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HomeMy WebLinkAboutMinutes - October 25, 2004 - UB ` USA= CITY OF AZUSA MINUTES OF THE REGULAR MEETING OF THE AZUSA UTILITY BOARD/CITY COUNCIL MONDAY, OCTOBER 25, 2004 - 6:30 P.M. The Utility Board Members of the City of Azusa met in regular session, at the above date and time, in the Azusa Light and Water Department Conference Room, located at 729 N. Azusa Avenue, Azusa, California. Chairperson Chagnon called the meeting to order. Call to Order ROLL CALL Roll Call PRESENT: BOARD MEMBERS: HARDISON,STANFORD, ROCHA,CHAGNON,MADRID ABSENT: BOARD MEMBERS: NONE ALSO PRESENT: Also Present City Attorney Ferre, City Manager Gutierrez, City Clerk Mendoza, Director of Utilities Hsu, Assistant to the Utilities Director Kalscheuer, Assistant Director of Resource Management Tang, Assistant Director of Water Operations Anderson, Assistant Director of Electric Operations Ramirez, Public Benefit Coordinator Reid, Office Specialist Cawte, and Administrative Technician Yang. Public Participation Pub Part None. None The CONSENT CALENDAR consisting of Items II- A through II-K, were approved by motion of Consent Cal Board Member Stanford, seconded by Chairwoman Chagnon and unanimously carried, with the Approved exception of items II-J, which was considered under the Special Call portion of the Agenda. A. The Minutes of the regular meeting of September 27, 2004, were approved as written. Min Appvd B. Formal bidding procedures were waived and the purchase of an on-line residential home Energy Audit energy audit program was awarded to Enercom, Inc. for one-time setup fee of$8,700 and System additional monthly website hosting cost of$325 was approved. Enercom, Inc. C. Formal bidding procedures were waived and the purchase of a conservation education Conservation program was awarded to LivingWise in the amount of $40,332.61. Ed LivingWise 4,44 D. The contract for the Electric Yard renovation located at 1020 W.Tenth Street was awarded to Elect Yard ABEAM Construction for $1,518,000'and staff was authorized to amend the Capital Renovation Improvement Project budget in the amount of$867,500. ABEAM E. Specifications for one underground cable puller were approved and the City Clerk's office Specs Cable was authorized to advertise for bids. Puller F. The three year contract for janitorial service was awarded to United Maintenance Systems in United Maint. the amount of$2,110 per month. Sys.Janitorial G. The three year contract for landscape and irrigation maintenance service was awarded to TruGreen TruGreen LandCare in the amount of$3,290 per month and approval was given to amend LandCare the budget in the amount of$18,300 to cover added cost. Maint sys H. Project W-194, Cypress Street Water Main Replacement Project was awarded to John T. John T. Mallory, Incorporated in the amount of $687,573.70 and staff was authorized to amend Mallory Capital Improvement Project budget in the amount of$188,000. Cypress St. I. A Professional Services Agreement for Inspection Services for Project W-194, Cypress Street Inspect Svs Water Main Replacement Project was awarded to Wren &Associates in the amount of Wren & $32,000. Associates J. SPECIAL CALL ITEM. Spec Call K. Notice of Completion for Capital Improvement Project Water Treatment Plant Entrance Block NOC Wall and Conduit Improvements was accepted and the City Clerk's office was directed to Wtr Treat have said notice executed and have same recorded with the office of the Los Angeles Plant Wall County Registrar-Recorder. Special Call Items Spec Call Items Board Member Hardison requested clarification on item regarding the destruction of three Wells, Hardison asking if it includes the Paramount site listed in item III-C. Director of Utilities Hsu responded Questions stating that it does not include the Paramount site. Moved by Board Member Hardison, seconded by Board Member Stanford and unanimously Layne- carried to accept the assignment of Beylik Drilling's Well Destruction contract to Layne- Christiansen Christiansen. Destroy Wells Scheduled Items Sched Items Assistant to the Utilities Director Kalscheuer provided a power point presentation on a Materials C. Kalscheuer Exchange Web Service which allows communities to promote exchanges amongst Web Service residents/businesses of furniture, toys, clothes, which might otherwise be set out for pick up on Recycling trash day or be taken to a household hazardous waste round up. He demonstrated how the web service would/could be utilized, stating that Genacom is proposing to develop and deploy the exchange functionality within one month,the then operate the service for a 3 year period at a set up cost for service of$10,000 and an ongoing fee of$350 per month. He stated that the funding would come out of AB 939 funds; he then answered questions posed by the Board Members regarding commercial use, cost, absence of the materials going to landfill,other cities and entities utilizing the service, percentages of internet users and prevention of bogus tonnage boosters. 10/25/04 PAGE TWO Mr. Kalscheuer stated that he would market the service in April as part of Cleaner and Greener Kalscheuer Azusa. Continued Chairperson Chagnon reiterated Board Members concerns as follows: Board Member Stanford Chagnon would like more information from the City of Napa,who currently utilizes the service, and Board Comments Member Rocha wants to know the internet access numbers. She then requested that Mr. Item to Kalscheuer come back to the next Utility Board meeting with that information along with the item Come back to for re-consideration. Next meeting Assistant Director of Resource Management Tang presented item regarding the San Juan Unit#3 B. Tang Firming Arrangement between the City and Third Parties. The contractual arrangement for firming Comments San Juan energy is soon to expire and that staff has reexamined the options for firming San Juan San Juan Unit power commencing January 1, 2005 through December 2005. He detailed the proposals in #3 graph form received from Parties A, B, C, and D and recommended Party C,which was Arizona Public Services (APS) and answered several questions posed by Board Members regarding cost and use. Moved by Board Member Stanford, seconded by Chairperson Chagnon and unanimously carried Firming Agmt to approve the agreement with Arizona Public Services (APS)and authorize the Mayor to execute APS the agreement upon the preparation of the execution copy. Authorization to initiate the process of disposing the property at 275 W. Paramount Avenue. Dispose of Director of Utilities Hsu addressed the issue stating that property was used as a well in the past 275 W. but is currently being used as a storage area. Discussion was held regarding the zoning of the Paramount parcels and possible uses for the site. Moved by Board Member Stanford, seconded by Board Member Hardison and unanimously carried to authorize staff to initiate the process of disposing of Utility property located at 275 W. Paramount Avenue. Staff Rpts Staff Reports/Communications Updates Director of Utilities Hsu advised as part of Status of Projects, that the Sierra Club filed a lawsuit Dir of Util against San Juan Power Plant for air pollution and recently settled. There is a need to remove Update on particulate emissions and the City of Azusa's cost share is two and one-half million dollars with Lawsuit payment to begin 2008; ongoing discussions have been occurring at SCAPPA about this issue and Air Pollution how to fund retrofit work. San Juan The Following items were presented, but not discussed: Monthly Power Resources Update. Monthly Pwr Legislative and Regulatory Update. Legislative Director of Utilities Hsu advised that in January of 2005, there is an event called Capitol Day, Dir of Util which is a two day reception in Sacramento for local elected officials and he will provide Ancmt additional information in the future. Director of Utilities Hsu advised that there are minor changes on the service for customer Dir of Util information billing system. He stated that there will be monthly update on the big projects, such Comments as customer billing system. 10/25/04 PAGE THREE Directors' Comments Dir Cmts Director of Utilities Hsu advised that next months meeting will be held on November 22nd and that Next mtg December meeting will be held on the.28th. Board Member Stanford advised that San Diego is having financial problems and detailed the Stanford situation. Comments City Manager Gutierrez advised that the County Sanitation District will be having a joint water Gutierrez pollution control tour and will make copies for Board Members. Comments Board Member Rocha advised that his mother is still in intensive care and everyone wished him Rocha the best. He also announced that there will be Veteran's Day Celebration on November 11th, at Comments 11 a.m. and that they will be honoring fourteen Azusa Veterans. It was consensus of the Board Members to adjourn. Adjourn TIME-OF ADJOURNMENT: 1:31 P.M. I SECRETARY NEXT RESOLUTION NO. 04-C84. 10/25/04 PAGE FOUR