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Home My WebLink AboutMinutes - September 26, 2005 - UB Cpfx;4„,. 4-,$‘,. rw x r 4011110. , 1.--, 1---- � •k?. ` ? 4: S ) `' 4n 4.�d Y3 h* k xT �fi $ I e ... . “_._ _ , .,� �__., r...,w ... >.:3,...:__, .a "� , .W_ ,.........:_____L.�. 0,ro _: ZUS CITY OF AZUSA MINUTES OF THE REGULAR MEETING OF THE AZUSA UTILITY BOARD/CITY COUNCIL MONDAY, SEPTEMBER 26, 2005 - 6:30 P.M. The Utility Board Members of the City of Azusa met in regular session, at the above date and time, in the Azusa Light and Water Department Conference Room, located at 729 N. Azusa Avenue, Azusa, California. Chairperson Chagnon called the meeting to order. Call to Order ROLL CALL Roll Call PRESENT: BOARDMEMBERS: HARDISON, CARRILLO, ROCHA, HANKS, CHAGNON ABSENT: BOARDMEMBERS: NONE ALSO PRESENT: Also Present City Attorney Ferre,Assistant Director Resource Management Tang,Assistant Director of Water Operations Anderson,Assistant to the Utilities Director Kalscheuer, Assistant Director of Electric Operations Ramirez, Assistant Director of Customer Care and Solutions Vanca, Administrative Technician Yang, Senior Electrical Engineer Langit, City Manager Delach,Assistant City Manager Person, Public Information Officer Quiroz, City Clerk Mendoza, Deputy City Clerk Toscano, Public Participation Pub Part Mr.Jorge Rosales addressed the Board thanking Assistant Director of Resource Management Tang for the quick response to all of his questions regarding the agenda. He also advised of his attendance at the City of Duarte meeting regarding the Vulcan expansion. Lastly he announce that the group Committee, Save Van Tassel Ridge, will be having a meeting in the Azusa Auditorium on Thursday, October 13, 2005, at 7 p.m. The CONSENT CALENDAR consisting of items II-A and II-F, was approved by motion of Board Consent Cal. Member Rocha, seconded by Board Member Carrillo and unanimously carried. Approved A. The Minutes of the regular meeting of July27, 2005, were approved as written. Min appvd B. Approval was given for an increase in the purchase order issued to Henry Woo Architects in PO Inc Henry the amount of $32,000 for extra work related to the electric Yard Renovation Project. Woo Arch. C. Formal bidding procedures were waived for the purchase of turnkey interactive conservation LivingWise program for Azusa sixth grade students to LivingWise in the amount of $38,650. Cons. Pgrm D. The award of contract to AEC Company in the amount not-to-exceed $13,395 was ratified AEC Co maint for preventive maintenance service of existing 12 kV circuit breakers at Azusa Substation. Svs Az Sub E. A RESOLUTION OF THE UTILITY BOARD/CITY COUNCIL OF THE CITY OF AZUSA Res. 05-C90 ACCEPTING CERTAIN GRANT EASEMENT AND DIRECTING THE RECORDING THEREOF. (Los Grant Esmt Angeles County for the Northern Transmission Line through the Spreading Grounds). F. A RESOLUTION OF THE UTILITY BOARD/CITY COUNCIL OF THE CITY OF AZUSA ACCEPTING Res. 05-C91 CERTAIN GRANT EASEMENT AND DIRECTING THE RECORDING THEREOF. Grant Esmt Spec Call Special Call Items Items None. Scheduled Items Sched Items Moved by Board Member Hardison, seconded by Board Member Hanks and unanimously carried Message Brd to (a) Approve proposed policy for posting messages on the Azusa Light &Water's proposed Policy & sign/display board; (b) Authorize staff to proceed with wireless option for updating message Wireless board; and (c) Receive staff responses to inquiries made by the Utility Board at its July 25, 2005, Option meeting. Administrative Technician Yang provided an update of the cost estimates for a proposed marquee S.Yang at City Hall as follows: $36,000 - $39,000 — six line, six inch character in height, monotone Comments amber color, $51,000 - $54,000 for color. A three line would be at a lower cost but may not be Estimates enough lines for messages needed. The purchase would be considered under Capital Budget if City Hall Council or Board Members request it. Marquee Staff Reports/Communications Staff Rpts The Work Plan Update for the Utilities Department was presented. Chairperson Chagnon Work Plan questioned if in fact someone would be working on Sunday, which was listed under the Interior Question Painting&Replace Carpet for L&W Admin. Bldg. Administrative Technician Yang responded that he would be coordinating those phases which will S. Yang begin on Thursday and end on Sunday with IT coming in to reinstall lines. Response Board Member Rocha asked a question regarding the Paramount Yard and the 10' strip, but was Rocha advised that this item will be discussed in the Closed Session portion of the meeting. Question Assistant Director Resource Management Tang provided the Monthly Power Resources B. Tang Update noting that gasoline as well as power prices costs are twice as much as last year and Comments general commodity prices are up due to the hurricanes in the gulf coast. He urged customers Power to conserve natural gas. He then responded to questions posed by Board Members regarding Resources coal fired power generation and inconsistencies in FY 03-04 Light Fund financial statements. Update 09/26/05 PAGE TWO Quarterly Fuel Cost Adjustment for San Juan Resource was presented and Board Member Update on Chagnon reiterated that there would be no Fuel Cost Adjustment on customer electric billings for Fuel Cost the billing period of October 1, 2005 through December 31, 2005 and that the total replacement Adjustment power cost incurred above the budgeted amount for the period is $65,395. Legislative Update was presented, but no discussion was held regarding the report. Legislative Discussion was held regarding a professional services agreement with Pacific Technical Resources, Discussion Inc., due to an urgent need to reset the relay setting at the Kirkwall Substation. Comments were Relay Setting heard from Assistant Director of Resource Management Tang, Senior Electrical Engineer Langit, Azusa Sub- and Assistant Director of Electric Operations Ramirez regarding issue. Station Moved by Board Member Hardison, seconded by Board Member Hanks and unanimously carried Pacific to retain the services of Pacific Technical Resources, Inc. to reset the relay settings at Kirkwall Technical Substation. Resources Assistant to the Utilities Director Kalscheuer presented a brief update of the proposed Water Rate C. Kalscheuer Adjustment, stating that the City has sent out notices of the Public Hearing to be held on October Update 17, 2005 to consider a 3% water rate increase. He stated that he has received less than ten Water Rate phone calls in response to the notice that was sent to 26,000 customers. He pointed out a link to Adjustment a rate survey conducted in August which compares Azusa water rates with surrounding utility rate, which shows even with the proposed 3% increase Azusa Light and Water will have the lowest utility rates. Assistant Director of Customer Care and Solutions Vanca provided an update on the Systems & K. Vanca Software Customer Information System, detailing the success of the system since they went live Update new on September 5, 2005. She noted other areas of the system that are still being tested but she Customer feels confident that all will continue to run smoothly. She noted that they will withhold final Information payment until all training and aid from the company is accomplished. She then answered System questions posed by Board Members. Director's Comments • Dir Corn Assistant Director Resource Management Tang announced that the dedication of the Electric B. Tang Office Building will be held on October 24, 2005, and since that is a scheduled Utility Board they Ancmt would like to begin the meeting at 7:30 p.m. (Since that time the meeting has been was scheduled for 7:00 p.m.) Chairperson Chagnon noted that the building was tagged at some point and wanted to know if Chagnon there were security cameras for the outside of the building. Comments Board Member Rocha requested that copies of a complaint he received from a resident to be Rocha distributed to other Board Members. Comments Board Member Hanks advised of a Rehabilitation Road Show in Fresno California,which he stated Hanks may be worth sending someone from Light and Water to attend as a training option as one of the Comment sessions has to do with waterline. Board Member Hardison reminded staff to remove the roman numerals from the Utility Board Hardison agenda format. Comment 09/26/05 PAGE THREE Closed Sess Closed Session Recess The Utility Board Members recessed to Closed Session at 7:24 p.m. to discuss the following: REAL PROPERTY NEGOTIATIONS (Gov. Code Sec. 54956.8 ) Property: 275 W. Paramount Ave. Azusa CA 91702 City negotiator: Cary Kalscheuer, Assistant to the Director of Utilities Negotiating party: Samuel Baldon, 242 S. Angelino Ave. Under negotiation: Terms and conditions of sale of 10 foot strip of lot The Utility Board Members reconvened at 7:55 p.m. Reconvened City Attorney Ferre advised that there was no reportable action taken in Closed Session. City Attny Comments It was consensus of the Utility Board Members to adjourn. Adjourn TIME OF ADJOURNMENT: 7:56 P.M. `1 (SECRETARY ti NEXT RESOLUTION NO. 05-C92. 09/26/05 PAGE FOUR