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HomeMy WebLinkAboutMinutes - February 28, 2005 - UB AZUSA` CITY OF AZUSA MINUTES OF THE REGULAR MEETING OF THE AZUSA UTILITY BOARD/CITY COUNCIL MONDAY, FEBRUARY 28, 2005 - 6:30 P.M. The Utility Board Members of the City of Azusa met in regular session, at the above date and time, in the Azusa Light and Water Department Conference Room, located at 729 N. Azusa Avenue, Azusa, California. Chairperson Chagnon called the meeting to order. Call to Order `ROLL CALL Roll Call PRESENT: BOARD MEMBERS: HARDISON,STANFORD, CHAGNON, ROCHA,MADRID ABSENT: BOARD MEMBERS: NONE ALSO PRESENT: Also Present City Attorney Ferre, Director of Utilities Hsu, Assistant to the Utilities Director Kalscheuer, Assistant Director of ReAource Management Tang, Assistant Director of Electric Operations Ramirez,Assistant Director of Water Operations Anderson,Assistant Director of Customer Care and Solutions Vanca, Administrative Analyst Yang, City Clerk Mendoza, Deputy City Clerk Toscano. Ceremonial Ceremony Director of Utilities Hsu expressed appreciation to Board Member Madrid and Board Member Appreciation Stanford for their participation in the Utility Board meetings,workshops and seminars regarding To Madrid municipal utilities as well as for the creation of the Azusa Utility Board. He detailed the history of &Stanford the Board since its inception and the positive impact it has had with regard to utility issues. He then presented gifts of appreciation to both Ms. Madrid and Mr. Stanford, who gracefully accepted them. Members of the Utility Board recessed at 6:41 p.m. to enjoy cake to celebrate the event as well as Recess — to celebrate birthdays of Dick Stanford and Dave Hardison; and reconvened at 6:48 p.m. Reconvene Public Participation Pub Part None. None. The CONSENT CALENDAR consisting of Items II- A through II-J, were approved by motion of Consent Cal Board Member Stanford, seconded by Hardison and unanimously carried with the exception of Approved item II-D, which was considered under the Special Call portion of the Agenda. The Minutes of the regular meeting of January 24, 2005, were approved as written. Min Appvd .... The Notice of Completion for Capital Improvement Project Water Treatment Plant entrance Notice of and fencing improvements was accepted and the City Clerk's Office was directed to execute Completion said Notice of Completion and have same recorded at the Office of the Los Angeles County Wtr Trtmt Recorder. Plant C. Approval was given to amend the Hunter Electric Service Company Blanket Purchase Order Amend P.O. for the fiscal year ending June 30, 2005 in the amount of $15,000. Hunter Elect. D. SPECIAL CALL ITEM. Spec Call E. Approval was given to award contract for consultant design services for Membrane Black & Treatment Upgrade and Expansion of Canyon Filtration Plant to Black&Veatch Engineering in Veatch the amount of $1,300,000. F. Bids for Project W-196, Replacement of 5,100 Linear Feet of 12-inch Distribution Main in Project W- Fifth Street, Azusa, were approved and authorized to be advertised. 196 Bids G. Approval was given to amend budget for contract with Wren & Associates to perform Bdgt Amnd inspection services on Project W-194, Cypress Waterline, in the amount of $32,000. Wren&Assoc. H. The Quitclaim of Utility Easement was approved and the Utility Director was authorized to Quitclaim sign. This is for Lots 1 through 7 of Block 37 (Say-on Furniture Site). Utility esmt 'T Approval was given for the MOU with Athens Services to authorize direct hauling of waste MOU w/ from Azusa Land Partner's property (Monrovia Nursery Development) to area landfills. Athens J. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA, CALIFORNIA, AUTHORIZING A Res. 05-C18 BRIDGE LOAN FROM THE WATER FUND IN AMOUNT OF $130,000 TO CITY OF AZUSA GENERAL Auth Bridge FUND. Loan Special Call Items Spec Call Items Board Member Hardison addressed item II-D, approval of a Lease of City Property at the Heck Lease of Prop Reservoir Site on San Gabriel Canyon Road to Verizon Wireless to install an unmanned Verizon telecommunications facility. He asked about negotiations,site survey, best spots,and payment of Removed $1,500 and suggested that staff further negotiate the cost. It was consensus of the Board Members that staff be directed to further negotiate the price for a minimum of $1,800. Sched Items Scheduled Items Assistant Director of Resource Management Tang presented item regarding procurement of Tang Insurance for San Juan Outage Insurance, detailing the provisions and cost of the policy. Comments Moved by Board Member Rocha,seconded by Board Member Stanford,and unanimously carried XL Capital 3 authorize staff to procure an outage insurance coverage from XL Capital/Indian Harbor Indian Harbor lsurance Company for San Juan Unit 3 for the coverage period commencing July 1, 2005 through Ins San Juan `"rune 30, 2006. Unit 3 02/28/05 PAGE TWO Assistant Director of Resource Management Tang presented the Scheduling Services Agreement Tang with Salt River Project (SRP) stating that this is a very valuable agreement which has enabled the Comments City to operate in the deregulation market and noted the cost effectiveness of the Agreement. '/loved by Board Member Stanford, seconded by Board Member Hardison, and unanimously Scheduling arried to approve the Scheduling Services Agreement between the City and Salt River Project Svs Agmt SRP „_,SRP) and authorize the Mayor to execute the agreement upon the preparation of the execution copy. Director of Utilities Hsu presented the Professional Services Agreement with Braun &Blaising, Dir of Util P.C., stating that there is a need to address the issue of exit fees which will affect anticipated Comments electric customers as in the Monrovia Nursery development area. The agreement will provide services and assistance with regard to understanding of laws, regulatory decisions and rulings relating to various exit fee charges, facilitate in discussions with Southern California Edison, assist in negotiations, monitor CPUC proceedings, and provide additional legal and regulatory services. Moved by Director Hardison, seconded by Director Rocha, and unanimously carried to approve the Professional Services Agreement between the City and Braun &Blaising, P.C. with an initial Agmt Braun budget of $30,000 and authorize the Mayor to execute the agreement upon the preparation of &Blaising the execution copy. P.C. Staff Reports/Communications Staff Rpts Updates Director of Utilities Hsu provided an update on the Electric Yard Renovation stating that everything is on schedule. Assistant Director of Electric Operation Ramirez responded to question regarding Electric Yard the schedule and the slow start of the project but advised that it is on schedule now and noted Renovation he completion of certain items, i.e. fire sprinklers, duct work, rough air conditioning and dumbing, etc. The Monthly Updates on Systems & Software Customer Service Information System, Power Updates Resources, and Legislative &Regulatory were presented, but, not discussed. Not discussed Assistant to the Utilities Director Kalscheuer responded to questions posed by Director Stanford C. Kalscheuer regarding adjustment for landfill rates and the billing process. He stated that staff would create a Comments one year forecast for next year's rate, based on last year's disposal tonnage and landfill rates. He Landfill explained that the adjustment in July is based on data from April through March and so adjusting rates early to account for newly announced landfill rate changes was not a problem. Discussion was held between Board Members, Staff, and Mr. Dennis Chiappetta of Athens Services regarding the process for adjustment and future adjustments. Assistant to the Utilities Director Kalscheuer provided an update on AB 939, stating that the C. Kalscheuer diversion rate for 2003 was at 51%, which is good. He noted disposal tonnage increased from AB 939 2002 to 2003 by 11.6 %, due to construction projects such as Mountain Cove Project, the Schools District, and additional self haul waste. He discussed the need to increase waste diversion if disposal trends continued. He then answered questions regarding yard waste,and the landfills rationale for increasing rates. Mr. Chiappetta addressed the Board stating that Athens is working on alternative locations where waste can be taken to reduce costs to the City. Administrative Analyst Yang provided an update on Online Materials Exchange Website presenting S.Yang power point demonstration on how to use the website which included steps on how to log on, Comments rowsing for information, and interacting with the website to obtain items, etc. Chairperson Online Chagnon suggested the system be tested for user friendliness by a non-techno group. Materials Exc Website 02/28/05 PAGE THREE Additional discussion was held regarding making the service available to the public at the Library Continued as well as marketing it to Chamber of Commerce, Costco; turn around, time line for posting and e process in general. �?.m regarding 2"d Quarter Work Plan Update was presented but, not discussed. 2nd Qtr Work Plan Director's Comments Dir Cmts Director of Utilities Hsu advised that he will be out of town at a conference in San Diego Dir of Util and also advised that at the next Board Meeting there is a need to adjourn to a workshop in order Comments to introduce the new Council Members/Board Members and provide overview of the Utility Board Workshop process. Board Member Madrid asked that the Board consider hiring a water consultant in order for the Madrid City to be represented in River Projects. She explained that the City of Azusa should take more of Comments a leadership role in water projects, etc. Board Member Stanford pointed out the fact that there are several facets of the water and power Stanford entity of the City and the importance of staff as a source to relay information to the Board Comments Members. He noted that this should be passed on the new incoming Board Members. It was consensus of the Board Members to adjourn with thanks to Board Members Madrid and Adjourn in Stanford and in memory of Marie Philleo who recently passed away. Memory of Marie Philleo TIME OF ADJOURNMENT: 7:45 P.M. j -7 SECRETARY NEXT RESOLUTION NO. 05-C19. 02/28/05 PAGE FOUR