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HomeMy WebLinkAboutMinutes - February 23, 2004 - UB (2) c s * - CITY OF AZUSA MINUTES OF THE REGULAR MEETING OF THE AZUSA UTILITY BOARD/CITY COUNCIL MONDAY, FEBRUARY 23, 2004 -6:3o P.M. The Utility Board Members of the City of Azusa met in regular session,at the above date and time in the Azusa Light and Water Department Conference Room,located at 729 N.Azusa Avenue,Azusa,California. Chairperson Chagnon called the meeting to order. Call to Order ROLL CALL Roll Call PRESENT: BOARD MEMBERS: HARDISON, STANFORD,CHAGNON, MADRID ABSENT: BOARD MEMBERS: ROCHA ALSO PRESENT: Also Present City Attorney Ferre,Director of Utilities Hsu,Assistant Utilities Director Kalscheuer,Assistant Director of Resource Management Tang, Deputy City Manager Gutierrez,Administrative Technician Yang, Senior Electric Engineer Langit,Assistant Director of Electric Operations Ramirez,City Clerk Mendoza. Public Participation Mr. Art Morales addressed the Board Members requesting that the Utility Board meeting dates be Pub Part posted on the Marquee on the corner of Foothill Boulevard and Alameda Avenue, in front of City Hall. He then expressed his frustration regarding an article in the San Gabriel Valley Tribune on February 19, A. Morales 2004, regarding statements made about the Latino community in Azusa. Comments The CONSENT CALENDAR consisting of Items II- A through II-J, were approved by motion of Board Member Stanford, seconded by Chairperson Chagnon and unanimously carried with the exception of items II-C, I,and J,which were considered under the Special Call portion of the Agenda. Consent Cal Approved A. The Minutes of the regular meeting of January 26,2004,were approved as written. B. Approval was given to purchase two crew supervisors' vehicles by using City of Azusa Purchase Min Appvd 1 Order No. oo6io6 dated April 9, 2003 from Public Works Department to satisfy competitive purchasing requirements. Purchase two C. SPECIAL CALL ITEM. Vehicles D. Approval was given for an additional $25,000 to the contract amount of Ryerson, Master, and Spec Call Item Associates, Inc.(RMA)for additional services on the Vulnerability Assessment. Inc contract E. Approval was given for an additional $5o,000 to the blanket purchase order of General Pump w/RMA Company. Inc P.O. F. Notice of Completion for Project W-179, Foothill and Barranca,12 inch-Waterline,was approved and Gen Pump authorization was given to the City Clerk to have same recorded at the Office of the Los Angeles County Recorder. Notice Of Completion G. A RESOLUTION OF THE UTILITY BOARD/CITY COUNCIL OFTHE CITY OF AZUSAACCEPTING CERTAIN W-179 GRANT OF EASEMENT AND DIRECTING THE RECORDING THEREOF. (Laborer's Training and Retraining Trust for Southern California,A Trust). Res.o4-C19 Grant of H. Approval was given for a loan to the Redevelopment Agency in the amount of $150,000 for Easement redevelopment of the Talley Building Property, located at 619 and 621 N.Azusa Avenue. Loan to I. SPECIAL CALL ITEM. CRA J. SPECIAL CALL ITEM. Spec Call Spec Call Special Call Items Board Member Stanford expressed concern regarding the color of the recycling containers to be Special Call purchased from Pro-Tainer,Inc.for the MARS-1(Module Azusa Recycling Station-1)recycling program at Items local schools. He requested that staff provide information on the advantages of the recycling containers Stanford and how they are being paid for. Comments MARS-1 Assistant Utilities Director Kalscheuer responded to the issue stating that the bins are being purchased by a grant from the State of California Department of Conservation and they are to be used for recycling beverage containers, i.e. plastic bottles, cans, newspaper and mixed paper. He stated that the Assist Util advantages are that teachers are able to interact with students about recycling and the value of Dir Kalscheuer conservation to the society. He stated that there have been no complaints regarding the aesthetics of response the bins. Lengthy discussion was held regarding the bins, i.e.where and how they will be used and the color. It was consensus to approve the item with the provision to have the capability to change to color to a Discussion possible tan,or gray with matching lids and to bring back for reconsideration if staff is unable to find an appropriate color. Board Member Madrid expressed her objection as she would like another color,such as violet. Board Member Stanford addressed iterii regarding the Nondisclosure Agreement between Azusa Light& Water and Aiirmesh Wireless, LLC.,asking if this is just for the City or Citywide. Stanford Comments Aiirmesh Wireless 02/23/04 PAGE TWO Utility Dir Utilities Director Hsu responded stating that it is a citywide proposal and provided background on the Response item. He stated that City of Cerritos has entered into an agreement with Aiirmesh Wireless,LLC.,and in order to talk to the company the City of Azusa would have to enter into a nondisclosure confidential agreement with the company. Stanford Board Member Stanford addressed item regarding the proposed Legislative Letter regarding Assembly AB 939 Bill 939, requesting additional background information regarding the item. Assist Util Assistant Utilities Director Kalscheuer responded stating that the letter is in response to a request by Los Dir Angeles County Solid Waste Management Committee/Integrated Waste Management Task Force by Response which they express concern to the Governor about AB 939 and the administration portion of the mandate. It was put on the City's agenda for consideration due to the concern on the administrative effort put into compliance with AB939. He noted the lengthy process to make certain calculations with regard to the report, stating that they are not against recycling program. Agmt w/ Moved by Board Member Stanford,seconded by Board Member Hardison and unanimously carried to Aiirmess approve the nondisclosure agreement with Aiirmesh Wireless regarding wireless internet services. Approved Moved by Board Member Stanford,seconded by Board Member Hardison and unanimously carried to Ltr to Gov support the letter by the Los Angeles County Integrated Waste Management Task Force regarding AB Approved 939 compliance and authorize the Mayor to send similar letter to Governor Schwarzenegger. Re: AB939 Assistant Director of Electric Operations Ramirez responded to questions regarding the purchase of two crew supervisors'vehicles stating that the CNG option are not available on the size of truck they were Assist Dir purchasing. Elect Oper Response Scheduled Items Nnigmm Sched Items Director of Utilities Hsu addressed item regarding"Allocation to Utility of City Support Service Costs", explaining that the Board had directed Staff to look into a proposal on allocation method that would be Allocation clear,transparent, easy to administer,which is noted in the staff report. He stated that there is a two To Utility of step process, 1) would be based upon the general fund costs budgeted by Support Services City Support Departments,and 2)a formula was created by looking at what percentages share of FTEs the Utility has Service Costs compared to the rest of the City, and then applies that percentage to the dollar amount. Discussion was held. Chairperson Chagnon noted that the Transfer Policy should be placed on the next Agenda for consideration. Moved by Board Member Hardison,seconded by Board Member Stanford and unanimously*carried to (1)approve the allocation concept proposed in the report,to allocate City Support Services costs to the Allocation Utility; and (2) direct staff to formalize the allocation methodology as a part of the overall policy Concept governing the transfers from the Utilities to the City General Fund. approved Staff Reports/Communications Staff Rpts Assistant Director of Resource Management Tang addressed the Board Members presenting the Monthly Power Resources Update, noting that they are finalizing the Kirkwall Connection Agreement Monthly Pwr with Southern California Edison. Resources Update 02/23/04 PAGE THREE Utilities Director Hsu announced that there will be a Tour organized by SCAPPA, regarding Long Term Dir of Utilities Power Resources,to San Juan in New Mexico on April 13,2004,they would be leaving Ontario Airport to ancmt Farmington and would drive to plant site on April 14th for the tour. He noted that Board Member Rocha had requested this information as it became available. Assistant Director of Resource Management Tang introduced the presentation of Long Term Power B.Tang Resource Procurement, stating that the issue is to plan for power resources commencing 2008. He Long Term stated that there is a need to meet the City's electric consumption and to plan for the future. He Power Res answered the following questions: Why Now?How Much to Procure?- Two Types of Power Resources: Procurement A.Summer Peaking Power and B. Planning Reserve. What Are Our Options? -Generally there are three options: A. Build own power plants,Participate in joint power projects,and Contract with third parties, he noted the pros and cons of each option. He then listed the indicative prices for Long Term Summer Peaking Resource. He talked about the preliminary finds and preliminary conclusion. He talked about where we go from here,stating that staff would like to engage independent consultant to validate the economic assessment and provide additional market perspective(due diligence review)and provide a final recommendation to the Utility Board in April and enter into a long term contractual arrangement in May. He answered questions posed by the Board Members. Director of Utilities Hsu provided an information item reminded the Utility Board that the municipal code stated that the board shall elect one of its members as chairperson and one as vice-chairperson,who Dir of Utilities shall hold office for one year and until their successors are appointed. Initially officers shall be selected Comments no later than the second meeting of the board following its appointment, subsequent selection of Appointment officers shall occur no later than the second meeting following the selection of the mayor pro-tern of the Of officers City Council. He stated that since the selection of the mayor pro-tern will be in March,staff will place an item o the March Utility Board agenda. Senior Electric Engineer Langit provided a status report of the Kirkwall Substation Project displaying a before and after photo of the property at 1160 W.Gladstone Street and stated that they are still waiting •-- for Edison to complete their portion of the switchyard;within the next forty days they will energize the Sr Elect Engr station and they are in the process of finalizing a switching program with Edison to energize the station. Rpt on A dedication is planned for new facility sometime in late April 2004. Kirkwall Stn Director of Utilities Hsu responded to question regarding a separate gate inside the complex and he explained that with regard to Edison's low voltage clinicians,they cannot get into the high voltage area, so,they would be separated by a wrought iron gate and a screen would also be installed for aesthetic purposes. He also explained the technology that was used is a little different,low profile,much cleaner, Dir of Util user friendly and environmental friendly. Comments FY 2003-04 2nd Quarter Work Plan Updates—Chairperson Chagnon complimented Director of Utilities Hsu for and excellent work plan update,especially the format of the document. FY 2003-04 Director's Comments 2nd quarter None Update It was consensus of Councilmembers td recess to Closed Session to discuss the following: Dir Corn None CONFERENCE WITH LABOR NEGOTIATORS Government Code Section 54957.6 Closed Sess City Designated Representative: Joe Hsu Employee Organization: IBEW 02/23/04 PAGE FOUR The Utility Board Members recessed to Closed Session at 7:30 p.m.and reconvened at 7:55 p.m.There Recess was no reportable action taken in Closed Session. Reconvened No Rpts It was consensus of Councilmembers to adjourn. Adjourn TIME OF ADJOURNMENT:7:56 P.M. SECRETARY NEXT RESOLUTION NO.04-C2o. 02/23/04 PAGE FIVE