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HomeMy WebLinkAboutMinutes- April 28, 2003 - UB - AZUSA" CITY OF AZUSA MINUTES OF THE REGULAR MEETING OF THE AZUSA UTILITY BOARD/CITY COUNCIL MONDAY, APRIL 28, 2003 - 6:30 P.M. The Utility Board Members of the City of Azusa met in regular session, at the above date and time in the Azusa Light and Water Department Conference Room, located at 729 N. Azusa Avenue, Azusa, California. Chairperson Chagnon called the meeting to order. Call to Order LOLL CALL Roll Call PRESENT: COUNCILMEMBERS: HARDISON,STANFORD,ROCHA,CHAGNON, MADRID ABSENT: COUNCILMEMBERS: NONE ALSO PRESENT: Also Present City Attorney Ferre, City Manager Cole, Assistant City Manager Person, Director of Utilities Hsu, Assistant to the Director of Utilities Kalscheuer,Administrative Technician Yang,Assistant Director of Water Operations Anderson, Assistant Director o.f Electrical Operations Ramirez, Assistant Director of Resource Management Tang, Electric Engineer Langit, Information Systems Staff Graf- Gaynor and Morningstar, Consultant Suzanne Avila, Deputy City Clerk Toscano, City Clerk Mendoza. Public Participation Pub Part None. None The CONSENT CALENDAR consisting of Items II-A and II-F, were approved by motion of Con Cal Councilmember Stanford, seconded by Chairperson Hardison, and unanimously carried with the Approved exception of item II-F, which was considered under the Special Call portion of the Agenda. A. The minutes of the regular meeting of March 24, 2003, were approved as written. Min appvd S. Authorization was given to staff, on behalf of the Azusa Light and Water, to release the joint Info System Azusa/Colton Customer Information System Request for Proposal/Qualifications(CIS RFP/Q) CIS RFP/Q document on or by May 30, 2003 and solicit proposals from qualified information system vendors. C. Specifications for trailer mounted diesel generator were adopted and authorization was given Diesel to advertise for bids. Generator D. Authorization was given to waive formal Request for Proposal process and approve Fulbright & Consulting Services Contract with Fulbright &Jaworski as bond and disclosure counsel for Jaworski upcoming revenue bond issuance and 1993 Series Water Revenue bond refunding. Bond Cncl Pi-r. Approval was given to add $10,000 to the contract amount of Wren & Associates for Wren & inspection services on project W-183, Northern Transmission Line. Assoc. F. SPECIAL CALL ITEM. Spec Call SPECIAL CALL ITEMS Special Call Items Councilmember Rocha addressed item regarding the Waterline Rehabilitation Construction Doty Bros. questioning who the other parties were that will be reimbursing the project. Director of Utilities Wtrin Cnst. Hsu responded stating that the other party is Miller Brewing Company. It was then moved by Councilmember Rocha, seconded by Councilmember Stanford and unanimously carried to approve the contract for the construction of 20-inch Waterline Rehabilitation Construction which was awarded to Doty Bros. Construction. Scheduled Items Sched Items San Gabriel Interpretative Center and U.S. Forest Service Entrance Center Elevations. Interpretative Center Ms. Claire Robinson, Sara Easely and other representatives of NorthEast Trees addressed Presentation Councilmembers detailing the background of their organization as well as some of their design And accomplishments. They then addressed the San Gabriel Interpretive Center and U.S. Forest Discussion service Entrance Center detailing their plans, i.e. plant palette, rock walls,building design,parking issues, for the area. Lengthy discussion was held between Council,staff, and representatives of NorthEast Trees regarding plants,maintenance,signage,entryways,exits,cost-budget,long range plans, building design, etc. They then answered questions posed by Councilmembers. Moved by Councilmember Stanford, seconded by Chairperson Chagnon and unanimously carried Motion to to move forward with the final design and bring back specifications and include a timeline for the Proceed w/ project. Project Assistant City Manager Person presented and detailed the issue of the North End monument sign North End and a proposed flag pole near the sign. Lengthy discussion was held between Councilmembers Monument and staff regarding the panels on the monuments, size, design, structure, and signage. It was And flag pole consensus of Council that "Gateway to the Angeles Forest", not be included on the monument, but to place the Canyon City on both sides; further, that staff come back with variations of the monument sign,focus on softening the siding,place"Canyon City"on both sides,and have yucca and canyons panels. Additional discussion was held regarding the location of the flag pole; funds were donated by local veterans'groups and they asked that it be placed somewhere in the vicinity of the monument. It was consensus of Councilmembers that the flag pole issue be discussed with veterans' groups and be placed somewhere closer to Sierra Madre. 1W Beck's Final Report and Presentation on Telecommunications Feasibility Study was brought RW Beck's orward for handling at this time. Final Rpt Telecomm. Feas. Study 04/28/03 PAGE TWO Ms. Warner of RW Beck addressed the issue presenting a detailed report on the Ms. Warner Telecommunications Feasibility Study which covered the following topics: Study Purpose, RW Beck Methodology,Government and Institutional Fiber Network, Internal and External Interest in Online Report City Services, Why Municipalities Provide Communications Services, Current Community Use of Summary Telecommunication Services, Price—The Primary Telecommunications and Broadband Issue in Of Findings ,zusa, Buying Intentions, Wholesale vs. Retail, Key Factors to Network Profitability, Revenue &Alternatives )pportunity, Financial Results,Summary of Findings, and Alternatives. The Summary of Findings "—are as follows: • There is moderate demand for telecommunications and broadband services with greatest Findings interest in cable television. • The City has the constitutional and statutory authority to provide these services largely free of regulatory oversight. • The deployment of a wholesale network is financially viable if a robust set of service providers can be recruited. This is highly unlikely in the current telecommunications environment. • The deployment of a retail fiber network is not financially prudent unless there are overriding community requirements. • There is substantial interest in the delivery of selected City services via the Internet that can be accomplished with the constituents' current Internet access. Deployment of a fiber network for delivery of broadband and telecommunications services is not recommended at this time. The Alternative presented are as follows: Alternatives There are less costly alternatives that might be investigated to enhance the City's economic development and quality of life: • Deployment of a wireless "WIFI" high-speed Internet network (wholesale or retail) • Limited high-speed data network to serve larger businesses • Collaboration with other municipalities to create regional wholesale network • Wiring of Monrovia Nursery Housing Development to provide high-speed Internet as a starter project She then answered questions posed by Councilmembers. It was consensus of Councilmembers to pursue the cost expected for the wireless aspect of Pursue telecommunications and the services that may be involved. Wireless Moved by Councilmember Stanford, seconded by Councilmember Hardison and unanimously Accept kr carried to accept Athens Services' letter and commitment in response to the audit conducted by Commitment MSW Consultants on behalf of the City. Athens Svs Director of Utilities Hsu and City Attorney Ferre explained that the proposed agreement for Hsu &Ferre Engineering and Design of the new Distribution Substation with Southern California Edison Comments Company is a limited agreement and that the parties still remain in dispute on the contractual terms and conditions of the interconnection service,which if not resolved within a 90-day period, Edison shall file all remaining contractual issues at FERC for resolutions. Moved by Councilmember Stanford, seconded by Chairperson Chagnon and unanimously carried Engr &Dsgn to approve the Engineering and Design Agreement with SCE for the new distribution substation in Agmt SCE principle and authorize the Mayor to execute the Agreement upon the preparation of execution New Sub- copies. Station 04/28/03 PAGE THREE Staff Reports/Communications Staff Rpts Customer Service Training and Measure X Follows-Ups. Director of Utilities Hsu addressed the Update on issue providing an update stating that the staff report contains the recommendations of MEASURE Customer X along with recommendations from employees. He then answered questions posed by Service :ouncilmembers regarding specific areas of customer service. Mayor Madrid requested that Training eating be provided in the Light and Water building lobby for customers who have to wait. Assistant Director of Electrical Operations Ramirez address Council presenting and detailing the D. Ramirez Azusa Light &Water's Electric Division Reliability Report for Years 2001 8.2002. He noted that Update the City had purchased a reliability software program through American Public Power Association Reliability created for them under the Deeds program which was intended to be used by small utilities. Report They took the City of Azusa's electrical data for 2001 &2002 and created the reliability report. He detailed the contents of the report which consisted of the following Reliability Index Formula: System Average Interruption Frequency Index(SAIFI),System Average Interruption Duration Index (SAID!), customer Average Interruption Duration Index (CAIDI) and Average Service Availability Index (ASAI). He explained Azusa's data in detail and answered questions posed by Councilmembers. Director of Utilities Hsu provided an update on the Yard Waste Barrel Program noting that Update estimated recovery of the cost of the barrels is five years and savings would be realized from Yard Waste disposing greater amounts of separated green waste versus paying to have green waste Barrel Pgrm processed as mixed waste through MRF. Director of Utilities Hsu presented the update on the FY 2002-2003 Work Plan for Azusa Light and Work Plan Water noting the new format of the document and that it is our intention to eventually make the Update information available on the City's Intranet. Pwr Res Rpt "he Power Resources Division Monthly Report was received and filed. Proposed `Director of Utilities Hsu reported on proposed legislation SB 888,which is proposing to eliminate SB 888 deregulation, repeal AB 1890. He stated that SCPPA, CMUA, and Northern California Power Authority are reviewing the bill at this time to see if there are any amendments to be proposed. Dir Com Director's Comments Reschedule Director of Utilities Hsu requested that the May Utility Board Meeting be moved to another date May Mtg in May due to the regular meeting falling on Memorial Day. He stated that he needed to make a 5/21/03 presentation on the Budget as well as a five year financial projection and implementation of debt service they will be incurring by issuing bonds. It was consensus of Council that the date be moved to the 21'of May or the June 3rd. (May 21St was selected at a later time) Discussion Discussion was held regarding not having a meeting in the month of August. It was suggested August that the Utility Board meeting in August be cancelled as well as the last Council meeting. Further, Meetings if Utility Board business arose it could be held on the second Monday in August. SCPPA Discussion was also held regarding upcoming SCPPA and APPA seminar dates. The SCPPA &APPA seminar will be held from May 29th-May 31St. The APPA seminar will be held in Nashville from Mtgs June 15th-June 18th. 04/28/03 PAGE FOUR Closed Sess CLOSED SESSION It was consensus of Council to recess to Closed Session to discuss the following: Conf Legal ',ONFERENCE WITH LEGAL COUNSEL Counsel pasting Litigation Government Code Section 54956.9(a) City v. Simich .ity of Azusa v. Simich, Case No.: Los Angeles Superior Court No. KC041085 Res-Care, Inc. CONFERENCE WITH LEGAL COUNSEL v. City of Existing Litigation Government Code Section 54956.9(a) Azusa Res-Care, Inc., v. City of Azusa, Case No.: Los Angeles Superior Court No. KC040062 Pub Emplmt PUBLIC EMPLOYEE APPOINTMENT Finance Dir Government Code Section 54957 Title: Finance Director Recess The City Council recessed at 8:59 p.m. Reconvene The City Council reconvened at 9:25 p.m. No Rpts There was no reportable action taken in Closed Session. Adjourn It was consensus of Councilmembers to adjourn. TIME OF ADJOURNMENT: 9:26 P.M. a.EI.: "%V SECRETARY NEXT RESOLUTION NO. 03-C34. 04/28/03 PAGE FIVE