyon River Park, Rio San Gabriel Bike Comments Path Extension and the San Gabriel Canyon Spreading Basins. Chairperson Chagnon requested that she be provided with the budget and all that it entails for Chagnon each project and suggested that funds not be added to the project as it progresses. City Comments Manager Cole noted that the project may be done in phases and presented the Angeles National Forest Gateway Interpretive Center Construction Budget and Cost Estimate. Ms.Avila then presented the new renderings of the Interpretive Center design for discussion. It S. Avila was consensus of Councilmembers that the main building be moved towards where the restroom Comments is located and the restroom be moved nearer to the parking lot. Director of Utilities Hsu addressed the Status of Projects in the Power Resources Division Monthly Dir of Util Report stating that most of them are on-going; he highlighted the Renewable Energy noting that Pwr Res they are using the wind-power project to supplement the City's obligation to renew energy. He Monthly stated that he will prepare a Renewable Portfolio Standard (RPS) and answered questions posed Rpt by Councilmembers. He then responded to questions posed regarding the Intervention and Renewable Protest of New Edison's Distribution Service Charges. Energy Director of Utilities Hsu detailed information item regarding the notice legally required to be sent Dir of Util jurisdictions served by Azusa water when water to be serviced exceed a California Department Notice Health Services action level. Discussion was held regarding the issue. It was consensus of Require ,...,.uncilmembers that the letter be revised to include comments suggested by Councilmembers. Well No. 10 03/24/03 PAGE TWO Director of Utilities Hsu provided an update on the painting of the wrought Iron fence at the Update Transit Yard stating that the cost is included in the next fiscal year budget. Paint fence Assistant to the Director of Utilities Kalscheuer provided an update on the Telecommunications Update Feasibility Study stating that they are in the final stages of the Feasibility Study and will be making Telecom- final comments to the consultant by the beginning of April and will be receiving a final report in communi- middle April which will allow staff to schedule a presentation on April 28th. Director of Utilities cations. Hsu proposed that the presentation be set in a workshop setting after the regular Utility Board meeting. Directors' Comments Dir Corn Chairperson Chagnon suggested that staff take a look at the Utility's financial projection with Chagnon questions such as: what the Board wants as minimum reserves, what the policy should be for Comments the amount of money that is given to the General Fund, and what type of items should the Utility Department budget underwrite. Utilities Director Hsu responded stating that when he presents the financial projection for the next year he will include Chairperson Chagnon's recommendations. ▪ An item of subsequent need arose, and it was moved by Councilmember Stanford, seconded by Item of • Chairperson Chagnon and unanimously carried To agendize it as follows: Closed Session Item, Subsequent Personnel Matter, Government Code Section 54957. Title: Chief Information Officer. Need It was consensus of Councilmembers to recess to Closed Session to discuss the following: Closed Sess Conference with Legal Counsel - Existing Litigation (Government Code Section 54956.9 (a)) Simich City of Azusa v. Simich, Case No. Los Angeles Superior Court No. KC041085. Personnel Matter-Government Code Section 54957. CIO Title: Chief Information Officer. The City Councilmembers recessed at: 8:45 p.m. and reconvened at 9:19 p.m. There was no Recess reportable action taken in Closed Session. Reconvene It was consensus of Councilmembers to adjourn. Adjourn TIME OF ADJOURNMENT: 9:20 P.M. SE 'ETARY NEXT RESOLUTION NO. 03-C29. 03/24/03 PAGE THREE 007 .