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HomeMy WebLinkAboutMinutes- June 25, 2003 - UB AZUSA' CITY OF AZUSA MINUTES OF THE REGULAR MEETING OF THE AZUSA UTILITY BOARD/CITY COUNCIL MONDAY, JUNE 25, 2003 - 3:30 P.M. The Utility Board Members of the City of Azusa met in regular session, at the above date and time in the Azusa Light and Water Department Conference Room, located at 729 N. Azusa Avenue, Azusa, California. Chairperson Chagnon called the meeting to order. . Call to Order ROLL CALL Roll Call PRESENT: COUNCILMEMBERS: STANFORD, CHAGNON, MADRID ABSENT: COUNCILMEMBERS: HARDISON, ROCHA ALSO PRESENT: Also Present City Attorney Ferre, City Manager Cole, Director of Utilities Hsu, Assistant to the Director of Utilities Kalscheuer, Administrative Technician Yang, Assistant City Manager Person, Utilities Marketing Services Coordinator Torres, Assistant Director of Water Operations Anderson, Information Systems Administrator Graf-Gaynor, River Consultant Avila, City Clerk Mendoza, Deputy City Clerk Toscano. Public Participation Pub Part None. None An item of subsequent need arose after the posting of the agenda regarding a personnel matter Item of sub and it was moved by Councilmember Stanford, seconded by Councilmember Chagnon and Sequent unanimously* carried to agendize it under the Closed Session portion of the agenda as follows: Need Government Code Section 54957, Public Employee Discipline/Dismissal/Release. Closed Sess The CONSENT CALENDAR consisting of Items II-A through II-H, were approved by motion of Con Cal Councilmember Stanford, seconded by Mayor Madrid and unanimously* carried. Approved A. The minutes of the regular meeting of May 21, 2003, and the adjourned regular meeting of Min appvd May 21, 2003, were approved as written. B. A RESOLUTION OF THE AZUSA UTILITY BOARD/CITY COUNCIL OF THE CITY OF AZUSA, Res. 03-056 AWARDING A CONTRACT FOR COLLECTION OF DELINQUENT UTLITY CUSTOMER Caine & ACCOUNTS TO CAINE &WEINER. Weiner C. Approval was given to award the contract to conduct a Water Treatment Plant Pilot Study to Wtr Trmt Kennedy/Jenks Consultants . Study D. Approval was given to award bid to MQ Power, Engine and Equipment Division in the amount MQ Pwr of $65,407.89, for the purchase of a Trailer Mounted Diesel Generator. Pur trailer E. Approval was given to add $20,000 to the contract amount of Wren & Associates for Wren Assoc inspection services project. Inc contract F. Approval was given to award the contract for the construction of Project W-179, Barranca GCI Constr. and Foothill, 12 inch Waterline to GCI Construction. W-179 G. Approval was given to award the contract for the Construction Management and Inspection Civiltec of Project W-185, Big Dalton Wash Crossing, 12 inch Waterline to Civiltec. W I 85 H. Approval was given to authorize funding in the amount of $1,500 to support the Fund Employee/Utility Board Lunch on July 31, 2003, at Northside Park. Lunch SPECIAL CALL ITEMS Special Call None. None Scheduled Items Sched Items Metering Facilities Agreement and ISO Metered Entities Agreement. Director of Utilities Hsu addressed the issue stating that since the City has joined ISO, there is Metering +-- a new requirement imposed by the ISO on the metering facilities. ISO requires independent Facilities access to the meters and thus Edison will need to replace the existing meters with new meters Agmt with such capabilities. Metering Facilities Agreement will memorialize Edison's obligation to do the meter change out and City's obligation to pay for the work. ISO Metered Entities Agreement will memorialize ISO's right to independent access to the meters and the City granting such access to the ISO. Moved by Councilmember Stanford,seconded by Chairperson Chagnon and unanimously* carried Agmt to approve (1) the Metering Facilities Agreement between Edison and the City; and (2) the ISO w/Edison Metered Entities Agreement between the California Independent System Operator (CAISO) and &CAISO the City. Further, that the Mayor execute the agreements upon the preparation of the execution Metering copies. Scheduling Services Agreement. Director of Utilities Hsu addressed the issue stating that the existing agreement between the City and Salt River Project for after-the-hour power scheduling services will be expiring on June 30, Scheduling 2003. He noted that the outsourcing of this service will continue to be the most cost-effective Agmt way to serve versus other alternatives and that the cost from SRP is $2,100 a month for two years. Moved by Chairperson Chagnon,seconded by Councilmember Stanford and unanimously* carried Agmt w/ to approve the Scheduling Services Agreement between the City and Salt River Project (SRP) and SRP authorize the Mayor to execute the agreement upon the preparation of the execution copy. Approved 06/25/03 PAGE TWO Discussion was held regarding the proposal by R.W. Beck to conduct an analysis of Wireless Discussion Fidelity (Wi Fi) Network with High Speed Internet Service Offering. Chairperson Chagnon voiced R.W. Beck concerns regarding the City's knowledge of Fiber,the risk of spending the money,the competition Proposal and if there was a market for this in the City. Staff responded to the concerns and additional discussion was held. Moved by Mayor Madrid, seconded by Councilmember Stanford and unanimously* carried to Analysis approve RW Beck's proposal dated June 18, 2003, in the amount not-to-exceed $24,000 to Wi Fi conduct an analysis of a Wi Fi Network and high-speed internet service offering; and authorize R.W. Beck staff to approve an additional $8,100 to assess how homes in the Monrovia nursery project area can be Next Generation Broadband Homes. Staff Reports/Communications Staff Rpts River Consultant Suzanne Avila addressed Councilmembers and presented the Rio San Gabriel S. Avila. Vision Plan and Design Guidelines. She provided an update on various grants applied for and the Update on following San Gabriel River Projects: the Forest Gateway,Azusa Canyon River Park,the Bike Path, San Gabriel the San Gabriel Canyon Spreading Basins Trail and Parking Lot, and Think River. She advised that River Prjts there will be a groundbreaking ceremony for the Trail and parking lot on July 31st, with County Supervisor Gloria Molina to be in attendance. She also advised that Think River will be held with the aid of Azusa Pacific University. Discussion was held regarding the City's proposal to acquire El Encanto, which will be purchased with grants and remain open. The item regarding the Northern Gateway Monument was brought forward for handling at this Update on time. Mr. Ron of Foresight Creations presented renderings of the changes in the Gateway Northern Monument. He noted that the graphic portion is a wood cut, and the base is river rock. Gateway Discussion was held regarding the care and maintenance of sandblasted signs. Discussion was Monument held, among other things, regarding the lettering on the sign. He advised that he would come back with sign options to choose from and also the colors and details of the monument. It was consensus that these issues would be reviewed by the Art Committee, Mayor Madrid and Councilmember Hardison. Director of Utilities Hsu reported on the meeting with the San Gabriel Valley Municipal Water Dir of Util District (SGVMWD) on June 5, 2003. He stated that a history of the District was presented as well Update as the benefits and how it is financed. SGVMWD Assistant Director of Water Operations Anderson also addressed the meeting with SGVMWD, Asst Dir Wtr detailing its purpose and how it operates. One of the main issues of the meeting was the issue of Operations Sierra Madre and how to get them some equity, and distribute money back to them. Further,they Update provide loans to Cities and charge about 3%interest. They are currently looking for a new General SGVMWD Manager. Discussion was held between Councilmembers and Staff. 4 Year Projection of Water Supply 4 Year Director of Utilities Hsu presented a report on how much Water Rights Azusa has, under what Projection of Agency and what kind. He detailed the four-year projections for 2003-04, 2004-05, 2005-2006, Water Supply and 2006-07. He stated that he is proposing a water rate increase at a future Council meeting. The reason for the rate increase is to replenish the reserves, which they use to finance Capital Improvement Programs which range from one million to five million dollars per year. Mayor Madrid requested that in the future the report be created on a single page, matrix style in order to be able to review and understand the document. Director of Utilities Hsu announced that the Substation Ground Breaking will soon be held and Dir of Util asked Council for a possible date in August. He advised that he would propose some dates via Substation e-mail. Grndbrkg 06/25/03 PAGE THREE Director's Comments Dir Corn Items regarding discussion and proposal on Utility Fund Transfer and Technology Allowance Policy Items con't were carried over to a meeting that has a full Council. Chairwoman Chagnon presented the SHARE Program asking if Council would like to support or Chagnon investigate such a program. Director of Utilities Hsu advised that the program is to ask all SHARE customers to voluntarily contribute a fixed amount every month for low income assistance, Christmas Baskets, to help pay utility bills, etc. Mayor Madrid asked that staff check out Project Angel with the DWP and draft a program for the City of Azusa. City Manager Cole raised an issue stating that two members of the Utility Board have exceeded their Technology Allowance of$7,200, due to a mis-interpretation of the allowance. Discussion City Mgr was held between Councilmembers and staff regarding whether to allow staff to pay the Tech outstanding bills, and whether to move the allowance effective date to July 15`instead of October Allowance 22, 2003, as the allowance was originally proposed. Discussion Mayor Madrid expressed concern regarding the issue, stating that she would like to pay outstanding bills, but, not purchase more equipment, until a full Council is present for the Madrid discussion. Concerns Chairperson Chagnon recommended that the Technology Allowance cycle run from July 15` through June 30th as the budgeting cycle does and that a recommended policy be brought back Chagnon for review with ranges of DSL prices, etc. in order to be aware of what the budget entails. Comments Moved by Chairperson Chagnon, seconded by Councilmember Stanford to reset the Technology Allowance to July 1, 2003 and to pay for outstanding bills and for new purchases. Discussion was Motion held. Motion failed Mayor Madrid dissenting. Staff is to come back with clarification on a policy Failed for the Technology Allowance. It was consensus of Councilmembers to recess to Closed Session to discuss the following: CLOSED SESSION It was consensus of Council to recess to Closed Session to discuss the following: Closed Sess CONFERENCE WITH LEGAL COUNSEL- EXISTING LITIGATION Government Code Section 54956.9(a) So. Calif. Southern California Edison Co. v. City o Azusa, et al. Edison v. Case Number BC 281408 City of Azusa CONFERENCE WITH LEGAL COUNSEL-EXISTING LITIGATION Government Code Section 54956.9(a) City of Azusa City of Azusa Transmission Revenue Requirement Transmission FERC Docket No. EL 03-14-000 Revenue Requirement PUBLIC EMPLOYEE DISCIPLINE/DISMISSAL/RELEASE Government Code Section 54957 Public empl Discipline The City Council recessed at 5:15 p.m. The City Council reconvened at 5:30 p.m. Recess Reconvene 06/25/03 PAGE FOUR City Atty City Attorney Ferre announced that action was taken to approve both settlement agreements as Reports listed above and there was no reportable action taken regarding the Public Employee. Adjourn It was consensus of Councilmembers to adjourn. ^„ TIME OF ADJOURNMENT: 531 P.M. SECRETARY NEXT RESOLUTION NO. 03-057. *Indicates Hardison and Rocha absent. 06/25/03 PAGE FIVE