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Home My WebLink AboutMinutes- December 22, 2003 - UB OF AG(r i �"�"'8" — a.y „AZUSA CITY OF AZUSA MINUTES OF THE REGULAR MEETING OF THE AZUSA UTILITY BOARD/CITY COUNCIL MONDAY, DECEMBER 22, 2003-6:30 P.M. The Utility Board Members of the City of Azusa met in regular session,at the above date and time in the Azusa Light and Water Department Conference Room,located at 729 N.Azusa Avenue,Azusa,California. Co-Chairperson Stanford called the meeting to order. Call to Order ROLL CALL Roll Call PRESENT: BOARD MEMBERS: HARDISON, STANFORD, CHAGNON, MADRID ABSENT: BOARD MEMBERS: ROCHA ALSO PRESENT: Also Present City Attorney Carvalho, City Manager Cole, Director of Utilities Hsu, Assistant City Manager Person, Deputy City Manager Gutierrez,Administrative Technician Yang,Assistant Director of Water Operations Anderson,Senior Electric Engineer Langit,Customer Service Leader Tapia, Business Development/Public Benefits Coordinator Reid,Assistant Director of Electric Operations Ramirez, River Project Consultant Avila,City Clerk Mendoza, Deputy City Clerk Toscano. Public Participation-Customer Dispute Pub Part Customer Service Leader Tapia presented background information regarding the account of Mr.Chris Babakitis, and the chronological list of events that occurred regarding the property at 636 W.Arrow Customer Highway. The dispute was regarding a water bill for noted property due to water service that was Dispute illegally connected. Mr.Babakitis addressed the issue presenting his side of the story noting that he was Babakitis not notified that he had a delinquent account or that water was being turned on at that address illegally. There was a letter sent to him, return, receipt requested that he signed for and received. After additional discussion and questions from the Board Members, it was moved by Chairperson Chagnon, seconded by Board Member Madrid and unanimously carried to support the staff recommendation and decision of the Director of Utilities that the charges billed on the account are correct. Since Mr.Babakitis �-- had issued a deposit of$15o when opening the account;only$21.90 is now due. The CONSENT CALENDAR consisting of Items III-A through III-H,were approved by motion of Board Member Chagnon,seconded by Chairman Stanford and unanimously carried,with the exception of items Consent Cal III-E, and F,which were considered under the Special Call portion of the Agenda. Approved III E&F Spec A. The Minutes of the regular meeting of November 24,2003,were approved as written. Call B. The purchase of the Engineering Copier from Dieterich Post was approved in the amount of$24,355. Min Appvd C. Approval was given for a Grant of Easement to Southern California Edison for portion of substation Pur Engr property located at 1160 West Gladstone Street;and the City Clerk was authorized to execute and Copier have recorded. Grant or Esmt D. A RESOLUTION OF THE UTILITY BOARD/CITY COUNCIL FO THE CITY OF AZUSA ACCEPTING CERTAIN SCE GRANTS OF EASEMENTS AND DIRECTING THE RECORDING THEREOF. (Acceptance of Grants of Easements from Parkside at Azusa LLC.) Res.03-C114 E. SPECIAL CALL ITEM. Grant of Esmt Parkside F. SPECIAL CALL ITEM. Spec Call G. Notice of Completion on behalf of Southern California Edison for Project ED 2003-03, Edison Drawing#CA-o2-F-174-1,for work related to underground electric substructures along Gladstone Spec Call Street,between Vincent Avenue and Jackson Street,on behalf of Southern California Edison,was approved and also to have same recorded. Notice of Comp H. Notice of Completion for Underground Electric Substructure work for Project ED 2003-03,for work SCE related to underground electric substructures along Gladstone Street,between Vincent Avenue and Jackson Street,was approved and also to have same recorded. Notice of Special Call Items Comp Under Elect City Manager Cole addressed the Memorandum of Understanding for operation of Canyon Groundwater Basin stating that this represents hard work and recognized Director of Utilities Hsu for his work. Moved Special Call by Board Member Chagnon,seconded by Chairperson Stanford and unanimously carried to approve the Memorandum of Understanding between City of Azusa,City of Glendora and California-American Water City Mgr Company for operation of Canyon Groundwater Basin. MOU Canyon Director of Utilities Hsu responded to question regarding the purchase of real property by the Groundwater Redevelopment Agency at 617 North Azusa Avenue,detailing the process used for the purchase from the Basin Azusa Light and Water Department. He stated that they used a Reuse Analysis to facilitate Azusa downtown Revitalization, which states how much it costs to make the property reusable. Moved by Dir of Util Board Member Chagnon, seconded by Chairperson Stanford and unanimously carried to approve the Pur of Prop proposed offer to purchase the real property at 617 North Azusa Avenue,formerly the office building for By CRA Azusa Valley Water Company, by Azusa Redevelopment Agency,for$37,500. Scheduled Items Director of Utilities Hsu requested that the DriP Rebate Program be extended for two more years,until June 30,2006,as the program has been very successful. The program consists of eligible rebate funds for residents, businesses, and schools. Sched Items • Dir of Util Comments 12/22/03 PAGE TWO Moved by Board Member Chagnon,seconded by Board Member Hardison and unanimously carried to extend the DRiP Rebate Program for two more years,until June 3o,2006,at a funding level of$100,000 DRiP Rebate per fiscal year. Program Extension Staff Reports/Communications Staff Rpts City Manager Cole advised that the Kirkwall Substation is coming along very well. Kirkwall Stn Assistant Director of Electric Operations Ramirez provided an update on the City Electric Yard Renovation Project displaying renderings of the project. He stated that the preliminary elevation of the Update on City building is in the far left of the property,that they would be bringing updates on a monthly basis,going Electric out to bid in about April,construction would take about 15o days,and would be occupying the building in Yard about mid August, and advised that these are tentative schedules. Board Member Madrid suggested Renovation that the plants be native species. He then answered questions posed. Project The Monthly Power Resource Update was received and filed. Ms. Suzanne Avila, River Project Consultant, addressed Council providing an update on the Forest Mthly Pwr Gateway Interpretive Center,Azusa Canyon River Park,San Gabriel Canyon Spreading Basins,and Rio San Gabriel Bike Path Extension. S.Avila Update on Director's Comments River Projects Board Member Madrid passed out a brochure of 3o years of Redevelopment in the City of Monrovia. Dir Com It was consensus of Councilmembers to recess to Closed Session to discuss the following: Madrid Conference With Legal Counsel— Existing Litigation Government Code Section 54956.9(a) Closed Sess City of Azusa v. Simich Case No.: Los Angeles Superior court No. KCo41o85 Existing Litigation Conference With Legal Counsel—Existing Litigation Simich Government Code Section 54956.9(a) Res-Care, Inc.,v. City of Azusa Case No.: Los Angeles Superior Court No. KCo40062 Existing Litigation The Utility Board Members recessed to Closed Session at 7:26 p.m.and reconvened at 8:00 p.m.There Res-Care Inc. was no reportable action taken in Closed Session. No Rpts It was consensus of Councilmembers to adjourn. TIME OF )JOURNMENT:8:01 P.M. Adjourn C--7/ SECRETARY NEXT RESOLUTION NO.o3-C115. 12/22/03 PAGE THREE