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HomeMy WebLinkAboutMinutes - April 25, 2005 - UB (77-71 CITY OF AZUSA MINUTES OF THE REGULAR MEETING OF THE AZUSA UTILITY BOARD/CITY COUNCIL AND ADJOURNED REGULAR MEETING OF THE AZUSA CITY COUNCIL MONDAY, APRIL 25, 2005 - 6:30 P.M. The Utility Board Members of the City of Azusa met in regular session, at the above date and time, in the Azusa Light and Water Department Conference Room, located at 729 N. Azusa Avenue, Azusa, California. Chairperson Chagnon called the meeting to order. Call to Order ROLL CALL Roll Call PRESENT: BOARDMEMBERS: HARDISON, CARRILLO, CHAGNON ABSENT: BOARDMEMBERS: ROCHA, HANKS Chairperson Chagnon advised that Mr. Rocha and Mr. Hanks will be participating in the Closed Chagnon Session portion of the meeting only. Mr. Hanks will join the meeting via telecommunications. Comments ALSO PRESENT: Also Present City Attorney Carvalho, Director of Utilities Hsu, Assistant to the Utilities Director Kalscheuer, Assistant Director of Resource Management Tang, Assistant Director of Electric Operations Ramirez,Assistant Director of Water Operations Anderson,Assistant Director of Customer Care and Solutions Vanca,Administrative Technician Yang, Senior Electrical Engineer Langit, City Clerk Mendoza, Deputy City Clerk Toscano. Public Participation Pub Part Mr. Jorge Rosales addressed Council with several objections to certain agenda items. He J. Rosales addressed items ll-E and Il-F, stating that there were errors in the advertisement, there was a Comments need to advertise twice, and he couldn't find where the Council had approved the project to go out to bid. (Staff looked into the matter and found that the specifications for the item had been approved in February). The CONSENT CALENDAR consisting of items II-A and 11-H, was approved by motion of Board Consent Cal. Member Carrillo, seconded by Board Member Hardison and unanimously* carried. Approved The Minutes of the regular meeting of March 28, 2005, were approved as written. Min appvd Specifications for one 12,000 LB. capacity LPG fork Lift were approved and the City Clerk Specs Fork was authorized to advertise for bids. Lift C. Notice of Completion for Project LD 2004-1, Furnish and Install Underground Electric Street Notice of Light System at location bounded by 11th Street,Orange Avenue and Angeleno Avenue,was Completion approved and the City Clerk's Office was directed to have same recorded in the Office of the LD 2004-1 Los Angeles County Recorder. D. Notice of Completion for Project LD 2005-1, the refurbish of existing electric utility service Notice of at City Hall,was approved and the City Cleric's Office was directed to have same recorded in Completion the Office of the Los Angeles County Recorder. LD 2005-1 E. Project W-196,Water Main Replacement in Fifth Street,Azusa Avenue,and Cerritos Avenue Project W- was awarded to J.A. Salazar Construction and Supply. 196 appvd F. Professional Services Agreement with Wren and Associates to perform inspection services Agmt w/Wren on Project W-196 on Fifth Street,Azusa Avenue, and Cerritos Avenue, was approved. Associates G. The destruction of Water Well at 275 W. Paramount Avenue was approved and Destroy Well authorization to solicit bids was also approved. @ 275 Prmt H. Approval was given for the installation of backup relays on the 12kV circuits at Azusa Install relays Substation and the contract was awarded for the modification and refurbishment of relay Azusa Sub panels inside Azusa Sub Control House, to Electrical Systems Engineering Company, in the Elect Systems amount not to exceed $240,702. Engr Co. Scheduled Items Sched Items Director of Utilities Hsu addressed item regarding the sale of Water property located at 275 West Dir of Utilities Paramount Avenue, providing details of the proposed sale. He responded to questions posed by Sale of Prop Chairperson Chagnon who questioned the date of the Appraisal Report, noting its importance @ 275 W. when establishing property values. She also questioned whether it is being sold as is or split, Paramount which he responded as is. She asked that the date of the Appraisal Report be corrected to read March 11, 2005, instead of 2004, before the time for sale arrives. She also requested clarity of highest and best use of the property. Board Member Hardison offered a Resolution entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CIN OF AZUSA FINDING THAT THE PUBLIC Res. 05-C41 INTEREST AND NECESSITY REQUIRE THE SALE OF SURPLUS PROPERTY, DECLARING ITS INTENT Sale of prop TO SELL RESIDENTIAL PROPERTY LOCATED AT 275 WEST PARAMOUNT AVENUE (ASSESSOR Set pub hrg PARCEL NO. 8614-012-900) AND SETTING A HEARING DATE FOR CONSIDERATION OF 5/16/05 PROTESTS. Moved by Board Member Hardison, seconded by Board Member Carrillo to waive further reading nd adopt. Resolution was passed and adopted by the following vote of the Board Members: 04/25/05 PAGE TWO { AYES: BOARD MEMBERS: HARDISON, CARRILLO, CHAGNON NOES: BOARD MEMBERS: NONE ABSENT: BOARD MEMBERS: ROCHA, HANKS Staff Reports/Communications Staff Rpts Assistant to the Utilities Director Kalscheuer addressed Board Members detailing the Legislative& C. Kalscheuer Regulatory Overview and Update process and detailing the importance of Updates at each Utility Legislative Board Meeting. He noted that the following entities are monitored: State legislation regarding Updates Water, Electric, Solid Waste and Recycling Issues, Regulations promulgated by various State Boards and Commissions, Federal regulations, mostly from FERC-Federal Energy Regulatory Commission. He then detailed the process of monitoring,the State Legislative Process,Advocacy and Positions, Lessons Learned, Current No.of State Bills,Solid Waste Legislative Issue,and Solid Waste Proposed Legislation. Assistant Director of Water Operations Anderson addressed Board Members detailing Water C. Anderson Proposed Legislation. Water Legis. Assistant Director of Resource Management Tang addressed Board Members detailing Electric:SB B. Tang 1059 - Transmission Corridor, SB 1 - Solar Homes Peak Energy Procurement (Murray & Legislation Campbell), SB 107- Renewable Portfolio Standard (RPS)(Simitian &Perata), AB 380-resource Updates Adequacy Requirement (Nunez) Assistant Director of Customer Care and Solutions Vanca addressed Board Members responding K. Vanca to questions posed regarding the new Systems&Software Customer Service Information System, Customer stating that there has been a six week delay,but that the testing should start early in June and that Svs Info Sys she would come back with a report at the next meeting. Assistant Director of Resource Management Tang addressed Board Members providing an update B. Tang on the challenges of the adequacy of the electricity supply during the summer months. He Summer provided an update on the Summer 2005 Electric Reliability Assessment, which included CAISO Electric and CEC Assessment, City of Azusa Demand and Resource Situation, What Can Happen During Reliability "1-in-10" Heat Wave, and Two-Prong Summer Reliability Plan for the City. Assessment Assistant Director of Electric Operations Ramirez addressed the Board Members providing an D. Ramirez update on the City Yard Renovation Project with the new timeline of a project completion date of City Yard June 15, 2005. He noted that there were change orders for drainage and elevator lighting that Renovation were required by the Building Department as well as change orders that needed to be finalized. Update He presented the building color schemes and discussion was held. He noted that there was a leaning tree with root damage that would be removed,but be replaced by another tree. He then responded to questions and comments from Chairperson Chagnon regarding changes that don't make sense and asked that they be reported to Director of Utilities. Director of Utilities Hsu advised that item IV-F,Azusa Light&Water Department Presentation will Dir of Util be continued to the next meeting in order to present it to the whole Board of Directors, as two Dept Present were absent from this meeting. Continued Administrative Technician Yang responded to questions regarding the Online Exchange Program S.Yang stating that staff has advertised the program in the San Gabriel Valley Newspaper Group and ten Comments items have been advertised. He passed out copies of the Earth Day issue. 04/25/05 PAGE THREE Director of Utilities Hsu provided Board Members with the Southern California Public Power Dir of Util Authority-2005 Congressional Staff Tour Draft Itinerary. Congress Tour Itinerary iscussion was held regarding the process for appointment/interviews for the vacancy on the Discussion Manning Commission. Staff will post Special Meeting for the interview process and person may PC vacancy be appointed at the meeting of May 2nd Closed Session Closed Sess Board Member Keith Hanks participated in the Closed Session via Teleconference Call from the Hanks following location: Participated • in Clsd Sess Gaylord Palms Resort&Convention Center 6000 W. Osceola Pkwy Kissimmee, FL 34746 Board Member Rocha was unable to attend the Closed Session portion. Rocha not Present The Utility Board Members recessed to Closed Session at 8:03 p.m. to discuss the following: Recess PUBLIC EMPLOYEE APPOINTMENT Government Code Section 54957 Title: City Manager PUBLIC EMPLOYEE DISCIPLINE/DISMISSAL/RELEASE ,overnment Code Section 54957 he Utility Board Members reconvened at 9:25 p.m. Reconvened _ City Attorney Carvalho advised that there was no reportable action taken in Closed Session. City Attny Comments Moved by Board Member Hardison, seconded by Board Member Carrillo and unanimously* Adjourn to carried to adjourn the Adjourned Regular Meeting regarding the Closed Session item PUBLIC 4/30/05 EMPLOYEE APPOINTMENT Government Code Section 54957, Title: City Manager, to Saturday, City Council April 30, 2005, at 9:00 a.m. in the Azusa Light and Water Conference Room. Adjourned Meeting TIME QF ADJOURNMENT: 9:26 P.M. ://17/-%-/';'"7-1 47"'-(--------- SECRETARY / NEXT RESOLUTION NO. 05-C42. *Indicates Rocha and Hanks absent. 04/25/05 PAGE FOUR