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Home My WebLink AboutMinutes - September 27, 2004 - UB • _,. f m iAZUSA CITY OF AZUSA MINUTES OF THE REGULAR MEETING OF THE AZUSA UTILITY BOARD/CITY COUNCIL MONDAY, SEPTEMBER 27, 2004 - 6:30 P.M. The Utility Board Members of the City of Azusa met in regular session, at the above date and time, in the Azusa Light and Water Department Conference Room, located at 729 N. Azusa Avenue, Azusa, California. Chairperson Chagnon called the meeting to order. Call to Order ROLL CALL Roll Call PRESENT: BOARD MEMBERS: HARDISON,STANFORD,ROCHA,CHAGNON,MADRID ABSENT: BOARD MEMBERS: NONE ALSO PRESENT: Also Present City Attorney Ferre, Director of Utilities Hsu, Assistant to the Utilities Director Kalscheuer, Assistant Director of Resource Management Tang, Assistant Director of Water Operations Anderson, City Manager Gutierrez,Administrative Technician Yang, Assistant Director Customer Care/Customer Service Vanca, Electric Engineer Langit, Assistant City Clerk Toscano, City Clerk Mendoza. Public Participation Pub Part None. None Chairperson Chagnon advised that they will be handling Closed Session at the beginning of the meeting. Utilities Director Hsu advised that an item of subsequent need had arisen after the posting of the agenda, which should be considered under the Closed Session portion. Moved by Board Member Stanford, seconded by Board Member Hardison and unanimously carried to add Real Property Negotiation to the Closed Session portion of the Agenda. It was consensus of Board Members to recess to Closed Session to discuss the following: Closed Session Closed Sess Conference with Legal Counsel- Existing Litigation Gov. Code Sec. 54956.9 (a) Conf w/Legal Kirkwall Substation Agreements Cnsl Kirkwall FERC Docket No. ER 04-667 Substation Real Property Negotiations - Gov. Code Sec. 54954.8 Real Prop Property: 1130 N. Jubuedly Drive Neg City/Agency Negotiator: City Manager Julie A. Gutierrez and Director of Utilities Joe Hsu 1130 N. Negotiating Parties: PCC Land Company Jubuedly Under Negotiation: Price The Board Members recessed at 6:35 p.m. and reconvened at 7:00 p.m. Recess/Rec City Attorney Ferre advised that there was no reportable action taken in Closed Session. No Rpts The CONSENT CALENDAR consisting of Items II- A through II-J, were approved by motion of Consent Cal Board Member Stanford, seconded by Board Member Hardison and unanimously carried,with the Approved exception of items II-I and II J, which were considered under the Special Call portion of the Agenda. A. The Minutes of the regular meeting of July 26, 2004, were approved. Min Appvd B. Contract for furnishing and installing underground electric street light system at area bounded Install Elect by 11 th, 12th, Orange, and Angeleno, Project LD 2004-1, was awarded to Perry C. Thomas Street Light Construction, Inc,in the amount not to exceed Two Hundred Three Thousand,One Hundred System Fifty Four Dollars ($203,154). Prjt LD 04-1 C. A RESOLUTION OF THE UTILITY BOARD/CITY COUNCIL OF THE CITY OF AZUSA ACCEPTING Res. 04-C70 CERTAIN GRANT OF EASEMENT AND DIRECTING THE RECORDING THEROF. (Todd Azusa Grant of LLC). Easement D. Two separate employee incentive programs for Call Center staff, meter readers, and energy Empl Intent. and water theft detection were approved. Prgms E. The Utility Director was authorized to sign a quitclaim of easements affecting Tentative Tract Quitclaim No. 53995, for the property located at the northwest corner of Orange Avenue and Badillo Easements Street in the City of_West Covina. F. Project W-213, Variable Speed Drives at Wells No. 11 and No. 12, was approved for Prjt W-214 advertisement for bids. Speed Drives G. Notice.of Completion for Capital Improvement Project W-186, Water Main Replacement NOT CIP (Pasadena Ave., Old Mill Road.,Alameda Ave., and Stein Lane),was accepted and the City Prjt W-186 Clerk's Office was authorized to have same recorded in the Office of the Los Angeles County Wtr Mn Recorder. Rplcmt H. Project W-194, Cypress Street Distribution Main Replacement specifications were approved Prjt W-194 and the City Clerk was authorized to advertise for bids. Mn Rplcmt I. SPECIAL CALL ITEM. Spec Call J. SPECIAL CALL ITEM. Spec Call 09/27/04 PAGE TWO Special Call Items Spec Call Board Member Madrid addressed item regarding the Landscape and Irrigation Maintenance Discussion Specifications for the Azusa light and Water Facilities stating that she is concerned about the lack Re: Items of maintenance of the water facility on Paramount and would like photographs of its existing state 11-I &11-1. as well as how the city plans to improve it. Board Member Rocha expressed his concern regarding the proposed Grandview Park in that same area requesting that staff meet with area residents before the park is put in place. Chairperson Chagnon suggested that contractors who are awarded these projects are made aware of broken sprinklers, in order that they have them repaired. Board Member Rocha also expressed concern regarding the requirements for sub-contractors in Rocha items I and J; he stated that item J,Janitorial Service Specifications has more requirements. It was Comments consensus of the Board Members that both specifications include the same standards for hiring people. Moved by Board Member Stanford, seconded by Board Member Hardison and unanimously Specs -Maint carried to approve the specifications for a three-year contract for landscape and irrigation Landscape & maintenance services for Azusa light&Water Facilities and authorize advertising for formal bids. Irrigation Moved by Board Member Stanford, seconded by Board Member Hardison and unanimously Specs- carried to approve the specifications for a three-year contract for janitorial services for Azusa Light Janitorial &Water Facilities and authorize advertising for formal bids. L&W Facil. Staff Reports/Communications Staff Rpts Updates The Following items were presented, but not discussed: Systems & Update on Systems &Software Customer Information System. Software Public Power Week: October 3-9, 2004. Pub Pwk Wk Monthly Power Resources Update. Monthly Pwr Legislative and Regulatory Update. Legislative. 4th Quarter Work Plan Updates. 4th Qtr Wk PI Power Report: Municipal Utility Credit Ratings. Pwr Rpt Director of Utilities Hsu presented the first Quarterly Fuel Cost Adjustment for San Juan Resource, Quarterly stating that the adjustment will be applied for all electric bills rendered commencing October 1, Fuel Cost 2004 through December 31; 2004 and the adjustment amount is a charge of 0.48 cents/KWh or Adjustment about 4.4% of the average retail electric rate. San Juan Assistant Director of Resource Management Tang responded to questions regarding the forecast B. Tang for the next quarter, which he stated that the unit is performing at a much higher level, so on a Comments daily basis it is much better as they are seeing a credit since September 16"'. He also stated that the 4.4% adjustment computes to an increase of$5.02 per month. Assistant Director of Resource Management Tang noted a correction on item III-D,SB 1478(Sher) B. Tang Renewable Portfolio Standard, stating that the Governor vetoed the Bill. Comments 09/27/04 PAGE THREE Director of Utilities Hsu displayed a Certificate of Appreciation that the Azusa Light and Water Cert of Appre department received from the Azusa Unified School District,for the City's assistance during their From AUSD re-modeling process. �-- Director of Utilities Hsu advised that the San Gabriel Valley Water Authority is seeking nominations Dir of Util for WQA Board member and Alternate Representing cities with Prescriptive Water Pumping rights. Water He stated that he received a letter of solicitation from Mr. Greg Nordbak,Mayor Pro Tem of the Quality Brd City of Whittier, who is an existing Board Member. He suggested that Council provide him with Nominations other nominations if they so desired, as nominations should be made by resolution from September 21, 2004 through October 21, 2004. Dir Cmmts Directors' Comments None. None. Adjourn It was consensus of the Board Members to adjourn. TIME OF ADJ9URNMENT: 7:10 P.M. 7 //I/74.-77 SECRETARY NEXT RESOLUTION NO. 04-C71. 09/27/04 PAGE FOUR