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HomeMy WebLinkAboutMinutes - January 24, 2005 - UB `ate / ( I4 ',77471tt k ,x1'` +' E- r f ° i_ "1 `i' tt �� s � ,, ��'G f g 15 .., �? _Ya :fir 1t - Fr �4 r �..� � AZUSA CITY OF AZUSA MINUTES OF THE REGULAR MEETING OF THE AZUSA UTILITY BOARD/CITY COUNCIL MONDAY, JANUARY 24, 2005 - 6:30 P.M. The Utility Board Members of the City of Azusa met in regular session, at the above date and time, in the Azusa Light and Water Department Conference Room, located at 729 N. Azusa Avenue,Azusa, California. Chairperson Chagnon called the meeting to order. Call to Order ROLL CALL Roll Call PRESENT: BOARD MEMBERS: HARDISON, STANFORD, CHAGNON ABSENT: BOARD MEMBERS: ROCHA, MADRID ALSO PRESENT: Also Present City Attorney Ferre, Director of Utilities Hsu, Assistant Director of Resource Management Tang, Assistant City Manager Person, Director of Human Resources Hanson, Assistant Director of Electric Operations Ramirez, Assistant Director of Customer Care and Solutions Vanca, Senior Electric Engineer Langit, Administrative Technician Yang, Economic Development Director Hightower, City Treasurer Macias,Downtown Project Manager Ruiz,City Clerk Mendoza,Deputy City Clerk Toscano. Public Participation Pub Part The following persons addressed item IV-C Request for Salary Adjustment for Assistant City Manager,expressing their opinion against the matter: Walter Harville,Mike Lee,Peggy Martinez, Art Morales, Frank Allen, Leslie Dierking,Joe Guarrera, and Uriel Macias. Assistant City Manager Person responded to comments made. The CONSENT CALENDAR consisting of Items II- A through ll-J, were approved by motion of Consent Cal Board Member Stanford, seconded by Hardison and unanimously carried. Approved A. The Minutes of the regular meeting of November 22, 2004,were approved as written. Min Appvd B. The contract for land subdivision civil engineering/surveying services for the property located Boghossian at 275 W.Paramount Avenue was awarded to George G. Boghossian&Associates,Inc.in the Engineering amount of$11,500. Services C. Authorization was given for the sale of property located at 1130 Canyon Heights (Heth Sale of Prop Reservoir) to Azusa Land Partners, LLC in the amount of$475,000. Azusa Land D. The purchase of two Ford Ranger Super Cab Mini Pickups was approved; formal bidding Purchase procedures were waived and the purchase was awarded to Folsom Lake Ford under California Ranger Trucks Multiple Award Schedule (CMAS)in the amount of$28,266.42,plus State Service charge of Folsom Lake $693.66. Ford E. The Interim Customer Information Services Agreement with City of Colton was approved. CIS agmt F. The purchase of a Ford 350 Pickup Truck with Service body was approved; formai bidding Pur PU truck procedures were waived and the purchase was awarded to Downtown Ford Sales under the Downtown California Multiple Award Schedule (CMAS) in the amount of$27,305.18. Ford Sales G. Approval was given for the Monrovia System Water Study. Mon Sys Wtr H. Authorization was given to engage EMA, Inc., through a Professional Service Agreement to Meter conduct a comprehensive meter strategy study in the amount not-to-exceed $49,632; and Strategy the Interim City Manager was given authority to execute the Agreement and approve a Study budget amendment in the amount of$49,700. I. The Transmission Control Agreement (TCA) among the California Independent System Transmission Operator(CAISO)and participating transmission owners(PTO)was approved and the Mayor Control Agmt was authorized to sign TCA. j. The contract to refurbish the existing electric utility service at 213 E. Foothill Boulevard Refurbish Elec was approved and awarded to RM Electric in the amount not-to-exceed $96,800. Svs RM Electric Special Call Items Spec Call None. Items None Scheduled Items Sched Items Assistant Director of Customer Care and Solutions Vanca, addressed item regarding amending K.Vanca rules and regulation regarding Business Customer Prepayments and Revisions to the Residential Comments Level Payment Plan stating that staff proposes to continue requiring prepayment of new Re: Amend commercial/industrial accounts and that such prepayments be held until the customer closes the Schedule of account.The prepayment will then be applied to the last payment rather than refunded after two Charges years of consecutive good payment history due to the high volume of businesses that leave high unpaid bills. With regard to Revisions, she detailed the LLP-A and LLP-B which are options for customers to pay and proposed that LLP-B be eliminated as it adds unnecessary office burden and can be confusing when having to explain minor differences in two plans to customers. She then answered questions posed by Board Members regarding advertising of Light and Water Programs and at risk customers. She agreed that this is a needed thing and will look into additional advertising. `01/24/05 PAGE TWO Board Member Stanford offered a Resolution entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA, CALIFORNIA AMENDING THE Res. 05-C4 SCHEDULE OF CHARGES AND RULES AND REGULATIONS GOVERNING THE ELECTRIC AND Amend Sched WATER SERVICE SUPPLIED BY AZUSA LIGHT&WATER. Elec&Wtr Service Moved by Board Member Stanford, seconded by Board Member Hardison to waive further reading and adopt. Resolution passed and adopted by the following vote of the Board Members: AYES: BOARD MEMBERS: HARDISON, STANFORD, CHAGNON NOES: BOARD MEMBERS: NONE ABSENT: BOARD MEMBERS: ROCHA, MADRID Director of Recreation and Family Services Jacobs addressed item regarding Slauson Park Splashpad Splashpad Pool Amenity Funding Request providing background on Slauson Park and its history. Pool @ He presented the proposal for Splashpad Pool Amenity and detailed its functions; he then Slauson Pk answered questions posed by Board Members. It was then Moved by Board Member Stanford, seconded by Board Member Hardison and unanimously* carried to authorize contribution from Water Utility through budget amendment in the amount of$65,000 from Water Fund 32 balance. Director of Utilities Hsu addressed item regarding Request for Salary Adjustment for Assistant City Salary Adjust Manager stating that he requested that the item be placed on the agenda in an effort to expedite Assist City it, even though he realized it would go by the Personnel Board tomorrow; he apologized to Mgr anyone that may have been over stepped. He also talked about the many projects that the Assistant City Manager has been working on and the value he has to the organization. After Board Member comments,it was moved by Board Member Stanford,seconded by Chairperson Chagnon and unanimously* carried to approve salary adjustment for Assistant City Manager from $8,653.60 to $10,834.00 per month effective January 26, 2005, subject to approval by Azusa Personnel Board. City Attorney Ferre advised that if the Personnel Board votes no on this item the City Council can re-visit the issue, if they wish. Staff Rpts Updates Staff Reports/Communications City Yard Assistant Director of Electric Operations Ramirez provided an update on the City Yard Renovation Renovation Project, located at 1020 W. Tenth Street stating that the project began on November 30, 2004 Update and is scheduled to be completed by May 8, 2005. He provided the project schedule and answered questions posed by the Board Members regarding the question of work on week ends as they are listed in the Gantt chart. Systems & Assistant Director of Customer Care and Solutions Vanca provided an update on the Systems& Software Software Customer Information System stating that the project is still on schedule and they have Customer conducted an on-site review of Azusa's Business Requirements, reviewed Azusa's cashiering Information equipment,the Video Conferencing equipment was ordered by S&S,the IVR specifications were System approved, the system hardware was reviewed, and Systems &Software continues with data mapping effort required for data conversion programming. Returned Assistant Director of Customer Care and Solutions Vanca provided an update on the issue Mail regarding large quantity of returned mail to L&W Customer Service. Staff have been in contact with US Post Office to try to find out its cause. Discussion was held regarding the issue. The Monthly Power Resources Report was provided and was self-explanatory. Monthly Power Resources 01/24/05 PAGE THREE Rpt Assistant Director of Resource Management Tang provided a Special Presentation on Exit Fees. Ass't Dir Res. He stated that the energy crisis of 2000-2001 caused the state large investment utility to run out Mngmt of money to buy power so the state of California had to step in to issue bonds to pay for Update exorbitant power costs and entered in many power contracts. At that time California had a hybrid Exit Fees etail market where some customers chose their electricity supplier, Direct Access Customers. -oday there are about 15%of DAC. The question is who pays for the high cost power contracts nd the state found that everyone should pay. The state policy established the concept of"exit fee" to assess state bond costs and above market price long term contract to customers remaining DA and CCA customers. Unfortunately the municipal utilities got caught in the exit fee crossfire and are also implicated in the exit fee issue for traditional municipal annexation or voluntarily switching to muni service. He stated that this is the implementation phase and will provide updates on a periodic basis. Director of Utilities Hsu announced the California Municipal Utilities Association to be held from CMUA 73rd March 2-4, 2005, in Coronado, California. Chairperson Chagnon and Board Member Stanford Annual advised that they would tentatively attend. Conference Directors' Comments Dir Cmts None. None Moved by Board Member Stanford,seconded by Chairperson Chagnon and unanimously*carried Recess to recess the Utility Board. TIME OF RECESS: 8:03 P.M. THE UTILITY BOARD RECONVENED AT 8:28 P.M. Reconvened Closed Session Closed Sess t was consensus of the Board Members to recess to Closed Session to discuss the following: REAL PROPERTY NEGOTIATIONS (Gov. Code Sec. 54956.8) Real Prop Property: 150 N.Azusa Avenue, Azusa CA 91702 Neg City Negotiator: Robert Person, Assistant City Manager 150 N.Azusa Negotiating Party El Proyecto del Barrio Azusa Health Under Negotiation: Term and conditions of Lease Agreement for Azusa Health Clinic Clinic City Attorney Ferre advised that there was no reportable action taken in Closed Session. No Report It was consensus of the Board Members to adjourn. Adjourn TIME OF ADJO : MENT: 8:40 P.M. S RETARY NEXT RESOLUTION NO. 05-05. *Indicates Board Members Madrid and Rocha absent. 11/24/05 PAGE FOUR