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HomeMy WebLinkAboutMinutes - June 28, 2004 - UB lw ;,tial01 AZUSA CITY OF AZUSA MINUTES OF THE REGULAR MEETING OF THE AZUSA UTILITY BOARD/CITY COUNCIL MONDAY, JUNE 28, 2004 - 6:30 P.M. The Utility Board Members of the City of Azusa met in regular session, at the above date and time in the Azusa Light and Water Department Conference Room, located at 729 N. Azusa Avenue, Azusa, California. Chairperson Chagnon called the meeting to order. Call to Order ROLL CALL Roll Call PRESENT: BOARD MEMBERS: HARDISON, STANFORD, ROCHA, CHAGNON ABSENT: BOARD MEMBERS: MADRID ALSO PRESENT: Also Present City Attorney Ferre, Director of Utilities Hsu, Assistant Director of Resource Management Tang, Assistant Director of Water Operations Anderson, Interim City Manager Person, Deputy City Manager Gutierrez,Administrative Technician Yang, Engineer Associate Vuong,Assistant Director Customer Care/Customer Service Vanca, Customer Service Representative Garcia, Human Resources Director Hanson, Business Development/Public Benefits Coordinator Reid, Deputy City Clerk Toscano, City Clerk Mendoza. Public Participation Pub Part None. The CONSENT CALENDAR consisting of Items II- A through II-F, were approved by motion of Consent Cal Board Member Stanford, seconded by Board Member Rocha and unanimously* carried. Approved Chairperson Chagnon noted a typographical error on minutes. A. The Minutes of the regular meeting of May 24, 2004, were approved, as amended Min Appvd B. The minutes of the adjourned regular meeting of June 1, 2004, were approved as written. Min Appvd C. With regard to the customer issue - Casa Azusa, 129 W. 9th Street and 153 W. 9th Street, Customer approval was given to recognize the amicable resolution of the Customer Complaint as Issue follows: waive all claims to past billings and costs incurred to purchase and install new water Resolved meters and registers. A clean slate started with the installation of new meters and registers on Wednesday, May 12, 2004. It was also agreed that Azusa Light &Water Field Services Supervisor Derek McFann will make an appointment with Home Owners Association President to observe the monthly meter read process until it is determined the observation is no longer needed. D. Plans and Specifications for Project ED-2004-1, to furnish and install underground Street Plans &Specs Light Electric Substructures and Accessories at an area bounded by Angeleno Avenue & Underground Orange Avenue between 1 1 th and 12`h Street were approved and the City Clerk's office was Street authorized to advertise for bids. Lighting E. A RESOLUTION OF THE UTILITY BOARD/CITY COUNCIL OF THE CITY OF AZUSAACCEPTING Res. 04-C48 CERTAIN GRANT OF EASEMENT AND DIRECTING THE RECORDING THEREOF. Grnt of esmt F. Approval was given that staff fill out the Declaration of Action form to the State to declare Flex Your Council/Utility Board support for the State's "Flex Your Power at the Pump" information Power campaign. Special Call Items Spec Call None. None Scheduled Items Sched Items Purchase of Customer Information System and Interactive Voice Response System. Moved by Purchase Board Member Stanford, seconded by Chairperson Chagnon and unanimously* carried to (1) Customer approve of the selection of Systems&Software to provide (a)new Customer Information System Information 'in the amount of $515,710 and (b) Interactive Voice Response System in the amount of System & $116,400; and (2) amend the 2003-04 Capital Improvement Projects budget in the amount of Interactive $632,110 (not-to-exceed total expense), with an appropriation of $410,865 (65%) from the Voice Water Fund 32, and appropriation of $221,235 (35%) from the Electric Fund 33, and authorize Response purchase using the budgeted funds. System Procurement of Outage Insurance coverage for San Juan Power Generation. Moved by Board Outage Ins Member Stanford, seconded by Board Member Hardison and unanimously* carried to authorize San Juan staff to procure outage insurance coverage from XL Capital/Indian Harbor Insurance Company for Power San Juan Unit 3 for coverage period commencing July 1, 2004 through June 30, 2005. Generation Public Information Outreach Regarding Construction of Underground Reservoir in Pioneer Public Info Park. Board Member Rocha voiced concern regarding the eucalyptus trees scheduled for removal Outreach as some were recently planted in that park and he was assured by staff that those trees were in a Re: Reservoir different area of the park. Board Member Hardison expressed concern regarding coordinating In Pioneer Pk projects between departments in order that projects would not have to be redone due to another project. Moved by Board Member Rocha, seconded by Board Member Stanford and unanimously* carried to authorize Azusa Light &Water to begin public information outreach for construction of an underground reservoir in Pioneer Park. Staff Reports/Communications Staff Rpts The City Yard Renovation Project Status Report was presented; there were no questions or City Yard `comments directed towards it. Renovation Status Rpt 06/28/04 PAGE TWO The Legislative Updates were presented, but, there were no comments or questions towards the Legislative document. Updates The Monthly Power resource Update was presented, but, there were no comments or questions Monthly Pwr directed towards it. Resources Director of Utilities Hsu provided the report on Utility Support of State and Local Governments Rpt Utility `provided by American Public Power Association (APPA), responding to a question of Board Support to Member Stanford that the median transfer or payment in the last year from California Municipal State &local Electric Utilities to their respective cities' general fund s ahs increased from 5.5 percent to 7.5 Governments percent. Chairperson Chagnon commented on the 2003-04 Residential Rebate Program Update asking if Chagnon everyone knew that when installing of new windows, people have to obtain a permit to do so. Comments Staff responded stating that they would include that information in the brochure regarding the Residential program. Rebates Director of Utilities Hsu presented the Southern California Public Power Association's (SCPPA) SCPPA Tour Congressional Tour Evaluation, and thanked Board Member Stanford for attending the Tour. He Evaluation noted the importance and significance of Board Members/Council Member's attendance at the event. Board Member Stanford expounded on the whole experience of attendance at the tour. Director of Utilities Hsu advised that the appraisal of Cypress Street Water property has been Cypress St received and that it is $286,000. He advised that the item regarding how to utilize the money Water prop would be brought back to the agenda at the July meeting. Update Directors' Comments Dir Cmmts Board Member Chagnon requested that an update on Suzanne Avila be brought back to the next Chagnon 'meeting. She is interested on how Ms. Avila is working out with the Conservancy. Request Moved by Board Member Stanford, seconded by Board Member Hardison and unanimously* Adjourn carried to adjourn. TIME OF ADJOURNMENT: 6:47 P.M. f- � . SECRETARY NEXT RESOLUTION NO. 04-C49. * Indicates Board Member Madrid absent. )6/28/04 PAGE THREE