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Home My WebLink AboutMinutes- November 24, 2003 - UB �- AZUSA CITY OF AZUSA MINUTES OF THE REGULAR MEETING OF THE AZUSA UTILITY BOARD/CITY COUNCIL MONDAY, NOVEMBER 24, 2003 - 6:30 P.M. The Utility Board Members of the City of Azusa met in regular session, at the above date and time in the Azusa Light and Water Department Conference Room, located at 729 N. Azusa Avenue, Azusa, California. Chairperson Chagnon called the meeting to order. Call to Order ROLL CALL Roll Call PRESENT: BOARD MEMBERS: HARDISON, STANFORD, ROCHA,CHAGNON,MADRID ABSENT: BOARD MEMBERS: NONE ALSO PRESENT: Also Present City Attorney Carvalho, City Manager Cole, Assistant City Manager Person, Deputy City Manager Gutierrez, Administrative Technician Yang, Assistant Utilities Director Kalscheuer, Assistant Director of Resource Management Tang, Senior Electric Engineer Langit, Deputy City Clerk Toscano. Public Participation Pub Part None. None. The CONSENT CALENDAR consisting of Items 11- A through I1-F, were approved by motion of Consent Cal Board Member Stanford, seconded by Board Member Hardison and unanimously carried,with the Approved exception of items Il-A, B, E, and F, which were considered under the Special Call portion of the II A, B, E &F Agenda. Spec Call A. SPECIAL CALL. Spec Call B. SPECIAL CALL. Spec Call C. Approval was given to award the contract for Project W-186, Water Main Replacement Agmt Hencke Project to Henckel &McCoy, low bidder, in the amount of $541,602.60. &McCoy D. The approval of the Reciprocal Easement Agreement for Central Business District Parking Reciprocal Court with City of Azusa and Redevelopment Agency, was approved and ratified. Easement E. SPECIAL CALL ITEM. Spec Call F. SPECIAL CALL ITEM. Spec Call Special Call Items Special Call Items Board Member Rocha abstained from the approval of the minutes of the meeting of October 27, Roch Abstn 2003 meeting as he was absent. From Min Moved by Board Member Stanford, seconded by Chairperson Chagnon, and carried to approve Min Appvd the Utility Board Meeting of October 27, 2003. Board Member Rocha abstained. Board Member Rocha noted that in the specifications for the Engineering Plan Copier/Printer there Rocha is an option for trade-in, and suggested that staff look into that option. Board Member Hardison Questions also addressed that item asking if the City has the hardware to drive the copier and staff Engr Copier responded that they do have necessary hardware for the copier. Purchase Moved by Board Member Stanford, seconded by Chairperson Chagnon and unanimously carried Specs for to adopt the specifications for a replacement engineering plan copier and the City Clerk was Engr Copier authorized to advertise for bids. Approved Board Member Hardison addressed item regarding the contract for Onsite Energy Services for Hardison Construction Inspection Services at the Kirkwall Substation, asking if there were personnel in- Questions `— house that could perform the services. He also questioned the time frame involved in the project. Construction Staff responded to the questions noting that the contract is to fully supervise Edison's work while Inspect Svs ensuring quality of workmanship during construction, and that retaining an outside service to Kirkwall perform supplemental inspection and quality control is warranted. Substation City Manager Cole responded stating that Senior Electrical Engineer Langit is fully qualified to over City Mgr see Edison's portion of the project, but, that it would take most of his time and he also has his Response own job to do. He stated that by hiring a contractor it would save time and money and would be a cost effective way of overseeing the project from start to finish. Moved by Board Member Stanford, seconded by Chairperson Chagnon and carried to Award Contract contract to Onsite Energy Services in the amount not to exceed $20,000 for construction Onsite Energy inspection services at Kirkwall Substation including Edison transmission line work along Gladstone Svs Kirkwall Street. Board Member Hardison dissenting. Substation Assistant Director of Resource Management Tang responded to questions posed regarding the Dir Res Mgnt Inspection Services for Water Main Replacement Project W-186, stating that this is a cost Response to effective way of overseeing that the project, without impacting staff's other work and that it will Questions take approximately six months. Moved by Board Member Stanford, seconded by Chairperson Chagnon and carried to award Contract contract to Wren &Associates in the amount of $38,500 for inspection services on Project W- Wren & 186. Board Member Hardison dissenting. Assoc Inspection Svs 11/24/03 PAGE TWO Scheduled Items Sched Items A resident of Mountain Cove addressed the Board Members thanking them for their response to Resident the problem at Mountain Cove, with regard to the following item. Mntn Cove Board Member Stanford offered a Resolution entitled: -- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA AMENDING THE SCHEDULE OF Res. 03-C98 WATER RATES AND CHARGES TO ADD A SCHEDULE FOR RESIDENTIAL SERVICE WITH FIRE Sched Wtr SPRINKLER SYSTEM. Rates Moved by Board Member Stanford, seconded by Board Member Madrid to waive further reading and adopt. Resolution passed and adopted by the following vote of the Council: AYES: BOARD MEMBERS: HARDISON,STANFORD, ROCHA, CHAGNON,MADRID NOES: BOARD MEMBERS: NONE ABSENT: BOARD MEMBERS: NONE Moved by Board Member Hardison, seconded by Board Member Rocha and unanimously carried Defer WiFi to defer consideration of offering a wireless internet service for one year. One year Board Member Stanford offered a Resolution entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA ESTABLISHING THE Res. 03-C99 TRANSMISSION REVENUE BALANCING ACCOUNT ADJUSTMENT IN ACCORDANCE WITH Estab Trans AZUSA'S TRANSMISSION OWNER TARIFF SHEET CHANGES TO IMPLEMENT THE ADJUSTMENT. Rev Balance Account Moved by Board Member Stanford, seconded by Board Member Rocha to waive further reading • Adjust and adopt. Resolution passed and adopted by the following vote of the Council: - AYES: BOARD MEMBERS: HARDISON,STANFORD, ROCHA,CHAGNON,MADRID NOES: BOARD MEMBERS: NONE ABSENT: BOARD MEMBERS: NONE Staff Reports/Communications Staff Rpts Assistant Director of Resource Management Tang and Senior Electric Engineer Langit provided an Update update on the Kirkwall Substation Project stating that the project is on schedule and that the Kirkwall project will be completed in the last week of February, and that Edison construction will begin in Substation the beginning of December. Discussion was held regarding security measures that have been coordinated and that due to contractual obligations, Azusa won't be responsible until it is energized. Mr. Tang then responded to questions regarding the relationship with FERC. Assistant Director of Resource Management Tang responded to questions regarding the Monthly Monthly Power Resources Update,specifically,that from July through October the energy consumption has Power Res been at an all time high due to the economy rebounding. He said that if the economic vitality in of local businesses continues we will see electric consumption continue at this higher level. Chairperson Chagnon asked if anyone would like to attend the 2004 California Municipal Utilities Association Legislative Briefing and visits &President's Reception on January 12, 2004. Board CMUA Member Madrid stated she may be in Legislative - terested. Briefing 1/12/04 11/24/03 PAGE THREE FY 2003-04, 1s` Quarter Workplan Updates. Discussion was held regarding conservation Workplan programs and it was suggested that there be more advertisement. Further,Chairperson Chagnon Conservation asked how many people have applied for the Drip System and Assistant Director of Utilities And the Drip Kalscheuer advised that they can provide a report on it next month. Assistant Director of Program Resource Management Tang advised that they will be filing a report on conservation with Quarterly Report to Western College and Administration by December 12`h and they will place it on the City's web site. Chairperson Chagnon announced the funeral of Jack Williams which will be held on Saturday, Announce November 29`h at 11 a.m. at the First Presbyterian Church and for City employee Peter Mackay, Funerals which will held at Noon at Saint Christopher's Church on Glendora Avenue in West Covina. It was consensus of Councilmembers to recess to Closed Session to discuss the following: Closed Sess Conference With Legal Counsel -Anticipated Litigation Anticipated Government Code Section 54956.9(b) Litigation Significant Exposure to Litigation - 1 Case One Case The City Council recessed to Closed Session at 7:02 p.m. and reconvened at 7:25 p.m. There No Rpts was no reportable action taken in Closed Session. It was consensus of Councilmembers to adjourn. Adjourn TIME OF ADJOURNMENT: 7:26 P.M. • ECRETARY NEXT RESOLUTION NO. 03-C100. 11/24/03 PAGE FOUR