Loading...
HomeMy WebLinkAboutMinutes - May 24, 2004 - UB AZUSA CITY OF AZUSA MINUTES OF THE REGULAR MEETING OF THE AZUSA UTILITY BOARD/CITY COUNCIL MONDAY, MAY 24, 2004 - 6:30 P.M. The Utility Board Members of the City of Azusa met in regular session, at the above date and time in the Azusa Light and Water Department Conference Room, located at 729 N. Azusa Avenue, Azusa, California. Chairperson Chagnon called the meeting to order. Call to Order ROLL CALL Roll Call PRESENT: BOARD MEMBERS: HARDISON,STANFORD, ROCHA, CHAGNON,MADRID ABSENT: BOARD MEMBERS: NONE ALSO PRESENT: Also Present City Attorney Ferre, Director of Utilities Hsu, Assistant Utilities Director Kalscheuer, Assistant Director of Resource Management Tang, Assistant Director of Water Operations Anderson, Interim City Manager Person, Deputy City Manager Gutierrez, Administrative Technician Yang, Electric Engineer Langit, Deputy City Clerk Toscano, City Clerk Mendoza. Public Participation Pub Part None. The CONSENT CALENDAR consisting of Items II- A through II-D, were approved by motion of Consent Cal Board Member Rocha, seconded by Board Member Hardison and unanimously carried, with the Approved exception of item ll-D, which was considered under the Special Call portion of the Agenda. A. The Minutes of the regular meeting of April 26, 2004, were approved as written. Min Appvd B. Notice of Completion for the Northern Transmission Line, Project W-183,was approved; the NOC- project was accepted as complete and the City Clerk's office was directed to execute and file Northern same with the Los Angeles County Recorder's Office. Transmission Line C. Notice of Completion for the Kirkwall Substation was approved; the project was accepted as NOC complete and the City Clerk's office was directed to execute and file same with the Los Kirkwall Angeles County Recorder's Office. Substation D. SPECIAL CALL ITEM. Spec Call Special Call Items Special Call Board Member Rocha addressed item regarding the request to dispose of real property located at Disp 16706 16706 Cypress Street, Covina, asking the statistics regarding the property, i.e. size, value, Cypress, Coy. amenities, etc. He suggested that the property be utilized as a means to obtain one time money to offset funds lacking in the general fund. Director of Utilities Hsu responded stating that the property is approximately 11,433 sq. ft. and the house is 1752 sq. ft., there is a metal shed and it is an old house acquired from Azusa Valley Water Company. He stated that to remodel the property would be anywhere from $32,000 - $52,000. After discussion, it was moved by Board Member Rocha, seconded by Board Member Hardison Appraisal for and unanimously carried that the property be appraised and that the appraisal be brought back to 16706 the Board for discussion of the findings and recommendation. Cypress Scheduled Items Sched Items Policy Governing Transfers from Utility to the City. Board Member Madrid asked if there could be Pol. Govern a minimum threshold of allocations transferred to the General Fund, something that is predicable. Transfers She stated that the current is based on an annual procedure and she asked if it could be based on Madrid a five-year basis. Director of Utilities Hsu responded stating that this is based on support services that are received Dir of Utilities from Human Resources, Finance, etc. He stated that since the budget doesn't change much from Response year to year, the general fund and the employee number doesn't change,then the transfer will not --change much from year to year. If the General Fund budget is reduced, then the transfer will also be reduced; the funding is based on proportions and level of service. Discussion was held. Board Member Stanford offered a Resolution entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA, CALIFORNIA, ESTABLISHING A Res. 04-C37 POLICY CONCERNING THE OBLIGATIONS OF THE CITY'S ELECTRIC UTILITY OPERATIONS TO Transfer COVER GENERAL FUND SUPPORT SERVICE COSTS AND OTHERWISE PAY ITS FAIR SHARE OF Policy Electric CAPITAL IMPROVEMENT COSTS FOR INFRASTRUCTURE IMPACTED BY UTILITY OPERATIONS. Operations to General Fund Moved by Board Member Stanford, seconded by Chairperson Chagnon to waive further reading and adopt. Resolution passed and adopted by the following vote of the Board Members: AYES: BOARD MEMBERS: HARDISON, STANFORD, ROCHA, CHAGNON, MADRID NOES: BOARD MEMBERS: NONE ABSENT: BOARD MEMBERS: NONE Board Member Stanford offered a Resolution entitled: Res. 04-C38 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA, CALIFORNIA, ESTABLISHING A Transfer POLICY CONCERNING THE OBLIGATIONS OF THE CITY'S WATER UTILITY OPERATIONS TO Policy Water COVER GENERAL FUND SUPPORT SERVICE COSTS AND OTHERWISE PAY ITS FAIR SHARE OF Operations to :APITAL IMPROVEMENT COSTS FOR INFRASTRUCTURE IMPACTED BY UTILITY OPERATIONS. General Fund 05/24/04 PAGE TWO Moved by Board Member Stanford, seconded by Chairperson Chagnon to waive further reading and adopt. Resolution passed and adopted by the following vote of the Board Members: AYES: BOARD MEMBERS: HARDISON, STANFORD, ROCHA, CHAGNON, MADRID NOES: BOARD MEMBERS: NONE ABSENT: BOARD MEMBERS: NONE Ms. Suzanne Avila provided an update on the San Gabriel River Azusa Projects,which consisted of Update on the Forest Gateway Interpretive Center,Azusa Canyon River Park, San Gabriel Canyon Spreading River Projects Basins, Rio San Gabriel Bike Path Extension and Think River! Watershed Education Program. She detailed the Azusa River Projects Grants Awarded as follows: 1) RMC Supplemental Grant River Projects Agreement Number RMC-001-02 in the amount of$1,000,000.00, for land acquisition to create Detail the Azusa River Wilderness Park, utilized$443,670.45 to purchase APN 8684-027-007,the Taylor Parcel, reimbursement check not yet received by City, Grant expired May 2004, additional expenses incurred after May 2004 to be reimbursed from RMC Prop 40 Funds and there is the possibility of re-appropriating remaining$556,329.55. 2) RMC Grant Agreement Number 0302- 006, in the amount of$86,400.00, for an Azusa River Park Master Plan. 3) RMC Grant Agreement Number 03260 in the amount of $2,025,000.00, to purchase APN 8684-027-012 from Cool Water Springs- Grant Agreement - is unsigned and pending; property sold in January 2004 for $2.4 million to International Theological Seminary. 4)State of California, Resources Agency Grant Agreement Number 12107-01 in the amount of$2,017,000.00, for land acquisition to create the Azusa River Park, specifically APN 8684-027-004 and 8684-027-010, commonly known as Rainbow Canyon Ranch; the property was appraised in September 2003 and valued at $2,464,000.00, and owners claim appraisal is "too low", and there has been no further negotiations. She also detailed the Think River! Project, advising that there will be a Youth Watershed Conference at Rincon Station on May 25th and 26th, and that 75 San Gabriel Valley Teachers have signed up for the conference with the majority from Azusa Unified School District. Ms.Avila then expressed concern regarding her position as River Consultant being removed from --the 2004-05 budget,stating that she without the position in the budget that she is concerned that grant monies awarded may be lost. She proposed utilizing some of the grant money to pay for the consultant position. It was consensus of the Board Members to hold a Special Meeting on Tuesday, June 1, 2004, in Policies re: order to conduct a workshop on Policies Regarding San Gabriel River Projects, i.e. liabilities, SG River maintenance, transactions regarding appraisals, funding/contract for consultants, etc. Projects 6/1 Director of Utilities Hsu presented the Azusa Light &Water Budget FY 2004-05 and answered Discussion questions posed by Board Members. Assistant Director of Utilities Kalscheuer responded to Re: Light & questions posed regarding the Solid Waste Contract with Athens Services. Lengthy discussion Water Budget was held regarding the San Juan Energy Plant, its problems and alternatives/options. Assistant 2004-05 Director of Resource Management Tang responded to questions regarding San Juan Plant. Discussion was held regarding the budgeting for the new filtration plant. It was consensus of the Board Members to direct staff to make final changes for approval at the June 14, 2004, City Council Meeting. Staff Reports/Communications Staff Rpts The Monthly Power Resource Update was noted but there were no questions or comments Monthly Pwr directed towards it. Resources 05/24/04 PAGE THREE The Anomalous Bidding Investigation-Docket No. 1NO3-10-000,was noted, but not discussed at Anomalous length. Office of Market Oversight and Investigation had conducted an investigation, last Bidding summer, on the bidding practices in the California markets during the period of May 1, 2000 Investigation through October 2, 2000 and the City of Azusa was one of the entities that was investigated. Staff recently received a letter from Mr. William F. Hederman, Director of the Office of Market Dversight and Investigations advising that, based on the information reviewed during the course Df investigation, they were terminating the investigation as to Azusa. He thanked the City for their .,,._:ooperation during the investigation. The FY 2003-04 3`d Quarter Work Plan Update was presented and it was consensus to receive and Quarterly file the work plan update from Azusa Light and Water. Board Member Madrid questioned the Work Plan format of the document, asking if it was regarded as the MAP formal. Staff responded stating that the current format is simple and electronically generated and has worked for staff administratively. Board Member Madrid asked that this be discussed at the Special Meeting of June 1st Directors' Comments Director's Comments Director of Utilities Hsu reminded all of the Azusa Substation Opening to be held on Wednesday, Substation May 26, 2004, at 5:00 p.m. Opening Closed Session -The following scheduled item was not held. No Clsd Sess PUBLIC EMPLOYEE APPOINTMENT - Government Code Section 54957 Title: Office Specialist 11 Chairperson Chagnon reminded the Board Members and staff that the meeting for August 2004 August mtg may be cancelled. Dark Draft of Substation dedication plaque was presented for changes and/or corrections; there were Draft plaque -none. Substation Board Member Rocha offered Azusa Youth Program tickets for sale. The dinner/dance will be held AYP tickets on Saturday, June 5, 2004. Rocha Board Member Madrid advised that she would like to attend the APPA conference in Seattle, APPA Con. Washington from June 19-23, 2004, and that she would work out the details with Administrative Technician Yang. It was consensus of Councilmembers to adjourn. Adjourn TIME OF ADJOURNMENT: 8:13 P.M. SECRETARY ' NEXT RESOLUTION NO. 04-C39. 05/24/04 PAGE FOUR